punjab & sind bank · punjab & sind bank is in the process of empanelling 04-05 interior...
TRANSCRIPT
PUNJAB & SIND BANK
APPLICATION FOR EMPANELMENT OF INTERIOR
FURNISHERS
Application Reference No: - PSB/ZO. Delhi II/GA/EF/01/2017-18
LAST DATE OF SUBMISSION. 20-04-2018
ZONAL OFFICE
Delhi II
1. EMPANELMENT OF INTERIOR FURNISHERS
Punjab & Sind Bank is in the process of Empanelling 04-05 Interior Furnishurers for renovation of /
Offices /Branches ( Located in Delhi) furnishing & interior decoration, etc and similar projects
under Zo Delhi .
2. INSTRUCTIONS TO APPLICANTS
1) Generally, the routine works of the Bank are awarded/procurements are made by calling
competitive tenders/quotations from the empanelled contractors/vendors and in case of
emergent works/ works of small magnitude, the Bank may opt to award the work/procure
supply from any of the empanelled agencies, depending on the exigencies of the work on
nomination basis and also has the right for open tendering process for any particular work
depending on the nature & magnitude of the work, as per Bank’s policies / guidelines
stipulated by various statutory Authorities.
2) The empanelment of a contractor/Furnisher in Bank shall not confer any right on him either
to be necessarily issued the tender papers or for award of work. 3) Application form for empanelment shall be submitted in sealed envelope super scribing
‘Application for Empanelment as Interior Furnishers”. 4) The details of the applicants shall be submitted in the Bank’s prescribed “Application
Format” only. Wherever required and if the space provided is not sufficient, particulars can
be furnished as Annexures but such details shall be clearly mentioned in the respective
columns of the Application Format.
5) The applicant should ensure that the application is delivered at the given address within
prescribed date and time as mentioned in the advertisement. The application shall be accepted
by post / courier.
6) No costs incurred by the applicant in applying, in providing necessary clarifications or
attending discussions, conferences or site visits will be reimbursed by the Bank. 7) Documentary proof with respect to the prequalification criteria shall be furnished along with
the completed application form. Incomplete applications or applications without proper
proofs for establishing their credentials will be liable for rejection and no correspondence
will be entertained in this regard.
8) The empanelment will be made depending on the credentials submitted and acceptable
to Bank, For consideration of experience, works should have been executed in same name
& style of the firm in which empanelment is sought. 9) The evaluation will be based on the following;
a) Experience and reputation of the firm b) Empanelment with other Banks, PSUs, Govt. Institutions etc. c) Manpower & logistical support of the firm d) Previous experience with the Bank e) Registration with statutory tax authorities like IT, GST, Service Tax, VAT etc., as
applicable.
10) If found necessary, Bank may also consider inspecting the works undertaken by the
applicants, for which necessary co-ordination shall be made by them. Based on the details
furnished in acceptable format, inspection of works and eligibility criteria, the applicants
will be empanelled.
11) If found necessary, the Bank may adopt marking scheme for short listing the final list of
Interior Furnisher. The marking scheme so adopted will be disclosed before the last date of
submission of the applications.
1
12) Decision of the Bank regarding selection / rejection for empanelment will be final and
binding and no further correspondence will be entertained. The empanelled contractors will
only be informed by post. 13) If, information and details furnished by applicants are found to be false at any time in future
or any information withheld, which comes to the notice of the Bank at a later date, the
empanelment of such applicant will be cancelled immediately. 14) Applications received after the due date and time is liable to be rejected. 15) The empanelment shall be valid for a period of three years from the date of intimation letter
to the short listed consultants / contractors/suppliers/vendors. 16) The present empanelment is mainly for works for value upto Rs.30 Lacs . In case of any
high value works, Bank may undertake the works by project specific pre-qualification
exercise. 17) The applicant should enclose demand draft (non refundable) for Rs. 1,000/-(Rupees One
thousand only) in favour of Punjab & Sind Bank and payable at respective cities where
applications are submitted Delhi ii. 18) Completed empanelment document shall be submitted up to the last date given in
advertisement, during office hours to the office of: -
THE ZONAL MANAGER
PUNJAB & SIND BANK
ZONAL OFFICE DELHI II,
B- 38/39 INDUSTRIAL AREA
NARAINA, NEW DELHI
3. SCOPE OF EMPANELMENT
The scope of work of Contractors for Interior Furnishing Works broadly is to undertake original
interior furnishing works, alterations and renovations involving erection of partitions, cabins,
workstations, false ceiling, flooring, counters, paneling, storage units, furniture, blinds etc.
