proposal - l. chance
DESCRIPTION
L. Chance - ProposalTRANSCRIPT
Mission Accomplished:Taking charge of 200,000 technology devices to ensure
access equity
SxSW Proposal Submission
Leonard Chance IVCoordinator, Technology
Hardware/Software PlanningCypress-Fairbanks ISD
Cypress-Fairbanks ISD SxSW EDU 2015
Why we did it• Fundamentally, it’s the right thing to do for:
Our Children & Teachers Our Technology Co-workers Our Investors
• The right technology in the hands of children and teachers when they need it
• Provide the best tools to maintain the required level of accountability
• Ensure that we are good stewards of the funds entrusted to us, including the largest bond in Texas
Cypress-Fairbanks ISD SxSW EDU 2015
Why we did it• Our CTO asked our customers a simple question: “What do you need?”
• Applied CETL
• CTO had extensive dialog with our technicians and end-user customers, our “first line”
• “Tools to manage our technology assets” was a consistent answer
Cypress-Fairbanks ISD SxSW EDU 2015
Why we did it• We recognized that the legacy systems in place were not sustainable• Inaccurate and time consuming• Burdensome to the point that they were not used, or our TAs left the district
• We recognized the need to maintain accountability• Individually, the assets aren’t expensive, collectively they are very expensive• We didn’t want to buy things we already had
• CyFair bond• Largest in history• We needed confidence in our systems and processes• Get in front of the questions – prevent fires, don’t fight them
Cypress-Fairbanks ISD SxSW EDU 2015
How we did it• Ingredients for success• Listen and understand the needs• Focus on the mission• Embrace the “will to succeed”• Have a great system and partner• Communicate and share successes• Follow-through on accountability “Whether you
think you can,Or think you can’t.
You’re right.”-Henry Ford
Cypress-Fairbanks ISD SxSW EDU 2015
How we did it – understand the battlespace
Customers Accountability IT
• Easy to use• system workflow
matches business workflow
• Intuitive
• What assets, where, who has them
• Equitable distribution
• Warranty, age• Budget planning
• Understand stakeholder needs, challenges and opportunities
Cypress-Fairbanks ISD SxSW EDU 2015
How we did it – focus on the mission• Share the vision• Clearly articulate the schedule• Ensure everyone understands their required contribution• Ensure everyone understands the “end-game”• Share successes and accomplishments• Build the avalanche of success• Communicate and demonstrate the “will to succeed”
Cypress-Fairbanks ISD SxSW EDU 2015
How we did it – the will to succeed• Commitment from senior leadership to see it through
• Even when there are bumps in the road• Willingness to hold people to account – at all levels
• Senior leadership deeply believes in the vision and benefits of success• The “will to succeed:”
• “Find a way” spirit• “No” means “find another way”• Obstacles are not road-blocks, they are challenges to overcome• Improvise and overcome• Communicate a deep belief in the vision and benefits• Ultimate success is never questioned
Cypress-Fairbanks ISD SxSW EDU 2015
How we did it – vendor partnership • We choose a great system• Designed for asset tracking• System workflow matches our business workflow• Easy-to-use, intuitive, easy to learn
• Our vendor is our partner• They listen and are responsive• Understand K-12 asset management• Our consultive rather than prescriptive• Share in the vision and will to succeed
Cypress-Fairbanks ISD SxSW EDU 2015
How we did it – training• Training is more than training:• It’s another opportunity to listen• It’s another opportunity to convey the vision• It’s another opportunity to demonstrate the will to succeed
• Develop training and training schedule to ensure everyone has the tools and knowledge they need to succeed
Cypress-Fairbanks ISD SxSW EDU 2015
Our success• We’re confident that we are good stewards of our funds• We can tell anyone what we have and were it is• We don’t buy things we already have• We are ahead of the questions
• We have equitable distribution• We can quickly and easily see distribution across the district• We can easily move items to match the need
• Bottom line: students and teachers have the tools they need, when they need them
Cypress-Fairbanks ISD SxSW EDU 2015
Thank youThank you for your time!
Leonard Chance IVCypress-Fairbanks [email protected]