APPLICATION WORKSHOPAugust 26, 2009

Ohio Public Works Program

DISTRICT ONEINTEGRA

TING

COMMITTEE YEAR 2010

PROGRAM

PUBLIC WORKS

Bunts Road Reconstruction including waterline replacement, Lakewood

Chagrin Boulevard Slope Stabilization,Moreland Hills

DISTRICT ONE COMMITTEEMr. Robert Klaiber, P.E., P.S. - Chair

Cuyahoga County Engineer

Commissioner Timothy HaganCuyahoga County Commissioner

Mayor John Licastro – Vice-ChairVillage of Bratenahl

Mr. J. Christopher NielsonCommissioner of Water, City of Cleveland

Mayor Susan RendaVillage of Moreland Hills

Mr. Stanley TrupoPrivate Sector Representative

Ms. Jomarie WasikDirector of Public Service, City of Cleveland

PROGRAM OVERVIEW

PROGRAM OVERVIEW

APPLICATIONS

EVALUATION PROCESS

SELECTION PROCESS

KEY POLICES

QUESTIONS AND ANSWERS

PRESENTATION OUTLINE

PROGRAM OVERVIEW

ELIGIBLE PROJECTS:

Roads, Bridges and Culverts

Sewers (Sanitary and Storm)

Water (Supply and Distribution)

Wastewater Treatment

Solid Waste Disposal Facilities

ELIGIBLE APPLICANTS:

Counties

Cities

Villages

Townships

Sanitary Districts

Regional Water and Sewer Districts

PROGRAM OVERVIEWFUNDING:Grants: Repair/Replacement- up to 90% of Total Project Cost New/Expansion- up to 50% of Total Project Cost

Loans: 0% Interest. Payback terms based on Useful Life

Local Debt Support: Loan Assistance Credit Enhancement

ELIGIBLE COSTS: Acquisition of

Property and Facilities

Engineering and Design

Construction Equipment Related Financing

Costs Permits Advertising Legal

PROGRAM OVERVIEW

OHIO PUBLIC WORKS COMMISSION

Administers State Capital Improvement Program - approved by voters to allow state to issue bonds to pay for infrastructure repairs.

State sells $120 million in bonds annually.

State divided into 19 Districts.

Integrating Committees administer program in District and evaluate and select funding priorities for recommendation to OPWC.

STATEWIDE

Program Impact - 1988-2009

8

CUYAHOGA COUNTY Program Impact - 1988-2009

685 PROJECTS FUNDED 58 ENTITIES PROVIDED FUNDS $616 MILLION IN AWARDS $1.2 BILLION IN PROJECTS LEVERAGED 38 Projects in PY 23 (2009) $53.2 MILLION IN AWARDS IN PY 23

(2009)9

CUYAHOGA COUNTYDISTRIBUTION BY PROJECT TYPE

10

PROGRAM OVERVIEW

DISTRICT ONE YEAR 2010 PRELIMINARY ALLOCATION

STATE CAPITAL IMPROVEMENT PROGRAM (SCIP)

$ 12,709,0

00*ALL INFRASTRUCTURE 90% OF REHAB COSTS 50% OF EXPANSION OR NEW COSTS GRANTS, LOANS (0%), LOCAL DEBT SUPPORT

LOCAL TRANSPORTATION IMPROVEMENT PROGRAM (LTIP)(Increase of $10 million from Bipartisan Economic Stimulus Package)

$19,033,000

ROADS, BRIDGES AND CULVERTS GRANTS ONLY

REVOLVING LOAN PROGRAM (RLP) $3,612,000

ALL INFRASTRUCTURE LOANS ONLY 0%

TOTAL $35,354,000

* $2,541,800 must be awarded as loans or loan assistance.

