provide a filename here - kronos · the information in this document is subject to change without...

Workforce CentralTM

Glossary

Revision A

The information in this document is subject to change without notice and should not be construed as a commitment by Kronos Incorporated. Kronos Incorporated assumes no responsibility for any errors that may appear in this manual. This document is for the use of the intended recipient, and it may not be reproduced in whole or in part or used for any other purpose than that for which it was provided without the prior written permission of Kronos Incorporated. Copyright, Kronos Incorporated or a related company, 2010. All rights reserved.

Altitude, Cambridge Clock, CardSaver, Datakeeper, Datakeeper Central, eForce, Gatekeeper, Gatekeeper Central, Imagekeeper, Jobkeeper Central, Keep.Trac, Kronos, Kronos Touch ID, the Kronos logo, My Genies, PeoplePlanner, PeoplePlanner & Design, Schedule Manager & Design, ShopTrac, ShopTrac Pro, StarComm, StarPort, StarSaver, StarTimer, TeleTime, Timekeeper, Timekeeper Central, TimeMaker, Visionware, Workforce Accruals, Workforce Central, Workforce Decisions, Workforce Express, Workforce Genie, and Workforce TeleTime are registered trademarks of Kronos Incorporated or a related company. Altitude Dream, Altitude Pairing, Altitude PBS, Comm.Mgr, CommLink, DKC/Datalink, FasTrack, HR and Payroll Answerforce, HyperFind, Improving the Performance of People and Business, Kronos 4500, Kronos 4500 Touch ID, Kronos e-Central, Kronos KnowledgePass, KronosWorks, KVC On Demand, Labor Plus, Momentum, Momentum Essentials, Momentum Online, Schedule Assistant, Smart Scheduler, Smart View, StartLabor, Start Quality, Start WIP, Starter Series, Timekeeper Decisions, Timekeeper Web, VisionPlus, Winstar Elite, WIP Plus, Workforce Activities, Workforce Attendance, Workforce Connect, Workforce Employee, Workforce HR, Workforce Leave, Workforce Manager, Workforce MobileTime, Workforce Payroll, Workforce Record Manager, Workforce Recruiter, Workforce Scheduler, Workforce Scheduler with Optimization, Workforce Smart Scheduler, Workforce Tax Filing, Workforce Timekeeper, Workforce Analytics, Workforce Acquisition, Workforce View, Workforce Absence Manager, Workforce Device Manager, Workforce Integration Manager, and Workforce Forecast Manager are trademarks of Kronos Incorporated or a related company.

IBM, eServer, and iSeries are trademarks of International Business Machines Corporation. StandardsPro® is a registered trademark of H.B. Maynard and Company, Inc. All other product and company names mentioned are for identification purposes only, and may be trademarks of their respective owners.

When using and applying the information generated by Kronos products, customers should ensure that they comply with the applicable requirements of federal and state law, such as the Fair Labor Standards Act. Nothing in this Guide shall be construed as an assurance or guaranty that Kronos products comply with any such laws.

These training materials are provided with the understanding that Kronos is not engaged in the business of rendering reader-specific legal, accounting, or regulatory compliance advice. If legal, accounting or other regulatory compliance consulting services are required, the services of an attorney, certified public accountant or other qualified professional, with full knowledge of your organization’s particular operations, circumstances and policies, should be sought. Examples provided in these materials are for general educational purposes only. Readers are encouraged to consult with appropriate professional advisors concerning their individual circumstances before making decisions affecting their business operations. Last updated January 7, 2010.

Kronos KnowledgePass™ subscription is designed to be your pre-training, post-training, and refresher skills destination. Kronos KnowledgePass contains tutorials, learning snippets, job aids, and much more to support the training you receive from Kronos-certified instructors. Kronos KnowledgePass education support materials stream right to your desktop and are all available 24/7.

To find out if your organization subscribes to Kronos KnowledgePass, speak to the individual responsible for the Kronos solution at your organization. If you are not a subscriber and you are interested in Kronos KnowledgePass, please give us a call at 888 293 5549.

Published by Kronos Incorporated

297 Billerica Road, Chelmsford, Massachusetts 01824-4119

Phone: 978-250-9800, Fax: 978-367-5900

Kronos Incorporated Global Support: 1-800-394-HELP (1-800-394-4357)

<Workforce Timekeeper 6.2>

<Project Team Fundamentals>

Document Revision History

Document Revision Product Version Release Date

a All January 15, 2016

Workforce Central Glossary

Term or Acronym Definition

Access Control Points Function Access Profiles contain permissions to points in the hierarchy of functions, known as access control points. The access control points can apply to an entire component, or to specific functions like printing or editing.

Access Profile The set of permissions and restrictions that determine which components users can access, and the types of functions they can perform. Users are assigned function access profiles, data access profiles, and logon profiles.

Access Rights The individual permission points to a function or view. Access control points can provide full viewing, editing, and permission to run reports in a component, or restrict permission within the component, such as allowing a view, but not editing.

Account Lockout Denial of access to a user account after a specified number of unsuccessful attempts to log on.

Accrual Amounts of time or money that a person has earned, commonly referred to as leave time, paid time off, or benefit time. Accruals include time events such as personal days, vacation, or sick time. Each event is assigned an accrual code, and each code has a measurement unit—or type, of days, hours, or money. For example, an employee accrues time in a vacation or sick day category or accrues money in a bonus or uniforms category.

