F R A N C E S B A A R D District municipality / DistriksmunisipaliteitMasepala Wa Sedika / U Masepala We Sithili

Projects implemented in the 2014 / 2015 financial year

Overview of anchor projects

This document represents some of the work the Frances Baard District Municipality has been involved in for the 2014/2015 financial year.

It outlines the key projects for the district municipality, with specific emphasis on infrastructure, geographic information system (GIS), disaster management and firefighting, housing, local economic development, tourism and spatial planning.

Content

Infrastructure Services ............................................................................. 4.Geographic Information System (GIS) ................................................ 9.Disaster Management & Firefighting ................................................ 10.Housing ........................................................................................... 11.Local Economic Development .............................................................. 12.Tourism ........................................................................................... 13.Spatial Planning ........................................................................................... 14.

List of abbreviations

COGHSTA - Department of Cooperative Governance, Human Settlement and Traditional AffairsDENC - Department of Environment and Nature ConservationDDMAF - District Disaster Management Advisory ForumDDMC - District Disaster Management CentreEIA - Environmental Impact AssessmentFBDM - Frances Baard District MunicipalityIDP - Integrated Development PlanLED - Local Economic DevelopmentMSIG - Municipal Systems Improvement GrantNCTA - Northern Cape Tourism AuthorityO&M - Operation and MaintenancePPE - Personal Protective Equipment SDF - Spatial Development FrameworkSMME - Small, Medium and Micro EnterprisesWTW - Waste Treatment WorksWWTW - Waste Water Treatment Works

Our VisionOur vision is for the Frances Baard District Municipality to be a municipality with a clear developmental focus, providing quality services to all its people.

Our MissionOur mission is for the Frances Baard District Municipality to be committed to provide and improve the quality of services and therefore improve the lives of all its communities by:• Promoting social and economic development• Providing and maintaining affordable and optimal quality services• Theeconomic,efficientandeffectiveutilisationofallitsavailable

resources, and;• Effective Stakeholders and Democratic Community Participation

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Infrastructure Services

Dikgatlong Municipality

Magareng Municipality

Project description Budget (R)

Actual expenditure

(R)

Project status

Warrenvale: Provision of sewer reticulation network for 558 sites (phase 2)

5,000,000 5,000,000 The project is in construction phase. This year’s allocation was spent. A new allocation was approved and the project will be completed in the 2015/16 financial year.

Project description Budget (R)

Actual expenditure

(R)

Project status

Procurement of TLB 800,000 800,000 Delivered on 15 January 2015. Operators were trained.

Procurement of Sanitation truck

1,000,000 846,939 Delivered on 11 December 2014. Operators were trained.

Procurement of Cherry Picker

800,000 573,636 Current progress at 69%. A roll-over of R320 000 was approved. Expected completion date mid-September 2015.

Electricity master plan 1,000,000 746,638 Delivered on 15 April 2015. Operators were trained.

Electrical upgrade infrastructure

900,000 897,897 Project completed on 15 June 2015.

Construction process controller rooms at WWTW

500,000

480,000 (roll over)

463,608

405,840

Contractor appointed 8 April 2015. Project in retention, contractor busy with snag list.

An allocation of R20,000,000 was made to Category B Municipalities for capital projects in the current financial year. Fourteen (14) projects in the local municipalities are funded by this allocation. One project to the amount of R480,000 was rolled over from the previous financial year. The following is a summary on the progress of these projects.

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Phokwane Municipality

Sol Plaatje Municipality

Project description Budget (R)

Actual expenditure

(R)

Project status

Replacement of collapsed bulk sewer gravity line

1,300,000 1,110,570 The project 100% complete.

Resealing of Korhan-Single reservoir

800,000 649,879 The project is complete.

Upgrading of the chlorination system in Jan Kempdorp WWTW and Hartswater WWTW

500,000 457,744 The project is complete.

Resealing of raw water storage dam

800,000 517,167 The project 50% complete. To be completed in Sept. 2015 because of work on the canal by the Department of Water and Sanitation. A roll-over of R200,000 was approved.

Master plan: roads infrastructure and maintenance plan

1,200,000 251,200 In implementation phase. A roll-over of R800,000 was approved. Will be completed by November 2015.

Master plan: bulk water and sanitation infrastructure and maintenance plan

400,000 399,960 In implementation phase. Estimated cost is R1,500,000. An amount of R1,100,000 was budgeted for the 2015/16 financial year to complete the project.

Project description Budget (R) Actual expenditure

(R)

Project status

Provision of water and sanitation services: Stand connections to 640 stands and associated bulk water augmentation requirements (high priority work)

5,000,000 4,325,811 Smaller works were completed, but construction of the steel storage tanks is still underway. Project will be completed in August 2015.

