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TRANSCRIPT
Procedures for assigning temporary A/G frequencies for Air Shows
Federal Aviation Administration Spectrum Engineering Services April, 2012
TABLE OF CONTENTS
1. GENERAL INFORMATION ............................................................................................................ 3
2. FREQUENCY LICENSE REQUIREMENTS ................................................................................. 3
2.1. FAA CONTROLLERS IN TEMPORARY TOWERS ............................................................................... 3
2.2. MILITARY CONTROLLERS IN TEMPORARY TOWERS....................................................................... 4
2.3. NON-FEDERAL/CIVILIAN ENTITY/AIR-BOSS................................................................................ 4
3. PROCEDURES TO OBTAIN A FREQUENCY LICENSE ........................................................... 4
3.1. FAA CONTROLLERS IN TEMPORARY TOWERS ............................................................................... 4
3.2. MILITARY CONTROLLERS IN TEMPORARY TOWERS....................................................................... 5
3.3. NON-FEDERAL CONTROLLERS/AIR-BOSS..................................................................................... 6
4. TIMELINE .......................................................................................................................................... 6
4.1. FAA CONTROLLERS IN TEMPORARY TOWERS ............................................................................... 7
4.2. MILITARY CONTROLLERS IN TEMPORARY TOWERS....................................................................... 7
4.3. NON-FEDERAL CONTROLLERS/ AIR-BOSS .................................................................................... 7
5. INFORMATION REQUIRED FROM AN AIR SHOW PROPONENT:...................................... 8
6. SAMPLE OF A RESPONSE TO A NON-FED AIR SHOW PROPONENT (COORDINATION
MEMORANDUM) ......................................................................................................................................10
7. POINTS OF CONTACT ...................................................................................................................11
7.1. EASTERN SERVICE AREA (ESA): CT, ME, MA, NH, RI, VT, DE, MD, DC, NY, NJ, PA, VA,
WV, AL, FL, GA, KY, MS, NC, SC, TN, PR, US POSSESSIONS IN THE CARIBBEAN, VIRGIN ISLANDS .....11
7.2. CENTRAL SERVICE AREA (CSA): AR, IA, IL, IN, KS, LA, MI, MN, MO, ND, NE, NM, OH, OK,
SD, TX, WI ...............................................................................................................................................11
7.3. WESTERN SERVICE AREA (WSA): CA, NV, AZ, WA, OR, ID, UT, CO, WY, MT, AK, HI, ALL
CA OFFSHORE ISLANDS .............................................................................................................................12
7.4. FAA HEADQUARTERS SPECTRUM ASSIGNMENTS AND ENGINEERING TEAM...............................12
8. APPENDIX: INSTRUCTIONS TO APPLY FOR AN AIR SHOW TEMPORARY LICENSE
FROM THE FCC ........................................................................................................................................13
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1. General Information
The Spectrum Engineering Services group at the Federal Aviation Administration
supports temporary aviation events such as air shows by engineering and assigning
frequencies that are used for communication between the aircraft that participate in the
event and air traffic controllers and event managers (Air-Boss).
Controllers can be located in existing or temporary towers. When existing towers are
used, frequencies already allocated for the tower are generally used for the air show but
additional frequencies could be requested if needed. In airports with no towers, a
temporary tower can be installed for the air show. For temporary towers, new frequency
requests are always required.
Air shows are recurring events and with few exceptions, a frequency assigned by the
FAA for an air show may only be used for the particular event. It is the responsibility of
the sponsor to ensure that frequencies assigned for an air show are used within the assign
parameters, at the authorized location, within the designated operational airspace, and
within the authorized time period.
The frequency coordination requirements for air shows fall into one of three categories
based on the entity that uses the assigned frequency to communicate and control the
aircraft (i.e. the entity that keys the microphone) and it should not be confused with the
entity that sponsors or coordinates the event. These categories are:
1. FAA controllers
2. Military controllers
3. Non-Federal/Civilian Entity/Air-Boss
License requirements and procedures depend on these categories.
2. Frequency license requirements
2.1. FAA controllers in temporary towers
If an FAA or FAA-contract controller is controlling the aircraft for the air show (i.e.
keying the microphone), the license required to transmit is a temporary Frequency
Transmit Authorization (FTA) submitted by the FAA Spectrum Engineering group.
