AMC Consult A/S 04/03/2020 Version 1.3

SPLIT PAYMENT IN

POLAND MANUAL AX 2012

English edition

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CONTENTS 1 Introduction...................................................................................................................................3

2 What is split payment in Poland....................................................................................................4

2.1 Example: ................................................................................................................................4

3 How to setup a bank / Bank format ..............................................................................................5

3.1 New customer: ......................................................................................................................5

3.2 Existing customers: ................................................................................................................5

4 Preconditions ................................................................................................................................6

5 Create a payment ..........................................................................................................................8

5.1 Create payment from payment proposal ..............................................................................8

5.2 Create manual payment ..................................................................................................... 10

5.3 Setup default split payment transfer to the vendor .......................................................... 11

5.4 Prioritize Split payment use case ....................................................................................... 12

6 Post “Split payments”................................................................................................................. 17

6.1 Outgoing payment .............................................................................................................. 17

6.2 Incoming payments ............................................................................................................ 18

7 Document changes ..................................................................................................................... 19

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1 INTRODUCTION

This document will present how to use the AMCBanking module to generate a payment file in the

"Split Payment" mode for banks in Poland.

Split Payment is supported on newest AMC Banking module with XTendLink solution above B226

version

ERP Solution AMC Banking version XTendLink

AX 2012 2012.6.1.0 and above

B226 and above Dynamics 365

for Finance and Operations 365.4.2.0 (7.4.2.0) and above

Best regards

AMC-Consult A/S

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2 WHAT IS SPLIT PAYMENT IN POLAND Split Payments is part of counteracting tax abuse in Poland. Split Payment become effective at 1st

of July 2018. All banks in Poland open additional VAT Accounts to the companies.

Spit Payment mechanism works automatically if payment include special payment type. Each

payment for goods or services are split into net amount and VAT amount where net amount is

booked on the supplier’s Current Account and VAT amount – on the supplier’s VAT Account

Split Payment apples for PLN transactions only. This method works only to B2B transactions. This

method can be used selectively (per supplier/ per invoice).

This method do not allow to send collected payment (multiple invoices). Send can pay to supplier y

one invoice in one payment.

2.1 EXAMPLE:

Customer is going to pay for the invoice PLN 123 (including VAT tax PLN 23)

• In Split Payment, the payer must always provide two amounts: full amount and VAT amount

• If there are insufficient funds on VAT account to pay the tax amount, the missing amount

will debit the Corporate Account.

VAT Account:

Corporate Account:Debit - 23 PLN

VAT Account:Credit + 23 PLN

Incoming split payment 123 PLN

Corporate Account: Credit +123 PLN

Clearing house

Corporate Account

Debit -123 PLN

Outgoing Split payment 123 PLN

VAT Account:

Debit -23 PLN

Corporate Accoount

Credit + 23 PLN

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3 HOW TO SETUP A BANK / BANK FORMAT

AMC consult prepare all Polish existing format to support Split Payment in Poland.

List of supported banks in Poland and payment types can be check on our website:

https://amcbanking.com/banks

3.1 NEW CUSTOMER:

IF You are new customer, please follow user guide to learn how to setup banks and bank format:

To access documentation, please click here.

3.2 EXISTING CUSTOMERS:

If You are the customer who using AMC Banking already, please update bank list to see new payment

types.

Go to SETUP -> BANKS -> BANKS -> SELECT BANKS -> UPDATE BANKS

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4 PRECONDITIONS

Split Payment in Poland must contain several reference in advice file, therefore payment journal lines

needs to be include this data.

/VAT/23,00/IDC/1234567890/INV/FV-123/TXT/FREE_TEXT

Payment advice example

Mandatory variables:

1. VAT amount

2. Tax Id number ( NIP in Poland)

3. Invoice Number

All this data are collected during sing in invoice into ERP system. Each line in AMC Payment journal

needs to contain ONLY one invoice number.

Thanks to this, system can create valid payment line to the bank.

• TAX ID is added to into each Vendor on Vendor card

• Invoice Number and VAT amount AMC Banking will be included to the payment from

individual invoice line.

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5 CREATE A PAYMENT

5.1 CREATE PAYMENT FROM PAYMENT PROPOSAL

Precondition:

Split payment type cannot send multiple invoice in one payment line. To avoid accumulation of the

invoice in one line, change the vendor setup- Payment accumulation: Override: Yes, None

Then while creating a payment, even if the user chooses”Payment accumulation: due date” in

payment proposal, for Vendors which should send payment by Split payment type, the system will

not collect invoices.

Create split payment in AMC Banking has no different than standard create payments process.

If there is needed to send payment as Split Payment, please change ”Domestic split payment”

payment type.

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In Payment Journal lines for each individual line, payment type can be changed.

After using ”Transfer” button system will validate if all mandatory field is field properly.

Is validation will succeed system will generate payment file with special advice, i.e:

VAT/23,00/IDC/5421234565/INV/FV-PL123-2019/TXT/free text

If You wish to understand more about how to create a payment, please follow AMC User Guide for

AX 2012.

To access documentation, please click here.

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5.2 CREATE MANUAL PAYMENT

If Party accumulation setup is setup for YES and system automatically collect multiple invoices into

the line, user can create manual payment to avoid this situation.

1. Create a ”New” payment journal header. Select Bank which supports Split Payment in Poland

2. Choose ADD -> Manual Payments

3. Fill mandatory fields: Account Number, Currency = PLN, Own Bank Account

4. Choose ”Domestic split payment” payment type

5. Add only one invoice into a settlement

6. ”Transfer” the journal.

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5.3 SETUP DEFAULT SPLIT PAYMENT TRANSFER TO THE VENDOR

AMC Banking is giving possibilities to skip automatic payment proposal and force system to choose

specific payment type for specific vendor bank account

To setup default payment type go to Payees -> Vendor -> Bank Account.

This setup will be effective:

• if this bank account will be chosen while posting a vendor invoice

• or there will be no default bank account chosen while posting but this bank account will be

setup as ”Primary”

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5.4 PRIORITIZE SPLIT PAYMENT USE CASE

In 2012.7 version of AMC Banking, we are planning that ”Domestic split payment” type can be

prioritized above ”Domestic transfer” type.

1. Create priority bank setup:

• Go to Setup -> Banks -> Banks ->

Choose NEW and add additional bank i.e. ”Bank PL – split payment”.

In field License bank chooses actual bank format which You wish to use and support split payment

transfer type.

• Go to ”Payment types” and choose ”Reset”.

The system will add all possible payment types from chosen bank format.

• Disable all other payment types than ”Domestic split payment”

2. Add bank account to new ”Bank PL – split payments”

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• Go to Common -> Own Bank Accounts and add New Account

• If You bank account is with PLN currency don’t mark ”More currencies”. Split Payment in

Poland can be sent only for PLN currency.

• Choose Your main bank account as Parent account. AMC Banking will not allow You to save

the same bank account twice, unless You have Parent Account setup.

3. Create payment journal only for relevant split payment invoices

• Go to File -> New and choose Bank for split payment

i.e. ”Bank PL – split payment”

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• Go to Lines -> Add -> Vendor Payments and setup proper parameters

Split payment is mandatory for payment over 15 000 amount and only PLN currency, so You can add

this into parameters.

If You setup Vendors which needs to be paid by ”Split Payment” into group, You can add this into

parameter as well, to filter specific vendors.

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You can save the selected query to use those parameters in the future

• Search for open invoice according to payment parameters ”Refresh” and then ”Create”

Thanks to priority setup in #1, only Domestic split payment type will appear.

Attention

There might be more than Domestic split payment types if:

- Vendor bank account selected on the open invoice has different default payment type than

domestic split payment

- Primary Vendor bank account has different default payment type than domestic split

payment

• If Payment journal is ready to send, choose ”Transfer”

• File with special structure for Split Payment will be created

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6 POST “SPLIT PAYMENTS”

6.1 OUTGOING PAYMENT

Whenever outgoing split payment is created bank the system automatically draws VAT funds (if it

does not have the full amount, maximal as much as it can) and transfers it to the main account.

From the VAT account perspective, the transaction will appear as a debit payment to the main

account.

From the perspective of the main account - the account's crediting transaction will appear in your

bank account as revenue (credit payment).

Proceed and post this incoming payment as a normal internal / intercompany transfer.

The outgoing transfer from main account in the "Split Payment" mode will be a full middle transfer,

i.e. an invoice. Technically, it will not be different from a regular outgoing transfer, therefore you

should follow the general rules.

Main Account Posting Journal:

Outgoing Split Payment 123,00 PLN

VAT Account

-23 PLN to main account

as Internal transfer

Main account

+23 PLN from VAT Account

-123 PLN to Vendor Account

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6.2 INCOMING PAYMENTS

When the customer is paying in “Split Payment” mode, bank collecting payment with full amount.

All Split Payments transfers include the invoice number in payment advice. Thanks to that AMC

Banking should match a payment as HIGH (if transaction is open and amount is fully covered). The

bank system will also automatically transfer VAT funds and transfers it to the VAT account.

From the perspective of the main account – VAT automatic transaction will appear in your bank

account as debit payment.

From the VAT account perspective, the transaction will appear as a credit payment to the main

account.

Proceed and post this incoming payment as a normal internal / intercompany transfer.

Main Account Posting Journal:

Incoming Split Payment 123,00 PLN

Main account

+123 PLN as Customer Payment

-23 PLN to VAT Account

VAT Account

+23 PLN from main account

as Internal transfer

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7 DOCUMENT CHANGES

Code Vers. By Definition

First 1.0 PK

Added prioritize domestic split payment description

1.1 PK

Correction in a text 1.2 PK

Change TaxID precondition 1.3 PK