PRINCIPALS’ BUSINESS WEBINAR

June 1, 2016

Prayer to End a School Year God of wisdom, We thank you for all the gifts you have given us throughout this school year. We praise you for giving us life, for saving us in Christ, and for choosing us to be your people. As we come to the end of this school year, we voice our gratitude for the good things you have done in us, and we praise you for all who have shared in the work of our schools. We ask you to bless them in your love and give them refreshment and peace. We praise you, God, through Jesus Christ, our Lord, who lives and reigns forever and ever. Amen. Catholic Household Blessings & Prayers/Revised Edition. USCCB

Empowering Pastoral Leaders for Excellence in Leadership and Management

Goal: to develop pastoral leaders who have a solid foundation in financial literacy and appropriate skills in leadership and management so that their ministries flourish.

Some Components

• Leadership 360 process for priests and for lay leaders (5 cohorts - with trained feedback facilitators.

• Recognition of, and focus upon, Standards of Excellence for Catholic Dioceses/Parishes developed by the National Leadership Roundtable on Church Management (Echoes National Standards and Benchmarks for Effective Catholic Elementary and Secondary Schools)

• Develop, inaugurate and grow a Ministerial Excellence Fund: “…to offer

grants to our pastoral leaders who have significant debt caused in part by the type of salaries we offer and pastoral leaders who are experiencing a financial emergency.” (Somewhat parallel to TCE Endowment Fund)

Leadership 360 Process

An opportunity to gain insight/feedback on strengths as a pastoral leader according to competencies (14 for priest or 15 for lay leader)

Participation as a Catholic School Principal: • as a “rater” for a parish pastoral leader • as a participant (Cohort 3, 4, 5) • as a “feedback facilitator” – Cohort 2 only • as a “Coach” according to one’s competencies More information about the Empowering Leaders Project: http://www.archindy.org/leadership/ Matt Hayes mhayes@archindy.org 317 – 236 – 1562

Human Resources Update

June 1, 2016

Ed Isakson, HR Director

Ginger Thomas, HR Field Representative

Child Protection Improvements

Background Checks—new requirements 7/1

• Teachers—Check of teaching license in every state of residence

• School Employees—check of Child Protective Services databases in every state of residence

Safe and Sacred Updates 1 of 3

Component Current New

Safe & Sacred Training Recognizing Child Abuse course

Combined Recognizing Child Abuse and Boundaries courses

Safe & Sacred Certificates No expiration date 3-year expiration date

Safe & Sacred Re-certification

No re-certification requirement

3-year re-certification requirement

Criminal History Re-checks Done every 5 years Done every 3 years

Releases for Checks Done once Done every 3 years

Safe and Sacred Updates 2 of 3

Component Current New

Type of Criminal History Checks

School employees--SSN trace, county databases, state sexual offender registries, national database Clergy, parish/agency employees, and all volunteers who have contact with children—Indiana State Police, state sexual offender registries, national database

School employees--SSN trace, county databases, state sexual offender registries, national database, state CPS check (and license checks in all states of residence for teachers) Clergy, parish/agency employees, and all volunteers who have contact with children—Indiana State Police, state sexual offender registries, national database

Safe and Sacred Updates 3 of 3

Component Current New

Cost for Checks $31.50 for school employees $ 7 for Clergy, parish and agency employees, and volunteers who have contact with children

$32 for school employees $ 3 for teaching license check $ 7 for Clergy, parish and agency employees, and volunteers who have contact with children

Retirement Plan Updates 1 of 3

• Employee Pension Plan

– As announced in January, no new benefits will accrue after June 30, 2016

– Account balances will continue to earn interest every year at a rate equal to the 10-year Treasury rate

– Assessments for this plan will continue for the foreseeable future to eliminate a $26 million deficit

Retirement Plan Updates 2 of 3

• Retirement Savings Plan [403(b)]

– This is the only plan for employees hired on or after January 1, 2012

– Automatic enrollment and automatic contribution increases have been very effective

– Fall 2016—HR will promote a simplified enrollment process for employees not currently saving in the plan

Employee Health Plan 1 of 3

• Plan remains grandfathered under the ACA

– Exempt from contraceptive mandate

• Prescription drug plan changes effective 7/1

– Home delivery choice

– Prior authorization

– Quantity Limits

– Step Therapy

• This does not apply to the Clergy Plan.

Employee Health Plan 2 of 3

• January 2017

– Employee premiums will increase 2%

– Annual deductibles and out-of-pocket maximums will increase by 4%

• July 2017

– Premiums paid by parishes, schools, and agencies will increase 2%

Employee Health Plan 3 of 3

Single Coverage 2016 2017

Premium $36 per pay period $37 per pay period

Annual Deductible $2,400 per year $2,500 per year

Annual Out-of-Pocket Maximum $4,800 per year $5,000 per year

Family Coverage 2016 2017

Premium $194 per pay period $198 per pay period

Annual Deductible $4,800 per year $5,000 per year

Annual Out-of-Pocket Maximum $9,600 per year $10,000 per year

Fair Labor Standards Act 1 of 3

• May 18, 2016—US Dept. of Labor announced updates – For some positions, the minimum salary required

to be “exempt” from overtime pay under the FLSA is increasing.

