Proctoring the Winter 2013 End-of-Course

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This material should be augmented with special consideration appropriate for your local district and school.

OSPI appreciates the important feedback from district staff across the state. This feedback helps improve testing processes and training materials.

A special thanks to Everett Public Schools for additional time and effort in the development of this document.

Special Thanks

There are no longer Retake Year 1 and Retake Year 2 test forms. Students who need to retake a math EOC will use the Algebra 1, Geometry, Int. 1 or Int. 2 test booklets.

Test Booklet colors have changed: Year 1 booklets are Teal, Year 2 booklets are Magenta, Biology booklets are Orange.

State Use Box Row 1 (unexpected medical emergency need to use a scribe without IEP/504)

Section: Resources R3-5 Checklists for District/School Assessment Coordinators R11-16 Test irregularity guidelines and forms

What’s NEW

Preparing StudentsResources and Tools (sample passages, questions, anchor sets, test and item specifications)

Mathematics - www.k12.wa.us/Mathematics/Assessment • Mathematics End-of-Course Sample Item Booklet:

www.k12.wa.us/Mathematics/pubdocs/EOCSampleItemBookletandAnswerKey.pdf

• Biology - www.k12.wa.us/Science/EducatorResources.aspx • Biology- Science assessment resources for educators:

www.k12.wa.us/Science/Assessments.aspx

Administrators Item and Point Totals Charts and Scale Score Ranges at:

www.k12.wa.us/assessments/StateTesting Graduation requirements and resources: www.k12.wa.us/Resources

Web site links to Classroom Demos for: Translated CDs; Released Items; PLDs and other resources listed on pages 4-5 in the DFA. DFA

2-4

Slide 5

Test Question Ambiguity

ACM 5

How to report a perceived error on a test:

1.During the assessment, make note of the perceived error. Include subject, test booklet form, question number and page number.

2.Instruct students to do their best and complete the assessment. Do not attempt to provide a remedy.

3.Complete a Test Question Ambiguity Form and deliver to the district assessment coordinator with your secure materials.

4.The district assessment coordinator must alert the state test coordinator.

Do not copy any test content, share with colleagues or transmit this information electronically (text messaging, photo technology, etc.)

Policies and Test Security

State Laws Governing Security All test content including, but not limited to, test booklets and accommodated forms are confidential and must not be reviewed except to the extent necessary for administration of state assessments.

• Follow your Test and Security “Building Plan”• Tests must be locked-up when not in use• Verify ID if you don’t know the student• Only staff members carry test booklets• Account for all secure materials

• Ensure confidentiality of test booklets, under your control• Ensure students have access to what they need – not an

advantage• Provide appropriate allowable accommodations for

all students

DFA 5

Policies and Test Security

DFA6-7

Follow the Code of Professional Conduct, Chapter 181-87 WAC. Public school employees are expected to know and comply with procedures, established by the Office of Superintendent of Public Instruction.

Securing Testing Environment•No Media•Post “Testing – Do Not Disturb” signs•Only approved electronic devices. All other electronic devices are turned off and out of view.* Students should not use phones during breaks. Use of such devices warrant a test irregularity with possible invalidation.•No Backpacks and/or purses near students

* Staff should refer to district policy and avoid personal cell phone use during testing.

Responsibilities of Teachers• Teach students test-taking strategies• Familiarize students with question formats

• Multiple Choice• Short-Answer• Completion• Stand-Alone

• Familiarize students with how to accurately fill in an answer circle• Encourage students to try questions and tasks even if they are

uncertain• Help students to relax and be confident• Avoid excessive testing and coaching

Important: Use test results appropriately including maintaining confidentiality of individual students’ results.

DFA 8

Before:• Read the Directions for Administration (DFA) including the directions to each

subject area (become familiar with the text)• Familiarize yourself with the Test and Security “Building Plan” schedule and

accommodations needed in your classroom• Provide a positive environment• Review seating plan and prepare your room.

During:• Read direction verbatim and follow the directions in the DFA. Do not deviate. • Monitor students• Report irregularities

After:• Inventory and immediately return all test booklets to the SAC• Inventory and return to SAC all other ancillary materials, i.e. glossaries, formulas

sheets, or Trigonometric Tables if available.• Complete and sign a test security assurance form• Provide feedback when OSPI emails the Proctor Survey

Responsibilities of Test Proctors

DFA9-10

We can re-read test directions (NOT test questions) aloud for any test as many times as students need.

If a student asks for help on a question, we can suggest: •Reread the question•Do your best

At the beginning of the test we can remind students to complete all questions.

When they begin to turn in their booklets, we can reread the direction to the class, “…check that you have answered all the questions on each page.”

* It is not acceptable to review student responses or to allow students to read their responses to you.

What is allowed during test administration?

Smile and make eye contact whenever possible!

Directions and Proctoring

Actively monitor. Ensure that students are:

• Using Number 2 pencils (the scanner may not be able to read the responses which could effect the student's score)

• Using a calculator (not cell phone texting)• Calculators are in Degree Mode for year 2 tests• Not sharing their work• Not using unauthorized tools• Not writing on the inner ½ inch of the booklet, by the spine

Notice if students:

• Are in need of an extra break• Need help navigating the pages

Assessment Options

DFA11-12

Participation Assessment OptionGrades 7-12 completing an EOC math course in Winter 2013 or completed an EOC math course prior to Winter 2013 and either did not take or did not pass and EOC exam

Year 1: Algebra or Integrated Math 1Year 2: Geometry or Integrated Math 2

Grades 7-12 completing an EOC biology course in Winter 2013 or completed an EOC biology course prior to Winter 2013 and either did not take or did not pass and EOC exam*Class of 2013 and 2014 are not required to pass the EOC Biology to meet graduation requirements.

Biology

English Language Learners (ELL) Students who qualify for English Language Development (ELD) services:

• Testing accommodations plans for ELL students must be documented and placed in the student’s cumulative folder.

State Testing SchedulesUniform administration of state assessments ensures that no one student has an unfair advantage over any other student:

• Allow 15 to 20 additional minutes for test proctor activities• Breaks are not included in the timeframes below, follow breaks as outlined in

the DFA for each test.• Assessments are untimed but must be completed by end of the school day in

which it was started.

Testing Window: January 2-February 8, 2013

Subject Estimated Student Working Time per session

Algebra, Integrated 1, Geometry, Integrated 2, Biology

3 sessions or single session administration

120 minutes

DFA 15

Participation and Room Scheduling

Extended-time location/processWhen students are moving to a different testing location, a trained proctor must transport the booklets, calculators, and other papers.Add your notes here.

Who will test where?

Tools and Manipulatives

DFA17-22

In order to ensure consistent, reliable administration of assessments across the state, OSPI has compiled a chart of tools and manipulatives that students may access during the assessments.

Manipulatives that are used during state assessments should not provide answers but should be:

• Familiar to the students• Used regularly in the classroom• Available where students can get them if they elect to use them

You must be read the tools and manipulatives section on pages 17-22 the DFA and understand the tools allowed and calculator policy.

Any manipulative or tool not included in the charts, should be considered not allowed.

*Requests for Accommodations for Exceptional Situation should be completed to request the

use of an accommodation that is on an IEP but not listed in the Accommodations Guidelines

Break Procedures

• Close test booklets• Instruct students not to discuss the test• Students are monitored by staff• Bathroom break – one student at a time• Students should not have access to electronic devices

• Add your staff break schedule information here

• Add the emergency contact number/plan should a proctor need technology assistance or other help during the assessment

DFA 13

Attendance Procedures:Add your notes

Students arriving late can test if:• there is enough time to finish the assessment,• they have not had access or knowledge about testing materials,

and• reading directions will not disturb others.

Attendance Procedures: AbsencesFor EOC Assessments given in a single session: Students who are absent on the day of the assessment may not make up the assessment during the winter test administration. The next opportunity to test is in the spring administration.

For EOC assessments given over 3 days: Students who are absent for day 1 or day 2 of the test may take the session they missed on the following day within the 3 day test window. Students who are absent for day 3 of the test cannot make up missed sessions because it is no longer within the 3-day approved window.

Test MaterialsBefore:

• Receive and sign-out all test booklets and CDs• Verify appropriate materials for the content area • Verify correct booklet for each student and test• Use the Pre-ID roster to document and track testing information

During:• Reporting a Perceived Error on the test (no electronics)

• Notify the SAC in person or over the phone of the perceived error, including subject, grade, test booklet form, test question number and page number. SAC then completes the Test Ambiguity form.

• Instruct students to do their best, the state will provide a remedy if necessary• Defective Booklets

• Request a new booklet from the SAC• Student continues in the new test booklet (verify student ID information is on

the booklet)• Before students leave the room collect, inventory and ensure that each

booklet is signedAfter:

• Return and sign-in all materials including ancillary papers or sign-out to Extended-Time Room proctor DFA

23-24

Document Irregularities• Do what you can to correct the situation, move the students or take away the

cell phone. Continue testing whenever possible.

• Report to your SAC immediately regarding any irregularity

• When instructed by the SAC, document the irregularity on the front cover of test booklets in the “Notes: Proctor/Coordinator” box.

• Record the events on your “Test Security Assurance Form” and provide the SAC with specific details of what transpired

The SAC is responsible to:• Complete an irregularity report and mark the booklet “Y” when required to do

so• Annotate the irregularity on the Pre-ID roster in “Comments” section

Never invalidate a test.

DFA R11-16

Final Checklist… Before Testing: Pick-up booklets at _______ by ________

(Return booklets each day) DFA in the classroom with the page marked for the directions for the day Tools clearly identified for the subject area and available for students Room is ready, walls have only appropriate materials Place “Testing-Do Not Disturb” sign on door Clear calculators, if applicable. Verify in degree mode for Year 2 tests. Collect backpacks and cell phones

Final Checklist… After Testing:

Account for all test booklets Account for all secured materials distributed (glossaries, formulas

sheets, trigonometric tables) Verify all test booklets are signed and, when necessary, transcribed Return booklets and secured materials to ______

by ______ (Return test booklets each day) Sign and return the “Test Security Assurance Form”

Proctor Training Materials

•Proctor Training PowerPoint •Daily Distribution Log•Checklist for Proctors•What is Allowed (may print on colored paper)•Proctor Quiz (color)•Tools for State Assessments (color)•Materials for Student Access (color)•Universal Accommodations Available for All Students

(color)•Resources and Tools-Links (color)

Review of Proctor Handouts

Questions? Proctors:

Refer to the DFA Contact their School Assessment Coordinators

School Assessment Coordinator: Refer to the ACM Contacts the District Assessment Coordinator

District Assessment Coordinator: Refer to the ACM Contact OSPI

OSPI will refer calls from school staff to their District Assessment Coordinator.