program perkins iii accountability and continuous improvement “work in progress” at minnesota...

PROGRAM

Perkins IIIAccountability and Continuous

Improvement

“Work in Progress” at Minnesota State Colleges and Universities

Perkins IIIAccountability and Continuous

Improvement

“Work in Progress” at Minnesota State Colleges and Universities

Mary JacquartMinnesota State Colleges and Universities

www.GrantsPlus.mnscu.edu

PROGRAM

Mary Jacquart, Ph.D.(651)[email protected]

PROGRAMAccountability PrioritiesAccountability Priorities

• Local plans – Required/Permissive Activities

– Goal-Strategy-Measure/Target-Budget

• Core Indicators– Data Integrity

– Alignment with local plan activities

• Budget – Impact

PROGRAM

PROGRAM

Statewide Data Priorities

• Data “clean up”- data integrity

• Automate where possible

• Get the data into the hands of those that need it…help in how to use it!

• Data application “beyond compliance”

• Build statewide capacity/peer support

• Establish and build data warehouse

PROGRAM

“Beyond Compliance - Using Data...”

1999FY00

2000FY01

2001FY02

2002FY03

2003FY04

2004FY05

Local Application

Core Indicators - Performance

AutomateData System

Cohort 1 6 colleges

$

Where we’ve been…where we’re going

Where we’ve been…where we’re going

Cohort 2 + 6$$

Improvemeasures

Cohort 3+ 13$$$

STEPS 1 through 5

CoreIndicators - Data

Define Baseline

Improve data integrity

Revise format

Tie to core indicators

Continuous Improvement

Huh??? Carrot or stick - Targeted

Data Readiness - Step 1

STEPS 1 through 5 w/confidence!

Beyond Compliance -Identify supportive data needs - state and local

PROGRAMFocusing on Results within the Local Plan - Using DataFocusing on Results within the Local Plan - Using Data

• Apply the 5 - Step process for each activity

PROGRAM

Required Activity: Integration of academic and technical education

FROM: GOAL: Applied academics/contextual learning

STRATEGY: (FY00) Increase communication and integration between technical program needs and general education requirements.

MEASURE: At least two partnerships will be formed.

BUDGET: $250.00

PROGRAM Focusing on Results within the Local Plan - Using DataFocusing on Results within the Local Plan - Using Data


PROGRAM

TO: GOAL: Retain concentrators, increase completers (State 2P1 Target: 19.79%; College 2P1 Target: 20.15%)

STRATEGY:Analyze FY00, FY01, FY02 noncompleters by program to determine general education trends (course taking patterns, GPA) and possible barriers. Create a plan to address barriers. Implement pilot plan in 2 programs areas.



PROGRAM

TO: (cont)

GOAL: Retain concentrators, increase completers (State 2P1 Target: 19.79%; College 2P1 Target: 20.15%)

MEASURE: (FY03) Gather baseline data. Analyze data. Create pilot plan.

(FY04): Implement plan . Evaluate outcomes. Determine revisions/replication in additional program areas. Increase technical program completers by 5% over FY01 baseline in pilot programs.

BUDGET: $3,800

STEP ONE

STEP TWO

STEP THREE

STEP FOUR

STEP FIVE



PROGRAM

Required Activity: Technology

FROM: GOAL: Staff development in instructional technology

STRATEGY: Provide staff development opportunities in instructional technology.

MEASURE: (FY00)Provide 5 instructional technology staff development opportunities

(FY04) 98% of faculty will be offered staff development opportunities using instructional technology

BUDGET: $250.00 plus college general funds



PROGRAM

TO: GOAL: Increase the frequency and quality of delivering technical (PC) competencies through computer based learning activities. (1P2)

STRATEGY: Provide faculty inservice training: •Assess faculty technology skills•Determine type(s) of inservice needs for faculty cohort(s)•Provide training sessions, coaching/mentor

Required Activity: Technology

STEP ONE

STEP TWO

STEP THREE



PROGRAM

STRATEGY (cont):•Collect and analyze faculty/student feedback via technology surveys. •Include review of delivery and assessment of student technology skills in faculty evaluation process.

MEASURE: (FY03) 40% of faculty have completed inservice experience and evaluation process(FY04): 50% of faculty have completed inservice experience and evaluation processBUDGET: $22,000

STEP FOUR

STEP FIVE

PROGRAM

• STEP 1 Document Performance Gaps

– Can’t even begin to improve performance without

good data!

• STEP 2 Identify Root Causes

– Perkins data, plus

– Multiple data sources

– Example: enrollment trends, student assessment,

student characteristics

Focusing on Results Statewide - Using DataFocusing on Results

Statewide - Using Data

PROGRAM

PROGRAMThe MnSCU Perkins Data

Warehouse• Standard AND Customized Reports

– core indicators x all variables– can “cut” multiple ways

• statewide• college, or select colleges• program, or career cluster (16)• ethnicity, special population, gender

• Future: elements of customized training, degree audit system, Tech Prep, human resource, budget

PROGRAMSample DataSample Data

PROGRAM

PROGRAMPROGRAM What Next?Ready for Steps 3, 4, 5

• Step 3 - Choose Best Solutions– Identify “high performers”,– Best/promising practices– Apply Step 2 - what’s working?– Look to research– Look to national peer network

• Targeted Funds (10% local grant)• Improvement Plan

PROGRAM

• “Using Data for Effective Decision Making”

– 101 and advanced

– Application to local plan

• Put the data into the hands of the people who use it

– Provide the tools for easy use

– Provide training for use of tools

• Foster a continuous improvement environment

• Allocate resources

– Targeted Funds

– State Leadership Funds

Major Lessons LearnedPROGRAM

program perkins iii accountability and continuous improvement “work in progress” at minnesota...

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