rajasthan livestock development board, jaipuranimalhusbandry.rajasthan.gov.in/manage/ln tender...2...
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RAJASTHAN LIVESTOCK DEVELOPMENT BOARD Pahudhan Bhawan Parisar, Tonk Road, JAIPUR-302015
Telefax: 0141-2742358, Ph No. 0141-2744445
TENDER DOCUMENT
FOR SUPPLY OF
“LIQUID NITROGEN”
( PERIOD – 2012-2014)
Cost of Tender Form: Rs. 1000/- [ DD favoring Chief Executive
Officer, RLDB] by e-tender .
Last date of Tender Form Submission: Till 2:00 PM on 14.12.2012
Date of Tender Form Opening : At 4.00 PM on 14.12.2012
Please read the terms and condition carefully. Incomplete traders are liable to be rejected.
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RAJASTHAN LIVESTOCK DEVELOPMENT BOARD
Tender No: RLDB/LN-Tender/2012/6491 Date 21/11/2012
e-Tendering NIT
Rajasthan Livestock Development Board (RLDB) invites on-line tenders from
the bonafide manufacturers/ suppliers / authorized dealer for the supply of Liquid
Nitrogen strictly in adherence to the specifications stipulated in the clause 1.2 below, to
the units of Animal Husbandry, Co-operative Dairy Federation & Milk Coop. Unions
and other participating agencies of Rajasthan Livestock Development Board (RLDB) in
Rajasthan. The Tender/Bid shall only be submitted through online tendering system of
www.eproc.rajasthan.gov.in. The interested bidders shall have to be enroll / register
with portal of www.eproc.rajasthan.gov.in for participating in the tendering /bidding
process.
The Schedule of dates is as follows:-
S.N Schedule Date Time
1 Publishing date 22.11.2012 10:00 AM
2 Document Download Start Date 22.11.2012 10.00 AM
3 Document Submission Last Date 14.12.2012 2.00 PM
4 Submission of Demand
Draft of Tender cost
(including processing fees) and
Earnest Money.
14.12.2012 2.00 PM
5 Opening of Technical Bid 14.12.2012 4.00 PM
6 Tentative date and timeing of opening of financial bid will be intimated to
qualified bidders
In case any bidder fails to submit the original Demand Draft of Tender Cost,
Processing Fees and Earnest Money from 10:00 AM of 22.11.2012 to 2:00 PM of
14.12.2012, the Bid of the bidder shall not be opened.
1. Detail of tender:
1.1 Tenders for supply of Liquid Nitrogen (LN) of technical grade with a minimum
purity of 99.5% to be used for transportation and preservation of Frozen Semen
of Cattle and Buffalo packed in different capacity PVC straws in the state.
1.2 Manufacturers/ suppliers / authorized dealer who are interested in supplying LN
Ex-Factory or FOR to indenting officers mentioned in the list of indenting
officers at 3.5.6 can apply. However, the manufacturers/ suppliers/ authorized
dealer who are interested to supply LN Ex-Factory only may also apply.
1.3 The Chief Executive Officer, Rajasthan Livestock Development Board reserves
the right to reject any or all the tenders in full or part thereof, which in his
opinion justifies such action without further explanation to the tenderer and also
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reserves the right to conclude a parallel contract with another firm(s)
participating in this tender.
1.4 Any doubt regarding the interpretation of any of the condition or specification
mentioned in the tender notice / document should be referred to the Chief
Executive Officer, RLDB before submission of the tender and the decision of
the Chief Executive Officer, RLDB regarding the interpretation shall be final
and binding on the tenderer.
2. Instructions for online submission of e-tender
2.1 Tender document can be downloaded from website
htpp://eproc.rajasthan.gov.in. Detail of this tender notification can be seen on
website www.animalhusbandry.rajasthan.gov.in and rldbraj.org. Tenders
are to be submitted only online in electronic form on website
htpp://eproc.rajasthan.gov.in
2.2 A pre-bid meeting with prospect bidders to discuss the aforementioned
tender will be held on December 5, 2012. The meeting will be chaired by
CEO RLDB. Pre-Bid Conference
The date, time and venue of Pre-Bid Conference shall be :
Date: 05.12.2012 Time: 11:00 AM
Venue: Conference Hall, RLDB, Pashudhan Bhawan Campus, Jaipur.
2.3 The cost of tender form downloaded from the website should be deposited
before opening of the technical bid by the tenderer separately as applicable by
way of Demand Drafts of Rs. 1000/- in favour of CEO RLDB.