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2.2. Military controllers in temporary towers
If military controllers are controlling aircraft for the air show (i.e. keying the
microphone), the license required to transmit is a temporary license obtained through the
appropriate Department of Defense (DOD) National Frequency Management Office.
2.3. Non-Federal/Civilian Entity/Air-Boss
If neither the FAA nor the military are controlling the aircraft for the air show, the license
required to transmit has to be obtained from the Federal Communications Commission
(FCC).
3. Procedures to obtain a frequency license
An air show applicant has to coordinate with two offices in the FAA, Flight Standards
District Office (FSDO) and Air Traffic Organization (ATO) Service Area Office. The
FSDO is responsible for air show waivers, air show performer credentials and air show
safety review. The ATO Service Area Office is responsible for operational planning and
coordination with air traffic facilities, NOTAMs and Temporary Flight Restrictions
(TFR). An air show applicant should request a temporary frequency license thru the ATO
Service Area air show coordinator. Refer to Section 7 for FAA Points of Contact (POC).
3.1. FAA controllers in temporary towers
1) The FAA ATO air show coordinator submits a frequency request for an air show
to the Service Area Frequency Management Officer (FMO). Refer to Section 5
for the Application Form that has to be completed and submitted to the FMO.
2) The FMO validates the information provided and engineers a frequency (or
frequencies) and enters them into the Automated Frequency Manager (AFM)
database using an air show temporary (AS T) prefix for the serial number. Note that
all temporary air show assignments shall be deleted from the AFM once the air show
dates have passed.
3) The temporary assignment must contain the Start and End date indicated in the
Application Form. The End date should also be entered in the expiration (EXP) field.
In order to accommodate practice days and/or time for coordination of arrival and
departure, the dates in the Application Form may be a day or two before and after the
air show actual dates.
4) The Spectrum Assignments and Engineering Team at Headquarters reviews and
approves the assignment after completing any international coordination as needed.
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5) The FMO provides a temporary FTA to the FAA ATO air show coordinator which
contains the service volume and valid dates of the assignment.
3.2. Military controllers in temporary towers
1) The military requestor contacts the FAA ATO air show coordinator.
2) The FAA ATO air show coordinator submits a frequency request for an air show
to the Service Area FMO. Refer to Section 5 for the Application Form that has to
be completed and submitted to the FMO.
3) The FMO validates the information provided and engineers a frequency (or
frequencies) and enters them into the AFM using an air show temporary (AS T)
prefix for the serial number. Note that all temporary air show assignments shall be
deleted from the AFM once the air show dates have passed.
4) The temporary assignment must contain the Start and End date indicated in the
Application Form. The End date should also be entered in the EXP field. In order to
accommodate practice days and/or time for coordination of arrival and departure, the
dates in the Application Form may be a day or two before and after the air show
actual dates.
5) Spectrum Assignments and Engineering Team at Headquarters reviews and approves
the assignment after completing any international coordination as needed.
6) The FMO provides the temporary serial number (AS T) and frequency to the FAA
ATO air show coordinator.
7) The FAA ATO air show coordinator provides the (AS T) coordination number and
frequency to the military requestor.
8) The military requestor must obtain a temporary assignment for the air show
frequencies through the appropriate DOD National Frequency Management Office.
The DoD National Frequency Management Office follows the Special Temporary
Authorization (STA) process to get the frequencies approved through the National
Telecommunications and Information Administration (NTIA).
9) The military can start using the frequencies only after a temporary license or
authorization has been approved by NTIA and issued by the DOD National
Frequency Management Office.
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3.3. Non-Federal controllers/Air-Boss
1) The non-federal requestor contacts the FAA ATO air show coordinator.
2) The FAA ATO air show coordinator submits a frequency request for an air show
to the Service Area FMO. Refer to Section 5 for the Application Form that has to
be completed and submitted to the FMO.
3) The FMO validates the information provided and engineers a frequency (or
frequencies) and enters them into the AFM using an air show temporary (AS T)
prefix for the serial number. Note that all temporary air show assignments shall be
deleted from the AFM once the air show dates have passed.
