pup-cpspa proposed extension services framework

8/11/2019 PUP-CPSPA Proposed Extension Services Framework

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Four Fold-Function of a Higher

Educational Institution


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Instruction Defined

Instructiona systematic process of impartingknowledge from one person to another in orderto develop and enhance the learners capacityand capability in life. It involves gaining attention,

informing learners of objectives, stimulatingrecall of prior learning, presenting the stimulus,providing learning guidance, elicitingperformance, providing feedback, assessing

performance and enhancing retention andtransfer (Gagn, Robert M., Nine Events ofInstruction)


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Research Defined

Research - A creative inquiry on a particular

subject undertaken on a systematic basis with

the end of finding and reporting new

information that will increase the stock of

knowledge on man, culture and society that

will establish or confirm facts, affirm results of

previous work, solve new or existing problemsand support or develop new theories.


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EXTENSION DEFINED

Extension - The word Extension is derived fromthe Latin roots ex meaning Out ' and ' tensiomeaning stretching. Stretching out is the

meaning of Extension. It is a demand driven outof school education and other services of theacademe in the communities utilizing expertiseon instruction, applying research outputs and

providing needed goods and professional servicesto communities in dire need. It utilize socialmobilization as a tool to effectively reach out.


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Extension Program Framework

InternalResources

Capacity andCapability

CommunityNeeds

Philosophy, University and CollegeVision, Mission and Objectives

Extension Program


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Drivers

Policies

Funding Support

Process

Systems,Processes and

Procedures

Actors

Experts

Professors

Partners


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Extension Program Work Flow

Research Extension Supply and Demand Assessment/Research

Planning Extension Project Planning and Capability Building

Execution Extension Project Execution

D, M&E Extension Project Documentation, Monitoring and Evaluation

Conclusion Extension Project Termination or Hand-over


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Research

Extension Supply and DemandAssessment/Research

University/College Resource Inventory University Policy and College Extension Guidelines

Structure and Staff Support Expertise/Technology

Resource Persons, and Volunteers

Research, and Management Tools , Materials and Goods

Funding, Partners, Sponsors

Time

Community Needs Assessment

Target Community Mapping Rapid Assessment on the needs of target communities

Short listing of relevant needs that the College has thecapacity and capability to address

Supply and Demand Matching Short listing of feasible extension project for qualified

communities

Drafting of concept papers and project proposals Expected Output

1. Capacity and Capability Matrix of the College

2. Extension and Community Services Packages

3. Research/Rapid Assessment Report

4. List of Target Communities

5. Concept papers/Project Proposals

6. Modules and IEC Brochures


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Planning

Extension Planning and Capability Building Planning for the Conduct of Extension Programs

Organizing/production of needed technology, tools,materials or goods

Short listing of resource persons and volunteers

Preparation and issuance of appropriate directives asper university policy and college guidelines

Mobilization/access of funding and resources for theprojects

Preparation of the project management tools with theM & E components

Coordination with appropriate offices and officials inthe University

Capability Building for Resource Persons andVolunteers

Itemization of the Terms of Reference (TOR) in theconduct of Extension Projects among participants

Code of Conduct / Protocols in the conduct of ExtensionProjects

Technology, Tools and Material

Utilization/Manipulation Expected Output

1. Travel orders etc.

2. Budget for the Extension Project

3. GANTT Chart

4. TOR and Code of Conduct/Protocol

5. Check-list of needed resources


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Execution

Extension Project Execution Initial interface with the significant personalities in the

target communities for the initial coordination on theconduct of the project

Preparation and sending of communication with theproject proposal/concept paper of the project

Project proposal presentation and orientation for theofficials/significant personalities of target communities

Drafting and approval of the Memorandum ofUnderstanding and/or Memorandum of Agreement

Orientation for the partners and social mobilizationfor the project stakeholders in the target communities

Engagement of the partners and sponsors

Engagement of the project stakeholders

Execution of the counter parting scheme in themanagement of the project

Establishment and activation of the joint projectmanagement committee and the project actors

Full implementation of the project to the target

beneficiaries Expected Output

1. Approved MOU/MOA

2. Approved Project Execution Plan

3. Organized Joint Project Management Committee

4. Program Implementation on the ground


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Documentation,

Monitoring &

Evaluation

Extension Project Documentation Filled up forms of beneficiary - individual and

Institutional profile

Action Pictures and Video Clips of significant events ofthe projects from conception, implementation andtermination

Project Write-ups for Publication

Extension Project Monitoring Regular supervision on the conduct of the program to

ensure that project deliverables and timelines are met

while keeping the efficiency and effectiveness of theconduct of the project.

Extension Project Evaluation Normative evaluation on the conduct of the project on

all its phases and components

Listing down the weaknesses and strengths thatmanifest during the implementation of the project

Expected Output1. Approved MOU/MOA

2. Approved Project Execution Plan

3. Organized Joint Project Management Committee

4. Program Implementation on the ground


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Termination &Hand Over

Extension Project Termination

Completion or conclusion of the project as per theMOU/MOA

Terms of reference and the deliverables are met

Full documentation report of the project is finalizedand submitted

Project exit conference is held and the stakeholdersrecognized

Extension Project Hand-over Hand over to the community or institution of all

project collaterals to serve as guide for thecontinuation or the sustainability of the program

Expected Output1. Terminal Report of the Project

2. Recognition Program for Stakeholders3. Compiled Documents, Collaterals and Modules of the

Project