pta president’s course. myths, legends, and facts don’t believe everything you’ve heard about...
TRANSCRIPT
Myths, Legends, and Facts
Don’t believe everything you’ve heard about being PTA president!
Do learn how to handle those myths and legends by understanding the facts.
President is the EASIEST JOB IN THE PTA!
Leadership
Leadership skills are acquired through study and practice.
Good leaders LEAD by example to help others learn from them.
Leaders provide and encourage leadership development opportunities….training!
Leadership Styles
Driver Takes action Controls the situation Makes decisions Task-orientated Assertive Goals-driven
Expressive Needs to be liked Needs recognition Works well with others Highly responsive to
others Delegates
Leadership Styles (cont.)
Amiable Concerned about people
and relationships Dislikes conflict Not assertive, but is
responsive Works well with others
Analytical Appreciates detail,
accuracy, precision Avoids confrontation Takes time to consider
before making decision Not assertive or
responsive
Duties of President
Refer to bylaws and standing rules to find the job description.
An up-to-date procedure book is a good reference.
President responsibilities
Presides at all meetings of the association including executive committee; board and general membership
Signs all contracts and legal documents Has a fiduciary responsibility Serves as ex-officio of all committees,
EXCEPT: Nominating and Auditing
President Responsibilities Cont.
Encourage participation Provide opportunities for leadership
development Receive and disseminate information from
the Illinois PTA and the National PTA Represent the association
Procedure Book
Three ring binder; folder; flash drive Contains:
Bylaws Rules
ProceduresCorrespondenceBrochuresOther Suggestions?
Building a board
Successful boards should: Be diverse Encourage good communication Share the work Promote leadership training Work at team-building
PLAN
Set Goals Set Calendar based upon the needs of
members Create Budget Be Flexible/Have “back-up plan”
Setting S.M.A.R.T. Goals
Specific Answers the questions
Who? What? When? Where? Which? Why?
Measurable Answers the questions
How many? How much? How will I know when
the goal is met?
Setting S.M.A.R.T. Goals (cont.)
Achievable Answers the questions
Can the goal be met? Is the goal realistic? Do we have the
knowledge, skills, and resources necessary to meet the goal?
Relevant Answers the questions
Is the goal applicable? Is the goal useful? Is the goal in line with
the Mission, Objects and Vision of the PTA?
Setting S.M.A.R.T. Goals (cont.)
Time-Specific Answers the questions
Is there a start date? Is there a completion date? Did we allow enough time to accomplish the goal?
The Budget Process
Budget is created using input from officers, chairmen, and PTA members
Proposed budget is accepted by PTA board Proposed budget is adopted by general
membership Budget must come before membership for
any changes
Running a Meeting
Always be prepared—be sure to create an agenda in advance
Create an outline to follow (if needed) Follow Parliamentary Procedure Rely on the other officers for help Be friendly, yet professional
Parliamentary Procedure
Become familiar with the basics A motion must be made before discussion
takes place Unless the motion comes from a committee,
it needs a second before discussion takes place
Parliamentary Procedure (cont.)
Motions may be amended four ways by: Inserting text Striking (removing) text Striking and inserting text Replacing whole paragraph with a substitute
It is: “I Move That…” Not: “I Make a Motion…”
Effective Communication
Communicate with PTA members by Newsletter (printed and electronic) E-mail Web page Social Networks Phone tree Notes home Text message Message Boards
Effective Communication
Communicate outside the PTA by: Meeting with school/district administrators regularly. Offering administrators opportunities to attend PTA
leadership training. Sharing PTA information with administrators. Attending school board meetings. Participating in community organizations and events. Regularly send news to the media
Conflict Resolution
Prevent conflict by fostering open communication and understanding
Resolve conflict by Focusing on issues, not individuals Seeing the issue from both sides Seeking win-win solutions Keeping communication open Thinking about desired outcome
STAY ON TRACK
Plan ahead and create the PTA Calendar.INCLUDE:
Illinois PTA Annual Convention
Illinois PTA State Conferences
School Board Meetings
PTA District and Region Annual Meeting and activities
National PTA Convention Community Events Reflections Deadline
Children’s Events
Resources
District Director or State Board Member assigned to your area Officers; Consultants; State Program Directors and Region
Director Illinois PTA Office: 800-877-9617 Illinois PTA Website: illinoispta.org National PTA Website: pta.org Illinois PTA BULLETIN Illinois PTA Local Unit Packet National PTA Annual Resources and/or Back To School Kit
Illinois PTA: 800-877-9617