Accrual Balance The amount of accrued time or money in a category.

Accrual Code Categories that identify and store the type of accrual balance, such as vacation, sick, or bonus.

Accrual Code Payout The transfer of unused accrual balances to a pay code for a one or more employees.

Accrual Code Type The unit in days, hours, or money, that is associated with an accrual code.

Accrual Pool Defines an accrual code that holds accrued time or money not associated with an individual employee. Accrual balances can be transferred from an employee to an accrual pool or from an accrual pool to an employee.

Accrual Profile The accrual rules that determine employee accrual balances. An accrual profile can contain one or more accrual rules. Accrual profiles are assigned to similar groups of employees. For example, all full-time employees might have the same accrual profile.

Accrual Rule The method for determining how people accrue time, money, or both. An accrual rule can have only one accrual code.

Accrual Transfer Allows the move of an accumulated amount of time or money from a group to a pool, a group to an employee, or from a pool to an employee.

Ad Hoc Query A search set up for a specific, temporary purpose, for use during the current session only. The query cannot be saved.

Alternate Holiday Credit Rule A holiday rule that applies if the eligibility requirements for the current holiday credit rule are not satisfied. A second holiday credit rule selection is available to fulfil the eligibility requirements.

Amount Call-Back Pay Code

Page 2


Amount Time or money. Amounts used on timecards are associated with a pay code (hours or money) or with pay rules (hours).

Application Server The application server is the intermediary between the browser-based front end and the back-end database. It contains the software that provides the business logic for the product components. The application server is also a Web server that uses the client/server model and Hypertext Transfer Protocol (HTTP) to serve the files that form Web pages to users whose computers contain HTTP clients that forward their requests.

Approval For Overtime The managers task of approving an employee’s unapproved time which the system automatically calculates as OT1.5, OT2.0, or TOIL (time off in lieu). For example, Managers would approve “overtime” which is calculated towards TOIL earned.

Approvals The manager’s task to confirm that the employee’s timecard has been reviewed for sign-off. Employee timecards in the previous pay period without exceptions will be automatically signed off.

Assignment Rule Assigns a work rule to a specific time period or shift. When employees qualify for an assigned shift, the assigned work rule applies, not their default work rules.

Automatic Deductions Time or money subtracted by the system from the hours entered by an employee. Automatic deductions are specified in work rules and are commonly used for unpaid lunch or break times.

Background Processor The Background Processor is a service that automatically calculates totals, such as hours worked and pay earned, from the data in the database. The Background Processor runs continuously, and updates totals at specified intervals.

Basic Accrual A type of accrual that does not use any of the calculated building blocks. With basic accruals, you cannot add calculated accrual features to an existing accrual rule or profile, nor can you use them to create a new one.

Bonus Additional amounts of money or time added to an employee's usual compensation.

Bonus Exception Generic exception created by a bonus triggered by a specific pay code such as UNAPPROVED.

Break An amount of time that is configured for meals and work breaks. Breaks may be deducted from total time worked.

Building Block The Kronos method of configuration.

Cache A region of memory where frequently accessed data is stored on your computer for rapid access.

Calculated Accrual A type of accrual that uses and enforces any of the licensed Accruals features and building blocks, such as earned grants, fixed grants, carryover limits, earning limits, and so forth.

Callable Totalizer An application that calculates totals when called by the user. A user selects the Calculate Totals menu option in the Timecard Editor to see up-to-date totals.

Call-Back Or Call-In Shift A type of shift that begins when people who—on standby, on an on-call shift, report to work during the on-call shift. When they report, they begin the call-back shift. Hours accrue differently for on-call and call-back shifts.

Call-Back Pay Code Defines how employees accrue time when they report to work during a call-back or call-in shift.

Carryover Limit Data source Name (DSN)

Page 3


Carryover Limit The maximum amount of an accrual balance that is carried over to the next accrual period. A date pattern is selected to specify the time period in which carryover processing should adjust the balance, to be within acceptable limits.

Carryover Partial Increments Time remaining from a grant that is tracked and credited to an accrual balance as part of the next incremental grant, or is discarded.

Certification A license or otherwise legally documented skill with an expiration date that certifies that an employee has fulfilled certain requirements to do certain work, for example, CPR.

Change Point The value in minutes when the system, based on pay rules.

Change Request Process to note and document required changes considered out of scope or not previously required within the project. Changes requests may impact project resources, time, budget and functionality.

Combined Pay Code A set of pay codes that enables the display of a single sum that represents the calculation of all the pay codes in the combined pay code.

Communication Channel The type of transmission method (Ethernet, serial, or modem) that the comm PC uses to communicate with one or more devices.

Conditions Search criteria that you specify in a HyperFind query; the more specific the conditions, the more precise the results. Each filter in HyperFind has its own set of conditions.

Contributing Pay Code Rule A rule that specifies which pay codes are selected for hours to be distributed to count toward a contributing shift.

Contributing Shift A shift that is considered when determining an employee's eligibility for holiday credits. A contributing shift must fulfil a set of requirements, including shift length, pay code, day of week, and days prior to the holiday.

Core Hours A span of time that defines the start and end times by day and week that an employee is expected to work. Any time within the core hours that is not recorded as worked hours is an exception and is considered a core hour’s violation.

Core Hours Violation The amount of time not worked by an employee during assigned core hours. The unworked time is an exception.

