Programme Update #2 Nov/ Dec 2018

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2018/19 PROGRAMME UPDATE Updated: 21st December 2018

WATER

PROJECT STATUS TIMELINE PROGRESS BUDGET RISK LEVEL

START END TOTAL

Otane Alternate Water Supply Design and

Build Aug 2018

June 2020

10%

$2.6m

Waipukurau 2nd Water Supply Design and

Build Aug 2018

June 2020

15%

$5.6m

Waipukurau SH2 Bore Upgrade Design June 2018

June 2019

20%

$850k

Waipukurau Firefighting and Shortfalls Improvements

Design Aug 2018

June 2020

20%

$307k

Otane Land Development

(Water and Wastewater) Build

March 2018

Dec 2018

98%

$355k

Waipukurau – Porritt Place

Water Main Renewal Build

Dec 2018

Mar 2019

75%

$65k

Porangahau Water Treatment Plant Upgrade

Tender Nov 2018

Oct 2019

10%

$1.03m

Takapau Water Treatment Plant Upgrade Tender Nov 2018

June 2019

10%

$680k

Waipukurau – Mackie / Mclean St Water Main Renewal

Design Nov 2018

June 2018

10%

$241k

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WASTEWATER

PROJECT STATUS TIMELINE PROGRESS BUDGET RISK LEVEL

START END TOTAL

Waipawa Trunk Sewer Main Renewal Design Aug 2018

June 2020

20%

$1.77m

CHB Wastewater Treatment Plants Project (Phase 1)

Community Consultation &

BPO

June 2018

June 2019

40%

$300k To June 2019

CHB Wastewater Treatment Plants Project (Phase 2)

Design & Consent

July 2019

Dec 2020

0%

$1.8m

CHB Wastewater Treatment Plants Project (Phase 3)

Build Jan

2021 TBC

0%

TBC

Otane Wastewater Treatment Plant Upgrade

On Hold* Apr

2018 TBC

40%

$840k*

Takapau Wastewater Resource Consent Extension

Part 1 - complete

Aug 2018

June 2021

50%

$100k

Takapau Wastewater Treatment Plant Upgrade

Not Started 2021 TBC 0%

$831k

Porangahau/ Te-Paerahi Wastewater Treatment Plant Upgrade

Not Started 2019 2022 0%

$1.85m

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STORMWATER

PROJECT STATUS TIMELINE PROGRESS BUDGET RISK LEVEL

START END TOTAL

Waipukurau Stormwater Improvements Design Aug 2018

June 2019

20%

$613k

Waipukurau Stormwater Helicoil Upgrades Jellicoe to Tavistock

Tender Aug 2018

June 2019

20%

$211k

Waipukurau Stormwater Helicoil Upgrades Francis Drake Street

Tender Aug 2018

June 2019

20%

$233k

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Programme Overview

November and December 2018, has seen the 3 waters project team further continue to design

and tender for design partners and be well placed to start 2019 on the front foot to deliver our

large capital works programme.

Some key areas we have concentrated on in the last 2 months are;

- Building relationships with landowners, resulting in approval to construct a test bore, which

with positive flow and quality results may lead into our production bore for the Waipukurau

second water supply

- Working with Hawkes Bay Regional Council to finalise the resource consent extension for

the Otane Wastewater treatment plant upgrade

- Great progress with the Porritt place water renewal project (at 75% complete).

- Commission the new wastewater pump and complete all physical works at the Otane land

development site.

- Complete the 150mtr water pipe between the Otane land development and the new

Otane alternate supply

- Receive a 3 year extension for the Takapau wastewater treatment plant.

- Continue to develop relationships and understand what the community wants as we move

towards a best practicable option for the CHB wastewater project

Below are some photos that were taken at #thebigwaterstory launch on the 23rd August 2018.

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PROJECT UPDATES

PROJECT: Otane Alternate Water Supply Project

STATUS DESIGN & BUILD

TIMELINE Aug 2018 START DATE

JUNE 2020 END DATE

PROGRESS 10%

BUDGET $2.6m

TOTAL PROJECT $104k

SPEND TO DATE

RISK LEVEL

SCOPE

To install a 150-200mm PE pipeline

approx. 5.2km from Sh2/ Racecourse

Road intersection into new network at

the intersection of Knorp Street and White Road

ACHIEVEMENTS

Completion of the small section of pipe between the Dee street and Higginson Street along White

Road whilst working on the Otane land development project.