– Minimum salary is $47,476 per year effective December 1, 2016 (was $23,660 per year)

– Clear job descriptions are key. Please contact HR if you would like assistance with development of or review of job descriptions.

Fair Labor Standards Act 2 of 3

Does not affect all salaried positions

• Teachers—Elementary and secondary school teachers, substitute teachers, and coaches are exempt without meeting the salary minimum.

• Preschool teachers and school librarians may also be exempt without meeting the salary minimum.

• Educational Administrative Exemption—Principals; Asst. Principals; Deans; School Counselors (IDOE licensed) or that type of academic counseling function; Athletic Directors—exempt if are paid at least as much as the salary of a beginning teacher in that school

Fair Labor Standards Act 3 of 3

What are the options if an exempt employee doesn’t meet one of these exemptions and earns less than $47,476 per year?

• Salary Increase—Please note that the minimum salary to be considered exempt will increase every 3 years at a rate established by the federal government

or • Reclassification as hourly—Track

time worked and pay overtime for all hours over 40 in a week (Sunday to Saturday)

or • Contact HR for consideration on

a case-by-case basis

Contracts and 12 month payment of salary

• Contracts—can be offered to exempt educators and educational administrators

– e.g., Teacher, Dean of Students, School Counselor, Athletic Director

– Please call OCS if you are going to change who gets contracts.

• Salary Payment over 12 months—ok for exempt employee with written agreement

Safe and Sacred - Child Protection Program Announcement

Please know that the Safe and Sacred site will be unavailable between June 5th and June 15th for systems maintenance.

2016-17 School Commissions/Boards

Change coming………………………… • Assurance #2 – School Board/Commission Officers

Will require all commission/board members contact information to be listed and uploaded as an assurance

E-mail will be sent to board chairs and principals copied with a Google Form to complete

• New Commission Guide is close to being completed

• Trainings this fall……..

2016 FALL COMMISSION TRAINING SCHEDULE ELEMENTARY SCHOOL SITES (All Trainings 7:00-9:00pm)

THURSDAY, AUGUST 25 St. John Paul, Sellersburg

Gymnasium

WEDNESDAY, SEPTEMBER 28 Our Lady of Perpetual Help, New Albany

Cafeteria

TUESDAY, SEPTEMBER 6 St. Bartholomew, Columbus

School Cafeteria

TUESDAY, OCTOBER 4 Catholic Center, Indianapolis

Assembly Hall

WEDNESDAY, SEPTEMBER 14 St. Michael, Brookville

Gymnasium

WEDNESDAY, OCTOBER 12 St. Charles, Bloomington

Parish Hall/Church Basement

TUESDAY, SEPTEMBER 20 Catholic Center, Indianapolis

Assembly Hall

TUESDAY, OCTOBER 25 St. Mary, Greensburg

Room TBD

INTER-PAROCHIAL HIGH SCHOOL BOARDS (7:00-9:00pm)

TUESDAY, SEPTEMBER 13 Catholic Center, Indianapolis

Assembly Hall

WEDNESDAY, OCTOBER 19 Catholic Center, Indianapolis

Assembly Hall

The Office of Catholic Schools will be contacting the following schools to schedule on-site trainings:

St. Patrick, Terre Haute, Seton Jr Sr. High School/St. Elizabeth Ann Seton, Richmond, Shawe Memorial High School/Pope

John XXIII, Madison. Our Lady of Providence High School, Clarksville is tentatively scheduled for Wednesday, August 24

Tax Credit Scholarships

Beginning July 1, 2017 the state will allocate $9.5 million for the fiscal year 2017. Who receives the scholarships? • Indiana K-12students who meet the income eligibility

guidelines and attend a participating school. Have you submitted your Team Captain to Ben? • Send name of captain and email address as soon as

possible. • Your school should be reaching out to donors this

summer to communicate the opportunity to donate July 1.

Other Mentions

• Formative Assessment Updates

• New Concussion Law Update

• Calendar Updates – Note, please plan to complete NCEA and other

data requests early September.

• Annual Report Requests

• All Assurances should be completed and uploaded on the ASSIST platform by Friday, June 13.

Congratulations to Our 4 Schools

• Bishop Chatard High School • Brebeuf Jesuit Preparatory • Cardinal Ritter High School • Cathedral High School • Christ The King School • Holy Family School • Immaculate Heart of Mary • Nativity School • Oldenburg Academy • Our Lady Of Providence

High School • Roncalli High School

• St. Bartholomew School • St. Charles Boromeo School • St. Luke School • St. Malachy School • St. Mary-of-the-Knobs

School • St. Mary School, Greensburg • St. Roch School • St. Simon The Apostle

School

HAPPY SUMMER

THANKS FOR ANOTHER AWESOME YEAR!! YOU’RE THE BEST!!