4) The temporary assignment must contain the Start and End date indicated in the
Application Form. The End date should also be entered in the EXP field. In order to
accommodate practice days and/or time for coordination of arrival and departure, the
dates in the Application Form may be a day or two before and after the air show
actual dates.
5) The Spectrum Assignments and Engineering Team at Headquarters reviews and
approves the assignment after completing any international coordination as needed.
6) The FMO provides a response to the FAA ATO air show coordinator indicating the
frequency (or frequencies) that have been assigned for the air show and the (AS T)
coordination number. Refer to Section 6 for a sample of a response Coordination
Memorandum.
7) The non-fed requestor must obtain a temporary license for the air show frequencies
from the FCC. Refer to Section 8 (Appendix) for instructions the proponent has to
follow to obtain the FCC license.
8) The non-fed proponent can start using the frequencies for the air show only after a
temporary license has been issued by the FCC.
4. Timeline
An air show frequency request should be submitted as far in advance as possible. The
average time it takes to process a request for the different air show categories is shown
below.
For air shows with non-Federal/Air-Boss controllers, the Service Area FMO should
receive the frequency requests at least 45 days prior to the “need date”.
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4.1. FAA controllers in temporary towers
4.2. Military controllers in temporary towers
4.3. Non-Federal controllers/ Air-Boss
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5. Information required from an air show proponent:
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Airshow Frequency Application Federal Aviation Administration (FAA) Instructions:
Date: Enter date that application is created.
Section 1: Event Contact Information Name of Event: The full event name of the airshow for which you are requesting frequencies. POC: The name of the point of contact for the request. Phone Number: Supply the area code and phone number of the point of contact for the request. Email: The email address of the point of contact for the request. Mailing Address: The mailing address where the point of contact can receive mail.
Section 2: Dates and Hours of Operation Start Date: Start date that frequency (ies) will be used. It may be prior to the first day of the event. End Date: End date that frequency (ies) will be used. It may be after the last day of the event. Daily hours of operation: Provide detailed hours of operation for each day of airshow.
Section 3: Frequency Function Local Control, Clearance Delivery, Ground Control, Air Boss. Enter or select the number of frequencies in the dropdown field in each category. Airport/FAA ID: The Airport Name or “Three letter ID” (e.g. ORD, DFW). Radius of Operation (NM): The radius of operation in nautical miles (NM) for use of the requested frequency (ies). Flight Level (ft): The maximum aircraft altitude in feet (ft) that will use the requested frequency (ies).
Section 4: Transmitter Transmitter City: The name of the city in which the transmitter or transceiver is located. State: Select the name of the state in which the transmitter or transceiver is located. Transmitter Latitude: The latitude of the transmitter or transceiver location. Transmitter Longitude: The longitude of the transmitter or transceiver location. Terrain Elevation (ft): The terrain elevation in feet (ft) at the transmitter or transceiver location. Transmitter Equipment: The description of the equipment being used. (e. g. Motorola PET 2000, ICOM IC-A200). Power (W): The maximum power in Watts (W)
Section 5: Controller Who will be using the frequency (ies) (i.e. keying the microphone). Select all that apply.
Print Form: Launches printer dialog box.
Note: Communication to the airshow aircraft on a requested frequency (ies) must be limited to the radius and flight level specified.
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6. Sample of a response to a non-Fed air show proponent (Coordination Memorandum)
Subject: Coordination of Frequencies for Special Aeronautical Events
From: Service Area Frequency Management Office
To: Aviation Special Event Sponsor
This Memorandum is not an authority to transmit; it only satisfies the
prerequisite to coordinate with the Federal Aviation Administration (FAA). A
transmit authorization or license needs to be obtained from the Federal
Communications Commission (FCC); you MUST NOT transmit on these
frequencies until the license is received. Please include the FAA Coordination
Number on the FCC application to expedite the processing.
