Proof Reading and Quality Control

Spot the mistake … there is one in EVERY slide

Proof Reading and Quality Control

Spot the mistake …

This is a classic

Proof Reading and Quality Control

Spot the mistake …

Taken from actual job applications:• “I am very detail-oreinted."• "I have a bachelorette degree in computers." • "I worked as a Corporate Lesion.”

These mistakes are funny – because they were made by someone else

But they are not so funny when the mistakes are yours!

Proof Reading and Qualty Control

Proof Reading and Quality Control

Proof reading and quality control checks

In this session we will look at:• Why we do it?• How to do it.• Proof reading checklist• Editing marks• Other quality control checks

Proof Reading and Quality Control

Introduction

Mistakes are a fact of life, but:• a robust quality assurance process and system of

quality control checks can stop the mistakes from becoming public

Quality assurance is a process to prevent mistakes

Quality Control is an activity to identify and correct mistakes

Quality checks are an essential part of any affective production process

Proof Reading and Quality Control

Proof reading – why we do it

Proof reading is your final chance to get it right

Not proof reading can have disastrous effects, including:• loss of reputation• increased costs• embarrassment• an accident or incident

Proof Reading and Quality Control

Top five proof reading tips

1. Have someone else proof read your work

2. Always proofread a printed version of the work

3. Read the work out loud

4. Read the work backwards

5. Do it (at least) twice – once for content and once for errors

Proof Reading and Quality Control

Other proof reading tips

• Consult your style guide

Use a proof reading checklist

Mark up the printed copy clearly, using agreed editing marks

Proof Reading and Quality Control

Other quality control checks

Proof reading is only the start of an effective quality control check

You must also check:• numbers

$10,000 / $100,000 10mm / 10 mm 1, 2, 3, 5

• facts• photos, graphics and captions• for consistency

Suvrey

Plan

Proof Reading and Quality Control

Typos

Proof Reading and Quality Control

Consistency

Proof Reading and Quality Control

Consistency and logic

Proof Reading and Quality Control

Logic

Proof Reading and Quality Control

Photos and captions

Proof Reading and Quality Control

The trouble with templates …

Proof Reading and Quality Control

Quality control is often just common sense

1. Be logical

2. Be consistent

2. Take your time

4. Proof read your work

5. Have someone else do a quality control check for you

6. If you find mistakes – think about how you can improve the process

Proof Reading and Quality Control

Summary

Proof reading – your final chance to get it rite

Do it twice:• once for meaning and layout• once for errors

Use a proof reading checklist and consult your style guide

Perform other quality control checks, including:• job outline• style• numbers• consistency