Award the design component of this project to WSP-Opus and carry out a walk of the site and

project start up meeting to clarify expectation and deliverables

PLANNED

Finalise the concept design of the pipeline route

Finalise the application for a permit from Kiwirail to install a pipeline under the racecourse road rail

crossing.

RISKS

There are some unknown risks on this project,

namely around construction;

- Unknown ground conditions

- Location of existing services

- Crossing Kiwirail railway crossing on

Racecourse road

- Working the plan to deliver the physical

works with a contractor over our 2 year

budget

Tidy completed site at the Higginson/ White Road intersection following

the connection of the new water mains to the existing network

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PROJECT: Waipukurau Second Water Supply

STATUS DESIGN & BUILD

TIMELINE AUG 2018 START DATE

JUNE 2020 END DATE

PROGRESS 15%

BUDGET $5.6m

TOTAL PROJECT $74k

SPEND TO DATE

RISK LEVEL

SCOPE

To install a new water source bore near

the Tukituki River, to the east of

Waipukurau, pipe a rising main to a reservoir on Mangatarata Road hill site (Proposed), and

provide treatment and gravity feed back into Waipukurau to supply a second water supply.

ACHIEVEMENTS

Signed a memorandum of understanding (MoU) with our landowner to construct a test bore and

undertake testing, as well as discussed the requirements to potentially turn into production bore.

Conversation started with HBRC around reservoir site, and first stage approved by forest manager.

Baylis Bros awarded contract to drill test bore 7-21 Jan 2019.

PLANNED

Progress the proposal to install an approx. 4000m3 reservoir on Mangatarata with Hawkes Bay

Regional Council who own the land.

Complete drilling of test bore in early Jan 2019 by Baylis Bros, undertake testing of bore through

Jan to March 2019

Meet with centralines to discuss power requirements at bore site

RISKS

Some early risk identified within this project;

- Power Supply to bore

site

- Approval for reservoir

site

- Timeframes to build

reservoirs

- Water quality and flow

from test bores

Test bore site along Tukituki river stop bank, east of Waipukurau

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PROJECT: Waipawa Trunk Sewer Main Renewal

STATUS DESIGN

TIMELINE AUG 2018 START DATE

JUNE 2020 END DATE

PROGRESS 20%

BUDGET $1.7m

TOTAL PROJECT $67k

SPEND TO DATE

RISK LEVEL

SCOPE

To renew approx. 2200m of 375mm glazed earthenware pipe that is known to have poor leaking

joints and allows a great deal of infiltration into the pipework through tree root intrusion and cracks

along the pipeline, council preferred solution would be to reline/ replace as much of the pipeline

as possible, three priority areas have been identified to start with.

ACHIEVEMENTS

Awarded design component to GHD to undertake feasibility study, and optioneering of solutions

based on data available, completed site visits and start-up meetings.

Completed optioneering workshop with 3 waters and asset team to discuss available options, at

20 Dec 2018, the recommended option is to pipe-burst with an upgraded 400mm PE, and small

pump station upgrade.

PLANNED

Update optioneering study with CHBDC feedback following workshop, finalise preferred option

and commence concept design drawings.

Undertake extensive stakeholder engagement with the stakeholders that may be affected by the

renewal works.

RISKS

Some early risk identified within this

project;

- Unknown current condition

(structure) of the pipeline

- Physical contractor and the

tendering market

- Lack of easement over the

pipeline

- Pipeline situated through

private property

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PROJECT: Waipukurau SH2 Drinking Water Bore Upgrade

STATUS DESIGN

TIMELINE AUG 2018 START DATE

JUNE 2019 END DATE

PROGRESS 20%

BUDGET $850k

TOTAL PROJECT $75k

SPEND TO DATE

RISK LEVEL

SCOPE

To upgrade the bores and electrical

configuration at the SH2 water source

that supplies Pukeora reservoir and

Waipukurau. The scope involves

upgrading and refurbishing 4 bores,

pipework configuration, the electrical components, transformer, fencing and a tank for surplus

water.

