rajnish kumar on presentation skills 2013

7/28/2019 Rajnish Kumar on Presentation Skills 2013

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Lectures at Academy

ConfusesExcites


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What did you feel?

Interesting

Very long

Could not capture attention

Did not invite questions

Irrelevant

Wanted to listen to more

Outstanding


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Look at

theseexpressions


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A Business Presenter


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When will you like the Presentation

Interesting

Affable, friendly speaker

Generates curiosity

Responds to criticism positively

Not intimidating, DOMINATING

Looks in command

Just confident and also humble


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Preparation: Audience Analysis

1. What is the audience interested in

2. What does the audience want

3. What does the audience already know and

needs to know


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Scenario in Indian RailwaysTypes of Presentation youll need to make

Official - before seniors and peer group

Audience is knowledgeable, the toughest kind.

Thus expect criticism, lot of questions

How to deal?

Is it a new idea orjust an account of your work?


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Scenario in Indian RailwaysTypes of Presentation youll need to make

Training Sessions

Audience is expecting quality input

How to deal?

You think there is a lot to say and teach butwhat

1. If audience is not interested?

2. If audience is aggressive?


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TIPS for difficult situations

CriticismMaintain calm and smile. Aggression is natural

but will not help.

Best words,

You have a point worth considering,let me proceed further, maybe yourdoubt gets cleared


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TIPS for difficult

situations

Crack an intelligentjoke!!!!

And review yourstyle, it may bevery dull!

Audience is SLEEPING,

YAWNING

and just having fun


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TIPS for difficult situations

Listen twice, and then proceed further by saying,Your questions are interesting but in the limited

time , I have more to say, we can discuss later

There is just one

irritating person in the

audience, trying to showyou down


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To be a good speaker, you must.

Make it participative, invite queries

Keep the presentation secondary, YOU SHOULD BE

VISIBLE not the LCD SCREEN.Answer Every Comment With Appreciation and

Support

Make the audience feel important

Lastly, remember you are there to educate notdominate.


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Nervousness, Stage fright

Kya hoga? What will

happen.

Symptons :

Knees shake

Palpitation, sweating

Hands tremble

Seem to be out of words,

cannot recall


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Practice Positive Self-Talk

This audience is hosting me

because they consider me anauthority on this topic.

Remember, you know more than them,

Confident but not ARROGANT


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No distractions

If you find audience distracted, dont panic, some

will always be so. Try again to capture attention


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So, just enjoy your

presentation.

NOWTips for making good

presentations


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We have something better. We call it iPad.

Back to Steve JobsiPad Launch


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iPHONE LAUNCH

In the beginning of the iPhone launch, Steve Jobsannounced that he was going to introduce threerevolutionary new products:

A wide screen iPod with touch controls A revolutionary new phone

A breakthrough internet communications device

Eventually, he revealed this isnt three products, but oneproduct cal lediPhone.

Not only was this dramatic, but it also set the stage forwhat the audience was going to see for the remainder

of the event.


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Outline

Make your 1st or 2nd slide an outline of your

presentation

Follow the order of your outline for the rest of

the presentation

Only place main points on the outline slide

Ex: Use the titles of each slide as main points


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Slide Structure Good

Use 1-2 slides per minute of your presentation

Write in point form, not complete sentences

Include 4-5 points per slide Avoid wordiness: use key words and phrases

only


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Slide Structure - Bad

This page contains too many words for apresentation slide. It is not written in pointform, making it difficult both for your

audience to read and for you to present eachpoint. Although there are exactly the samenumber of points on this slide as the previousslide, it looks much more complicated. In

short, your audience will spend too much timetrying to read this paragraph instead oflistening to you.


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Slide Structure Good

Show one point at a time:

Will help audience concentrate on what you are

saying

Will prevent audience from reading ahead

Will help you keep your presentation focused


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Slide Structure - Bad

Do not use distracting animation

Do not go overboard with the animation

Be consistent with the animation that you use


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Fonts - Good

Use at least an 18-point font

Use different size fonts for main points and

secondary points

this font is 24-point, the main point font is 28-

point, and the title font is 36-point

Use a standard font like Times New Roman,

Calibri or Arial


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Fonts - Bad

If you use a small font, your audience wont be able to read what you have written

CAPITALIZE ONLY WHEN NECESSARY. IT IS

DIFFICULT TO READ

Dont use a complicated font


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Colour - Good

Use a colour of font that contrasts sharply

with the background

Ex: blue font on white background

Use colour to reinforce the logic of your

structure

Ex: light blue title and dark blue text

Use colour to emphasize a point

But only use this occasionally


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Colour - Bad

Using a font colour that does not contrast withthe background colour is hard to read