ACTIVITY DATE*Application Workshop August 26, 2009

PY 2010 Application Submittal Deadline

Friday, September 25, 2009

PY 2010 Project Evaluation By StaffOctober 5 –

November 30, 2009

DOPWIC Evaluation of Staff Recommendations

November 30 – December 17, 2009

Staff Recommendations posted on CPC website

On or around November 30, 2009

Scoring Appeals Due to DOPWICThursday, December

10, 2009

DOPWIC and Small Government Meeting to Select Projects

Thursday, December 17, 2009

PY 2010 Recommendations Submitted to OPWC

Prior to March 30, 2010

PY 2010 Awards Available July 1, 2010

* All Dates Subject to Change

PROGRAM YEAR 2010 SCHEDULE

APPLICATIONS

PREPARING AN APPLICATIONFor each Application submit:

1. OPWC Application for Financial Assistance

2. DOPWIC Application Supplement

3. Additional materials (maps, pictures, etc.)

APPLICATION SUBMITTAL 1 original and 1 copy of:

OPWC Application DOPWIC Application SupplementAttachments

2 copies of the Capital Improvement Report (CIR)

11 Font preferred - in the space provided

Staple or clip application - Do not submit applications in binders, folders, etc.

OPWC APPLICATION

OPWC Application ComponentsApplicant Information – Page 1

Financial Information – Page 2

Financial Resources – Page 3

Project Information – Page 4

Project Schedule/Officials – Page 5

Attachments & Certification – Page 6

APPLICANT INFORMATION

FINANCIAL INFORMATION

FINANCIAL RESOURCES

PROJECT INFORMATION

PROJECT SCHEDULE/OFFICIALS

ATTACHMENTS & CERTIFICATION

Attachments

Authorizing Legislation

Certification of Local Match

Certification of Loan Repayment

Detailed Engineer’s Estimate – Requires Original Engineer’s Stamp and Seal

Cooperation Agreement (if joint project) – Between Applicants or Districts

Farmland Preservation (if applicable)

OPWC APPLICATION

AUTHORIZING LEGISLATION

CERTIFICATION OF LOCAL MATCH

CERTIFICATION OF LOAN PAYMENT

DETAILED ENGINEER’S ESTIMATE

COOPERATION AGREEMENT

FARMLAND PRESERVATION

DOPWIC SUPPLEMENTAL APPLICATION

Used with OPWC Application to evaluate projects.

Allows applicant to supply specific information on each DOPWIC evaluation criteria.

It is the quality, not the quantity, of information provided that is most important.

The information requested in this application relates directly to the District One Public Works Integrating Committee (DOPWIC) Project Evaluation Process

outlined in Section Four of the Program Year 2010 Applicant Manual. This supplement

along with the “Ohio Public Works Commission Application for Financial Assistance"

will be used to review projects.

District Use Only

Project ID# NRO 09-01

DISTRICT ONE PUBLIC WORKS INTEGRATING COMMITTEE

APPLICATION SUPPLEMENT PROGRAM YEAR 2010

APPLICATION INSTRUCTIONS

PROJECT LOCATION (Attach a location map): Royalton Road (SR-82) from Ridge Road to West 130th Street (See Location Map.)

APPLICANT INFORMATION

City of North Royalton

COMMUNITY PRIORITY OPTIONAL:

Royalton Road ImprovementsPROJECT NAME

PROJECT DESCRIPTION

edengineer@northroyalton.city.ohE-MAIL ADDRESS

(216) 234-4929FAX NUMBER

(216) 234-3800PHONE NUMBER

Ed Engineer, P.E. CONTACT (Individual who can answer or coordinate the response to questions about this project)

CO-APPLICANT(If applicable)

APPLICANT

INSTRUCTIONS AND NOTES:

MS WORD 1997-2003

Step 1: Exit Design Mode by clicking on the [Control Toolbox]

To find the Control tool box click the [View Menu] and then click [Toolbars]

Step 2: Click on each [Textbox] or [Checkbox] to enter data

Step 3: Click any area outside the [Textbox] or [Checkbox] to move up and down the screen

or from page to page.

MS WORD 2007Follow Steps 2 & 3 above

SIMPLIFIED TABLEEnter text directly into table cells.

Where “checkbox” type responses are needed, mark and “X” in

place of the line marker.

Identify the Project’s major objectives. Check all that apply.

Roads Resurface road (overlay) Reconstruction needed due to pavement conditions (base, subbase) Improve intersection (Increase capacity and/or improve safety) Widen road to meet current design standards Other

Does the project include secondary or other objectives? (Check all that apply.) Curbs Sidewalks Driveway aprons Signalization Separate pedestrian/bicycle lanes Other

Are curbs, sidewalks and other pedestrian features ADA compliant? Yes No, If “No,” will project correct deficiency? Yes No

BRIDGE, CULVERT AND ROAD PROJECTS

PRIMARY OBJECTIVESPRIMARY OBJECTIVES

Clean and/or reline sewers Replace sewers: Existing pipe dimensions: Type Diameter Length Replacement dimensions: Type Diameter Length Elimination of Combined Sewer Overflow (CSO) Elimination of Sanitary Sewer Overflow (SSO) Retention basin modifications Septic conversion

SANITARY AND/OR STORM SEWER PROJECTS

Identify the Project’s major objectives.