Additional components are to install flow and turbidity meters to contribute towards drinking

water standard New Zealand (DWSNZ) compliance.

This is a historic project that has carried forward to #thebigwaterstory.

ACHIEVEMENTS

Further site meeting with design consultant, concept design complete (photos), we are finalising

the detailed design in preparation for tender in Feb 2019.

Meeting held with centralines to discuss relocating and upgrading transformer, as well as fencing

contractor to firm up estimates to undertake these pieces of work.

PLANNED

Undertake Casing assessments of Bore B,C,D, E prior to tendering to ascertain the integrity of the

structures, plan to also take a sample of the AC rising main, to understand rating and class of main

and how it will fare with upgrades.

RISKS

Some early risk identified within this project;

- Budget

- Timing of equipment

- Contractor to undertake physical works

- Existing bore structure

- Performance of Pump A

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PROJECT: CHB Wastewater Treatment Plants Upgrade (Phase 1)

STATUS CONSULTATION

TIMELINE JUNE 2018 START DATE

TBC END DATE

PROGRESS 40%

BUDGET TBC

TOTAL PROJECT $53k

SPEND TO DATE

RISK LEVEL

SCOPE

Phase 1 : To work with the community to set

criteria and work towards a preferred

solution or Best Practicable Option (BPO) for

the future of Waipukurau, Waipawa and

recently the introduction of Otane into the

project scope by Apr 2019 and to provide a report to the environment court and HBRC by 30 Jun

2019

Phase 2: To design, consent and fund the future works

Phase 3: To build and upgrade the plant (s)

ACHIEVEMENTS

Further meetings held with community reference group

on 13th Nov 2018, along with Taiwhenua on 12th Nov 2018,

released survey to the community to gather information

from 18 Dec to 27 Jan 2019.

Recruited four additional community members to assist

informing council on the options.

Created a funding stream project team to research what

options council may have in conjunction with our journey

to a BPO by April 2019.

PLANNED

Planning session set for 16 Jan 2019, review survey findings

at the end of Jan 2019, and next community reference

group meeting set for 5th Feb 2019.

Work with Iwi early in Jan 2019, and to commission a

cultural impact assessment as part of our consenting journey.

RISKS

- Engagement with all parties (Iwi, Otane community, wider community)

- Funding

Community reference group meeting in Council chambers on 13th Nov 2018

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PROJECT: Otane Wastewater Treatment Plant Upgrade

STATUS ON – HOLD *

TIMELINE APRIL 2018 START DATE

TBC END DATE

PROGRESS 20%

BUDGET $840k*

TOTAL PROJECT $174k

SPEND TO DATE

RISK LEVEL

SCOPE

To upgrade the wastewater treatment

plant in Otane to meet new resource

consent requirements due by 31 March

2019.

*Note: the project is currently on hold, awaiting a resource consent extension to 31 March 2021.

ACHIEVEMENTS

Submitted a resource consent application to Hawkes

Bay Regional Council (HBRC) on 1 November 2018,

two rounds of questions have been returned

including a comprehensive I&I mgmt. plan.

Currently awaiting the final affected personal

approval form to be returned, five others have been

successfully returned.

PLANNED

An I&I study will be commissioned in Feb 2019 to

identify the issues and a plan to rectify and recue the

volume of unnecessary wastewater the plant is

required to treat.

Continue to assess and develop options for the future

of the Otane wastewater network in conjunction with

the CHB wastewater project.

RISKS

Some early risk identified within this project;

- HBRC rejecting the resource consent extension

- I&I issues found and the subsequent works to

rectify

- Cost blow outs from future tender results

Layout of the Otane wastewater network

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PROJECT: Otane Land Development (Water and Wastewater)

STATUS BUILD

TIMELINE MARCH 2018 START DATE

JUNE 2020 END DATE

PROGRESS 98%

BUDGET $355k

TOTAL PROJECT $273k

SPEND TO DATE

RISK LEVEL

SCOPE

To install a water and wastewater

pipeline to serve the new development within Otane, this involves installation of a new pump

station (photo), hydrants, valves and laterals to serve the development and support the growth in

Otane.

ACHIEVEMENTS

Completion of all physical works, all network laid, commissioned and backfilled.