2.4 Separate processing fee of 1000/- should be deposited in the form of Demand
Draft in favour of M.D. RISL payable at Jaipur & be submitted in the o/o
RLDB, before opening of the technical bid by the tenderer as applicable.
2.5 Scanned copy of D.D. of tender cost, processing fee and EMD and other
essential documents should also be uploaded along with the online bid.
2.6 In case any bidder fails to submit the original D.D. of tender cost, processing
fee and EMD before opening of the technical bid, the bid shall not be opened
and liable to be rejected .
2.7 Tender not uploaded in prescribed form will be rejected without mentioning any
specific reason.
2.8 All pages and schedules of original bid and supporting documents should be
essentially filled in and should be digitally signed on each page by the bidder.
2.9 Tender document fees and processing fees is not refundable.
2.10 Online Tender will be received and opened on dates mentioned above before
purchase committee or by an officer duly authorized in the presence of
intending tenderer or their authorized representative.
2.11 No physical / off-lineTender/ bid shall be accepted in any case.
2.12 The Tender shall be valid for 90 days from the date of opening of Technical
bid.
2.13 The Deptt. Reserves the right to reject any or all tenders or to accept them in
part, without assigning any reason thereof.
2.14 In case there is a gazetted holiday declared on the date of opening then the
tenders will be opened on next working day at same time.
2.15 GF& AR rules will be applicable for this work.
2.16 For detailed information regarding e-tendering ,the bidders are advised to go
through circular no. 19/2011 letter no. F1(1)FD/GF&AR/2007 date 30.9.2011
of finance dept. GOR Jaipur.
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2.17 RLDB shall not be liable for any delay in uploading the tender document on
website.
2.18 Bidders are advised to upload tender and all documents on or before
scheduled time.
2.19 Before submitting the e-tender, the bidder should ensure that all the related
documents have been scanned and attached with the bid.
2.20 Conditional tenders shall not be accepted.
2.21 Bidders who wish to participate in this tender will have to register on htpp://eproc.rajasthan.gov.in (bidders registered on htpp://eproc.rajasthan.gov.in
before 30.9.2011 needs to registered again). To participate in online tenders, bidders will have to procure Digital Signature Certificate ( Type II or type III ) as per IT Act 2000 using which they can sign their electronic bids. Bidders can procure the same from any CCA approved certifying Agency i.e. TCS, Safecrypt, Ncode etc.or they may contact e –procurement cell.Department of IT&C, GOR for further assistance.
2.21 Bidders who already have a valid digital certificate need not procure a new
digital certificate.Training for the bidders on the usage of e- tendering system is also
being arranged by RISL on regular basis. Bidders interested for training may contact e-
procurement cell, RISL for booking the training slot. Contact No. 0141-4022688 (Help
desk). The D.D. of Tender document cost & processing fees made upto 14.12.2012.
3. Terms & conditions:
3.1 The Bidder should have three years of experience of execution of similar type
works in Govt. Departments / Public Enterprises.The annual turnover of the
bidder during last three financial years should be at least Rs. 3.00 crore per
year.
3.2 The tender must be submitted strictly in accordance to the enclosed format.
3.3 No responsibility shall be taken for the premature opening of the tender, which
is not properly uploaded on the website (www.eproc.rajasthan.gov.in) No
telegraphic/ telephonic/ telex/ fax tenders shall be considered. However, any
amendment sent by the telegram/ telex/ fax to the tender already submitted shall
be considered, provided it is received before the due date and time for opening
of the tender.
3.4 Rates must be quoted Ex-factory & /or F.O.R destinations. The rates will be
valid for entire period of the contract period from 01-01-2013 to 31-12-2014.
However the Chief Executive Officer, RLDB reserves the right to make a
parallel rate contract with other firm & discontinue the agreements before the
stipulated period or extend the period of the contract for six months.
3.4.1 The rates quoted should be Per Kilogram of liquid nitrogen. Calculation of
Liquid Nitrogen received in litres shall be worked out as follows:
3.4.2 1 Kg LN2 = 1.2366 litres 3.4.3 The rate must be inclusive of all Taxes/charges/ levies / duties etc. chargeable
on the product.
3.4.4 The agencies indenting for Liquid Nitrogen under this contract shall issue the C
/ D forms as desired for concession in payable sales tax at the rate prevailing
during the period of this tender.