Check all that apply. Be as specific as possible in

describing the project’s major and secondary objectives.

If appropriate, list other factors or considerations not listed.

Provide existing and replacement project dimensions, type, diameter and/or length.

Provide a brief description of the project. Attach detailed and labeled reports, plans and maps as needed.

32

EVALUATION CRITERIA

HISTORIC DEVELOPMENT Directs financial

assistance to the oldest infrastructure and communities.

No information required from applicant.

Scoring done using the County Planning Commission’s land use maps.

25 Points

HISTORIC DEVELOPMENT

POINTS

Prior to 1948 5

1949-1959 4

1960-1969 3

1970-1977 2

1980-present 1

No Page

FUNCTIONAL NEEDS

ROADS, BRIDGES AND CULVERTS

Provide Average Daily Traffic (ADT) for the road, bridge or culvert project.

WATER, SEWER, SOLID WASTE

Provide number of users (households, employees etc.) served by the facility.

Page 5

200

DIRECT USERS: Indicate the number of users for each structure that is part of the project. Attach map showing streets or area that will be impacted.Residential Areas: Indicate the number of households in the service area. Non-Residential Areas (Commercial, Manufacturing, Institutional and Educational Areas): If the project serves households, business and/or educational institutions, indicate the number of users by each category. Indirect Users: If the sewer or waterline when repaired will provide benefits to intersecting streets or to a larger area, indicate the number of users that will indirectly benefit from this project.

NAME (leg or intersection) YEAR OF COUNT

CURRENT ADT

FUNCTIONAL NEEDS

STREET NAME

AVERAGE DAILY TRAFFIC: Indicate the Average Daily Traffic (ADT) for each structure included in this project. For rehabilitation or reconstruction projects, provide the ADT for the road, bridge or culvert. For Intersection projects, provide the ADT for the intersection.

ROAD, BRIDGE OR CULVERT PROJECTS

NEEDS OF THE DISTRICT

WATER, SEWER, WASTEWATER OR SOLID WASTE PROJECTS

HOUSEHOLDS

EMPLOYEES/STUDENTS

INDIRECT USERS

NEEDS OF THE DISTRICT

20 Points

Pearl Road 32,942 2008

Royalton Road – Ridge to York

50 350

This is New!

35

INFRASTRUCTURE AGE AND PREVENTATIVE MAINTENANCE

Provide information for each structure: the original construction year; the year of last major improvements; the construction’s useful life; and a brief description of the last major improvement.

Describe actions taken to extend the useful life of the infrastructure

For Example: Painting, thin

overlays, crack sealing, mill and fill

Joint repairs, grouting, etc.

25 Points

Page 6

INFRASTRUCTURE AGE AND PREVENTATIVE MAINTENANCE

REHABILITATION AND EXPANSION PROJECTS ONLY

INFRASTRUCTURE (Provide information for each street, culvert, sewer or waterline)

ORIGINAL CONSTRUCTIO

N YEAR

YEAR OF LAST MAJOR

IMPROVEMENT

USEFUL LIFE

Royalton Road Est. 1831 Prior to 1980 25 years

10” Sanitary Sewer Circa 1920 1945 50 years

A. If applicable, provide a detailed description of the last major improvement.

Road: In 1970 Royalton Road From State to West 130th Street was

widened.

Sewer: No known improvements

B. Describe the PREVENTATIVE MAINTENANCE that has been done by the applicant to prolong the life of the structure.

Royalton Road - crack sealing, patching and thin overlays.

5 Points

Check the most appropriate category.

Provide a detailed description of the current condition of the infrastructure.

NEW PROJECTS Provide a description

of current condition.

25 Points

Page 7

INFRASTRUCTURE CONDITION

INFRASTRUCTURE CONDITION

Indicate if there are pictures, videos or other attachments. Yes No

GOOD – Structure requires routine maintenance and periodic repairs to maintain integrity.

FAIR – Structure requires major rehabilitation to maintain integrity.

POOR – Structure requires partial reconstruction or extensive rehabilitation to maintain integrity.

CRITICAL – Structure requires major reconstruction to maintain integrity.

FAILED – Structure requires complete reconstruction where no

part of the existing infrastructure is salvageable.

Current Conditions: The existing ADT on Royalton Road (SR-82) from Ridge to West 130th Street is 32, 942 vehicles (2000). The intersection at W.130th and Royalton has an LOS of D. Several movements have an LOS of E; especially during the AM and PM peak hours causing significant traffic congestion problems. The Septic Systems are failing and discharging into the Rocky River Watershed. See Cuyahoga County Board of Health Letter that is attached.

Congestion and traffic flow problemsHigh number of accidents Insufficient capacity and/or unsatisfactory Level of Service Overall structure is deficient and has poor structural support Unsafe conditions or alignment problems/site distance modifications Other:

Using the check boxes, identify the infrastructure’s major Health and Safety problems. Check all that apply.

HEALTH AND SAFETY

SANITARY/STORM SEWER/WASTEWATER PROJECTS

Sanitary/Storm Sewers Applicant is under orders from a court or regulatory agency to make improvements Blocked, ruptured or collapsed structure Inadequate capacity (infiltration and inflow) – identified as a NEORSD

Sanitary Sewer Overflow (SSO) with: NEORSD I.D. #

Combined Sewer Overflows (CSO) with:

NEORSD I.D. #

Land and/or structural problems No land and/or structural problems.

ROAD PROJECTS

Identify the major problem. Check all that apply.

Identify the structure’s major health and safety problem.

Where appropriate indicate for example: General Appraisal

Rating for Bridge and Culvert Projects

Primary and Secondary discharges of E. Coli or Fecal Coliform per 100ml for Septic System Projects

Current and Required measures for flow on Water Projects

Indicate Not Applicable (N/A) for project types that do not apply.

HEALTH AND SAFETYPages 8-11

B. For each identified problem, explain in the context of Health and Safety, the problem(s) in terms of frequency and magnitude. Refer to and attach pictures, letters, reports, etc.

Septic Systems Untreated sewage is being discharged into the environment:

Primary Contact: Fecal Coliform: Per 100 ML E. Coli: Per 100 ML

Secondary Contact: Fecal Coliform: Per 100 ML E. Coli: Per 100 ML

System is antiquated and cannot properly treat household sewage

Wastewater Treatment

Pump station malfunctions during wet weather

Pump station is structurally deficient

The Ohio EPA and Cuyahoga County Board of Health conducted water quality monitoring in the Rocky River East Branch Watershed and determined that these septic systems were discharging into a tributary of the Watershed. Analytical data indicates that the fecal coliform bacteria levels exceed water quality criteria for 5000 counts per 100ml. The highest contamination count found was 307,000 per 100ml. Discharges have made the streams unsafe for human use.

HEALTH AND SAFETY

C. Describe how the proposed improvement(s) will eliminate, reduce, or bring into compliance, the health and safety problem.

Replacing the old septic sewers with new 12” sanitary sewers will eliminate the bacteria and viral contamination in the watershed and protect and improve the water quality flowing into the Rocky River Watershed. The new system has a useful life of 50 years.

HEALTH AND SAFETYPages 8-12 What is the structure’s

deficiency?

How often is the health or safety of citizens affected?

In comparison to working infrastructure how bad is the problem. What is the magnitude of the problem?

65 Points

SANITARY/STORM SEWER/WASTEWATER PROJECTS - Continued

1.2 PROJECT FINANCIAL RESOURCES: Round to Nearest Dollar and Percent)

a.) Local In-Kind Contributions $ 52,000.00 2.1% b.) Local Revenues $ 548,000.00 21.6%

c.) Other Public Revenues

ODOT $ .00

Rural Development $ .00

OEPA $ .00

OWDA $ .00

CDBG $ .00

OTHER: County Engineer $ 400,000.00 $ .00

15.8% SUBTOTAL LOCAL RESOURCES: $1,000,000.00

39.4%d.) OPWC Funds

1. Grant $1,000,000.00 39.4%

2. Loan $ 540,000.0021.2%

3. Loan Assistance $ .00

SUBTOTAL OPWC FUNDS: $1,540,000.00 66.6%

e.) TOTAL FINANCIAL RESOURCES: $2,540,000.00 100.00%

1.3 AVAILABILITY OF LOCAL FUNDS:Attach a statement signed by the Chief Financial Officer listed in section 5.2 certifying all local share funds required for the project will be available on or before the earliest date listed in the Project Schedule section.

ODOT PID# N/A Sale Date: STATUS: (Check one)___Traditional___Local Planning Agency (LPA)___State Infrastructure Bank

Page 3

`

LOCAL MATCH

OPWC Page 3 % of Other Funds

contributed – Local share and any other sources.

Sum of lines a+b+c divided by Total Project Cost.

% contributed by the Applicant Dollars Loan Request

Sum of lines a+b+d.2 (loan request)divided by Total Project Cost.

25 Points

25 Points

PROJECT CAN ONLY BE COMMUNITY OR ECONOMIC DEVELOPMENT; NOT BOTH.Check the appropriate box. Redevelop unutilized or under-utilized parcels into a community asset Project is located along an existing commercial district Neighborhood preservation project Speculative development project Other:

COMMUNITY DEVELOPMENT PROJECT

COMMUNITY AND ECONOMIC DEVELOPMENT

COMMUNITY AND ECONOMIC

DEVELOPMENTPage 12

COMMUNITY DEVELOPMENT Check the appropriate

project community development goal; Preserve and/or enhance

a neighborhood or existing retail corridor.

Indicate why the infrastructure improvements are needed and their anticipated benefits.

A. Identify and provide a description of the community development component in more detail and explain why the infrastructure in this application is needed. Include reports, documents and maps to describe the community development project.

This project is a neighborhood preservation project. It is designed to address existing traffic congestion and intersection maneuvering problems in the affected communities. The new sanitary sewers will improve sanitary flow and improve the health of the watershed.

B. Describe the anticipated benefits that will occur from the community development project. Include number of new jobs, anticipated tax base increase and improved quality of life.

Project will improve tax base and quality of life for residents and the traveling public.

COMMUNITY AND ECONOMIC

DEVELOPMENTPage 12ECONOMIC DEVELOPMEMENT Check the appropriate

project economic development objective For a private

development that will increase jobs and increase the value of adjacent land.

Indicate why the infrastructure improvements are needed and their anticipated benefits.

25 Points

A. Identify and provide a description of the economic development component in more detail and explain why the infrastructure in this application is needed. Include reports, documents and maps to describe the economic development project.

Check the appropriate box. Redevelop unutilized or under-utilized parcels for a commercial, office, manufacturing or educational asset. New economic development asset: commercial, office, manufacturing, institutional or educational asset. New economic development asset or undeveloped land. Speculative development project. Other:

ECONOMIC DEVELOPMENT PROJECT

COMMUNITY AND ECONOMIC DEVELOPMENT

N/A

B. Describe the anticipated benefits that will occur from the economic development project. Include number of new jobs, anticipated tax base increase and improved quality of life.N/A

In a desire to work toward a regional economy that fosters cooperation versus competition, points will be added if:

1. The Applicant has entered into a Water Service Agreement with the City of Cleveland.

Check if the applicant has entered into the Water Service Agreement with the City of Cleveland. Attach a copy of the signed agreement.

2. The project scope involves more than one community (city, village or township) or more than one district.

Check if the project involves more than one community or district. Attach a copy of the signed agreement.

REGIONAL COLLABORATION

REGIONAL COLLABORATION

Page 13 or 14REGIONAL

COLLABORATION The goal is to foster

cooperation. Five points are awarded to communities that have entered into the Water Service Agreement with the City of Cleveland, or whose project scope involves more than one community.

Check the appropriate box.

5 Points

This is

New!

ACCESS TO FUNDS

Points awarded to applicants that have not received funding in past 3 years.

Up to 5 points awarded based on number of years without funding.5 Points

YRS. POINTS

7+ 5

5 – 6 3

3 – 4 1

1 -2 0

No Page

44

APPLICANT FINANCIAL

OVERALL ECONOMIC HEALTH Assessed Valuation 9pts. Per Capita Income 9pts. Poverty Indicator 9pts.