Wastewater pump commissioned and handover completed with maintenance contractor.

PLANNED

Final hot mix reinstatement of roading network, contractor

to supply as-builts to update our GIS system.

RISKS

Most risks have been mitigated due to progress of project;

- Contractor completing works to council expected

timeline

-

New wastewater pump station chamber in Otane land development

Connection to existing network in Higginson

Street

New fire hydrant on water network on White Road, Otane

Technicians connecting pump station to power network

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PROJECT: Waipukurau Stormwater Improvements

STATUS DESIGN

TIMELINE AUGUST 2018 START DATE

JUNE 2019 END DATE

PROGRESS 20%

BUDGET $613k

TOTAL PROJECT $82k

SPEND TO DATE

RISK LEVEL

SCOPE

Waipukurau CBD has had challenges with

managing stormwater flows. This project

will look to address this and alleviate

flooding in shops and houses during large

rainfall events.

ACHIEVEMENTS

Highlighted three key sub-projects as part of these planned improvements at Russell Park, Gaisford

Terrace and in the Waipukurau CBD around the service lane.

Held a workshop with our consultant GHD in Dec 2018 and completed a survey and 3d laser scan

of the network to understand levels and the consequential effects of directing stormwater to other

flow paths.

PLANNED

Due to receive an interim report on the 21st Jan 2019 to understand the project(s) and plan for

designs. Working to tender works in Feb/ March 2019.

RISKS

Some early risk identified within this

project;

- Consequential effects

redirecting stormwater flows

- Understanding rain events and

levels of service we wish to

achieve

Stormwater Flow path in Waipukurau

Waipukurau network outlining stormwater issues

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PROJECT: Takapau and Porangahau Water Treatment Upgrade

STATUS TENDER

TIMELINE AUGUST 2018 START DATE

OCTOBER 2019 END DATE

PROGRESS 10%

BUDGET $1.7m

TOTAL PROJECT $17k

SPEND TO DATE

RISK LEVEL

SCOPE

To improve the water supply system in Takapau and Porangahau to remove iron and manganese,

and hardness in Porangahau whilst ensuring we meet DWSNZ compliance. The project will also be

looking to improve security of supply and storage whilst meeting the long-term needs and

addressing the community concerns.

ACHIEVEMENTS

Presented a procurement plan to Council on

13 Dec 2018 to recommend a design/ build

packaged project, this was approved and

the project published on GETs as an RFP on Fri

21 Dec 2018 to receive proposals by 14 Feb

2019.

PLANNED

Setup site visits, interviews and support the

tender process through Jan/ Feb 2019, once

we have awarded contractor we will

commence the design phase, including

community engagement to understand all

the concerns.

RISKS

Some early risk identified within this project;

- Lack of tenderers

- Time delays with equipment

procurement

Takapau water treatment plant at Meta Street

RFP document for upgrade works

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PROJECT: CHB Water Renewal – Porritt Place, Waipukurau

STATUS BUILD

TIMELINE DEC 2018 START DATE

FEB 2019 END DATE

PROGRESS 75%

BUDGET $62k

TOTAL PROJECT $51k

SPEND TO DATE

RISK LEVEL

SCOPE

The replace approx. 170m of aging

50mm PVC watermain with new 63mm

PE watermain, change over 15 connections to the new watermain. Install three new service valves

and reinstate all surfaces. The works will be undertaken in the footpath, the roadway and the

grass berm.

In addition due to site findings an additional 90 mtrs and 3 service laterals are now included in the

scope.

ACHIEVEMENTS

170 meters of new PE pipe has been laid

and 15 laterals changed over, site has been

reinstated and concrete reinstatement has

been completed. Site made safe over the

Xmas period and overall 75% of the project

is complete.

PLANNED

Returning in Jan 2019 will see the contract

team renew the additional 90mtrs, and

replace 3 laterals onto the new network,

whilst backfilling site and completing final

reinstatement, this is all due to be

completed by the end of Jan 2019

Continue to work with Iwi early in Jan 2019,

and to also commission a cultural impact

assessment as part of our consenting

journey.

RISKS

Risk identified within this project are;

- Unknown GIS

- Network integrity

New water valve installed at Porritt Place, connection to existing network

Project update for Porritt Place water renewal