project report format

VITU N I V E R S I T Y

(Estd. u/s 3 of UGC Act 1956)

Vellore - 632 014, Tamil Nadu, India

School of Mechanical and Building sciences

SMBS Final Year Project Deployment Manual

Synopsis (Approved by internal & external guides) should be submitted on or before 29-04-2014.

Arrangement of Contents:

The sequence in which the project report material should be arranged and bound should be as follows:

1. Cover Page & Title Page2. Dedication page (optional)3. Declaration by the Candidate4. Bonafide Certificate5. Certificate by External Guide (Applicable for students doing project outside

VIT)6. Acknowledgement7. Table of Contents8. Abstract9. List of Tables10. List of Figures11. List of Symbols, Abbreviations and Nomenclature12. Chapters of the Report13. Appendices14. References

The table and figures shall be introduced in the appropriate places.

Page Dimension and Binding Specifications:

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The dimension of the project report should be in A4 size. Page Specification: Left Margin : 2.5 cmRight Margin : 2.5 cmTop Margin : 2.5 cmBottom Margin : 2.5 cm

The project report should be bound using flexible cover with below mentioned colored art paper. The cover should be printed in black letters and the text for printing should be identical. The total number of pages in the report for each course is as mentioned below:

Course Color of Art Paper Total Number of Pages in the ReportB.Tech. White Minimum of 50 - Maximum of 100

Page numbers – All text pages as well as program source code listings should be numbered using Arabic numerals at the bottom center of the pages.

Normally Body Text – Font Size: 12, Times New Roman, 1.5 Spacing, Single Side Writing Paragraph Heading – Font Size: 14, Bold, Times New Roman.Section Heading and Subsection Heading – Font Size: 12, Bold, Times New Roman.

1. Dissertation / Thesis / Project report Preparation Format:

1.1 Cover Page & Title Page:Title should accurately yet succinctly describe the nature of the proposed study.

As per the format given in Appendix 1.

Dedication Page ( optional)

1.2 Declaration by the Candidate:As per the format given in Appendix 2.

1.3 Certificate:

The Certificate shall be in one and half line spacing using Font Style: Times New Roman and Font Size: 14, as per the format in Appendix 3.In case of projects from companies, additional Certificate as per the format given in Appendix 4 is to be included.

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1.4 Acknowledgement:

In the “Acknowledgement” page, the student recognizes his indebtedness for guidance and assistance of the project adviser and other members of the faculty. Courtesy demands that he / she also recognizes specific contributions by other persons or institutions such as libraries and research foundations. Sometimes the nature of the contribution is described (For example, permission for the use of equipment, facilities and documents). Acknowledgement should be expressed simply, tastefully, and tactfully. The format is given Appendix 5.

1.5 Abstract:

Abstract should be one to one and a half page synopsis of the project report typed double line spacing, Font Style: Times New Roman and Font Size: 14. The abstract is a very brief summary of the report’s contents. The 500-1000 word statement should describe the problem addressed by your project, a description of the work completed and a summary of any findings or lessons learned. It can also contain the following in varying amounts of detail as is appropriate: main motivation, main design point, essential difference from previous work, methodology and some eye-catching results if any, and main summary of results.

1.6 Table of Contents:

The table of contents should list all material following it as well as any material which precedes it. The title page and Certificate will not find a place among the items listed in the Table of Contents but the page numbers of which are in lower case Roman letters. One and a half spacing should be adopted for typing the matter under this head. A specimen copy of the table of contents of the project report is given in Appendix 6.

1.7 List of Tables:

The list should use exactly the same captions as they appear above the tables in the text. One and a half line spacing should be adopted for typing the matter under this head.

1.8 List of Figures:

The list should use exactly the same captions as they appear below the figures in the text. One and a half line spacing should be adopted for typing the matter under this head.

1.9 List of Symbols, Abbreviations and Nomenclature:

One and a half line spacing should be adopted for typing the matter under this head. Standard symbols, abbreviations etc. should be used.

