programming & planning for international student orientation
TRANSCRIPT
Programming & Planning for Programming & Planning for International StudentInternational Student
ORIENTATIONORIENTATION
PresentersPresenters
Ghazala Khan Ghazala Khan Michigan State UniversityMichigan State University
Ravi AmmiganRavi AmmiganMichigan State UniversityMichigan State University
Sandy KidderSandy KidderLansing Community CollegeLansing Community College
Tami RennerTami RennerMichigan State UniversityMichigan State University
AgendaAgenda
IntroductionIntroduction
SchedulingScheduling
Budgeting & FundraisingBudgeting & Fundraising
Event PlanningEvent Planning
Staff Recruitment & TrainingStaff Recruitment & Training
Publications & CommunicationPublications & Communication
Large vs. Small Campus OrientationLarge vs. Small Campus Orientation
Q & AQ & A
IntroductionIntroduction Objective of PresentationObjective of Presentation
MSUMSU LCCLCC
Total StudentsTotal Students 45,00045,000 18,00018,000Total Int’lTotal Int’l 3,3003,300 500500
7%7% 3%3%Fall OrientationFall Orientation 650650 5050
• Introduction to Programming & PlanningIntroduction to Programming & Planning• Overview: Large vs. Small campusOverview: Large vs. Small campus• Identify ways and adapt to your Identify ways and adapt to your campus campus
Quick Facts & FiguresQuick Facts & Figures
Picture Slide ShowPicture Slide Show
SchedulingScheduling Selection of dates for orientationSelection of dates for orientation
Venue reservationsVenue reservations
Early/Arrival dates (I-20)Early/Arrival dates (I-20)
Coordinate schedule with AOPCoordinate schedule with AOP
Timeline for publications Timeline for publications (communication piece to follow later) (communication piece to follow later)
Budgeting & FundraisingBudgeting & Fundraising
Determine budgetDetermine budget
Distribution of budget for specific Distribution of budget for specific events, advertising, etc. events, advertising, etc.
Budgeting & FundraisingBudgeting & Fundraising
Determine budgetDetermine budget
Distribution of budget for specific Distribution of budget for specific events, advertising,etc. events, advertising,etc.
Identify potential sponsorsIdentify potential sponsors
Create plan for sponsor ask - $$, Create plan for sponsor ask - $$, incentives, and prizes incentives, and prizes
Budgeting & FundraisingBudgeting & Fundraising Determine budgetDetermine budget
Distribution of budget for specific Distribution of budget for specific events, advertising,etc.events, advertising,etc.
Identify potential sponsorsIdentify potential sponsors
Create plan for sponsor ask - $$, Create plan for sponsor ask - $$, incentives, and prizesincentives, and prizes
Visit www.nsfre.orgVisit www.nsfre.org
Event PlanningEvent Planning Identify information sessionsIdentify information sessions
Identify presentersIdentify presenters
Logistics – rent equipment, food, Logistics – rent equipment, food, refreshments, etc. refreshments, etc.
Coordinate social activities – Coordinate social activities – welcome dinner, ice cream social, welcome dinner, ice cream social, restaurant hops, etc. restaurant hops, etc.
Volunteer Recruitment Volunteer Recruitment & Training& Training
Assign OISS staff to tasksAssign OISS staff to tasks
Recruit volunteersRecruit volunteers
Assign volunteers to tasks and Assign volunteers to tasks and responsibilities responsibilities
Train volunteers Train volunteers
Provide incentives to volunteersProvide incentives to volunteers
Publications and Publications and CommunicationCommunication
Internal CommunicationInternal Communication
• Staff meetings & emailStaff meetings & email• TrainingTraining• ExtranetExtranet
Publications and Publications and CommunicationCommunication
Internal CommunicationInternal Communication
• Staff Meetings & emailStaff Meetings & email• TrainingTraining• ExtranetExtranetExternal CommunicationExternal Communication
• Orientation/Reminder LettersOrientation/Reminder Letters• Mass email & distribution listsMass email & distribution lists• WebsitesWebsites
Publications and Publications and CommunicationCommunication
Internal CommunicationInternal Communication
• Staff Meetings & emailStaff Meetings & email• TrainingTraining• ExtranetExtranetExternal CommunicationExternal Communication
• LettersLetters• Mass email & distribution listsMass email & distribution lists• WebsitesWebsites• PublicationsPublications
Publications and Publications and CommunicationCommunication
Internal CommunicationInternal Communication
• Staff Meetings & emailStaff Meetings & email• TrainingTraining• ExtranetExtranetExternal CommunicationExternal Communication
• LettersLetters• Mass email & distribution listsMass email & distribution lists• WebsitesWebsites• PublicationsPublications• Posters & flyersPosters & flyers
Publications and Publications and CommunicationCommunication
Other ToolsOther Tools
• Photo database & slideshowsPhoto database & slideshows
• FeedbackFeedback
Large Vs. Small CampusLarge Vs. Small CampusSCHEDULINGSCHEDULING
Selection of dates for orientationSelection of dates for orientation Arrival Dates (I-20)Arrival Dates (I-20) LCC combines the two orientationsLCC combines the two orientations Timeline for publicationsTimeline for publications
BUDGETING & FUNDRAISINGBUDGETING & FUNDRAISING
Very small budgetVery small budget No fundraisingNo fundraising Volunteers and on campus servicesVolunteers and on campus services
Large Vs. Small CampusLarge Vs. Small Campus
COMMUNICATIONCOMMUNICATION Letter of admission to studentLetter of admission to student
Campus-wide Communication TeamCampus-wide Communication Team
Reply to individual email inquiriesReply to individual email inquiries
Feedback – Feedback – evaluations from participants evaluations from participants
Large Vs. Small CampusLarge Vs. Small CampusEVENT PLANNING EVENT PLANNING
Identify sessions & presentersIdentify sessions & presenters LogisticsLogistics Social activities with Int’l ClubSocial activities with Int’l Club
VOLUNTEER RECRUITMENT & TRAININGVOLUNTEER RECRUITMENT & TRAINING RecruitingRecruiting Assign tasks and responsibilitiesAssign tasks and responsibilities Train volunteersTrain volunteers Provide incentivesProvide incentives
Picture Slide ShowPicture Slide Show
Q & AQ & A
Thank you for attending our sessionThank you for attending our session
Please fill out an evaluation formPlease fill out an evaluation form