3.4.5 The rate must be written both in words and figures. There should be no
erasures and /or over writings. Corrections, if any, should be made clearly and
initiatial signature with date.
3.4.6 No counter condition offered by the tendering agency will be accepted
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3.5 Liquidated Damages :-
3.5.1 Any delay in Ex-Factory supply of LN from the scheduled time and date
delivery shall attract the following penalties, payable by the tendering
agency to RLDB:
Upto 6 hrs from the scheduled time & date No Panelty
More than 6 hrs upto 12 hrs from the
scheduled time & date
2% of the value of the
indented quantity at a delivery
point
More than 12 hrs upto 18 hrs from the
scheduled time & date
5% of the value of the
indented quantity at a delivery
point
More than 18 hrs upto 24 hrs from the
scheduled time & date
10% of the value of the
indented quantity at a delivery
point
More than 24 hrs from the scheduled time &
date
Risk purchase.
3.5.2 Any delay in FOR supply of LN from the scheduled time and date delivery
shall attract the following penalties, payable by the tendering agency to
RLDB:
Upto 24 hrs from the scheduled time &
date
5% of the value of the
indented quantity at a delivery
point
More than 24 hrs upto 48 hrs from the
scheduled time & date
10% of the value of the
indented quantity at a delivery
point
3.5.3 Beyond 48 hrs, CEO RLDB or the indenting officer may effect risk
purchase and the additional amount involved in risk purchase if any, will be
recovered from the approved supplier. The risk purchase will be made by
the CEO RLDB or indenting officer without pre notice to the supplier.
3.5.4 The Non supply (i.e. supply not made up to 48 hrs. of scheduled date)
will attract 20% penalty, which will be deducted from other bills/
security deposits. If the suppliers inform the CEO, RLDB in time board
about non supply due to valid reasons, CEO RLDB may wave off the
penalty, if satisfied with the reasons.
NOTE:
If the supplying agency requires an extension of time in completion of
contractual supply on account of any hindrance for valid reasons, for extending
the supply schedule, he shall apply immediately in writing to the CEO RLDB /
the authority which has placed the supply order and consequent date of supply.
Any such communication after the scheduled date of supply shall not be
entertained and the supplying agency shall be liable for penalty as mentioned
above.
3.5.5 Short supply of LN, to an extent of 100 Kg or more than the indented
quantity, shall attract penalties @ 10% of the cost of the quantity in supplied
short, which will be payable by the supplying agency to RLDB or it may be
deducted from the bill amount.
3.5.6 Liquid Nitrogen will be taken Ex-Factory in RLDB/ AHD transport tankers
or shall be delivered by the supplying agency in his (supplying agency’s)
own tanker at his (supplying agency’s) own risk at the destinations given for
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F.O.R supplies in the table below. Approximate / tentative quantity to be
delivered at each destination every month is mentioned against each
indenting officer.
S.
No Indenting Officer
Designated Officer at whose premises
delivery has to be made
Approximate
quantity to be
delivered on
monthly basis
1. Asst. Director (LSD),
Jaipur
Asst. Director (LSD), Jaipur & MD, Milk Union
Jaipur
11000 Kg
2. Asst. Director (LSD),
Ajmer
Asst. Director (LSD), Ajmer & MD, Milk Union
Ajmer.
6800 Kg
3. Asst. Director (LSD),
Jodhpur
Asst. Director (LSD), Jodhpur& MD, Milk
Union Jodhpur.
6600 Kg
4. Asst. Director (LSD),
Bikaner
Asst. Director (LSD), Bikaner& MD, Milk
Union Bikaner.
3300 Kg
5. Asst. Director (LSD),
Udaipur
Asst. Director (LSD), Udaipur& MD, Milk
Union Udaipur.
13500 Kg
6. Asst. Director (LSD),
Kota
Asst. Director (LSD), Kota & MD, Milk Union
Kota.
7200 Kg
7. Asst. Director (LSD),
Bharatpur.
Asst. Director (LSD), Bharatpur. 9000 Kg
8. Asst. Director (LSD),
Sikar.
Asst. Director (LSD), Sikar. 8700 Kg
9. Asst. Director (LSD),
Jalore
Asst. Director (LSD), Jalore 1800 Kg
10. Asst. Director (LSD),
Bhilwara.
Asst. Director (LSD), Bhilwara. 7000 Kg
11. Asst. Director (LSD),
Hanumangarh
Asst. Director (LSD), Hanumagarh 9000 Kg
12. Asst. Director (LSD),
Alwar.