In response to your request, the FAA has engineered three Very High
Frequencies (VHFs). If authorized by the FCC, operation by the Sample
Regional Airport on these frequencies for Local Control, Ground Control and
Clearance Delivery is limited to the area and conditions indicated below:
Initial and end dates (for temporary requests):
Airport ID or FAA Facility ID (if applicable):City:State:Coordinates:Terrain Elevation (MSL in ft):Equipment Nomenclature:Power (W):
FAA Coordination number:Frequency:Function/Hours of operation:Radius/Flight Level:
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7. Points of Contact
7.1. Eastern Service Area (ESA): CT, ME, MA, NH, RI, VT, DE, MD, DC, NY, NJ, PA, VA, WV, AL, FL, GA, KY, MS, NC, SC, TN, PR, US possessions in the Caribbean, Virgin Islands
Function Name Telephone Email FAA ATO Air Show Coordinator for ESA
Armando Castro 404-305-5590 [email protected]
Debra Fay 404-305-5043 [email protected]
Lynda Otting 404-305-5577 [email protected]
Table 1: FAA ESA Air Traffic Organization (ATO) Air Show Coordinator Points of Contact
Function Name Telephone Email ESA Spectrum Manager Stephanie Thomas 404-305-6674
404-558-7060 (c) stephanie.thomas @faa.gov
ESA Spectrum FMO POC Phalla Keo 404-305-6563 [email protected]
Table 2: FAA ESA Spectrum Points of Contact
7.2. Central Service Area (CSA): AR, IA, IL, IN, KS, LA, MI, MN, MO, ND, NE, NM, OH, OK, SD, TX, WI
Function Name Telephone Email ATO Air Show Coordinator for CSA
Winston Dixon 817-321-7728 [email protected]
DeLisa Kik 817-321-7718 [email protected]
Ron Laster 817-321-7741 [email protected]
Table 3: FAA CSA Air Traffic Organization (ATO) Air Show Coordinator Points of Contact
Function Name Telephone Email CSA Spectrum Manager Mark Gallant 817-222-4761
817-301-4505 (c) [email protected]
CSA Spectrum FMO POC Nashaat Nassr 847-294-7363 [email protected]
Table 4: FAA CSA Spectrum Points of Contact
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7.3. Western Service Area (WSA): CA, NV, AZ, WA, OR, ID, UT, CO, WY, MT, AK, HI, all CA offshore islands
Function Name Telephone Email ATO Air Show Coordinator for WSA
Gary Winn 425-203-4561 [email protected]
Holly Delay 425-203-4521 [email protected]
Dale Richards 425-203-4549 [email protected]
Table 5: FAA WSA Air Traffic Organization (ATO) Air Show Coordinator Points of Contact
Function Name Telephone Email WSA Spectrum Manager James Motley 310-725-3474
310-600-6718 (c) [email protected]
WSA Spectrum FMO POC Phuong Duong 310-725-3669 [email protected]
Table 6: FAA WSA Spectrum Points of Contact
7.4. FAA Headquarters Spectrum Assignments and Engineering Team
Function Name Telephone Email Manager Jerrold Sandors 202-267-9720
202-439-0215 (c) [email protected]
A/G Communication Assignments Lead
Lorena Carvajal 202-267-0751 202-507-0598 (c)
A/G Communication Assignments Contractor Support
Mario Jimenez 321-267-1098 [email protected]
Table 7: FAA HQ Spectrum Points of Contact
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8. Appendix: Instructions to apply for an air show temporary license from the FCC
The following are the steps a non-Fed proponent has to follow to obtain a Special
Temporary Authorization (STA) for the frequencies assigned by the FAA for an air show.
1) Obtain an FCC Registration Number (FRN). If the proponent does not have an
FRN, one can be obtained thru the FCC website (http://wireless.fcc.gov/uls). In the
website, select "Register" and in the FCC Registration page, select “Register"
again. Enter the information requested and follow the instructions until the
registration process is complete and the FRN number is issued.
2) Apply for an FCC license (FCC Form 601) in the FCC website
(http://wireless.fcc.gov/uls). In the website, select "Log In" and use the FRN and
password from step (1) to access the application form.
3) Select “Apply for a New License” and for Radio Service select “AF –
Aeronautical and Fixed”. Click on “Continue” and accept any prompts for the
Java applets if necessary.
