04/15/2023 Tran Thanh Tam 1

PROPOSAL FOR IMPROVEMENT AT WAREHOUSE

TRAN THANH TAMSENIOR WAREHOUSE EXECUTIVE

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NON-BUDGET ACTIVITIES

• Review and Revise Procedures: Add flow chart for easy to understand. Add safety requirements into the procedures to improve

safety awareness. Improve warehouse operation management. Improve stock variance ratio. Check-weigher control instruction.

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Review & Revise Procedures(Unloading RRB)

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Review& Revise Procedures(Unloading PRB)

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Review & Revise Procedures(General Procedure)

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NON-BUDGET ACTIVITIES (cont.)

• Study to compose new work instructions: Belt conveyor Operation Guideline. Forklift Operation Guideline. Equipment Regularly Maintenance Guideline. Shift hand-over Instruction. Contractor Operation Management Guideline. Inventory Stock Count Work Instruction. Warehouse Operation Induction (for new staff).

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Equipment Regularly Maint. Guideline

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Forklift truck daily check list

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Conveyor Belt Safety Operation Guideline

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Other Activities

• Improve Team & Individual performance effectiveness:

Work with HR to make a clear Operation KPI for Warehouse. Spread it to staff level.

Re-assignment job allocation. Improve shift hand-over activity. Improve daily job arrangement activity.

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Other Activities

• Organize a meeting among departments (Logistic, Warehouse, QC, Maintenance) on how to improve communication flow among dept.

• Study how to utilize Jetties during high season.

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BUDGET NEEDED ACTIVITIES

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Propose to build Oil Filling Station

There is no oil filling station nowPropose to do this in Q2.2012

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Propose to repair all conveyor beltsMobile Conveyor Belt: In other to improve HP Operation Efficiency, improve safety operation of belt conveyor, we need to improve technical condition of all above critical equipment. In considering to balance between repairing need and budget spending. The repair plan is proposed as follow:

No. Equipment Description Q4/2011 Q1/2011 Remark

1 Mobilized Conveyor Belt Repair 20 14

2 Suspending Conveyor Belt Repair 5

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Propose to repair all conveyor beltsWay of execution:Propose to call for external contractor to do the repair job for all mobilized conveyor belts. Warehouse will take accountability to execute this task. This should be done in Q4.2011 & Q1.2012.

Suspending frame Deformed Wheels to be broken

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Mobilized conveyor belt

Sharp edge to make bag torn

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Mobilized conveyor belt

Wheels are small: easy to be damaged, difficult to move

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Mobilized conveyor belt

Loss of drive chain covers

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Mobilized conveyor belt

Non-appropriated height for arranging in line

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Overhead/Stacking conveyor Belts

No. Equipment Description Q4/2011 Q1/2011 Remark

1 Jetty Check and modify Jetty 1 Jetty 2,3 & 4

2 Stacking Check and repair The left side The right side

According to the current technical status. We need to do the survey and make some repairing and modification. The proposed schedule as below

Way of execution: Maintenance Dept. to go with Warehouse Dept. doing the survey. Make some modification.

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Overhead/Stacking conveyor Belts

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Overhead/Stacking conveyor Belts

Need to repair and doing modification

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Overhead/Stacking conveyor Belts

Material spill out

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The floor of Big Warehouse

The floor has sunk down. It makes difficulty to Warehouse daily operation.Propose to make access path between section & at the main doors. Propose to start this task in Q2.2011

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Belt line from Bulk Warehouse to silos

Propose to modify: Remove all cover. Install hand rail along side of the belt linePurposes: Increase ventilation. Reduce temperature and humidity. Prevent the accumulation of gas and the risk of weevil arising.

Need a belt line links from Jetty 1 to Bulk WH. Do we have a project for it ?. Propose to do it in Q3.2012

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New conveyor belt requirement

New Jetty(5): Propose to install fixed conveyor line for this jetty.Need: 10 more mobilized conveyor belts (08 meters/each) to meet requirement at high season. These new one should have at Warehouse in Q1.2012.

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New Software for Inventory Management !

Tran Thanh Tam

From Excel

To a professional soft ware for Inventory Management ! Can we have it in Q4.2012 ?

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Other activities

• Propose to buy 05 walkie-talkie for WH Team.• Organize External Safety Training for WH Core

Team (From WH Assistant and up).• Organize Internal Safety Training for Core

Team of Contractor (Team Leader/Supervisor)

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Thank you !