ABILITY AND EFFORT TO FINANCE Debt 8pts. Per Capita Municipal Revenue 8pts. Infrastructure Expenditures 4pts. Taxing Effort 3pts.

27 Points

23 Points

SELECTION PROCESS

PROJECT RANKING

PROJECT SPECIFIC SCORE(Total points awarded)

PROJECT SPECIFIC RANKING

SELECTED PROJECTS

Allocation + Contingency Contingency Amount = 5-15% of total allocation and point spread

49

50

PRELIMINARY SCORING

SELECTED PROJECTS

APPLICANT FINANCIAL SCOREOverall Economic Health + Ability and Effort to Finance

PRELIMINARY PROJECT RANKING

(Staff Recommendations)

52

STAFF RECOMMENDATIONS

PRELIMINARY PROJECT RANKING

(Separated into 3 tiers of recommendations)

Primary – Projects that total amount of PY 2010 Allocation.

Secondary – Projects that total an additional 5-10% of PY 2010 allocation.

No recommendation – Projects that fall outside of the allocation.

DOPWIC reviews information and meets to decide to:

Accept Staff Recommendations;

or Add Other Project Factor Points to the

Projects.

Projects are re-ranked.

FINAL RECOMMENDATIONS

TOTAL EVALUATION POINTSHistoric DevelopmentFunctional NeedsAgeConditionPreventive MaintenanceHealth & SafetyOther Project FundingLocal ParticipationDevelopmentAccess to FundsRegional Collaboration Project Specific ScoreFinancial PointsPreliminary Project ScoreOther Project FactorsTOTAL

25202525

5652525

555

23050

280.070.0

350.0

7.145.717.147.141.43

18.577.147.141.431.431.43

14.29

20.0100.0

Points %

KEY POLICIES

Accessories (e.g., sidewalks) are allowed only when:

Essential to basic infrastructure to operate properly and adequately

Not eligible on a stand-alone basis unless the accessory is required

to meet requirement of American Disabilities Act

(e.g. handicap ramps).

ALLOWABILITY OF APPURTENANCES

Building larger structures does

not necessarily equal increase in service capacity.

Compare current service demands

vs. ability of structure to perform. Example: Replacing

malfunctioning and/or out-dated infrastructure is not new Septic Systems. Affects scoring of Other

Project Funding and Subdivision Financial Participation.

DESIGN SERVICE CAPACITY

3.0 REPAIR/REPLACEMENT or NEW/EXPANSION:

TOTAL PORTION OF PROJECT REPAIR/REPLACEMENT 2,540,000.00

TOTAL PORTION OF PROJECT NEW/EXPANSION $ ______________

OPWC Section 3.0

ENGINEERING COSTS

Engineering cost, as a percentage of construction, are closely reviewed by the OPWC.

May require justification.

Actual engineering costs above the budgeted amount are the Applicants sole responsibility, and are not counted toward local share.

This is New!

Aesthetic treatment such as trees, ornamental lighting, brick pavers.

Landscaping beyond post-construction repair

Planning or administration. Cost for preparing application

Maintenance projects.

Flood control projects. (i.e. dams, levees, floodwalls)

Construction on private property (Exception: Work in Permanent Utility Easements).

INELIGIBLE COSTS

See Exception!!

Labor, material and equipment integral to the construction of the project; and

Engineering services integral to the project such as real estate and right-of-way acquisition.

Engineering costs that predate the issuance date of the OPWC Project Agreement are reviewed for eligibility on a case-by-case basis by the OPWC.

LOCAL SHARE – DEFINED

This is New!

APPLICATIONDUE DATE

FRIDAY, SEPTEMBER 25, 2009

BY 4:30 P.M.District One Public Works Integrating Committee

c/o Cuyahoga County Planning Commission323 Lakeside Avenue, Suite 400

Cleveland, OH 44113

Ohio Public Works Commission contact:

Lou Mascari, Program RepresentativeOhio Public Works Commission

(614) 752-8117lou.mascari@pwc.state.oh.us

Cuyahoga County District One Integrating Committee contact:

Claire Kilbane, Program ManagerCuyahoga County Planning Commission

(216) 443-3700ckilbane@cuyahogacounty.us

CONTACT INFORMATION

QUESTIONSAND

ANSWERS

66