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1.10 Chapters:

The chapters may be broadly divided into 6 parts 1. Introduction2. Overview of the proposed system / Literature Review3. Design of the system/ Experimental set up/ prototype model 4. Implementation of system / Methodolgy5. Results and Discussion6. Conclusion and Future Work

1.10.1 Introduction :

The introduction is a shorter version of the rest of the report, and in many cases the rest of the report can also have the same flow that summarizes the major contributions of the project. The chapter should provide a critical and concise outline of the subject to be covered by the dissertation and indicate how this study will contribute to the subject. This chapter should include the descriptions such as: (not necessarily in that order, but what is given below is a logical order).

Background [The setting of the scene of the problem]. Problem Statement [Exact problem you are trying to solve]. Motivation [Importance of the problem]. Post/Related work [Existing methods including pros and cons of the methods

should be cited wherever possible]. Challenges [Difficulty in the problem solving]. Essence of your approach [Your method of problem solving]. Statement of assumptions [The conditions under which your solution is

applicable]. Organization of the report. Aim(s) and Objective(s)

1.10.2 Overview / Literature Review of the Proposed System :

This chapter should include the brief description of the whole-proposed project.

A thorough review of the literature with respect to the chosen field should be projected. Should include earlier and current reports along with author citation and year. In other words it should be a collection and a record of past and recent work. Summarize major contributions of significant studies and articles related to your field under review, maintaining the focus established in the introduction. Evaluate current “state of art”. Point out major gaps, inconsistencies in theory and findings. Conclude by providing some insight into the relationship between the central topic of the literature review and the areas / issues pertinent to future study.

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1.10.3 Design of the System:

This chapter should describe the engineering specifications and targets critically evaluating the existing benchmarks and specifically identifying the gaps which the project is intended to fill; It should show how the concepts evolved and were evaluated also should describe and justify the formation of the final product/solution.

Implementation of System/ Methodology:

This chapter should reflect development of the project such as: implementation, experimentation, optimization, evaluation etc. and unit integration testing should be discussed in detail.

In case of simulation, modeling, programming techniques, programming steps, flow-charts, simulation results, verification of the approach followed and the like depending on the nature of the project.

The materials required, techniques followed, sample preparations, research design and methods should be clearly mentioned. The experimental procedure should be clearly defined.

1.10.4 Results & Discussions:

This is part of the set of technical sections, and is usually a separate section for experimental/design papers. This chapter should include:

Performance metrics. Parameters under study Comparison of cases/ studies with respect to existing and proposed work /

algorithm/ design–comparison/ with the published data and deviations / improvements if any as expected in the aims and objectives

Expected and obtained results- Analysis of the results- statistical analysis, plots, simulated results, synthesis of process, interpretation of the results

Detailed results for each logical component of the project with an accompanying discussion section [Can include screen shots, graphs etc.].

The results can be tabulated, graphically presented and photographs to be displayed if any.

Discuss the results which should include an interpretation of the results and their relationship to the aims and objectives.

1.10.5 Conclusion & Future Work:

This chapter should summarize the key aspects of your project (failures as well as successes) and should state the conclusions you have been able to draw. Outline what you would do if given more time (future work). Try to pinpoint any insights your project uncovered that might not have been obvious at the outset. Discuss the success of the approach you adopted and the academic objectives you achieved. Avoid meaningless

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conclusions, [e.g. NOT “I learnt a lot about C++ programming”]. Be realistic about potential future work. Avoid the dreaded: “All the objectives have been met and the project has been a complete success”. You have to crisply state the main take-away points from your work. Describe how your project is performed against planned outputs and performance targets. Identify the benefits from the project. Be careful to distinguish what you have done from what was there already. It is also a good idea to point out how much more is waiting to be done in relation to a specific problem, or give suggestions for improvement or extensions to what you have done.

Future scope of the work for improvement may also be included

1.11 Appendices:

Appendices are provided to give supplementary information, which is not included in the main text may serve as a separate part contributing to main theme.

