Promoting Indian Institutional Repositories for Scholarly Communication:

DESIDOC/DRDO Initiatives

Dr Rajeev Vij & Navin K SoniInstitute of Nuclear Medicine and Allied Sciences (INMAS), DRDO,

Delhi 110054INMAS

This presentation shall brief you about:

1. Institutional Repositories (IRs)2. Benefits of IRs3. Major Indian IRs 4. Initiatives at DRDO Labs/Estts5. Initiatives at DESIDOC6. Promotion of IRs7. Constraints of IRs8. Conclusions

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OverviewOverview

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DRDO Labs/Estts in IndiaDRDO Labs/Estts in India

AGNI LCA

PRITHVI

• Limited access to research

• Limited impact of research

• Rising journal prices

• Competition issues

• Threat to learned society publishers

• Disengagement of academics

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Problems with the Current SystemProblems with the Current System

Users Survey at INMAS

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Institutional Repository (IR) Institutional Repository (IR)

An Institutional Repository (IR) is a digital archive where a university/institution community’s intellectual work is made accessible and preserved for posterity.

To create global visibilityTo create global visibility

To collect content in a single locationTo collect content in a single location

To provide open access by self-archivingTo provide open access by self-archiving

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Objectives of Institutional Repository Objectives of Institutional Repository

To store and preserve institutional digital assets To store and preserve institutional digital assets

Rising costs of scholarly publicationsRising costs of scholarly publications

Faculty desire to increase access to their research Faculty desire to increase access to their research

Changing information needs of researchersChanging information needs of researchers

Explosion of digital resourcesExplosion of digital resources

Why We Need Institutional RepositoriesWhy We Need Institutional Repositories

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Encouraging open accessEncouraging open access

Research assessmentResearch assessment

Preserving digital materials Preserving digital materials

Electronic publishingElectronic publishing

Scholarly communicationScholarly communication

We Use Institutional Repositories for..We Use Institutional Repositories for..

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OpenDOAR lists only 36 registered repositories in India (out of total registration of 1421)

According to Registry of Open Access Repositories (ROAR) there are 45 registered repositories in India

(out of total registration of 1398)

• New and innovative channel of scholarly communication

• Provide wider access and visibility to the research output

• Preserves of institution’s heritage • Reduce the publication delay• Faster and effective communication channel• Increase the citation to the publications • Strengthens research (specially in the Indian

context)

Benefits of Institutional RepositoriesBenefits of Institutional Repositories

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• Provides visibility to gray literature

• Helps to control/monitor one’s own publications

• Supports teaching and learning

• Contributes to institutional KM

• Facilitates improved research collaboration –

inter-departmental, inter-institutional, international.

Benefits of Institutional RepositoriesBenefits of Institutional Repositories

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Major IRs of IndiaMajor IRs of India

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Digital preservation

Legal

Metadata AuthenticationData storage/backup

Programming/ designing

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Expertise Needed for IRExpertise Needed for IR

• ADE, Bangalooru

• ARDE, Pune

• CVRDE, Chennai

• DIAT, Pune

• GTRE, Bangalooru

• LRDE, Bangalooru

• MTRDC, Bangalooru

• NPOL, Kochi

Another 12 DRDO Labs/Estts are planning to setup IRs in near future

DRDO Institutional RepositoriesDRDO Institutional Repositories

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• DIAT annual reports: 10• DIAT generated in-house documents: 10• Dissertation & theses: 150• Finance documents: 25• Question papers of various courses held: 30• Research & technical papers: 55

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Institutional Repository at DIATInstitutional Repository at DIAT

• DESIDOC created an IR using DSpace open source software hosted on DRDO Intranet (DRONA)

• Institutional repository is named as Gyansrota

• Accessed through the ‘single window to services’

Gyansrota: DRDO Institutional RepositoryGyansrota: DRDO Institutional Repository

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A hierarchical set of communities, sub-communities, and collections:

• Communities:  ● DRDO HQrs (91 records)● DRDO Image Gallery (22 records)● DRDO Laboratories (2712 records)● DRDO Women (346 records)

• Sub-communities: A division of the community i.e., Directorates, etc.

• Collections:  groups of documents related by content type, i.e., research articles, learning material, patents, etc.

Gyansrota: DRDO Institutional RepositoryGyansrota: DRDO Institutional Repository

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Library staff need training about: • General procedures, understanding the service goals, etc.

• User interface, adding content

• Metadata procedures

• Search methods

Users/authors need training about:• General procedures, understanding the service goals, etc.

• User interface, adding content

• Metadata creation

Training and User SupportTraining and User Support

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• Make IR Launch a high profile event

• Send e-mail to faculty

• Get your institution head to launch your IR

• Get your key senior management and researchers to attend

• Get the management to speak favorably of the IR at meetings of faculty, dept. heads, etc.

• Coordination with public relations officer of Institute

Promoting Your Institutional RepositoryPromoting Your Institutional Repository

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To develop Web-site To develop Web-site

To organise user discussion groupsTo organise user discussion groups

To highlight IRs usability: Press releaseTo highlight IRs usability: Press release

To organise user feedback sessions To organise user feedback sessions

Promoting Your Institutional RepositoryPromoting Your Institutional Repository

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To organise face-to-face meetings on campus To organise face-to-face meetings on campus

Publicise launch of IR

Publicise launch of IR

Develop FAQs & online ppt

Develop FAQs & online ppt

Use newsletters, seminars & email alerts

Use newsletters, seminars & email alerts

Promoting Your Institutional RepositoryPromoting Your Institutional Repository

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Print brochures & posters

• Absence of a well defined contents related institutional policy

• Lack of IR expertise

• Insufficient funds for infrastructure

• Apathy of authors towards time consuming and lengthy deposition procedure.

• Publisher’s rigid attitude towards copyright policy

• Problems: customization of open source software

• Ignorance of users in the absence of appropriate literacy program & copyright restrictions

Constraints of IR in IndiaConstraints of IR in India

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• There are over 63 IRs in India including 9 by DRDO

• Encourage the adoption/use of open source publications and deposition of materials at IR

ConclusionConclusion

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