ADLSD, Alwar. 5400 Kg
13. Asst. Director (LSD),
Pali
AD, LSD Pali & MD, Milk Union Pali. 1900 Kg
14. Manager/APO,FSB,
Bassi
Manager/APO,FSB, Bassi 6000 Kg
3.5.7 CEO RLDB or the designated indenting officers may indent LN quantity
from 1500 Kg. to 9000 Kg. for FOR Supplies i.e. the tenderer have to
deliver FOR Supply minimum 1500 Kg. However, the minimum quantity
may be increased or decreased by mutual consent.
3.5.8 The quantity to be delivered will be communicated to the supplying agency
every month by the CEO RLDB or indenting officer at least 10 days before
the scheduled date and time of delivery at delivery points.
3.5.9 The Chief Executive Officer, Rajasthan Livestock Development Board is
fully authorized to increase/decrease the no. of delivery points / LN quantity
at any time during the contract period depending upon the requirement of
the state.
3.5.10 At each destination the delivery tankers should reach the delivery point
during office hours only. (9AM- 5 PM). If the supplier’s tanker reaches in
the night supplies will be taken on next day.
3.5.11 All the receiving units will take delivery of Liquid Nitrogen in low pressure
vertical silos & in non-pressurized cryocans of 10-60 litre capacities and/or
in pressurized tanks/tankers. Differential pressure should be zero at the time
of weighing before delivery. The differential pressure while distribution
shall be maintained as per the consent of the concerned indenting
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officer otherwise penalties 10% of indented quantity will be payable by
the tendering agency to RLDB: 3.5.11.1 The supplying agency will have to deliver required LN Supply to RLDB
Tanker within 6 hours after reaching the tanker at factory site.
3.5.11.2 The supplying agency will have to arrange all equipment required for
transfer of LN from his (supplying agency’s) tanks to the cryocans/tankers
of the consignee. The decanting device hose pipe should be in good
condition. For Evaporation losses due to faulty decanting device (if
verified by indenting officer) shall attract penalty @ 10% of indented
quantity.
3.5.11.3 The designated officer will also be the officer for indenting, verifying bills
and issuing material receipts.
3.5.11.4 Payment will be made by RLDB, Jaipur on receipt of duly verified original
bills. The responsibility of arranging to send the bills to RLDB for payment
shall be that of the supplying agency. Each bill should have the number of
the relevant supply order endorsed on its body. Body of each bill should
also have a printed certification duly signed by supplier as follows:
1. LN2 delivered is of 99.5% purity
2. Certified that the rates charged in this are not higher than the rates
applicable to supplies to any other institution in the state.
Place: ......................... Authorized Signatory
Date: ……………….. With seal
3.5.11.5 If the supplies are being taken Ex-factory in RLDB/AHD transport
tankers, the cooling charges will be given @ 5% of the approved capacity
of transport tankers or actual quantity used for cooling which ever is less.
These cooling charges will only be payable when RLDB/ AHD transport
tankers has not taken the supply in that tankers for more than Eight days.
3.5.11.6 The supplying agency’s tanker will be weighed before and after
delivery of Liquid nitrogen at each destination. At the destinations where
Milk Coop. Unions / Participating Agencies etc. are also taking delivery
along with the AH.,Deptt., the tanker will be weighed before and after
delivery to AH.Deptt and then after delivery to the Milk Unions/
Participating Agencies etc. bills will be raised separately to each agency.
3.5.11.7 The Successful tendrer will send monthly statement to the CEO RLDB of
LN2 supplies to various indenting offices in following format:-
S.N.
INVOICE
NO. &
DATE
DATE
OF
SUPPLY
FOR / EX-
FACTORY CONSIGNEE
DUE
DATE
OF
SUPPLY
QTY.
ORDERED
in Kg.
QTY.
SUPPLIED
in Kg.
AMOUNT
RS.
In the absence of monthly statement, no payment will be made.
LEGAL COMPETENCY OF SIGNING THE TENDER
3.6 Individual signing the tender or other documents connected with this tender must
specify whether he signs as:-
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A. ‘Sole Proprietor’/ Manufacture / Supplier / Authorized dealer of the firms or
constituted attorney of such proprietor.
B. The partner of the firm, if it is a partnership firm in which case, he must have
authority to refer to arbitration disputes pertaining to business of the
partnership either by virtue of the partnership deed or by holding the power
of attorney.