Credit An amount of time or money put into an account.

Custom Tag A variable that represents a specific piece of information that can be included in a notification. Different custom tags are available with different notifications.

Data Access Profile The set of permissions and restrictions that define whether a user can run reports and what information will be allowed in the reports.

Database A repository of employee records that is continually updated. Multiple redundant databases may be in use but one database is the central, production database from which others are replicated.

Data source Name (DSN) The name configured for a database. The DSN is associated with a user name and password.

Date Pattern Event

Page 4


Date Pattern A predictable sequence of dates. Examples of date patterns are: the first of every year, the seventh day of every pay period, and the Monday of each week.

Deducting Pay Code A pay code that is used for unworked time, such as vacation and sick. When time is charged to these pay codes, the system debits the accrual balance for the accrual code.

Detail View A snapshot or summary of specified information that appears in a Genie. From this view, a user can select people and perform group edits.

Direct URL Connection Access to Workforce Timekeeper via a URL rather than a mobile device.

Display Profiles The set of permissions and restrictions that determine how the user’s interface looks and behaves.

Duration A span of time without a specific start and stop time that is entered into the Project view of the Timecard. A duration is subject to the same work rules as a time punch. Duration amounts are assigned to the first scheduled shift of the day. If the pay codes entered for the duration are not associated with the first shift or paid from schedule, the option of Hours Worked with Override Shift can be used.

Early In Employee exception indicating that the employee worked before the start of the schedule

Earned Accrual An amount of time or money available to an employee based on a certain amount of time worked.

Earned Grant An accrual that is calculated based on the amount of time in one or more pay codes. When a new total is computed for the pay code in which the grant is based, the appropriate accrual balances are automatically incremented.

Earning Limit Controls the amount by which an accrual balance can grow.

Earning Pay Code The pay code that receives the earned accrual.

Educational Strategies The customer’s educational and training requirements.

Effective Date The date on which the specified item becomes valid. The date is today or in the future.

Employee A license for a person whose information is tracked and calculated by the Workforce Timekeeper or Workforce Scheduler, and who may or may not have access to that information

Employee Group The set of labor level entries assigned to a manager.

Employee Profile The set of attributes in a person’s People record, which includes a job and labor account assignments, membership in groups, system access and display, and demographic information about licensed individuals.

Event An action or task that you schedule to run at specified intervals in the Event Manager component.

Exception Genie Profiles

Page 5


Exception A deviation from the employee’s posted work schedule pattern or an addition of a pay code to the employee’s timecard which may result in overtime or allowance payments. An extension of the “pay from schedule” time will create an Exception. (For example, if an employee who is scheduled from 09:00 to 17:00 changes the end time to 22:00, this creates an Exception.) Where an employee claims an allowance through the use of a pay code edit in the timecard, the Exception is highlighted in the employee’s timecard with a red box around the time of the exception.

FAP Function access profiles

Filter A search mechanism that appears on a HyperFind workspace, allowing the user to select conditions (criteria) for finding employees.

Fixed Grant Defines periodic accrual increases in pre-set amounts. For example, full-time employees accrue 10 hours of vacation per month through the fifth anniversary, when the amount increases to 3.34 hours per month.

Fixed Rule A set of pay-period parameters, included in a pay rule, that does not change based on when you work. The fixed rule can be configured with the pay-period length, pay-period reference day or date, and the day divide.

Flash Adobe Flash

Flextime Balance A running balance of actual time worked compared to target time for a given flextime period.

Flextime Period Period of time in which flextime balances are calculated for employees. The flextime period may be equal to or greater than a pay period. Flextime balances are reconciled at the end of the flextime period.

Full-Time Equivalency (FTE) The ratio or percentage of employee hours worked compared to the full-time standard hours. If 40 hours equals 100% full-time standard hours, then a person working 20 hours per week has a 50% FTE. For example, suppose a full-time employee works 40 hours per week and you are creating a profile for a part-time employee who works 20 hours per week. You could express this full-time equivalency as either a percentage (= 50%) or as a ratio.

Function Access Profile The set of permissions and restrictions that determine which components users can access and the types of functions they can perform.

GDAP Generic data access profiles

Generic Data Access Profiles The set of permissions and restrictions that define whether a user can access a specific configuration and what information will be allowed in the configuration.

Genie A configurable tool for automating user tasks such as group edits. A Genie view is a summary or snapshot of key employee information. In addition to viewing the information that appears in a Genie, you can select a set of people and perform a group edit or use the launch buttons to navigate to a different function while carrying over the people set and time period of the Genie. For example, you can view a list of employees whose timecards need sign-off and perform the sign-off on the group.

Genie Profiles The set of permissions and restrictions that determine which Genies are available.

GEO Fencing Import

Page 6


GEO Fencing A Workforce Mobile function which allows restrictions when punching from a mobile device.

GPS Global positioning system

Grace Values that determine whether employee punches move backward to the previous round increment or forward to the next round increment. If a punch occurs after the grace period, it rounds forward to the next round increment.

Grant Defines how and when an accrual balance is credited. A fixed grant defines periodic accrual increases in pre-set amounts. An earned grant uses one or more earning pay codes as the basis for calculating the amount to credit an accrual balance.

Grant Date Pattern A method in which the date pattern is used to determine when to apply a grant (credit to an accrual balance) and increment the appropriate accrual code by the grant amount.

