Project ManagementProject Management

Body of KnowledgeBody of Knowledge

(PMBoK)(PMBoK)

2

Knowledge & Practice AreasKnowledge & Practice Areas

Applicationhigh

performancesport

GeneralManagement

Project Management

PMBoKPrince 2ISO 10006

3

Theory vs. Practice: Theory vs. Practice: A DisclaimerA Disclaimer

• In theory, practice and theory are one In theory, practice and theory are one and the same — in practice, however, and the same — in practice, however, they rarely are.they rarely are.

• PMBOK is to project management as PMBOK is to project management as GAAP is to accounting—but not quite GAAP is to accounting—but not quite as regulated.as regulated.

4

ProjectManagement

Body of

Knowledge

IntegrationIntegrationQualityQuality

Human resourceHuman resource

CostCost

CommunicationsCommunicationsTimeTime

RiskRisk

ScopeScope

Procurement/Contracts

Procurement/Contracts

Core Secondary

5

Scope ManagementScope Management➢ Scope planningScope planning

– Developing a written scope statement as a Developing a written scope statement as a reference document. All work required to be reference document. All work required to be done but done but onlyonly the work required to be done the work required to be done

➢ Scope definitionScope definition– Breaking down the work into manageable Breaking down the work into manageable

componentscomponents➢ Scope verificationScope verification

– Obtaining formal acceptance from the Obtaining formal acceptance from the stakeholdersstakeholders

➢ Scope change controlScope change control– Develop a basis for scope change controlDevelop a basis for scope change control

6

Time ManagementTime Management➢ Activity definitionActivity definition

– Identify specific activities to be performed Identify specific activities to be performed

➢ Activity sequencingActivity sequencing– Identify and document interdependenciesIdentify and document interdependencies

➢ Activity duration estimatingActivity duration estimating– Estimate work periods required to complete Estimate work periods required to complete

activitiesactivities

➢ Schedule developmentSchedule development➢ Analyse the above and develop a schedule to Analyse the above and develop a schedule to

ensure completion on timeensure completion on time

➢ Schedule controlSchedule control– Monitor and control scheduling changesMonitor and control scheduling changes

7

Cost ManagementCost Management➢ Resource planningResource planning

– Identify the type and quantities of resources Identify the type and quantities of resources requiredrequired

– Resources: people, equipment and servicesResources: people, equipment and services– Concept of resource balancingConcept of resource balancing– Relationship with time mgmt (required when?)Relationship with time mgmt (required when?)

➢ Cost estimatingCost estimating– Developing estimated costsDeveloping estimated costs

➢ Cost budgetingCost budgeting➢ Allocating costs to work activities to track Allocating costs to work activities to track

costs; need to complete project within budgetcosts; need to complete project within budget➢ ControlControl

– Control changes to project budgets Control changes to project budgets

8

Quality ManagementQuality Management

➢ PlanningPlanning– Identify quality standards relevant to a projectIdentify quality standards relevant to a project– Develop a quality planDevelop a quality plan

➢ AssuranceAssurance– Performance evaluation on a regular basis Performance evaluation on a regular basis

against performance metricsagainst performance metrics

➢ ControlControl– Monitor specific project results to ensure the Monitor specific project results to ensure the

project satisfies its objectives project satisfies its objectives – Identify and eliminate causes of poor Identify and eliminate causes of poor

performanceperformance

9

Human Resource ManagementHuman Resource Management

➢ Organisational planningOrganisational planning– Identify, document and assign project roles, Identify, document and assign project roles,

responsibilities and reporting relationshipsresponsibilities and reporting relationships

– Effective use of skills and timeEffective use of skills and time

➢ Resource (staff/volunteer) acquisitionResource (staff/volunteer) acquisition– Secure ‘human’ resources required to Secure ‘human’ resources required to

complete the projectcomplete the project

➢ Team developmentTeam development– Develop individual and group skills to work Develop individual and group skills to work

together as a motivated teamtogether as a motivated team

10

Communication ManagementCommunication Management

➢ Communication planningCommunication planning– Determine information and communication Determine information and communication

needs of stakeholdersneeds of stakeholders– Who needs what information and when?Who needs what information and when?

➢ Information distributionInformation distribution➢ Ensure project information is made available in Ensure project information is made available in

a timely and appropriate mannera timely and appropriate manner➢ Performance reportingPerformance reporting

– Status reporting, progress measurement and Status reporting, progress measurement and forecasting; on-demand reportsforecasting; on-demand reports

➢ Administrative closureAdministrative closure– Formalising a project phase or project Formalising a project phase or project

completioncompletion

11

Risk ManagementRisk Management➢ Risk management planningRisk management planning

➢ Decide what approach to use to identify, Decide what approach to use to identify, analyse and respond to riskanalyse and respond to risk

➢ Risk identificationRisk identification– Identify and document risks that may affect Identify and document risks that may affect

the projectthe project➢ Risk analysisRisk analysis

– Qualitative - Analyse risks and conditions that Qualitative - Analyse risks and conditions that may give rise to the risk and prioritisemay give rise to the risk and prioritise

– Quantitative - Calculate likelihood and Quantitative - Calculate likelihood and consequencesconsequences

➢ ControlControl– Set up trigger signals and contingency plansSet up trigger signals and contingency plans

12

Procurement ManagementProcurement Management➢ PlanningPlanning

➢ Decide what goods and services to acquire from outside Decide what goods and services to acquire from outside the organisation and when the organisation and when

➢ Solicitation planning Solicitation planning – Document specifications of items to be purchasedDocument specifications of items to be purchased– Identify and evaluate sources of supplyIdentify and evaluate sources of supply

➢ Solicitation (or requisitioning)Solicitation (or requisitioning)– Obtain quotations or proposals from identified sourcesObtain quotations or proposals from identified sources

➢ Source selectionSource selection– Evaluate proposals and select supply sourceEvaluate proposals and select supply source

➢ Contract administrationContract administration– Manage the relationship with suppliers on contractual Manage the relationship with suppliers on contractual

basisbasis➢ Contract close-outContract close-out

– Settlement, resolve outstanding issues, ensure Settlement, resolve outstanding issues, ensure commitments have been metcommitments have been met

13

ProjectSuccessIntegration

Management

Scope

Time

Cost

Quality

HR

Risk

Procurement

Communication

Knowledge

Areas

Concept Develop Implement Close-out

Project Life Cycle

14

Integration ManagementIntegration Management

➢ Project plan developmentProject plan development– Integrating all project plans into one Integrating all project plans into one consistent consistent

& coherent & coherent documentdocument

– A master plan used by key peopleA master plan used by key people

➢ Project executionProject execution➢ Carrying out all the activities included in the Carrying out all the activities included in the

plan. Processes required to coordinate projectplan. Processes required to coordinate project

➢ Integrated change controlIntegrated change control– Pulling together various changes occurring Pulling together various changes occurring

across the project and manage themacross the project and manage them

15

Group DiscussionGroup Discussion

➢ Identify and discuss knowledge Identify and discuss knowledge areas for a sports project.areas for a sports project.

➢ Why do projects fail in sport?Why do projects fail in sport?