Using colour for decoration is distracting and

annoying. Using a different colour for each point is

unnecessary

Using a different colour for secondary points isalso unnecessary

Trying tobe creativecan alsobe bad


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Background - Good

Use backgrounds that are attractive but

simple

Use backgrounds which are light

Use the same background consistentlythroughout your presentation


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Background Bad

Avoid backgrounds that are distracting or

difficult to read from

Always be consistent with the background

that you use


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Graphs - Good

Use graphs rather than just charts and words

Data in graphs is easier to comprehend & retain

than is raw data

Trends are easier to visualize in graph form

Always title your graphs


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Graphs Bad Table

January February March April

Blue Balls 20.4 27.4 90 20.4

Red Balls 30.6 38.6 34.6 31.6


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Graphs - Good

Items Sold in First Quarter of 2002

0

10

20

30

40

50

60

70

80

90

100


Blue Balls

Red Balls


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Graphs - Bad

20.4

27.4

90

20.4

30.6

38.6

34.631.6

0

10

20

30

40

50

60

70

80

90

100


Blue Balls

Red Balls


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Graphs - Bad

Minor gridlines are unnecessary

Font is too small

Colours are illogical

Title is missing

Shading is distracting


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Spelling and Grammar

Proof your slides for:

speling mistakes

the use of of repeated words

grammatical errors you might have make

If English is not your first language, please

have someone else check your presentation!


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Conclusion

Use an effective and strong closing

Your audience is likely to remember your last

words

Use a conclusion slide to:

Summarize the main points of your presentation

Suggest future avenues of research


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Example of Good Slide


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Some Bad slides


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Chilean Exports

Fresh fruit leads Chile's export mix - Chile emerges as major supplier of fresh fruit toworld market due to ample natural resources, consumer demand for fresh fruit duringwinter season in U.S. and Europe, and incentives in agricultural policies of Chileangovernment, encouraging trend toward diversification of exports and development ofnontraditional crops - U.S. Dept. of Agriculture, Economic Research Service Report

Chile is among the developing economies taking advantage of these trends, pursuinga free market economy. This has allowed for diversification through the expansion offruit production for export, especially to the U.S. and Western Europe. Chile hassuccessfully diversified its agricultural sector to the extent that it is now a major fruitexporting nation. Many countries view Chile's diversification of agriculture as a modelto be followed.

Meanwhile, the U.S. remains the largest single market for Chile's fruit exports.However, increasing demand from the EC and Central and East European countriescombined may eventually surpass exports to the U.S., spurring further growth inChile's exports.

If youve read this far, your eyes probably hurt and youve been reading this tediouslong-winded text instead of listening to me. Im insulted- cant you see Im doing apresentation up here? Look at me! Congratulations, however, on having such goodeyesight.


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Beginner Motorcycles

My personal favorite:

the Suzuki Savage

Light weight (~380lbs)

Adequate power(650cc engine)

Low seat height fits

most riders


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Racquetball Fundamentals

2, 3, or 4 players.

1 player serves, other returns.

Only serving player can score.

Served ball must land past serving line andcannot hit back wall.

Ball can only bounce once before striking

front wallbut ball does not have to bounce.

So IRRITATING


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Ending a presentation

End your presentation with a simple question

slide to:

Invite your audience to ask questions

Provide a visual aid during question period

Avoid ending a presentation abruptly


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Common Mistakes in Language

accept vs except Acceptis a verb, which means to agree to take something .

For example:"I always acceptgood advice."

Exceptis a preposition or conjunction, which means not including.

For example:"I teach every dayexceptSunday(s)."advice vs advise Adviceis a noun, which means an opinion that someone offers

you about what you should do or how you should act in a particular

situation.

For example:"I need someone to give me some advice."

Adviseis a verb, which means to give information and suggesttypes of action.

For example:"Iadviseeverybody to be nice to their teacher."

!Often in English the noun form ends in ...ice and the verb form

ends in ...ise.


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affect vs

effect

Affectand effectare two words that are commonly confused.

affect is usually a verb (action) - effect is usually a noun (thing)

Hint: If it's something you're going to do, use "affect." If it'ssomething you've already done, use "effect."

To affect something or someone.

Meaning: to influence, act upon, or change something or

someone.

For example: The noise outside affectedmy performance.

To have an effect on something or someone

!Note: effect is followed by the preposition on and preceded by an

article (an, the)

Meaning: to have an impact on something or someone.

For example: His smile had a strange effecton me.

!Effect can also mean "the end result".

For example: The drug has many adverse side effects.


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complement

(v) vs

compliment

(n)

Complement is a verb, which m eans to make

som ething seem better or more attract ive wh en

combined.

For examp le: " The colours b lue and g reen

com plement each oth er perfect ly."

Compl iment is a nou n, which m eans a remark that

expresses appro val , admirat ion o r respect.

For examp le: " It was the nicest compl iment anyon e

had ever paid m e."

Tip! Having p rob lems with you r spel l ing? Try these

mnemonics : -If i t complements something i t comp letes i t . (With an

e.)

I l ike complim ents. (With an i.)


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decent vs

descent

Decent is an adject ive meaning soc ial ly

acceptable or good .