The contractors will be required to undertake comprehensive works covering civil, interior and
electrical works shall submit necessary documentary evidence for carrying out Civil, Interior and
electrical works, at the tender stage.
4. ELIGIBILITY CRITERIA
The applicant should have the following minimum eligibility criteria:
a) The applicant should have undertaken works in Government Departments / Public Sector
Undertakings / Central Autonomous Bodies / State Autonomous Bodies / Banks/
Financial Institutions and other reputed Private Firms during last 5 years .
One work/project costing Rs.16 lakh (80% of value of work Rs. 20 lakh
OR Two works/projects costing Rs.10lakh ( 50% of value of work Rs. 20 lakh
OR Three works/projects costing Rs.08 lakh (40% of value of work Rs 20
lakh) Each
b) The applicant shall submit the following documents/documentary proof along with the
application a. Bidder Profile as per Annexure I. b. Declaration by the Firm / Company has not been declared by Central Governments /
State Governments/ Public Sectors to be ineligible to participate for corrupt,
fraudulent or any other unethical business practice and Blacklisted by Government
body/established institutions. c. Copies of Work order and details of past installation and works in Hand. d. Copy of Partnership Deed / Registration certificate with Registrar of Companies (If
applicable) e. Details of Staff. f. Satisfactory Completion certificate. g. Audited Profit and Loss Account and Balance sheet for the year ending on 2014-15,
2015-16 and 2016-17. h. D.D/P.O for Rs 1000/- (Rupees One thousand only) being the cost of application. i. All pages of bid document must be signed and stamped. j. Tender Offer as per the prescribed format. k. Sample photographs of works undertaken by the firm ( Min.3- 4 Nos ). l. Latest I.T.R for the year ending on 2014-15, 2015-16 and 2016-17. m. Other information -Any other relevant information, which is necessary to be furnished,
must be provided.
n. Applicant should submit copy of the income tax PAN,GSTN Registration certificate
with valid registration number.
o. The applicant / firm / company shall be registered with ESI, EPF etc., as per extant
labour laws. The Requisite documents pertaining to registration for the same shall be
obtained.
c) The applicant shall have the average annual financial turnover of at least Rs. 80 Lacs in the
respective category during last 3 years prior to 31-03-2018. d) Contractors for all classes should have well-established office with adequate engineering
staff and the applicant / firm / company shall be registered with ESI, EPF etc, as per extant
labour laws.
5. APPLICANT OBLIGATIONS
1) The applicant should intimate change of address to the Bank. Failure to do so may result in
removal of his name from the empanelled list. 2) The applicant should not indulge in unethical practices. 3) The applicant should execute the works awarded to him strictly as per the terms and
conditions of the contract and specifications. 4) The applicant should co-ordinate with Bank Officials/Architects / Consultants/ Contractors, if
any, for smooth completion of the works. 5) Any Change in Constitution of firm without prior approval will render the applicant to be
removed from the panel. In case of conversion of a firm into two or more firms, fresh
empanelment is essential.
6. DISCIPLINARY ACTIONS
The Interior Furnisher shall have to abide by all the rules of empanelment and also by the terms
and conditions of the agreement/MoU. He shall have to execute the works as per contract on time
and with good quality. PSB shall have the right to suspend business with him for any period, debar
or remove the name from the approved list of Interior Furnishers indefinitely or for a period as
decided by PSB after issue of a show cause notice. Decision of PSB shall be final and binding on
the Interior Furnishers.
The name of the contractor may be removed from the approved list of contractors /Interior Furnishers by the Bank if he:
1. Fails to execute a contract or has executed it unsatisfactorily or 2. Persistently violates any important conditions of contract: or 3. Furnishes false particulars at the time of empanelment: or 4. Indulges in any type of forgery or falsification of records: or 5. Defaults in tax dues like Income Tax, Work Contract Tax, Sales Tax etc.
7. REVISION OF ABOVE RULES OF EMPANELMENT:
Bank may modify, add, delete and / or change any of the above rules and the same shall be
binding on all the empanelled Contractors / Consultants. Bank reserves its right to reject any /
or all the applications without assigning any reasons whatsoever.