4) Once the application opens, complete the following sections. Note that the
suggested responses are in bold and italic:
• Application Information tab:
o “Application Purpose”: NE
o “If this application is for a Developmental License, Demonstration License or
a Special Temporary Authorization (STA)…” : S
o “If this application is for Special Temporary Authority due to an
emergency…” : No
o “Does this application include a request for Waiver…” : No
o “Are attachments being filed with this application?” : Yes
o “Regulatory Status”: Private Internal Users
o “Type of Radio Service”: Fixed
o “Fee Status”: (as it pertains to each applicant but most of the time it should be
No)
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o Leave blank the rest of check boxes in this section
o At the bottom of the page, click on “Attachment”. A new window will open to
allow you select and upload a document. Complete the information as follows:
o “Type”: Other
o “File”: (click on “Browse” and locate the Coordination Memorandum
provided by the FAA)
o “Description”: FAA Coordination Memo for Air Show
o Click on “Add Attachment” and close the window to get back to the FCC
Form 601.
o In addition to the FAA Coordination Memorandum, the proponent should also
attach a document with a brief explanation of the need for a STA.
• Complete all pertinent sections in the Applicant, Ownership Questions, and
General Certification Statements tabs.
• Skip the Control Point tab
• Administrative tab:
o “Station Class”: FAC
o “For Ground only, will the service…”: Yes
o “FAA Coordination Info”: (Enter the FAA Coordination Number from the
Coordination Memorandum)
o “Date Notified”: (Enter the date in the FAA Coordination Memorandum in
MM/DD/YYYY format)
o Leave black the rest of fields and check boxes in this section
• Skip the Coast and Ground Certifications tab
• Location tab:
o Select “Add” and enter the location information. Required fields are:
o “Location Description”: F Fixed
o “FCC Antenna Structure….” N/A
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o Enter “Latitude/Longitude”, “Street Address”, “City”, “State”, and “County”.
This information must be the same as the information provided in the FAA
Coordination Memorandum.
o Refer to the following diagram and enter in meters: “Elevation of the Site….
(a)”, “Overall Ht AGL (b)”, “Overall Ht AGL with appurtenances…. (c)”.
This section is required but approximate values will be accepted.
o “Support Structure Type”: Building (or any other option that applies)
o “Would a Commission grand of Authorization…….”: No
o Leave black the rest of fields and check boxes in this section
• Antenna tab:
o Select a “Location”, then click on “Add” and enter the actual antenna height
from the ground to the tip of the antenna in the “Antenna Ht to Tip (meters)”
field. Complete the rest of fields, if known, but they are not required.
o Repeat this step for all the antennas that will be used in the air show. The most
common configuration is to use one antenna per frequency. In this case, if
more than one frequency is requested for the air show, select “Location” again
and “Add” another antenna.
• Frequency tab:
o Select a “Location” and an “Antenna” then click on “Add Freq” and enter the
frequency information as follows:
o “Frequency Carrier”: (frequency provided by the FAA in the Coordination
Memorandum)
o “Output Power”: (as indicated in the FAA Coordination Memorandum)
o “Hours of Operation”: (as indicated in the FAA Coordination Memorandum)
o “Frequency Type”: (Use L for Local Control, G for Ground Control, O for
Clearance Delivery or Air Boss)
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o Leave black the rest of fields in this section
o Click on “Save Freq”
o Click on a frequency number in the “Select Frequency” box and in the “Select
Emission” section, click on “Add Emission”
o In the “Emission Designator” field, enter the following emission designator:
6K00A3E
o If more than one frequency is requested for the air show, select the next
“Antenna” and repeat all the steps for the next frequency. If the same antenna
is used for more than one frequency, select the same “Antenna” and repeat all
the steps for the next frequency.
• Once the application is complete, click on “Submit”.
5) The following websites might be useful when filing the FCC form 601:
• http://esupport.fcc.gov/index.htm. FCC Licensing Division Support team.
They should provide guidance to the proponent during the filing process
and address any questions or concerns. They can also be contacted at 877
480-3201 option 2.
• http://wtbwww05.fcc.gov/appletHelp/help601.html#application. Detail
instructions for filing the on-line FCC Form 601 provided by the FCC.
• http://transition.fcc.gov/Forms/Form601/601.pdf. Paper copy of FCC Form
601 and instructions.
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