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Project description

Budget (R)

Actual expenditure

(R)

Project status

Dikgatlong MunicipalityMaintenance of water & waste water infrastructure

2,500,000

1,203 114 • Repairs to clean water pump at Barkly West Water Treatment Plant.

• Repairs to sanitation truck.• Payments of EPWP workers and

procurement of safety clothing.• Pump repairs at Mataleng pump station.• Assessment on control panel at WWTW

and maintenance to chlorine system, sand filters at WTW in Barkly West.

• Procurement and calibration of monitoring equipment.

• Windsorton WTW & lightning protection.

• Repairs to MCC Mataleng Pumpstation.• Repairs to Barkly West Reservoir MCC

& sludge dams MCC.• Procurement of water maintenance

materials; chemicals to clean sedimentation dams & flocculation channels .

• Repairs to water network De Beershoogte.

Maintenance of Electrical Infrastructure

766,401 • Tools procured for O&M.• Replacement of dilapidated poles and

service of transformers.• Procured chainsaw for maintenanceoverhead lines; heat resistant safetyclothing;breakers.

• Repairs to collapsed overhead lines DeBeershoogte.

Maintenance of Streets & stormwater

524,293 • BladingofroadsDikgatlongArea.• Repairs & maintenance of pedestrianroller.

• PaymentsofEPWPworkers.• Procurementofcoldasphalt.

Operation and MaintenanceA total of R 10,000,000 was allocated to category B municipalities for the 2014/15 financial year. The following is a summary on the expenditure of the Operation and Maintenance projects and activities:

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Project description

Budget (R)

Actual expenditure

(R)

Project status

Magareng MunicipalityMaintenance of Water & Waste Water Infrastructure

2,500,000

1,045,660 • Materials supply and repairs to equipment at plants.

• Pumps replaced with solar pumps at Majeng and Windsorton Station.

Maintenance of Electrical Infrastructure

522,951 Electrical materials procured: bundle conductor, high mast light fittings and mini substation transformers.

Maintenance of streets & stormwater

931,599 • Repairing and re-sealing of streets in Magareng.

• Materials for road maintenance procured: bitumen emulsions, tools and some of the PPE for the workers.

Phokwane MunicipalityMaintenance of Water & Waste Water Infrastructure

2,500,000

1,744,054 • Hartswater WTW: 4 x valves, rotating bridge repairs, 2 pumps repaired.

• Hartswater WWTW: 1 aerator repaired.

• Water reservoir: 3 level sensors & valves installed

Maintenance of Electrical Infrastructure

372,712 Electrical maintenance work done at Hartswater WWTW & WTW

Maintenance of Streets & stormwater

377,338 Blading of roads in Hartswater, Pampierstad and Jan Kempdorp

Sol Plaatje MunicipalityMaintenance of Platfontein Sewer System 2,500,000

988,564 Completed

Maintenance of gravel roads

1,511,436 Completed. FBDM also used own funding to do more areas.

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1

De Beershoogte electrical upgrade

Dikgatlong Municipality submitted a request to the Frances Baard District Municipality for an allocation to upgrade the electrical network in De Beershoogte. Assessments found that the electrical network was very unsafe and outdated as De Beershoogte was electrified in the late 1970`s. This meant that the infrastructure on average was more than 30 years old. Problems were identified such as defective/damaged electrical cables, defective distribution boxes, electrical cables pulled out of cable armouring, transformers leaking oil and electrical poles rotten and skew. These factors are all hazardous and can be dangerous to the community and can also cause supply interruptions. The project was therefore prioritised as the safety of the community is a foremost priority and to minimise supply interruptions.

A budget of R900,000 was allocated to the project and the total spending was R897,897. In 2013/2014 Dikgatlong Municipality procured most of the large materials and equipment with funds allocated by the district municipality.

The allocation of 2014/2015 was used to procure the remaining materials and equipment and to do the upgrade of the electrical network in De Beershoogte. The scope of works included the following:• Replacement of old/rotten poles • Building of 11kV overhead

powerlines• Service overhead connections• Replacement and installation of

transformers

The electrical network of Dahlia and Botterblom Streets in De Beershoogte was done and completed to standard and made safe for the community. The project started in April 2015 and was completed successfully in June 2015. Six local labourers were appointed in part-time jobs during the project.

