program year 2017 applicant workshop...applicant workshop august 22, 2016 district one public works...

APPLICANT WORKSHOPAUGUST 22, 2016

DISTRICT ONE PUBLIC WORKS INTEGRATING COMMITTEE

STATE CAPITAL INFRASTRUCTURE PROGRAM

PROGRAM YEAR 2017

AGENDA

•OPWC AND DOPWIC •FUNDING and ELIGIBILITY– SCIP, LTIP and RLP

OVERVIEW

• SCHEDULE•PROGRAM CHANGES•APPLICATION MATERIALS

PY 2017 APPLICATION GUIDELINES

•EVALUATION CRITERIA•PROJECT SELECTION AND RANKING PROCESS•OPWC PROCESS – SMALL GOVERNMENT AND EMERGENCY PROGRAMS

SELECTION AND EVALUATION PROCESS

QUESTIONS AND ANSWERS

• Finance Public Infrastructure Improvements

• Ohio Public Works Commission

• District Integrating Committees

• Cuyahoga County – District 1

STATE CAPITALINFRASTRUCTURE PROGRAM

DOPWIC ALLOCATION

FUNDING

PROGRAM ALLOCATIONState Capital Improvement (SCIP) $17,027,000Local Transportation Improvement (LTIP) $6,769,000Revolving Loan (RLP) $4,467,000TOTAL $28,263,000

SCIP FUNDING•GRANTS: $21.1 million

• 85% of the SCIP Allocation - $14.4 million• 100 % of the LTIP Allocation - $6.7 million

•LOANS: $6.9 million• 15% of the SCIP Allocation - $2.5 million • 0% Interest • Term based on useful life.

•LOCAL DEBT SUPPORT: Grant to pay interest on debt issuance or cost of bond insurance.

REVOLVING LOAN PROGRAM - $4.4m

SCIP and RLP ELIGIBILITYPROJECTS:

• Roads, Bridges and Culverts

• Sewers (Sanitary and Storm)

• Water (Supply/Distribution)

• Wastewater Treatment

• Solid Waste Disposal

APPLICANTS:

• Counties

• Cities

• Villages

• Townships

• Sanitary Districts

• Regional Water and Sewer Districts

SCIP and RLP ELIGIBILITYREQUESTS: Grants, Loans, Local Debt Support

• Repair/Replacement Projects - up to 90%• New/Expansion Projects – up to 50%

COSTS:• Acquisition of Right-of-Way and/or Easements• Engineering and Design• Construction• Equipment• Related Financing Costs:

• Permits• Advertising• Legal

LTIP ELIGIBILITY

APPLICANTS:

• Counties

• Cities

• Villages

• Townships

PROJECTS:

• Roads

• Bridges

• Culverts

LTIP ELIGIBILITY

REQUESTS: Grants Only• Repair/Replacement Projects - up to 100%

COSTS:• Acquisition of Right-of-Way and/or Easements• Engineering and Design• Construction• Equipment• Related Financing Costs:

• Permits • Advertising• Legal

PY 2017 PROGRAM CHANGES

1. CAPITAL IMPROVEMENT REPORTS – Not Required.

2. WATER /SEWER LATERALS – Eligible Infrastructure.

3. GREEN INFRASTRUCTURE - Eligible Appurtenance.

4. ECONOMIC HEALTH – County Sponsored Projects.

DISTRICT ONE INTEGRATING COMMITTEE

• CUYAHOGA COUNTY REPRESENTATIVES1. Mr. Michael Dever2. Mr. David Marquard

• CITY OF CLEVELAND REPRESENTATIVES3. Ms. Valerie McCall4. Mr. Matthew Spronz

• SUBURBAN REPRESENTATIVES5. Mayor John Licastro6. Mayor Susan Renda

• PRIVATE SECTOR REPRESENTATIVE7. Ms. Debbie Berry, P.E.