Grant On Schedule An option that associates a date pattern with the earned grant and applies the grant according to the date pattern. The default is to apply the grant as soon as any earnings occur that are associated with the earning pay code.

Group Edit Operations performed on data of multiple people simultaneously.

Historical Amount In a signed-off or locked pay period, a sum of time or money added to or deleted from a pay code. In a query, the historical amount is based on the effective date of the amount.

Historical Edit Adjustments, as additions, deductions, or moves, made to an employee timecard in a signed-off or locked pay period. Historical edits are entered in the current pay period and adjust an amount in a signed-off or locked pay period.

Historical Move A transfer made to a previous pay period, locked timecard.

Holiday Identifies a special day when employees do not work but are paid, or when employees earn a differential or bonus if they do work.

Holiday Credit Rule A set of rules that define eligibility requirements for holiday credits and the calculations used to determine the time or wages issued when the requirements are met.

Holiday Table The listing of a company’s holidays and the start and end times for the holiday table used to create the holidays defined by your company’s benefit policy.

Hourly Timecard A view of the Timecard that displays actual start and stop times for hours worked, along the job or labor account to which the person charges time for the hours worked.

Hours Accrual Code Defines a category in which time in hours accrues.

HyperFind. A search engine that finds people through queries that specify how to search using known conditions (criteria). Organizations distribute default queries to those who need them and allow specified users to create, use, and manage queries.

Import A process that allows an administrator to extract large quantities of data from other external database sources into the database. Imports can be through table import format or XML and might use a third-party tool to create the commands that perform the extraction.

Inside Grace Labor Levels

Page 7


Inside Grace The rules for defining how an employee is paid when the punch is not at the shift start or end time. The grace determines whether the recorded shift time moves forward to the next increment or back to the previous increment. For example, based on a 15-minute inside round with a 7 minute grace, if an employee punches between 7:01 and 7:07, the punch is rounded back to the previous increment of 7:00. If an employee punches between 7:08 and 7:14 (after the grace), the punch is rounded forward to 7:15. If an employee punches at 7:00, the punch remains at 7:00.

Inside Round The rules for defining the hour increments that are closest to the shift start or end times. You can define inside rounds for punches before the shift time and after the shift time. The inside round must evenly divide into one hour. For example, 1, 6, and 15 are valid rounds, but 7 is not. The change point specifies whether the time is calculated by the inside or outside round.

Instance Another session of the application or of an attribute of an application. A property can have multiple instances of one type of item, such as a printer. Each configured printer needs its own configuration and operability so the system can recognize which ones are communicating at a point in time.

iPhone Apple iPhone

Java Java programming language and computing platform

Job Transfer Set A type of job set to which employees can transfer themselves at a device.

Jobs The work a person is performing. The job can be the person’s primary job or a transfer job. A seasonal job is worked only in a specified time, such as the summer or the school year.

Labor Account Cost centers to which a person's worked hours accrue. Each person is assigned a primary labor account to which hours accrue. Labor accounts consist of one labor level entry for each labor level.

Labor Account Transfer A transfer of an employee or group of employees to a different labor account.

Labor Level Entry A selection at a specific labor level that further defines the work being done. For example, if the labor level is a division, the subsequent entries might define the region, type of operation, and actual job.

Labor Level Set A group of labor level entries combined into a named group for organizational purposes. Labor level sets contain one or more entries from each of the defined labor levels. Managers are assigned a labor level set for group edits and other management tasks.

Labor Level Transfer Set A group of labor level entries that managers or employees use to transfer time or money.

Labor Levels The Labor Level structure is integral to the configuration of the system. The Labor Levels primary purpose is to provide accurate accounting by generating account reports, helping manage labor costs, and tracking worked hours. Labor Levels define how employees and hours are organized and reported on within your Workforce Timekeeper. The secondary purpose of labor levels is to define manager/employee security within the system.

Labor Level Entry NT Authentication

Page 8


Labor Level Entry Labor Level Entry values define the structure within each Labor Level. They are used to track time and labor information.

Late Out Employee exception indicating that the employee worked beyond the end of the schedule

Limits Maximum or minimum amounts that control how an accrued balance grows. Carryover limits ensure that the accrual balance does not carry over from one time interval to another by more than a specific amount. Earning limits determine the amount of an accrual balance or how the amount of an accrual balance can grow. Taking limits control the amount of an accrual balance that can be taken at one time.

Location The actual place where the job exists and the work is performed. The location, with the job, appears on the organizational map. The same job may be performed in multiple locations.

Location Types Logical organization levels in your enterprise; for example, region, division, store, area, and department. Location types are analogous to labor levels and labor level entries.

Logon Profile The set of permissions and restrictions that manage the user’s access to the system.

Majorities A work rule building block that applies a single hour type to shifts when they would otherwise qualify for more than one zone. The zone hour type with the most hours is applied to the entire shift.

Majority Rule A work rule building block that allows you to apply specific payroll rules to shifts. A majority rule applies one hour type to shifts when people qualify for more than one zone. The zone hour type with the most hours (majority of hours) is applied to the entire shift.

Missed Out Limit The maximum amount of time permitted after the scheduled start time or the rounded in-punch, before the system assumes that the employee did not punch out.

Money Accrual Code A money accrual code is a category in which monetary amounts accrue.

Multi-Schema Database A database that is virtually divided into separately performing databases.