C. Constituted attorney of the firm if it is a company.
NOTE:
1. In case of (b) above, a copy of the partnership deed or general power of attorney
duly attested by a Notary Public should be furnished or an affidavit on stamp
paper of all the partners admitting execution of the partnership deed of the
general power of attorney should be furnished.
2. In case of partnership firms, where no authority to refer disputes concerning to
the business of the partnership has been conferred on any partner, the tender and
all other related documents must be signed by every partner of the firm.
3. A person, signing the Tender Form or any documents constitutes as integral part
of the contract, or on behalf of another shall be deemed to warranty that he has
authority to bind such other and if, on enquiry it appears that the person so
signing has no authority to do so, the buyer may without prejudice to other civil
remedies, terminate the contract and hold the signatory liable for all costs and
damages.
3.7 EARNEST MONEY DEPOSIT
3.7.1 Earnest money amounting to Rs. 5,00,000/- must accompany the tender. The
Earnest money is required to be paid by a Demand Draft in the name of the
Chief Executive Officer, Rajasthan Livestock Development Board, drawn on
any Nationalized Bank of India, payable at Jaipur. The tenders accompanied by
Cheques or any other mode of payment other than Demand Draft towards
Earnest Money will not be considered.
3.7.2 Non-submission of Earnest Money along with the tender or late submission of
Earnest Money will render the tender invalid and will be rejected out rightly.
Earnest Money of unsuccessful tenderer will be returned in due course of time.
No interest shall be payable on that. The Earnest money of the successful
tenderer will be adjusted in the Security deposit.
3.7.3 The tenders should state complete address to which the orders, notice and
further correspondence pertaining to the tenderer and agreements are to be sent.
Any change in the address thereafter must be notified to the Chief Executive
Officer, Rajasthan Livestock Development Board, Pashudhan Bhawan Campus,
Tonk Road, Jaipur-302015 stating clearly that the subsequent correspondence
shall be sent to the new notified address as follows.
Address : …….…………………………………………………………………..
………………………………………………………………………...
Telegraphic Address: …………………………………………………………...
Phone No (O)……………………… (R)……………………
Fax No………………………………………..…….
Mobile………………………………………..…….
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E-Mail………………………………………..…….
Website…………………………………………….
3.7.4 The tenders received shall be opened at 4.00 PM on 14.12.2012 under the
supervision of the committee. The tenderer or their accredited agents, if they
wish so, will be allowed to be present at the time of opening of the tender.
3.7.5 Negligence on the part of the tenderer in preparing the tender confers no right to
withdraw the tender after it has been opened.
3.7.6 The specifications, conditions, schedules drawing of tender constitute an
integral part of the tender.
3.7.7 All tenders in which any of the prescribed conditions are not fulfilled or which
have been vitiated by errors in calculations, totaling, or other discrepancies or
which contain over writing in figures or words or corrections not initiated and
dated will be liable to rejection.
3.7.8 In the case of substantial non-conformity with the specifications or if it contains
any inadmissible reservations seen or other-wise, in contravention to the spirit
and letter of the tender documents such tenders shall be summarily rejected.
3.7.9 The tenderer are requested to send with their tender printed descriptive literature
of the items manufactured by them of their/principals.
3.7.10 Remittance charges on payment made to the firms will be born by them.
3.7.11 All correspondence in this connection should be addressed to Chief Executive
Officer, Rajasthan Livestock Development Board, Pashudhan Bhawan Campus,
Tonk Road, Jaipur-302015.
3.7.12 Direct or indirect canvassing on the part of the tenderer or their representatives
shall disqualify their tenders.
3.7.13 No Refund of tender fee is claimable for tenders not accepted or forms returned
or tenders not submitted.
3.8 SECURITY MONEY DEPOSIT 3.8.1 The successful tenderer will have to execute a contract in prescribed form with
the Rajasthan Livestock Development Board, Jaipur and deposit a security as
mentioned below for the performance of the contract immediately after the
acceptance of the tender is communicated by the party. The security will be
refunded if otherwise found to be qualifying for refund on expiry of contract.
No interest will be paid by the RLDB on such security amount. In case of
breach of any terms and conditions of the contract or on unsatisfactory
performance of the contract, the RLDB shall have an absolute right of being
compensated through liquidated damage or penalties and the amount of security
deposit shall also, in such an event be liable to forfeiture in full or part for being
appropriate toward aforesaid liquidated damages; and the decision of the CEO,
RLDB shall be final in this regard. If the tenderer fails to deposit the security or
to execute the agreement within the period specified, such a failure will be
treated as a breach of the terms and conditions of the tender and shall result in
the forfeiture of the Earnest Money besides any other action for the default. The
expenses of completing the stamping the agreement shall be paid by the
tenderer who shall furnish to the RLDB one executed stamped counter part of
the agreement free of charge.