Appendices should be numbered using Arabic numerals, e.g. Appendix 1, Appendix 2 etc.

Appendices, tables and references appearing in appendices should be numbered and referred to at appropriate places just as in the case of chapters.

Appendices shall carry the title of the work reported in it and the same title shall be used in the contents page also.

1.12 List of References:

The listing of references should be typed 4 line spaces below the heading “REFERENCES” in alphabetical order in single line spacing and fully justified. The reference material should be listed in the alphabetical order of the first author.

The format for the references is:

REFERENCES

Journal References:

Format: Author Name(s), “Title of Paper”, Journal Name, Volume No, Issue No., Page No., Year.e.g.1. J. Bolligcr and T. Gross, “A fiutnework-bused appruuch to the development of

uetwork-awure applicatious”, IEEE Trans. on Software Eng., Vol.24 (5):376-390, May 1998.

Book:

Format: Author Name(s), Title of Book <Bold>, Edition Number, Edition, Publisher, Year of Publication.e.g.

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1. Sartaj Sahni, Data Structures, Algorithms and applications in C++, 2nd Edition, McGraw Hill, New York, 1998.

Conference Papers:

Format:Author(s), “Title of Paper:, Proceedings of Conference, Place, Page No., Year.

e.g.1. Cai, D., He, X., Li, Z., Ma, W.-Y., and Wen, J.-R., “Hierarchical Clustering of

WWW Image Search Results Using Visual, Textual and Link Information”, In Proceedings of the 12th annual ACM international conference on Multimedia, New York, NY, USA, pp.952-959, 2004.

URL:

Format: Complete Webpage Address (Date of access from Internet)

e.g.1. http://www.utdallas.edu/~lkhan/papers/IWMIS-2002-3. (9th January 2006)

1.13 Table and Figures:

The table includes the tabulated numerical data in the body of the project report as well as in the appendices. All other non-verbal materials used in the body of the project work and appendices such as charts, graphs, maps, photographs and diagrams may be designated as figures.

All tables and figures must be placed at the back of the relevant page, clearly and logically labeled and identified in lists at the beginning of the dissertation and referenced in the text, e.g. (Fig 1) or “Table 1 shows”.

The convention for displaying figures and table is that titles for the tables are positioned above the table, whereas titles for figures are positioned below the figure. They should be self explanatory. In a tab

2. Typing Instructions:

The impression on the typed copies should be black in color. One and a half spacing should be used for typing the general text. The general text shall be typed in the Font style: Times New Roman and Font size: 12.

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APPENDIX 1(A typical specimen of cover page & title page)



TITLE OF THE PROJECT <1.5 line Spacing>

A PROJECT REPORT

Submitted in partial fulfillment for the award of the degree of<Italic>

NAME OF THE DEGREE<Bold>

in

BRANCH OF STUDY

by <Italic>

NAME OF THE CANDIDATE<Bold>

(Reg. No.)<Bold>

School of Mechanical and Building Sciences<Bold>



 <Bold>

MONTH & YEAR

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Appendix 2

DECLARATION BY THE CANDIDATE

I here by declare that the project report entitled “TITLE OF THE

PROJECT” submitted by me to Vellore Institute of Technology

University, Vellore in partial fulfillment of the requirement for the

award of the degree of <Name of the Degree> in <Branch Name> is

a record of bonafide project work carried out by me under the

guidance of <Name of the VIT Guide>. I further declare that the

work reported in this project has not been submitted and will not be

submitted, either in part or in full, for the award of any other degree or

diploma in this institute or any other institute or university.

<1.5 line spacing>

Place :Vellore Signature of the Candidate

Date:

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Appendix 3(A typical specimen of Bonafide Certificate)







Name of the School

CERTIFICATE <underlined>

This is to certify that the project report entitled “TITLE OF THE

PROJECT” submitted by <STUDENT NAME>(<Reg.No.>) to Vellore

Institute of Technology University, Vellore, in partial fulfillment of the

requirement for the award of the degree of <Name of the degree> in

<branch name> is a record of bona fide work carried out by him/her

under my guidance. The project fulfills the requirements as per the

regulations of this Institute and in my opinion meets the necessary

standards for submission. The contents of this report have not been

submitted and will not be submitted either in part or in full, for the

award of any other degree or diploma and the same is certified.