Outcomes

• Local labour employed• Safe electrical network• Compliance to NERSA standards• Reduction in supply interruptions• More reliable and dependable

electrical network

1 - Before:Loose wires, hot connections that will eventually burn out

2 - During implementation of new electrical network

3 - After implementation

2 3

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Geographic Information Systems (GIS)

Verification, update and reconciliation of Dikgatlong municipality’s billing database into GIS

The project provided the Dikgatlong municipality with the necessary assurance of the completeness of its billing database and a sound basis for revenue generation. It also enabled the municipality to improve service delivery and the provision of free basic services in terms of its Indigent Policy.

The process included the:

• validation of the user charges levied;

• appropriateness of the statement of debt positioning;

• restoration of the credibility of the entire billing protocol within the municipality; and

• enhancement of the sustainability of services through maximising revenue potential.

Challenges

Poor buy-in to the positive impact of the project on the billing and administrative processes of the municipality as well inability to source information required for analysis. All the above caused long delays which threatened the milestones and deadlines of the project.

Achievements:

The project assisted the finance department of the Dikgatlong local municipality to address issues that hampered their revenue capacity. A strategic plan to monitor and update systems on a monthly basis has been earmarked. The project was completed within the financial year. The total budget for the project was R1m of which the actual expenditure amounted to R593,712.

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Disaster management and firefighting

Contingency fund

An amount of R320,657 was spent to assist destitute families within the Phokwane, Magareng and Dikgatlong local municipalities for the financial year 2014/15. The expenditure incurred per local municipality is as follows:• Phokwane R71,030 (7 indigent households were assisted)• Dikgatlong R166,199 (17 indigent households were assisted)• Magareng R83,428 (7 indigent households were assisted)

Volunteer workshop and training

Volunteers were provided with further training and some refresher training on the basics of disaster and incidents management. Focus areas included structural fires, veldfires, floods, strong winds, lightning and volunteer regulations, introduction to disaster management and what their roles and responsibilities were. Training took place on 21 - 22 May 2015 in Magareng and 30 volunteers were trained. Of the 30 (thirty) trainees, 18 (eighteen) were female and 12 (twelve) male and they were from Phokwane, Magareng and Dikgatlong local municipalities.

Community awareness programme

After the successful completion of the volunteer workshop in Gong-Gong and Majeng a community awareness programme was held in the same areas. The focus of the programme was to empower communities with information on fire safety. The following areas were targeted:• Gong-Gong (Dikgatlong) - 10 April 2015• Majeng (Magareng) - 14 April 2015

DDMC Awareness programmes in informal settlements

DDMAF

Planning was concluded and included the design, drawings of the approved design and the costing. The design was approved and further funding will be made available to complete all planning processes.

Six awareness campaigns were conducted in Dikgatlong, Phokwane and Magareng local municipalities. Awareness programmes focused on:• Firesafetyinandaroundthehouse;

• Electricalsafety;and• Gassafety

DDMAF was established on 11 March 2015.

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Housing

Bufferzone 220

The Bufferzone 220 project was planned for purposes of resettling inhabitants in Barkly West that are located in the flood areas and areas prone to flooding. One such area is Blikkiesdorp informal settlement which is situated to the north of the De Beershoogte township with approximately 800 families. The area has flooded on several occasions threatening in particular the school, as the flow of rain water runoff is obstructed by the informal shacks and diverted towards the school. The implementation of the project was hampered by a shortage of water and the relocation of people to site (during implementation) and rocky terrain. Phase 1 (60 houses) of the project has been successfully completed. Construction of Phase 2 (160 houses) has commenced and progress is on target. The total budget for phase 1 of the project was R 11,394,486.

Ikhutseng 1000 Phase 4 (100 Houses)

The Ikhutseng 1000 is an existing township within the Magareng municipal area. Magareng Municipality has a backlog of 2,272 units. The objective of this project was to address this housing backlog and to eradicate the number of shacks, mud houses and informal structures in this township. This project proposed to build 1000 BNG houses of approximately 40m². Challenges experienced included beneficiary administration and incomplete previous project phases (Phase 2 & 3). Phase 4 was completed successfully. The total budget for phase 4 of the project was R 8,834,642.

Municipality Project Name Status quo Budget (R)

Dikgatlong Municipality

De Beershoogte 552 (Phase 7)

41 houses completed ahead of schedule.

3,998,353

Stillwater 145 Project complete but some houses cracked. NHBRC conducted an assessment to determine the root causes.

3,086,606

Phokwane Municipality

Kingston 865 Phase 2 (50 houses) completed. Construction of Phase 3 (50 houses commenced.

4,894,353

Pampierstad 1450

Project completed. A few houses still need plumbing and connection to the main sewer line.