3.8.2 The Security amount is to be deposited @ 5% of the approx. value of LN
quantity for two years i.e. 2.5 crore. The security deposit can be furnished in the
form of Bankers Cheque, Pay-order or Bank Draft.
3.8.3 Sub- letting or assigning the contract to a third party except with previous
permission of the Chief Executive Officer, RLDB, Jaipur is prohibited.
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3.8.4 The Tenderer will have to submit invariably Sales Tax Clearence Certificate
from the concerned authorities along with the tender.
3.8.5 All the Tenderer without fail, should furnish full technical details about their
product tendered.
(b) Tender Forms as issued or downloaded from the website must be uploaded
with all enclosures on this site www.eproc.rajasthan.gov.in on the
scheduled Date of receipt of Tenders. If the tenderer desires to obtain an
additional copy of the tender, he can do so at cost to be deposited with the
cashier.
(c) The Tenderer should digitally signed the whole tender form.
3.8.6 The quantities mentioned in the tender are tentative and do not constitute any
commitment on the part of the RLDB to purchase this quantity and the actual
quantities to be procured may vary upward or downward depending on the
actual requirements.
3.8.7 No terms and condition of the Tenderer will be accepted.
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TENDER FORM
PROFORMA FOR TECHNICAL BID
The following is very essential and must be filled in very carefully, legibly and
complete to all the points:-
1 Name of the Firm:
2 Capacity in which tender has been submitted as per condition mentioned under the
paragraph of legal competency of signing the tender
2.1 Manufacturer/Supplier/Authorised dealer : Copy of the manufacturing & supplying
licenses and authorization in original or true copy there of duly attested by the
Magistrate/ Notary Public/ Govt. Gazetted Officer should invariably be attched and
particulars be noted as under:
1. License No. and date of Granting:
2. License valid up to:
3. Registration No. & Date:
4. Name of the authority issuing the above documents.
2.2 The above documents must hold good for the entire period of the Tender.
3 The offer should remain open for a minimum period of Six months from the date of
submission.
4 Abbreviation used for makers, name quantity, weight etc. are prohibited, instead
full names should be given.
5 Whether the descriptive list literature has been sent, if so, a list of such should be
enclosed.
6 Whether delivery period fully agreed.
7 Whether Penalties for Late & Short / non supply is fully agreed.
8 Whether all terms and conditions agreed in the Tender Document. 9 Financial turnover of the Agency for the last 3 Financial Years: (Copy of the IT return
filed during last three financial years and Copy of the Turnover statement of last three years
duly certified by Chartered Accountant to be attached).
S.
No.
Details of client
along with address,
telephone and
FAX numbers
Amount of
Contract
(Rs. Lac)
Duration of
Contract
Nature of
Contract
From To
10 Offices of the company/Firm/Agency :
(Attested Copies of the registration certificate of branch offices shall be enclosed)
11 Details of major contracts with Central Government/State Governments/PSUs/
Reputed Private Firms handled by the tendering Agency during the last three years in
the following format (attested copies of the last three years work award may be
enclosed):
(If the space provided is insufficient, a separate sheet may be attached)
(Attach separate sheet
if space provided is
insufficient) Financial
Year
Annual Turnover (Rs. Lac) Remarks, if any
2009-10
2010-11
2011-12
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12 DECLARATION
I. I,_______________________________ Son/Daughter/Wife of Shri
_______________________________ Proprietor/Director/authorized signatory of
the Agency mentioned above, is competent to sign this declaration and execute this
tender document;
II. I have carefully read and understood all the terms and conditions of the tender and
undertake to abide by them;
III. The information/documents furnished along with the above application are true and
authentic to the best of my knowledge and belief. I / we, am / are well aware of the
fact that furnishing of any false information / fabricated document would lead to
rejection of my tender at any stage besides liabilities towards prosecution under
appropriate law.
Signature of authorized person
Date: Full Name:
Place: Seal:
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ANNEXTURE –‘A’
DETAIL OF MANUFACTURER / SUPPLIER/AUTHORISED DEALER
Name ______________________________________________
Address ____________________________________________________________
___________________________________________________________________
Phone Nos.