8. DATE OF OPENING OF TECHNICAL BID:
Technical bid will be opened-26.04.2018
9. TECHNICAL EVALUATION CRITERIA
The Evaluation Committee (EC) shall carry out the entire evaluation process.
The Technical proposal evaluation process would focus on the ability of Interior
Furnisher to satisfy the technical requirements of the assignment, quality assurance
procedures and experience of Interior Furnishing works. Based upon the above pre-
qualification criteria, the technical proposals will be further evaluated on the following
criteria and rating will be provided as below.
SNo. DESCRIPTION RATING
1 Experience in Interior Furnishing works
Less than 5 years 0
upto 5 years 3
-do- 5 Years and 5
above
2 Experience in Interior Furnishing works for Other Bank branches
(applicable for both Government and Private Banks)
LL
Less than 3 Bank Branches
0
-do-
for 3 Bank branches 3
-do- More than 3 5
Bank branches
Average annual financial turnover during last 3 years prior to 31-
3 03-2017.
Less than 80 Lacs 0
Above 80 Lacs upto 100 Lacs
3
Above 100 Lacs 5
category
4 Empanelment with other Public Sector Banks for Interior Furnishing
works
Less than 3 Banks 0
-do- Up to 3 Banks 3
-do- More than 3 5
Banks
Marking based on Evaluation of the satisfactory certificates provided
5 by other Clients of the Interior Furnisher. For this the latest/last
completed project will be taken into consideration.
a) If Technical proficiency
i) Is Outstanding 5
ii) Is Very good 4
iii) Is Good 3
iv) Is Satisfactory 2
v) Is Poor 1
b) If Financial soundness
i) Is Outstanding 5
ii) Is Very good 4
iii) Is Good 3
iv) Is Satisfactory 2
v) Is Poor 1
c) If Mobilization of adequate T&P
i) Is Outstanding 5
ii) Is Very good 4
iii) Is Good 3
iv) Is Satisfactory 2
v) Is Poor 1
d) If Mobilization of manpower
i) Is Outstanding 5
ii) Is Very good 4
iii) Is Good 3
iv) Is Satisfactory 2
v) Is Poor 1
e) If General behaviour
i) Is Outstanding 5
ii) Is Very good 4
iii) Is Good 3
iv) Is Satisfactory 2
v) Is Poor 1
f) If the deviation in stipulated date of completion and actual date of
completion is
i) Delayed 1
ii) Actual Time 3
iii) Before Time 5
TOTAL SCORE 50
10. EVALUATION CRITERIA
Only the Interior Furnisher who score atleast 60% marks in Technical Evaluation process
will qualify to be empanelled with the Bank. Once the evaluation of technical proposals is
completed, the Service Providers who score the prescribed cut-off score & above will only
be short listed. In case, none of the required no. of furnishing contractors or less than
the no. of furnishing contractors required to be Empanelled fail to reach the cut-off
score of atleast 60%, then the Bank, at its sole discretion, may qualify required no. of
Interior Furnishers on the basis of the top scores.
ANNEXURE I
INFORMATION TO BE FURNISHED BY THE APPLICANTS
1 Name of the Applicant/Firm/ Organization
Postal address
2 Registered Address
Telephone nos
Mobile nos.
E-mail address
Postal address
3 Address for
Telephone nos.
Communication
Mobile nos.
E-mail address
4 Year of establishment (enclose documentary
proof)/Experience in
no. of years
o Company
o Partnership
5 Status of the firm (Enclose copy) o Proprietor Firm
o Individual
(attach proof)
Name of Proprietor/ Partners/ Directors of the
i)
6
Organization/Firm with Qualification.
ii)
Registration Details
Companies/Firm Registration Number & date
GST Registration No: ( Copy shall be enclosed)
7 Income Tax Number: ( Copy shall be enclosed
PAN Number: ( Copy
shall be enclosed
Name and address of Bankers.
8
Enclose Solvency Certificate
Important major projects on which the firm was
engaged in the last 5 years and their estimated
9 cost, stage of work viz. planning and
construction, the full address of clients shall be
indicated against each project.
Year Value of Work
10 Specify the maximum value of work done in a 2014-15
year
2015-16
2016-17
11
A Average Annual financial turnover during last
three years Year Annual turnover
Important major projects on which the firm is
2014-15
2015-16
2016-17
engaged at present and their estimated cost,
11 B stage of work viz. planning and construction,
the full address of clients shall be indicated
against each project.