Multi-Server Environment A configuration that includes several servers instead of one. Using several servers allows for load balancing and allows a dedicated server for certain tasks, such as reports or event manager.

Navigator Workforce Timekeeper and Scheduler user interface

Negative Total Or Negative Balance An amount that exceeds the allowed accrual amount. Company policy determines whether the negative balance is acceptable.

Non-Productive Time Hours charged but not worked, such as vacation or sick time.

Notification An automatic e-mail message that is configured to be sent to specified recipients based on the occurrence of a named event. Some examples are alerting users that the database is offline, reminding users to approve Timecards, or notifying a manager that a group edit failed.

NT Authentication Authentication method for validating passwords

NWBC Parameter

Page 9


NWBC Net Weaver Business Client application which some customers use to provide access to the Kronos applications and network.

Offline Mode A method to log on to the system to perform system administrative functions without running the database. The network and application must be running. You cannot perform employee functions in an offline mode, such as entering time on a timecard.

Offset Date Pattern A date pattern that can be used by another date pattern to advance or delay a start date.

Organizational Group The locations and jobs within the organizational map to which a manager has access.

Organizational Job A job plus a location in the organizational map that is represented by the organizational path name.

Organizational Map A hierarchical representation of an organization that represents where employees work and where they might be scheduled (locations) and the jobs they perform at those locations.

Organizational Set A group of organizational jobs combined into a single entity for group edits and other management tasks. Organizational sets contain one or more organizational groups or job transfer sets, beginning with the manager’s personal root.

Outside Grace The rules for defining how an employee is paid when the punch is not at the shift start or end time but between round increments. The grace determines whether the recorded shift time moves forward to the next increment or back to the previous increment.

Outside Round The rules for defining hour increments that are beyond the change point. You can define outside rounds for punches that occur before the shift time and after the shift time. You do not need to specify a change point to use outside rounds, but you should specify an outside grace.

Overdraft Occurs when a pay code edit results in time or money that exceeds the accrued amount. You can specify overdraft levels that trigger warnings or disallow pay code edits.

Overflow Accrual Code Defines an accrual code that holds accrual amounts that are lost due to carryover and earning limits.

Overtime Equalization A Genie that provides information and features related to overtime. You can view, compare, and add to the amount of overtime that the individuals have been offered, have accepted, have refused, and have worked, view information about individual’s job and seniority.

Overtime Rule A rule that establishes the limits and reset methods for accumulating overtime hours. When employees reach overtime goals within specified time periods, they start to earn overtime hours.

Overtime/Zone Combination Rule Rules that control how the system handles overlapping zone types. Overtime and zone combinations are used to define the pay code distribution. If a system requires only one overtime rule, an overtime combination rule must be defined for the one overtime condition to create the pay code distribution.

Parameter Rules or conditions for operating or executing a program.

Partial Labor Level Transfer Permanent Shift

Page 10


Partial Labor Level Transfer A labor level transfer feature that enables users to specify fewer labor levels, rather than all labor levels, to be used in the host application. The user only needs to enter a value for every labor level that is configured in the host application.

Password A string of characters that secures your logon. Your password is associated with your user name. All passwords are case-sensitive.

Pattern Start Date The date on which a shift pattern begins. This may be different from the date on which the employee starts working the shift pattern.

Pay Code A category used to organize time and money. Examples are Regular and Overtime for worked or productive time, Jury Duty, Vacation, and Sick time for unworked time or non-productive time, and Bonus for monetary amounts.

Pay Code Distribution A pay plan for calculating wages based on the set of hour types or pay situations and their associated pay codes. The pay code distribution contains a work rule that defines the calculation.

Pay Code Edit A change to a schedule, Timecard, or Genie display that modifies existing punched data with a manual entry or group edit.

Pay Code Profile The set of pay codes and pay code distribution that is assigned to an employee.

Pay Code To Trigger A type of bonus or deduction that applies to a shift when a specific pay code becomes active. You must create an hour type pay code before you can configure this bonus or deduction.

Pay From Schedule An option that populates a person’s time card based on the employees scheduled time to work.

Pay Out Accruals The transfer of unused accrual balances to a pay code for a group of employees.

Pay Rules A set of rules used to calculate hours worked by employees. A pay rule controls such items as the pay period length, the day divide, when punches link to schedules, how a terminal interprets punches, which holidays give holiday credits, and the order that hour types are processed.

Payroll Lock A process that prevents unauthorized users from making changes to timecards that have been sent to payroll. When the payroll processor performs a Payroll Lock, the timecard cannot be edited in the current pay period. Changes can be made to a locked payroll using historical edits.

Pending Sign-Off The finalized but not yet calculated Timecard information. The length of time that employees are pending sign-off depends on how often the system calculates totals.

People Editor The People Editor is used to add Workforce Timekeeper employees and manage attributes such as Licenses, user names, Primary Labor Account, Primary Organizational Location (Job), access profiles, pay rules, skills and certifications, contact details, and schedule rules and assignments.

Permanent Shift A standard shift in an organization; typically a shift to which employees are assigned when hired. You can define permanent shifts in shift or shift pattern templates.

Personal Productive Time

Page 11


Personal A query that is visible and available only to the person who created it. To create a personal query, you must have the appropriate access rights. These queries appear in the Show drop-down list on pages where you can run a query.