_(R)_______________________________(O)__________________________
Mobile-------------------------------------------------------------------------------------------
E mail--------------------------------------------------------------------------------------------
Fax:-----------------------------------------------------------------------------------------------
Website--------------------------------------------------------------------------------------------
Contact person _____________________________ Designation ______________
Address of Works _____________________________________________________
___________________________________________________________________
Phone Nos. ___________________________________ Fax Nos. ______________
Registration No. (Under companies act.) ___________________________________
Production Capacity of liquid nitrogen ______________________ per 20 day/ per
month.
Storage capacity of liquid nitrogen at works ____________________________ Kg.
Number of transport tanks and their capacities.(with vehicle number)
1. 3000 Ltr ________________________
2. 5000 Ltr. ________________________
3. 6000 Ltr. ________________________
4. 8000 Ltr. ________________________
5. 10000 Ltr. ________________________
6. Others (Specify Capacity) ________________________
Time required for delivery on FOR basis ___________________________________
Sales tax registration no. _______________________________________________
PAN Number (Please enclosed the copy) ________________________________
Signature and official seal
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ANNEXURE –‘B’
Confirmation of acceptance of terms and conditions
THIS QUESTIONAIRE DULY FILLED IN SIGNED AND STAMPTED MUST
FORM PART OF VENDOR’S BID SHOULD BE RETURNED ALONG WITH THE
TECHNICAL BID FOR THE SUPPLY OF LIQUID NITROGEN
SL.
NO.
DESCRIPTION VENDOR’S CONFIRMATION
1. Confirm that all the terms and conditions of
Tender Document are accepted.
2.
Confirm that prices of liquid nitrogen will remain
firm for a period of 2 years and can be extended for 6
months, if essential, by C.E.O, RLDB.
3. Confirm supply of the liquid nitrogen/ consignment
as per conditions of supply order.
4. Confirm acceptance of penalty of Non supply or
short supply as per terms and conditions.
5. Confirm acceptance of Ex. & / FOR supply minimum
quantity of 1500 Kg. at one destination.
6. Confirm acceptance of LD deductions on late supply
as per terms and conditions.
7. Confirm payment of security deposit.
8. Confirm acceptance of revised order for the supply of
liquid nitrogen.
9. Confirm that filling losses in ex-factory supplies will
be borne by the supplying agency
10. Confirm that all bank charges will be borne by the
tenderer.
11. Confirm delivery of liquid nitrogen to any additional
location during the contract.
Place _________
Dated _________ Signature and stamp of the vendor
15
ANNEXURE –‘C’
AFFIDAVIT
(On Non-Judicial stamp paper of Rs. 10/- and attested by Notary)
I/we, __________________________________________________________ son of
shri _________________________ resident of ______________________________
do hereby solemnly affirm and declare as under :-
(i) That this is to certify that M/s _____________________________________
is a bonafide manufacturer/suppliers/our authorized dealer/distributor/agent
and he is authorized to submit tender/quote the rates in the State of Rajasthan
against tender No. _____________ due on ____________ and to supply the
material in original manufactured by us.
(ii) That we shall have full responsibility of maintaining satisfactory supplies
against the supply order/rate contract under the above mentioned tender.
(iii) That I am fully authorised to give this affidavit on behalf of M/s
_____________________ and the power of attorney has been executed in my
favour (Attested copy enclosed).
(iv) That if at any stage a dispute arises between authorized dealer/distributor/agent
and our manufacturing firm, we will be responsible to arrange supply on the
terms and conditions of supply order/rate contract .
(v) That in case the authorized dealer/distributor/agent fails to supply the goods as
per terms & conditions of supply order or the rate contract, we the
manufacturer takes the responsibility of the supply and will abide by the terms
and conditions of contract, signed by our authorized dealer/distributor/agent.
DEPONENT
Verification:
Verified that the contents of the above affidavit of mine are true and correct to the best
of my knowledge and nothing has been concealed therein.
DEPONENT
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ANNEXURE – D
CERTIFICATE
Certified that the tendering firm has not been black listed for
supplying Liquid Nitrogen within or outside the state of Rajasthan and the
rates quoted in this tender for supply, if approved by the Chief Executive
Officer, Rajasthan Livestock Development Board, Jaipur, are lowest and if at
any stage it has been found that the quoted rates are higher than the rates
applicable to supplies in any other state or institution than in such case
Chief Executive Officer, Rajasthan Livestock Development Board, Jaipur has
the right to cancel the approved rates, if approved and to take legal action
against our firm.