For example: Everyone sho uld be enti t led to a

decent standard of l iv ing.

Descent is a noun which can mean a movement

downwards, or your ancestry .

For example: The plane began its f inal descent

pr ior to landing. / " She found out that she was of

Welsh descent ."


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e.g vs i.ee.g. stands for exempli gratia = for example.

For example: "I like fast cars, e.g. Ferrari and

Porche"

In the sentence above you are simply giving an

example of the kinds of cars you like - Ferraris andPorches.

i.e. stands for id est = that is (in explanation).

For example: "I like fast cars, i.e. any car that can go

over 150mph."

In this second sentence you are giving an

explanation of what you consider to be fast.


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for vssince

The prepos it ions for and s ince areof ten used w ith t ime express ions.

For indic ates a per iod of t ime.

For example:

I have been wo rkin g here for 2 years.

Since indicates a point in t ime.

For example:

I have been workin g here since theyear before last.


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loose vs lose Loose is an adject ive. If something isn ' t

f ixed proper ly or i t d oesn' t f i t , because it 'stoo large, it 's loose.

For examp le:-

My headphones weren' t wo rking , because

a wire was loose.

Lose is a verb that means to n o longer

possess something because you do no t

know where it is, or b ecause it has been

taken away from you.

For examp le:

A lot o f peop le wil l lose their job if th ere is

a recession .


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principal vs

principle

Principal as an adjective means first in order of importance:

For example: The Mississippi is the principal river of the

United States.

Principal as a noun can mean the head teacher in a school

or college:

For example: The teacher sent the unruly student to see the

principal.

Principal as a noun can also mean the original amount of adebt on which interest is calculated

For example: She lives off the interest and tries to keep the

principal intact.

Principle is a noun which means a basic idea, standard ofbehaviour or rule that explains or controls how something

happens or works:

For example: The country works on the principle that all

citizens have equal rights.

personal vs Personal is an adjective.


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personal vs

personnel

Personal is an adjective.

It can mean relating to or belonging to someone.

For example: Your personal belongings are the things that belong to you.

It can relate to the private parts of someone's life, including their

relationships and feelings.

For example: If you have personal problems, it means you have problems

that are private and sensitive to you. Perhaps problems in a relationship.

It can also mean something that is designed for or used by one person.

For example: a personal computer or stereo.

And it can relate to your body

For example: when talk about personal hygiene.

!If you are rude about or offensive towards someone it could be said that you

are being personal.

Personnel is a noun.

The people who work for an organisation are the personnel.

For example: military personnel are the members of an army.

The department of an organisation that deals with finding people to work

there, keeping records about them, etc is the Personnel Department.


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stationary vs

stationery Stat ionary means standing st i l l or not

mov ing

For examp le: "The car was stat ionary."

Stat ionery means th e items needed fo r

wri t ing , suc h as paper, pens, penci ls and

envelopes.

For example: " It is th e secretary 's job to

order the stat ionery?"

! 'e ' is fo r envelopes 'a' is for automobi les.


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there,

their,

they're

There can be used as an adjective of place:-

For example: "The car is over there in the car park."

There can also be used as the introductory subject in

sentences:-

For example: "There are some grammar pages on this web

site."

They're is the a contraction of "they are".

For example: "They're always surfing the Internet."Their is a possessive pronoun like "her" or "our".

For example: "Have they done their homework?"

Example: "There's a large family in this town. Look they're

over there by their car."

!If you've written "they're," ask yourself whether you can

substitute "they are." If not, you've made a mistake. There"

has "here" inside it to remind you it refers to a place, while

"their" has "heir" buried in it to remind you that it has to do

with possession.


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Many more such errors

Good Places to learn

http://www.learnenglish.de/mistakes/CommonMistakes.htm

http://www.engvid.com/english-resource/50-common-

grammar-mistakes-in-english/

http://public.wsu.edu/~brians/errors/errors.html

http://www.englishforums.com/content/resources/common-

spelling-mistakes-in-english.htm

http://en.wikipedia.org/wiki/Wikipedia:Lists_of_common_mi

sspellings
http://www.learnenglish.de/mistakes/CommonMistakes.htmhttp://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://public.wsu.edu/~brians/errors/errors.htmlhttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://en.wikipedia.org/wiki/Wikipedia:Lists_of_common_misspellingshttp://en.wikipedia.org/wiki/Wikipedia:Lists_of_common_misspellingshttp://en.wikipedia.org/wiki/Wikipedia:Lists_of_common_misspellingshttp://en.wikipedia.org/wiki/Wikipedia:Lists_of_common_misspellingshttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://www.englishforums.com/content/resources/common-spelling-mistakes-in-english.htmhttp://public.wsu.edu/~brians/errors/errors.htmlhttp://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.engvid.com/english-resource/50-common-grammar-mistakes-in-english/http://www.learnenglish.de/mistakes/CommonMistakes.htm


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Thank you

Are you ready for presenting?

rajnish kumar on presentation skills 2013

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