Personal Overtime Rules Rules that set unique overtime rules to a specific employee. Setting this type of rule overrides the standard overtime rules associated with an employees Pay Rule or Work Rule.

Phantom Transaction A punch, pay code edit, or duration that is added by the system. Background Processor or Callable Totalizer adds to the timecard. Phantom transactions appear in the color purple on the timecard.

Plan And Assess Part of the Kronos Momentum implementation methodology.

Pool Code The accrual code for pool transactions (either from or to an employee or from or to the pool) that will be credited or incremented at the end of a transfer.

Portal A gateway to a Web site or application.

Primary Account A person’s base or home account that includes the primary labor account, and—for use on organizational maps—the primary job.

Primary Job The main role or activity combined with a location to which an employee usually charges time.

Primary Labor Account An employee’s Primary Labor Account consists of a combination of Labor Level Entry values. This combination consists of one entry from each Labor Level. The home labor account to which an employee usually charges time.

Primary Location The location information for a person’s primary job that is visible to the user. The information is displayed in the organizational path of the person’s primary account. The location may be truncated on some displays. Therefore, the path version of the primary location for one person may be City Hospital Network/Hospitals/Hospital A/OR/Scrubs, while for another person it may be Hospital A/OR/Scrubs, due to the truncation algorithm that the system uses.

Probation Period The interval of time in which accrual balances are earned but cannot be taken or paid. A single probation period occurs once. During a single probation period, time or money is earned and vested when the probation period ends. A recurring probation period follows a single probation period. The time or money earned in the single period is vested but not available until the end of the recurring period. During the recurring period, time or money continues to accrue but is not vested until the period ends. At the end of the recurring period, all accrued and vested time or money is available.

Product Design – Interface Design Design document displaying the configuration of Interfaces

Product Design – Navigator Design document displaying the configuration of Workforce Navigator user interface

Product Design – Workforce Scheduler Design document displaying the configuration of Workforce Scheduler

Product Design Workshop Workshop where assessment of client requirements is determined.

Productive Time Time worked. Regular and overtime are examples of pay codes for worked or productive time.

Project Timecard Rounds

Page 12


Project Timecard A view of the timecard for employees who enter durations of hours or money per day, along with the job or labor account and pay code to which the time or money should be charged.

Public A query that is available for use by all system users who can view and run queries. Public query names appear in bold type in the list of queries.

Punch The entries on a timecard that mark the beginning (in-punch) or end (out-punch) of a work interval, such as the beginning of a shift or transfer.

Qualifier A qualifier tests for specific conditions, such as the minimum number of days worked or the maximum number of hours worked in a pay code, before adjusting an accrual code. Qualifiers are used with accrual grants, limits, and probation periods.

Query A search for people who match certain conditions. After the people are found, the user can perform group edits and run reports. Default queries are distributed to users; individuals with access rights can view, create, and distribute other queries.

QuickFind A search function that finds people for the purpose of performing group edits or system functions.

Reference Date A person-specific date, such as a birthday, or a site-wide date or company-wide date, which does not vary by person. A date pattern uses a reference date to determine the start date.

Reference Day Represents the day of the month on which a semi-monthly or monthly pay period begins. For semi-monthly pay periods, you can choose any number from 1 through 15. For example, if you choose 1, the first pay period begins on the 1st day of the month and the second pay period begins on the 16th day of the month. For monthly pay periods, you can choose any number from 1 through 31. For example, use a value of 1.

Regular Ordinary time earned before TOIL or overtime

Restriction A rule that allows data collection devices to stop employees from punching in if they are too early for a shift, too late for a shift, or unscheduled. Devices can also reject punches that are too early and too late for the end of shifts.

Retroactive Pay Calculations A retroactive pay calculation recalculates time and money earned by employees based on changes to a pay rule or employee timecards that occur in the current pay period. Wages and accruals are adjusted beginning at the date when the change is introduced, up to the present.

Rolling Accrual Grant A flextime target that is defined on repeating patterns of day and week patterns that differ over time. For example, a rolling target is set for -6 hours a day for three months and is followed by a busy period for a 3 month period at -8 hours per day.

Rotation A pattern of shifts that repeats. For example, Monday, Wednesday, and Friday 9 A.M to 5 P.M., and Tuesday and Thursday 4 P.M. to 11 P.M.

Rounds A unit of measurement that divides hours into even increments. When shift start or end times occur between these increments, the times move forward to the next increment or backward to the previous increment depending on the grace.

Schedule Deviation Shift Attributes

Page 13


Schedule Deviation Schedule deviations are special differentials that employees earn when they work before or after their scheduled times.

Before Shift is the time worked before the start of a scheduled shift and accumulates as schedule deviation time such as TOIL. After Shift is the time worked after the end of a scheduled shift and accumulates as schedule deviation time such as TOIL.

Schedule Group When a number of employees have similar working characteristics, you can group them into a named schedule group. You can select all the employees in the group and assign them the same schedule. When you need to make changes such as adding a shift or replacing or extending the time of an existing shift, you can select all of the employees in the group or select some of the employees in the group and make changes in a single operation. Employees can belong to many groups at the same time. Shifts are assigned to individual employees, not to the group. You can make changes to schedules for one or more employees without affecting the whole group.

Schedule Interval The number of interval units (days or weeks) for a schedule period. For days, the minimum is one and the maximum is 365. For weeks, the minimum is one and the maximum is 52.