57,813,960

Bufferzone 220

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Local Economic DevelopmentYouth Entrepreneurial Development Program

This program is a platform created to increase the pool of LED practitioners in the district by exposing commerce graduates to the LED field, SMME development and available business opportunities. The intake is made up of university graduates in the fields of economics, business management and or related fields. The graduates are appointed on a two-year contract and receive LED related training throughout the program. The bulk of the graduates who came through the program went on to find employment at provincial as well as local government.

Small Business Week Expo

The district municipality has in the past two year’s partnered with its local municipalities to host the expo. The expo targets emerging small businesses and aims to capacitate and promote entrepreneurship. Hosted in November, it coincides with the Global Entrepreneurship Week. The aim is to bring together development agencies, business and SMMEs to find solutions to unique challenges and to forge strategic partnerships to foster the growth and development of small business. Workshops were conducted within areas identified for economic growth.

Project name Budget (R) Status quoNew venture creation 297, 600 SMMEs capacitated on business management.

Mentoring for 12 months was also reviewed. Richie incubation Centre

260,640 Transferred funds to Sol Plaatje for the training of incubates

Trade and investment promotion

383,600 The district municipality and its SMMEs exhibited at Macufe 2014 and SAITEX 2015

Oil Processing Plant 50,000 Phokwane municipality sub-divided and re-zoned land for the oil processing plant. Investment opportunity advertisement placed on Frontier.

Pebbles Project 250,000 A borehole was drilled for the pebbles project.Incentive Policy 60,000 Incentive policies for Magareng and Phokwane

municipalities are in draftLED officials training (district-wide)

26,000 Project planning workshop successfully hosted

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Tourism

Tourguide training and mentorship programme

This project equips tourism graduates with the necessary skills to enter the mainstream of the tourism industry to operate as tourguides. Seven candidates successfully completed their training as qualified tourguides. The total budget spent on the project was R 232,710.

Tourism school business plan competition

The focus of the project is to capacitate learners in the tourism field by staging a competition where learners are afforded the opportunity to compile business plans on various tourism sectors. The competition targets Grade 10 - 12 learners in schools offering tourism as a subject. Business plan writing was incorporated into the curriculum for tourism learners in Grade 10 - 12. Participation has grown to 21 schools participating during the 2014/15 financial year. The total budget spent on the project was R 615, 000.

Project Name Budget (R) Status Quo Indaba Trade Expo 366,930 FBDM attended the expo from 9 – 11 May

2015 where its independent stand was launched by the executive mayor.

DSTV Getaway Show 23,389 FBDM attended the show under the umbrella of NCTA in Johannesburg from 29 – 31 August 2014.

Kimberley Diamond Cup

No monetary obligation

FBDM attended the show from 03 – 05 October 2014 at the Kumba Skate Park.

Business establishment training

113,000 FBDM conducted quality assurance training in conjunction with SEDA on 02 - 03 June 2015 in Kimberley.

Community Awareness Campaign

168,000 The annual community awareness campaign was held in all four local municipalities from 04 – 19 September 2014

Candidates with certificates for first-aid, whichthey successfully completed as part of the training

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Spatial Planning

Environmental Impact Assessment (EIA) in Dikgatlong municipality

This project has been rolled-over several times due to an additional study on biodiversity that was required by the Department of Environment and Nature Conservation (DENC). The study was only completed on 31 May 2015 and development could not take place until the EIA report was approved. The amended EIA report was re-submitted to DENC on 18 June 2015. The project is not completed yet. The total budget spent was R 36,600.

Magareng Spatial Development Framework (SDF) review.

The Frances Baard District Municipality assisted the Magareng municipality to review its 2008 SDF. The SDF will enable the local municipality to develop a strategic and policy framework that addresses spatial, social, environmental and economic issues faced by the municipality.

The SDF also guides decision-making aimed at the creation of sustainable, integrated and economically viable settlements within the municipality. The SDF review process was conducted in close consultation with all stakeholders and adhered to the requirements of the public participation. The project was completed by the end of June 2015. The actual expenditure on the budget was R230,584 (MSIG) and R30,916 (municipal budget).

Magareng Integrated Zoning Scheme

The district municipality funded the preparation of the integrated zoning scheme for the Magareng municipality and also assisted with the facilitation of the preparation process. The integrated zoning scheme had to be prepared in order to allocate land-use rights to properties correctly. The project was completed successfully and the actual expenditure amounted to R296,450 (MSIG).

Public participation process in Warrenvale, Warrenton

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51 Drakensberg Avenue, Carters GlenP.O Box 6088; KIMBERLEY, 8300/1

Website: www.francesbaard.gov.zaTel: 053 - 838 0911Fax: 053 - 861 1538