project management ppt2

8/13/2019 Project Management PPT2

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IT ProjectManagementFrancis Jesmar P. Montalbo

Ricky C. Catapang



Bad Influence



GENERATION GAP



GROWING OLD



HALF TIME



ONCE UPON A TIME



SCRAMBLED EGGS



What is a Project?

A Temporary endeavor undertaken tocreate a unique product or service.

Has a Start and End Date.

Examples:

Remodeling a house

Creating a Youtube videoConducting a seminar



How did it became a project?

Start Date

End Date

Work is temporary

Unique Service



What is not a project?

Work which ongoing and repetitive is nota project.

Examples:

Exercising daily

Maintaining your car

Processing orders



How did it became not aproject?

Ongoing

No end date

No unique product or service made



Project Attributes

Has a unique purpose(have a well-defined objective)

Project is temporary (has a start and end)Developed using progressive elaboration

Requires Resources (hardware, softwareand other assets)

Should have a primary customer orsponsor (funds for the project)

Invokes uncertainty



Project Manager

The person that work with the sponsorsand the project team and other people

involved. Being an effective Project Manager will

be needing skills in order to make anyproject successful.



Project Manager Skills

Project management fundamentals.

Business acumen (understanding how a

business works)

Technical Knowledge(development,deployment etc. of certain projects)

Communication

Leadership(essential to earn respect)



The triple Constraint

Scope – Deals with managing the scope of work in order to create the project.

Time – Deals with creating and managingthe timeline associated with the project.

Cost – Deals with financial aspects of theproject.



What is Project Management?

Application of Knowledge, Skills, Tools andTechniques to project activities to meet

project requirements.



9 Knowledge Areas



9 Knowledge Areas

1. Project Integration Management – focuses on coordinating the project plans

development, execution, and control ofchanges.

2. Project Scope Management – work tobe completed by the project team.

Provides assurance and ways to ensurethat proper scope procedures are inplace.



9 Knowledge Areas

3. Project Time Management – importantfor developing, monitoring and managing

the projects schedule. 4. Project Cost Management – assures the

project’s budget.

5. Project Quality Management – focuses

on planning, developing and managing aquality environment.



9 Knowledge Areas

6. Project Human Resource Management – People are the most important resource.

Focuses on creating and developing theproject team. Understanding andresponding appropriately to thebehavioral side of PM.



9 Knowledge Areas

7. Project Communications Management - communicating timely with accurate

information about the project to thestakeholders.

8. Project Risk Management – Identifying and responding appropriately to the risk

that can impact the project.



9 Knowledge Areas

9. Project Procurement Management – Assures that all requirements needed are

acquired properly.



Knowledge Areas Knowledge Areas – key competencies that a

project manager must develop

IMPORTANT THINGS TO REMEMBER

Four Core Knowledge Areas leads to specificproject objectives (Scope, Time, Cost andQuality)

Four Facilitating Knowledge Areas the meansthrough which the objectives are achieved

(Human Resources, Communication, Risk andProcurement)

ALL KNOWLEDGE AREAS ARE IMPORTANT!



Project Stakeholder The Project Sponsor

The project manager

The project Team Support Staff

Customers

Users

SuppliersOpponents of the project



Project Management Toolsand Techniques

“Man is a tool-using animal. Without tools heis nothing, with tools he is all”

– Thomas Carlyle



Project Success The project met scope, time and cost

goals

The project satisfied thecustomers/sponsors

The results of the project met its mainobjective, such as saving a certainamount of money, providing a goodreturn on investment or simply making thesponsor happy.



Define Program?

A group of related projects managed in acoordinated way to obtain benefits and

control not available from managingthem individually.



Common Programs in IT Field

Infrastructure

Providing wireless Internet Access

Upgrading hardware/software Developing and maintaining corporate

standards

Application Development

ERP system

User Support Email system

Technical training for users.



Who is PROGRAM MANAGER?

Provide leadership and direction for theproject managers heading the projects

within a program.



Leader vs Manager

Leader

Focuses on Long Term Goals

Manager

Deals with day to day details



Project Portfolio Management

Also called “portfolio management”

Tactical Goals Strategic Goals

Project Management Portfolio Management

Are we carrying theprojects well

Are we working on theright project?

Are projects on time andon budget?

Are we investing in theright areas?

Do Project Stakeholderswhat they should bedoing?

Do we have the rightresources to becompetitive?



Project Manager JobDescription

Project manager for a consulting firm

Plans, Schedules, and control activities to fulfillidentified objectives.

IT Project manager for financial services firm

Manages, prioritizes, develops and implementsinformation technology solution to meetbusiness needs.

IT Project manager for non profit consultingfirm

Business analysis, req’s gathering, projectplanning, budget estimating, development,testing and implementation.



What skills and competenciesneeded?

Large Project

Leadership

Prior experience

Planning

People skills

Verbal communication

Team-building skills



High Uncertainty project

Risk management

Expectation management

Leadership

People skills

Planning skills



Very Novel Project

Leadership

People skills

Having vision and goals

Self confidence

Expectation management

Listening skills



TEN MOST IMPORTANT SKILLS AND COMPETENCIES

1. People skills

2. Leadership skills

3. Listening

4. Integrity, ethical behavior, consistent

5. Strong at building trust

6. Verbal communication

7. Strong at building teams

8. Conflict resolution, conflict management

9. Critical Thinking, problem solving

10. Understands, balances priorities



Project Management Institute

International professional society forproject managers founded in 1969

277,221 members by Aug 31, 2008

It provides Project ManagementProfessional certification



Ethics in project Management

Ethics --- Set of principles that guide our

decision base on personal values of whatis right and wrong

project management ppt2

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