Whether an assessor of income tax, if so,
12 mention Permanent Account Number furnish
copies of Income Tax Clearance Certificate.
Furnish copies of audited Balance Sheet and 13 Profit & loss account (audited) for the last
three years.( FY 2014-15, 2015-16,2016-17)
If you are registered in panel of other Organization / Statutory bodies such as CPWD,
PWD, MES, Banks, etc, furnish their name, i)
Category and date of registration.
14
( furnish proof)
ii) iii) iv)
Details of three responsible clients/ persons 1.
to whom the major works carried out by the
applicant with address and telephone number
who will be in a position to certify about the
15 quality as well as past performance of your
organization
2.
Details of Application Fee DD No. :
16 Date:
Issuing Bank / Branch:
Furnish copies of Satisfactory Completion
Certificate only from PSU Clients (Minimum 3
Nos). (The completion of the projects considered
17 for this satisfactory completion should not be
later than 1 year from the date of the
application).
9
To,
The Zonal Manager Punjab & Sind Bank
Ref: Application for empanelment as Furnishing Contractor.
Dear Sir,
I / we have read and understood the instructions and the Terms & Conditions mentioned in the application form. I / we do hereby declare that
the information furnished in the application and the supplementary sheets are correct to the best of my knowledge and belief.
I / we authorize Bank to approach our Employers, Clients, Corporation, Organization etc. to verify the facts submitted by me/us.
Signature of applicant with seal
Name:
Designation:
Address:
Place
Date:
CLIENTS CERTIFICATE REGARDING PERFORMANCE OF THE CONTRACTOR
Name and address of the clients………………
Name of the interior furnisher…………………….
1 Name of work with brief Particulars
2 Agreement no. date
3 Agreement amount
4 Date of commencement of work
5 Stipulated date of completion
6 Actual Date of compeltion
7 Details penalty levied for delay (
indicate amount ) if any
8 Gross amount of work competed and
paid
9 Name and address of the authority
under whome work executed
10 Wheher the contract employed
qualified Engineer / Overseer during
execution of work ?
11 I) Quality of work Outstanding/ Very good /good/ Satisfactory / poor
II) Amount of work paid on
reduced rate , if any
12 i)Did the cdontractor go for
arbitration ?
ii)If, yes total amount of claim
iii) Total amount awareded
13 Comment son the capabilities of
the contractor
a. Technical Proficiency Outstanding/ Very good /good/ Satisfactory / poor
b. Financial soundness Outstanding/ Very good /good/ Satisfactory / poor
c. Mobilization of adequate T
& P
Outstanding/ Very good /good/ Satisfactory / poor
d. Mobilization of man power Outstanding/ Very good /good/ Satisfactory / poor
e. General behaviour Outstanding/ Very good /good/ Satisfactory / poor
Note: All columns should be filled in properly
Place- Signature of the clients
Name & Designation Seal of the Organisation
Date
PERFORMA –1
PARTICULARS IN RESPECT OF WORK EXECUTED
Name of the Bidder:
List of Important Works Executed by the Agency during the Last Five Years (Separate sheet can also be enclosed if required) Sr.
No
Name of the work/
project
executed
with
address
Short
description
of work
executed
Name and
address of
owner
Value of
work
executed
Stipulated
time of
completion
Date of
commence
ment
Date of
completion
If the work was delayed beyond stipulated date of completion, give reasons for the delay
Whether work was left incomplete or contract was terminated from either side, Give Details
Any other
relevant
information
1
2
3
4
Note:-Copies of the Agreement/MoU/Completion Certificate to be enclosed Place: Date:
Signature of the Applicant
PERFORMA- 2 LIST OF KEY PERSONAL PERMANANTLY EMPLOYED
Sr.
No.
Name
Designation
Qualification
Experience
Years with the
Firm
Any other
information
Place: Date:
Signature of the Applicant
PERFORMA –3
PARTICULARS IN RESPECT OF WORK IN HAND
List of Important Works in Hand/ in Progress
Sr.
No
Name of the
work/ project
executed with
address
Short
description
of work
executed
Name and
address of
owner
Value of
work
executed
Stipulated
time of
completion
Status Of
Work
If the work was
delayed beyond
stipulated date
of completion,
give reasons
for the delay
Any other
relevant
information
1
2
3
4
Note:-Copies of the Agreement/MoU to be enclosed Place: Date:
Signature of the Applicant