X X X X X XGuide

YYYYYDean, SMBS

Z Z Z Z Z Z External Examiner

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<It should be in the Company Letter Head>

<Date: …………….…..>

CERTIFICATE BY THE EXTERNAL SUPERVISOR

This is to certify that the project report entitled “TITLE OF THE

PROJECT” submitted by <STUDENT NAME>(<Reg.No.>) to Vellore

Institute of Technology University, Vellore in partial fulfillment of the

requirement for the award of the degree of <Name of the degree> in

<branch name> is a record of bona fide work carried out by him/her

under my guidance. The project fulfills the requirements as per the

regulations of this Institute and in my opinion meets the necessary

standards for submission. The contents of this report have not been

submitted and will not be submitted either in part or in full, for the

award of any other degree or diploma in this institute or any other

institute or university.

<1.5 line spacing>

<Signature of the External Supervisor><Name>EXTERNAL SUPERVISOR

<Title of the Supervisor > <Full address of the Institution / organization

with e-mail id, phone no.><Seal of the Institution / Organization>

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ACKNOWLEDGEMENT<Underlined><Bold>

<Body>

Place : Vellore <Signature of the Student>(Name of the Student)

Date :

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Appendix 6(A typical specimen of table of contents)



TABLE OF CONTENTS

CHAPTER NO. TITLE PAGE NO.

ABSTRACT iii

LIST OF TABLES xvi

LIST OF FIGURES xviii

LIST OF SYMBOLS xxvii

1. INTRODUCTION 1

1.1 General 1

1.2 ………….. 2

1.2.1………. 5

1.2.2 ………. 12

1.2.2.1 ………… 19

1.2.2.2 ………… 25

1.2.2.3 ………… 29

1.2.3 ………….. 30

1.3 …………….. 45

1.4 ……………. 58

2. LITERATURE REVIEW 69

2.1 General 75

2.2 ……….. 99

2.2 ……….. 100

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20.Work that is not so well presented will not be appreciated, however good it may be! Follow these general guidelines in making a project presentation. You must also make it a point to attend as many technical seminars from invited experts so that you can learn the art of making slides and making oral presentations.Making the slides

Hand-written slides look good if you are willing to take the effort to make them. It may be easier to use slide-making software like Microsoft Power Point instead.

Make a title like, highlighting the topic, your name, department, supervisors’ names and departments, the date of presentation, and the nature of the presentation [ mid-term, final etc.]

Make about 6 to 8 slides for an 8-minute presentation. Do not clutter the slide with information. As far as possible, use graphical

content [figures and tables] to illustrate your ideas. If you wish to use clip-art, use them in moderation. If you have to show equations, typeset them carefully, taking care about

subscripts, superscripts, etc. Remember that the audience is not familiar with your project. If equations are very complex, organize them neatly. Check out the equations after taking the printout. The same thing goes for figures and tables as well.

Delivering the presentation

Rehearse your talk to ensure that you are not violating time deadlines. Avoid reading from the slides. Each slide must have a distinct title. Use at least 24 – point front for titles. Use at least 18-point font for the body of the text on the transparency. Carry blank slides and a pen with you. You may need when answering a

question. Use a pointer to point to the projected slide. Ensure that you stand on the right side of the overhead projector. You should

not cover the projection! Questions and Answers

If you are asked a question in the middle of the presentation, first if you have slides that are coming ahead that may answer the question. In that case, say so, and proceed. Only otherwise proceed to answer the question.

Understand the question before attempting to answer. If you do not know the answer, simply say so, instead of hazarding a guess. You will invite a lot many difficult questions!

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project report format

Documents

acknowledgement page

cover page title page

page dimension

project report material

page numbers

page specification

project adviser

times new roman