ACTIVITY DATEApplication Materials Available Monday, August 5, 2016PY 2017 Application Deadline Friday, September 23, 2016Preliminary Ranking Released Monday, November 21, 2016Appeals Deadline Friday, December 2, 2016DOPWIC Meeting – Final Project Selection Thursday, December 18, 2016OPWC Deadline Recommendations February 28, 2017OPWC Releases PY 2017 Awards July 1, 2017

All Dates Subject to Change

DOPWIC PY2017SCHEDULE

APPLICATION PACKAGE• DOCUMENTS - 3

1. OPWC Application for Financial Assistance2. DOPWIC Application Supplement3. Attachments – maps, photos, reports, etc.

• FORMATS - 2 1. PDF: flash drive, compact disc; and/or email;2. Paper: 2 typed copies: a signed original and a

copy. Stapled or clipped.

OPWC APPLICATION

ATTACHMENTS

• Certified Authorizing Legislation

• Certification Of Local Match

• Certification Of Loan Repayment (If Needed)

• Detailed Engineer’s Estimate

• Cooperation Agreement - Joint Project

OPWC APPLICATION

DOPWIC APPLICATION SUPPLEMENT

• Designed to Provide the Information Needed for the DOPWIC Evaluation.

• Documents Used in the Evaluation of a Project:

1. OPWC Application; 2. DOPWIC Supplement; and 3. Other Documents

APPLICATION MATERIALS

1. Use SIMPLE CLEAR LANGUAGE

2. Be SPECIFIC and CONSISTENT

3. ASSUME the Review Team KNOWS NOTHING

4. READ the Manual

5. PROOFREAD the Application

PROJECT EVALUATION

EVALUATION CRITERIA

INFRASTRUCTURE CONDITIONINFRASTRUCTURE AGEHEALTH/SAFETY NEEDSOTHER PROJECT FUNDINGABILITY AND EFFORT TO FINANCELOAN INCENTIVEECONOMIC HEALTHTOTAL

25102510101010

100

25102510101010

100

POINTS %CRITERIA

PROJECT DESCRIPTION

EXISTING INFRASTRUCTURE

PROPOSED CHANGES

The project area is the northwesterly corner of Olmsted Falls, which is the oldest section of town. Many homes in the area are well over 100 years old and during the last 20 years, the City has replaced the failing septic systems with sanitary sewers. This project is to sewer the last remaining area serviced by septic system.

In addition to the sanitary sewer, sanitary manholes and sanitary connections, a storm sewer and a water main will be installed and two (2) existing WWTP’s will be abandoned and replaced with two (2) pump stations. Lastly, the pavement will be replaced and curbs and driveway aprons will be installed.

LOCATION MAP

• Amount Of Deterioration That is Field Verified or Documented.

• Does Not Include Capacity, Serviceability, or Health and Safety Welfare Issues.

25 Points

INFRASTRUCTURE CONDITION

☐ Failed Existing infrastructure is unsalvageable and complete reconstruction needed.

☐ Critical Major reconstruction is needed to maintain integrity.

☐ Poor Partial reconstruction/extensive rehabilitation is needed to maintain integrity.

☐ Fair Major rehabilitation needed to maintain integrity.☐ Good Routine maintenance and periodic repairs required to

maintain integrity.

Assess the Condition of All Components of the Infrastructure to be Repaired or Replaced According to the Definitions in the Manual.


ROAD BRIDGE CULVERTBRIDGE AND CULVERT General Appraisal Rating

ROAD Pavement Condition and Structural Deduct

SEWER SEPTIC WASTEWATER WATER

SANITARY SEWER Number Of Sewer Line Breaks Or Flooding Events

SEPTIC SYSTEM Cuyahoga County Board Of Health Condition Rating

STORM SEWER Number Of Sewer Line Breaks Or Flooding EventsWASTEWATER TREATMENT Number Of NPDES Violations In Previous 10 Years.

WATER SUPPLY Overall Break Rate Or C‐factor.


INFRASTRUCTURE AGE

• ORC Mandated Criteria.

• Original Construction Year.

• Provide Year Of Last Improvement.

• Describe Last Major Improvement.

10 Points

• ORC MANDATED CRITERIA.

• Unsafe or Unhealthy Situation –Describe The Settings.

• Without Supporting Evidence or Rationale – No/Low Score.

HEALTH AND SAFETY

25 Points

• PROVIDE:• Number of Users (ADT -Certified Count)

• DESCRIBE: • Safety or Health Deficiencies

• Proposed Improvements

HEALTH AND SAFETY

Line#

Section 1.3OTHER PUBLIC REVENUES

c ODOT/FHWA PID: d USDA Rural Development: e OEPA / OWDA:f CDBGg Other: _______________________

TOTALTOTAL Divided by Section 1.2 g


10 PointsPoin

OTHER PROJECT FUNDING

Line#

Section 1.3LOCAL RESOURCES

a Local In-Kind or Force Account:b Local Revenues

TOTAL TOTAL Divided by Section 1.2 g


10 PointsPoin

ABILITY AND EFFORT

LOAN INCENTIVE CRITERIA• DOPWIC Criteria to Meet Loan Requirement

10 Points

Line#

Section 1.3 OPWC FUNDS

j Grant ___% of OPWC Fundsk Loan ____% of OPWC Funds

Line k Divided by Section 1.2 g

ECONOMIC HEALTH

10 Points

• Per Capita Income (PCI): 2010 – 2014 U.S. Census

• PY2017 Breakpoint is $30,862 – Median of the 59 Communities.

PCI POINTS<$20,000 10$20,000 - $25,000 8$25,000 – $30,861 6$30,862 - $40,000 4$40,000 - $50,000 2$50,000> 1

PROJECT SELECTION PROCESS

PROJECT SELECTIONPHASE 1

PROJECT EVALUATION(Staff review of all projects submitted)

POINTS AWARDED

(Points entered into computer program)

PROJECT RANKING

PROJECT RANKING REVIEWED(Amount of Loans, Tie Scores)

PRELIMINARY PROJECT RANKING PUBLISHED

APPEALS SUBMITTED AND REVIEWED

REVISE PROJECT SCORES, IF NEEDED

REVISED RANKING PUBLISHED


PRELIMINARY RANKINGPY 2017 Allocation + Contingency

PRIMARY RECOMMENDATIONSTop-ranked projects with requests = $28m

SECONDARY RECOMMENDATIONS (CONTINGENCY)Projects that would be funded if additional $ became available.

PROJECTS NOT RECOMMENDED

APPEAL PROCESS

• Appeals Deadline – December 2, 2016

• Appeals Posted on County Planning Website.

• Staff Reviews – Revisions made, if needed.

• Revised Preliminary Project Ranking posted.


DOPWIC MEETING – December 18th

FINAL PROJECT RANKING

SMALL GOVERNMENT RANKING

AWARD DETERMINATION(SCIP, LTIP, Loans, Contingency List, Small Government

Recommendations)

DISTRICT PROPOSAL SUBMITTED TO OPWC

• OPWC Examines/Approves DOPWIC’S Proposal

• Spring 2016 – OPWC Pre-Approval Letter

• Project – Allowed to Design and Bid

• July 1st – OPWC Funds Available.

OHIO PUBLIC WORKS COMMISSION

OPWC SMALL GOVERNMENT PROGRAM

• $17.5 Million/Year

• Grants and Loans

• Distinct Criteria

• 7 Applications Per District • 5 Primary + 2 Contingency


• Eligible Applicants: Villages and Townships with a population of less than 5,000.

• DOPWIC Small Government Subcommittee:Reviews and selects small government projects not selected by DOPWIC for recommendation.

• OPWC Small Government Commission: Reviews projects submitted statewide and selectsproject for funding.


• Applicants given 30-days to Enhance Applications

• Meet OPWC Small Government Criteria

• Project Selection in May

• Agreements - July 1, 2017

OPWC EMERGENCY FUNDS• $3.5 Million/Year

• Immediate Threat to Health And Safety – Such as a Natural Disaster

• Not for Delayed Maintenance/Something Foreseen

• Submitted Directly to OPWC

• Director’s Discretion to Approve

Q&A

CONTACTSMS. CLAIRE KILBANE, ASSISTANT DIRECTORCUYAHOGA COUNTY PLANNING COMMISSION

2079 East 9th Street, Suite 5-300Cleveland, OH 44115(216) [email protected]://www.countyplanning.us/

MS. LINDA BAILIFF, PROGRAM ADMINISTRATOROHIO PUBLIC WORKS COMMISSION

65 East State Street, Suite 312Columbus, OH 43215(614) [email protected]://www.pwc.state.oh.us/