Schedule Margin An interval of time that controls how much time employees have before or after their regularly scheduled hours to punch in or out. The early schedule margin is the amount of time before the scheduled start time that employees can punch in and still link to their shifts. The late schedule margin helps to establish the time restriction after an employee schedule begins.

Schedule Period A time period that you define based on how you schedule your employees. This is the amount of time loaded for the current, previous, or next time period.

Schedule Zone Customer-configured time period that is evaluated for coverage independently of shift start and end times. Especially useful in an organization with overlapping shifts.

Scheduled Account A labor account in the schedule to which time will be charged.

Scheduled Hours Type Scheduled Hours Types specify how pay codes are treated relative to scheduled hours.

Pay codes can be tracked as productive time or as non-productive time (which does not appear as totaled hours).

Scheduled Pay Code Edit Using scheduling tools, you can schedule time in advance by applying the time to a specific pay code. You can schedule, copy, move, reschedule, and delete scheduled pay code edits that are automatically transferred to the timecard.

Schedules Employee rosters formed from a number of shifts as managed by the Workforce Management Team.

Segmented Labor Levels On an organizational map, a method of identifying multiple location types that map to the same labor level.

Service A daemon or program running in the background that the application requires to run and process information correctly.

Shift A span of time with a start and end time, usually in one day. For example, 9 A.M. to 5 P.M.

Shift Attributes The details of a shift, including the shift type, start and end dates, start and end times, transfer information, and totals.

Shift Builder SSO

Page 14


Shift Builder A process that automatically creates shifts based upon the patterns created and assigned to the employee or group. It is a default system event scheduled to run once a week at system start-up by way of Event Manager.

Shift Editor A scheduling tool that you use to create and modify a shift and its shift segments for a particular employee or schedule group on a particular day. You can schedule work transfers and work rules, breaks, and shifts for which an employee is unavailable or off.

Shift Incentive Penalty allowance paid when working certain hours of the day

Shift Pattern A shift pattern defines one or more shifts that repeat over specific days or weeks. For example, 9 A.M. to 5 P.M. Monday through Friday. A shift pattern can also be more complex; for example, employees can be scheduled to work the morning shift for two consecutive weeks and then they work the evening shift for one week. At the end of the third week, the shift pattern repeats.

Shift Pattern Editor Use to define a repeating pattern of shifts for any employee or group. You can create a shift pattern of up to 52 weeks or 365 days.

Shift Pattern Template A shift pattern that is saved with a name, but no date, so it can be reused as needed. Shift pattern templates save time if you have people who work standard shift patterns.

Shift Swaps The ability for employees to swap shifts between their colleagues.

Shift Template A shift that is saved with a name, but no date, so it can be reused as needed.

Shorthand Notation A method that allows users to enter only those labor levels that are changed regularly, while retaining the ability to enter the usual full labor account, when needed. A slash must be entered between each value.

Signed-Off The action on a Timecard that signals the end of the pay period tracking. Sign-offs are performed by managers and prevent further edits on the timecards.

Single Sign-On The process of logging into multiple applications or portals without having to re-enter a user name or password.

Skills Skills help the scheduler to assign the most qualified person for a job. Skills are attributes of people. It should be noted that the skills are required to be configured in Kronos, prior to their import into the individual employee’s People record. Examples of a skill would be Language – French, Language – Spanish. Skills have effective dates.

Skills can also be used in Genies for determining which employees have a certain skill. Note: Workforce Scheduler only requires those Skills required for scheduling purposes.

Split Shift One or more separate shifts, usually on the same day. The shifts are separated by an amount of time larger than a break or meal, when the employee is not required to be on site.

SSO Same or Single Sign On

System Information Timecard

Page 15


System Information A component that allows you to monitor user logon activities, view database, server, application, and licensing details, reset meters, and stop and start daemon threads. You can access System Information under System Configuration on the navigation bar

System Settings A component that allows you to modify the existing system properties and parameters used to configure your system. You can access System Settings under System Configuration on the navigation bar.

Table Format An import where the data to be imported is retrieved from an external database, inserted into the prescribed Import Tables, and then imported to the database.

Taking An amount of time or money that employees can use based on their accrual balances.

Taking Limit Controls the amount of time or money that an employee can use, or take, based on the employee's accrual balances and company policy. When a taking limit is in effect, pay code edits, group edits, and imports can be disallowed or can generate a warning.

Taking Rule A rule that specifies which pay codes are used to make deductions. For example, if an employee takes 20 hours of vacation, the system uses the deducting pay code Vacation to debit the Vacation accrual code by 20 hours.

Target Time (Flextime) A negative fixed accrual grant that works in conjunction with flextime. When an employee elects to work flextime, target times are specified as a negative number of hours or minutes or both that the employee must work. The employees worked hours are then credited to their target time until a zero balance (or close to it) is achieved.

Terminal Rules Rules that determine when punches link to schedules and when data collection devices accept and reject punches.

The Employees Current Work Situation. The employees current work situation. An employee can be active (working), inactive (unavailable for work), or terminated (no longer working)

Thread Daemons (processes) that are currently running on the application server.

Time Entry Method Controls how a person enters his or her start and end times or hours worked. Examples are an hourly-based employee who enters start and stop times or a project-based employee who enter hours on a project basis.

Time Of Day A type of bonus or deduction that occurs at a specific point in time. You can use time of day for deductions, such as fixed meals.