Place : ......................... Authorized Signatory With seal Date : .........................
17
ANNEXURE – E
List of the documents to be submitted by bidders in support of technical bid :
S.No. Particulars of the Documents enclosed Number of
pages
1. Processing Fee
2. Tender Fee
3. Tender Form (Annexure-A)
4.
Confirmation of acceptance of terms and conditions
(Annexure-B)
5. Affidavit (Annexure-C)
6. Certificate (Annexure-D)
7. Sales Tax clearance Certificate
8. Experience Certificate (major contracts with the Government
/PSUs/ Reputed Private Firms handled by the tendering Agency).
9. Verification for Supplier/Manufacturer/Authorised dealer
10. Bid security
11. Registration Certificate
12. PAN Card
13. A self attested copy of the constitution of the Agency
14. Attested copies of the IT Returns during last three financial
years.
15. Copy of the turnover statement of last three years duly
certified by Charted Accoutants.
Other Documents annexed in bid's support:
a
b
c
d
Signature of the Tenderer
18
RATE CONTRACT AGREEMENT (To be executed on a stamp paper of Rs. 100)
The indenture made on…………………………day of………………………at
Jaipur, between the Rajasthan Livestock Development Board, Jaipur
(RLDB) (herein after referred to as the Board) and
M/s…………………………………….. (herein after referred to as the
‘Tenderer’) on the terms and conditions set forth hereunder:
1. The Board had called tender of rate contract for supply of Liquid Nitrogen to
the various subordinate units of the Deptt. of AH, Govt. of Rajasthan / RCDF
/Milk Coop. Unions/ other participating agencies etc. in Rajasthan on the terms
and conditions enumerated in the tender form and the tenderer had duly
submitted his tender for the aforesaid item expressing his consent to comply
with the respective terms and conditions as enumerated in the tender form. The
tender of the tenderer was approved by the Board as set out in the letter of intent
no. …………….dated…………..
2. That the duration of this contract shall be two years from 1st January 2013 to
31st December 2014. The duration may be further extended up to six months by
mutual consent, which may be expressed in writing or by their conduct.
3. That the tender form as submitted by the tenderer and all terms and conditions
enumerated therein as well as in the Letter of Intent (LOI)/ Letter of Approval
(LOA), provision of which would have superseding effect in case of any
contradiction in any condition of tender and LOI/LOA, shall be taken to be the
terms and conditions of this contract. The whole of the tender form is appended
herewith as part of the LOI/LOA duly signed in token of acceptance.
4. The tenderer shall be responsible for the proper standard packing so as to avoid
damage under normal conditions of transport by seas, rail and road or air and
delivery of the materials in good condition to the consignee at respective
destinations as detailed in tender document. In the event of any loss, damages,
breakage or leakages or any shortages found at the checking/inspecting of the
materials by the consignee, the same shall be debited to the tenderer.
5. The CEO RLDB reserves the right to reduce or altogether drop the approved
quantity of supply. The Board shall not be liable for any losses in such an event.
6. The Supply should be delivered at the premises of the office of the designated
officer identified by the Board and mentioned in the purchase order. No charges
for carriage or transportation shall be paid by the Board/consignee as the rate
quoted includes all such charges.
7. The tenderer shall make supplies as per specifications and in accordance with
the time schedule given in the purchase order.
8. The CEO, RLDB is fully authorized to increase/decrease the no. of delivery
points/ LN2 quantity at any time of the contract period depending upon the
requirement of the state
19
9. The CEO RLDB shall terminate the contract if the tenderer commits breach of
the terms of the agreement by serving a notice of fifteen days to the tenderer.
10. Arbitration Clause: In case of any dispute as to performance of the said contract
or interpretation of any of the conditions, the matter shall be referred to
Chairman, RLDB (Board) for arbitration. The Chairman, RLDB or person
nominated by him shall be the sole arbitrtor and decision given by him in such
an eventuality shall be final and binding on both the parties to the contract.
11. Apart from other relevant laws of the land, the contract shall specifically be
governed by the Rajasthan Societies Registration Act, 1958 (Act 28 of 1958)
under which act the RLDB stands registered and is working.
12. The venue of the arbitration shall be Jaipur only and jurisdiction for any
matter/dispute arising out of or concerning or connected with such arbitration
and contract shall be Jaipur only.
Chief Executive Officer Signature of the
RLDB Approved Supplier
Witness No.1: Witness No. 1:
Witness No. 2: Witness No. 2: