PURCHASING DIRECTORS’ MEETINGJanuary 16, 2020

Agenda

I. Welcome – Roz Ingram

II. Introduction of Staff

III. Customer Satisfaction Survey – Gerard Steele

IV. Icebreaker – Gerard Steele

V. Professional Development Updates – Gerard Steele

VI. Office of Supplier Diversity Updates

VII. MyFloridaMarketPlace (Operations/Technical) – Ashley Sellars

VIII. IT and Special Projects Updates – Carla McBride

IX. Goods and Services Updates – Jesse Marks

X. Contract Management Updates – Stefanie Higgins

Welcome

Introduction of New Staff

Customer Satisfaction Survey

• Please take a few moments to complete a brief customer satisfaction survey this afternoon and place it on the table as you exit the room.

• Please respond to the survey based on your experience with the Division of State Purchasing between July and December 2019.

• The survey is anonymous unless you choose to share your

contact information with us.

ICEBREAKER

Professional Development

FCCM:

• Jacksonville (1/28-31/2020) is full.

• Ft. Lauderdale (4/21-23/2020) currently 45/100 capacity.

• Spring Tallahassee classes have plenty of room.

FCCN:

• All offerings January through June are full – 103 total.

POP:

• Currently 18 different entities have attended.

• Next class tentatively scheduled for late spring.

Professional Development

PMP:

• New exam July 1, 2020.

• PMP dates have been communicated. Nearly all candidates given first choice for class preference.

• February 10 – 13

• February 25 – 28

• March 10 – 13

• March 17 – 20

• April 7 – 10

Currently 128 candidates.

Office of Supplier Diversity

Events

• February 4: Pensacola Supplier Diversity Exchange

• February 19: OSD & FSU Workshop

• February 20: Diversity Working Group Meeting

• March 5: Gainesville Supplier Diversity Exchange

Agency actions:1. Register to attend and

participate.2. Promote events to your

vendor lists!

Reporting

Agency Business Participation Plans

• 100% complete, all plans are posted online

OSD Annual Report

• All agency data collected, report is in approval phase.

• Report will be published February 1.

MyFloridaMarketPlace Updates

Catalog Updates• There are currently 77 active catalogs• Two new catalogs were implemented since last PD meeting:

Ace Technology Partners, LLC on the Computer Equipment, Peripherals, and Services state contract (43211500-WSCA-15-ACS); and

Medical Solutions, Inc. on the Medical Supplies state contract

(42000000-18-ACS)

Utilization Scorecard

• Second quarter scorecard will be posted to the MFMP website soon

• Will reach out to agencies on utilization efforts in the coming weeks

MyFloridaMarketPlace Updates

Upcoming statewide training

• Ft. Lauderdale: Feb. 18 – 19, 2020

• Tampa: March 9 – 10, 2020

• Orlando: March 11 – 12, 2020

• Panama City: April 6 – 7, 2020

• Pensacola: April 8 – 9, 2020

Annual Customer Survey

• Survey results concluded that overall customer satisfaction is 97.11%

IT and Special Projects Bureau

Active Solicitation• RFP No. 15-80101507-SA-D – Information Technology Staff

Augmentation Services

Upcoming Solicitations• Multifunction Products, Printers, Facsimile Equipment, Scanners,

Related Software, Supplies, and Managed Print Services, Exp. Date 2/3/20

• Management Consulting and Financial and Performance Audits Services, Exp. Date 1/15/20

• Fuel Cards Services, Exp. Date 8/05/20• Information Technology (IT) Disaster Recovery Services, Exp. Date

8/8/20• Rental Vehicles, Exp. Date 9/29/20

State Term Contract Extensions• Management Consulting Services, New Exp. Date 7/14/20 (6 months)• Finance and Performance Audits, New Exp. Date 7/14/20 (6 months)

IT and Special Projects Bureau

Upcoming State Term Contract Renewal• Microsoft (LSP) License Solution Providers, Exp. Date 1/31/2020 (State

Purchasing is working on a plan to renew the current STC for an additional two years through 1/31/2022.)

Enterprise Alternate Contract Source Extension• Temporary Administrative and Light Industrial Staff, New Exp. Date

5/17/20 (State Purchasing working on new PA with revised rate card. New PA will replace existing PA.)

Upcoming New Enterprise Alternate Contract Source• NASPO Copiers and Managed Print Services, Exp. 12/31/2021 (State

Purchasing is working with vendors to execute agreements.)• NASPO Data Communications Products and Services, Exp. 9/30/2024

(Participating Addenda are pending the Departments approval before going to vendors.)

In Process - Market Analysis (MAPS)• Information Technology (IT) Disaster Recovery Services• Computer Equipment, Peripherals, and Services• Oracle Products, Software, and Solutions• Cloud Solutions

Goods and Services Bureau

Recently awarded State Term Contracts

• Motor Vehicles STC – 25 new vendor contracts available. Current contracts expire November 16, 2020. One year renewal available.

• Benefits Consulting, Actuarial and Claims Auditing Services STC – 9 new vendor contracts available. Current contracts expire December 16, 2024. Five years of renewals available.

Active Solicitation

• Security Guard Services Request for Proposals – Conducting technical evaluations. Anticipated award date is January 28, 2020. Current contract expires June 15, 2020.

Goods and Services Bureau

Upcoming Solicitations (in development)

• Office Furniture and Files – Tentative launch is March 2020. SP to extend existing STC. Current contracts expire March 2020.

• Clothing, Cleaning and Rental Services – Tentative launch is February 2020. Current DEP contracts expire June 30, 2020.

• Agriculture and Lawn Equipment – Tentative launch is March 2020. Current contract expires June 2020.

• Central Non-Profit Agency – Tentative launch is February 2020. Current contract expires July 2020.

Goods and Services BureauUpcoming Alternate Contract Sources and Renewals

• Research Laboratory Supplies – State Purchasing intends to renew prior to the current contract expiration date of 2/12/2020.

• Flooring with Related Equipment, Products, Supplies, Installation and Services – State Purchasing intends to adopt the new Sourcewell contracts prior to the current contract expiration date of 2/12/2020. The NASPO Flooring contract is also valid until 12/14/2020.

• Mobile Onsite Shredding – State Purchasing intends to adopt the DOR contracts upon solicitation award. Current contracts expire 3/31/2020. State Purchasing encourages agencies to input purchase order(s) prior to the current contract expiration date.

• Pest Control Services – State Purchasing intends to renew prior to the current contract expiration date of 5/2/20.

• Books and Non-Print Library Materials and Related Ancillary Services – State Purchasing intends to renew prior to the current contract expiration date of 5/31/2020.

• Lawn Care Services – State Purchasing intends to renew prior to the current contract expiration date of 6/30/2020.

• Medical Supplies – State Purchasing intends to renew upon MMCAP renewing the master contracts. Current contracts expire: 2/23/20 - McKesson, 4/9/20 - Concordance Healthcare, 5/31/20 – Medical Solutions, and 6/25/20 - Henry Schein Medical.

• NASPO On-Demand Interpretation (OPI & VRI) and Document Translation – State Purchasing intends to adopt the NASPO contracts within the next 1-2 months.

Contract Management Bureau

New Agreements

• Motor Vehicles (25100000-19-1) - 11/17/2019 through 11/16/2020

• Benefits Consulting, Actuarial, and Claims Auditing Services (80111502-19-1) – 12/17/2019 through 12/16/2024

Contract Management Bureau

Renewals/Extensions

• Management Consulting Services (973-000-14-01) - 6 month extension completed

• Financial and Performance Audits (973-000-14-02) - 6 month extension completed

• Temp Staffing (3141800-14-ACS) - 6 month extension 11/15/2019 through 05/17/2020

• Security Officer Services (92121500-14-01) – 6 month extension 12/16/2019 through 06/15/2020

Contract Management Bureau

Expiring Contracts

• DSNAP Comfort Stations (81112004-19-ACS) - expired 12/31/2019

• Management Consulting Services (973-000-14-01) – extended through 7/14/2020

• Financial & Performance Audits (973-000-14-02) - extended through 7/14/2020

• LSP for Microsoft (43230000-15-02) - expires 01/31/2020

• Multifunction Printers (600-000-11-1) - expires 02/03/2020

• Research Laboratory Supplies (41120000-15-ACS) - expires 02/12/2020

• Flooring with Related Equipment (52100000-16-ACS) - expires 02/16/2020

• IT Staff Aug (80101507-SA-15-01) - expires 02/29/2020

• Office Furniture & Files (425-001-12-1) - expires 03/02/2020

• Body Armor (46151504-NASPO-17-ACS) - expires 03/15/2020

Contract Management Bureau

Price Adjustments

• Industrial Equipment and Tool Rental (518-410-19-ACS) – Herc Rentals,

Inc.

• Flooring with Related Equipment, Products, Supplies, Installation, and

Services (52100000-16-ACS) – Interface Americas

• Data Communications Products and Services (43220000-WSCA-14-ACS)

– Palo Alto Networks Inc. & Cisco Systems, Inc.

• Public Safety Communications Equipment, Phase 2 (43190000-18-

NASPO-ACS-2) – Ergo Flex Systems, Inc. d/b/a Xybix Systems

• Office Supplies (44111513-17-01) – Office Depot

• Defense Products (46000000-15-1) – Lou's Police Distributors, Inc.

• Courier Services (78102200-17-ACS) – FedEx Corporate Services, Inc.

Questions

Next Meeting

• Next Purchasing Directors’ Meeting will be March 19, 2020.

• Please send suggestions regarding what you would like to discuss.