Time Zone The region assigned for calculating worked hours. The system uses the time of the database server to record time stamps. If you are in a different time zone than the database server, the system converts the database server’s time to your local time zone when it appears on your browser. The time cannot be changed by adjusting the time on the PC.

Timecard Employees detailed view of start and stop times, includes pay code edits, transfers, and schedule data

Timecard Edit Validation

Page 16


Timecard Edit A change made to an employee timecard, such as the addition of a punch, a labor account transfer, or an amount associated with a pay code or pay rule.

Timecard Edit A change made to an employee timecard, such as the addition of a punch, a labor account transfer, or an amount associated with a pay code or pay rule.

Timeout Limit A security setting that determines how you can remain logged onto the system without using the system. On reaching the timeout limit, you are prompted to resume or logoff.

Tips Earned money that supplements regular wages. You can configure data collection devices to collect tip information.

Total Earnings The total time that a person accrues for a selected accrual code.

Total Takings The total accrued time that a person used for the selected accrual code.

Transaction Information that travels from the devices to the host application for processing, such as the time an employee punched in or out.

Transfer Hours charged to a labor account that is different from an employee’s home account or hours charged to a work rule.

For example, an employee’s shift or hours may be transferred to a different Labor Level entry or a different job in the organizational structure. Alternatively, employee pay conditions may be changed temporarily with a Work Rule transfer.

Triggered Event A Notification that occurs automatically as a result of a certain activity. For example, a Manager approves a timecard; email is sent to the employee that his or her timecard has been approved.

Twenty-Four Hour Rule A reset method used to configure overtime that establishes 24-hour time periods, during which employees who work more than the overtime limit can earn the overtime hour type.

Unprocessed Time The punches or amounts that are saved but not yet processed.

Unscheduled Employee exception indicating that the employee worked on an unscheduled day.

User Access Profiles The set of permissions and restrictions that determine which components users can access and the types of functions they can perform. Users are assigned function access profiles, data access profiles, and logon profiles. This is an addition to the assigned licenses. (For example, the User Access Profiles differentiate what a line manager can see vs. what workforce manager can see even though they both have manager licenses assigned)

User Account A user name, password, and logon profile assigned to people so they can log into the system. User accounts can be active, inactive, or terminated. The user account status can be different than the employment status. For example, an inactive employee might have an active user account.

User Name The name that identifies the person to the system. The user name is used in the logon profile and may be different than the person’s legal name.

Validation A system check to determine whether the value entered is a valid entry.

Vested Amount Workforce Scheduler

Page 17


Vested Amount A vested amount, as opposed to an amount that accrues in a probation period, is one that can be taken or paid out after it is accrued.

Visibility The property of a query that enables or restricts users from seeing or using the query. Queries are public, for everyone; personal, for you and anyone you can share with; and ad hoc, for the current session only after which they disappear.

Wage Rate The default for an employee’s hourly rate.

Web Service Architecture A Web service is a method of communication between two electronic devices over a network. It is a software function provided at a network address over the Web with the service always on.

Weekend Differential An additional amount that employees earn when they work during the weekend.

WFC Workforce Central

WFS Workforce Scheduler

Work History Qualifier A set of conditions than an employee is required to meet prior to a holiday to be eligible for holiday credits.

Work Rule A set of parameters that apply specific payroll rules to shifts. These rules determine how employee hours accrue. Examples are breaks, overtime, and pay code distribution.

Work Rule Assignment A way to associate additional work rules with a pay rule. Each pay rule contains a default work rule. Use an assignment rule to override this default by assigning a different work rule. You can also use the scheduling tools to override the default work rule by allowing employees to do work rule transfers.

Work Rule Building Blocks Groups of parameters that control similar time and attendance functions. Work rules contain these groups, or building blocks, that are used to create specific parts of a payroll policy. Punch rounds, breaks, overtime, and pay code distribution are examples of work rule building blocks.

Work Rule Profile The set of rules that determine how employee hours accrue. For example, explicit detail about how punches round, what types of overtime the employee can earn, which pay codes hold what type of hours, and policies for meals and breaks are work rules that are assigned the Standard Work Rule Profile. All of the people assigned the Standard Work Rule Profile can use only the work rules that are assigned to them when they transfer.

Work Rule Transfer Changes a work rule for part or all of a shift.

Worker Type Categorizes employees: for example, part-time, full-time, float pool, contractor, minor, per diem, and agency.

Workforce Central The overall suite of Workforce products and modules

Workforce Employee A license for a person who tracks his or her own time and attendance information and has access rights to view his or her own reports

Workforce Mobile The Workforce Mobile application

Workforce Scheduler Module related to employee schedule management and optimization.

Workforce Timekeeper Zone Rule

Page 18


Workforce Timekeeper Module related to an employee’s time and attendance data calculations.

Workforce Timekeeper Employee A license for a person whose information is tracked by the system and who may or may not have access to that information.

WTK Workforce Timekeeper

Zone Combinations Rules that determine which zone rule to apply when zone conditions overlap. Zone combinations also help to create pay code distributions (pay plans for employees.) When you create pay code distributions, you select zone combination rules, not individual zone rules.

Zone Rule A rule that establishes the required number of hours in a specified time interval (zone) that an employee must work. For example, Evening, Night, Sunday, and Weekend are zones you can create.

provide a filename here - kronos · the information in this document is subject to change without...

Documents