primary advantage administration & data officer application pack
DESCRIPTION
ÂTRANSCRIPT
Administration & Data Officer
Application Pack
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Primary Advantage Federation c/o Holy Trinity Primary School 13 Richmond Road Dalston London E8 3HY Tel: 020 7254 1010
www.primaryadvantage.co.uk
Contents
Welcome 3
Our Vision & Approaches 4
Outcomes & Achievements 5
Primary Advantage National Teaching
Schools 6
Administration & Data Job Description 7/8
Administration & Data Personal Specification 9
Application Process 10
Contact Information 11/12
Primary Advantage Federation
c/o Holy Trinity Primary School
13 Richmond Road
Dalston
London
E8 3HY
Tel: 020 7254 1010
www.primaryadvantage.co.uk
The Primary Advantage Federation is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. We welcome applications from all sections of the community, regardless of gender, race, religion, disability, sexual orientation or age.
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Dear Applicant,
Thank you for your interest in applying for a post at our federated schools. I hope this pack supports you in
finding out more about us. The pack includes some background information about the federation,
information about the application process and the job description. More information about each school can
be found on the schools’ websites. If you have any questions or would like to arrange a visit, please contact
Mrs Laura Lee, Federation Business Manager on 07837 387 997.
Our journey started in 2000 when St John and St James opened as a Fresh Start School. Since then we have
worked with many schools and teachers in Hackney and have grown into a Federation of six schools. We
believe we can achieve more by working collaboratively than on our own and have lived out that vision
through our partnership work with other schools since 2003. The Governing Body has made a commitment to
a shared responsibility to the wider school community, the provision of good quality education and the
improvement of life chances for pupils in the community beyond that of our own schools.
We are looking for a full-time Administration and Data Officer who is self motivated and organised individual
to join our team.
Our schools are exciting places which have high aspirations and promote innovation and excellence. We offer
high quality professional development to help all our teachers grow and develop outstanding practice. We
also offer the unique opportunity to be part of a community of teachers who regularly share best practice and
learn from each other.
If your are effective communicator who is able to lead multi task and works as part of a team we would like to
hear from you.
Kind regards,
Sian Davies
Executive Principal
WelcomeWelcomeWelcome
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Primary Advantage Vision
We are a Federation of six schools called Primary Advantage. We believe our schools can gain many benefits
from working collaboratively and can achieve more by working together. We have made a commitment to a
shared responsibility to the wider education community, the provision of good quality education and the
improvement of life chances for pupils in the community beyond that of our own schools. Teachers, support
staff, school leaders and Governors have added expertise in working alongside colleagues to improve
provision and outcomes for pupils.
What is our approach?
We work in partnership, pooling our expertise and resources in order to achieve collectively what
we may not be able to achieve individually.
We believe passionately in improving the life chances for our pupils.
We do not tolerate low expectations.
We match tried and tested strategies that we know work to the needs of the schools and use our
experience of supporting schools in successfully implementing them.
We promote a collaborative approach whilst developing the capacity of each school to serve its own
community and retain it’s distinct identity.
We recognise the importance of individuality, spontaneity and creativity in developing innovation.
Our Vision & Approach
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What outcomes do we want?
Every teacher is a good teacher; every school is a good school.
Teachers use the most effective teaching methods to motivate learners and raise aspirations. As a result all
pupils will make good or better progress.
Quality learning environments where pupils feel safe and secure, known and valued and motivated to learn.
Robust teaching and application of ICT skills ensure our pupils are properly equipped for the next stage of
learning.
Curriculum provision which inspires and motivates pupils and broadens their horizons. Our curriculum
supports community cohesion through an international curriculum strand.
We work with precision and move incrementally towards achieving outstanding grades in all aspects of each
school’s work.
Through pupil partnership work we continue to break down locally perceived boundaries and help pupils to
work harmoniously with pupils from other areas of Hackney.
We seek to maximise the efficiency and effectiveness of each school by capitalising on centralised services and
sharing systems and procedures.
Outcomes & Achievements
How will we achieve our goals?
Effective Leadership
Our leadership structure aims to make the most of our
shared resources, maintain high expectations and secure
high standards. The Executive Principal has significant,
successful experience in school improvement and
working across more than one school.
Each school is led by a highly effective Headteacher who
has the skills and experience required to motivate, inspire
and to hold their teams to account through rigorous
monitoring and evaluation. The Headteachers are
autonomous and hold the decision making
powers for their schools. They retain a teaching
commitment and maintain a relentless focus on
improving the quality of teaching and raising
standards.
Shared systems and approaches
We have developed key approaches which we know make the most
significant impact on pupil outcomes. These are well considered
systems, approaches or policies which can be implemented in a range
of settings with the appropriate levels of support.
Well trained and experienced staff
Our schools are special places to work. We attract and retain
staff at all levels that are willing to think flexibly, work with
rigour and precision and go the extra mile. We have been
successful in retaining experienced staff because of the
opportunities we are able to offer across the partnership.
We have identified that working in partnership offers us
improved opportunities for centralised training and
development. Each school in the Federation is able to offer a
range of skills and support to other schools. Our schools also
have identified lead practitioners to provide support in key
areas.
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Primary Advantage National Teaching Schools
Primary Advantage National Teaching Schools
Teaching schools are outstanding schools that work with others to provide high-quality training and
development to new and experienced school staff. They are part of the government’s plan to give schools a
central role in raising standards by developing a self-improving and sustainable school-led system.
St John and St James, Holy Trinity and Springfield are designated teaching schools, working in collaboration
with the other three schools in the federation; St Matthias, Morningside and St John the Baptist. The school
works in partnership with primary schools across the borough and beyond and play a key role within the
Primary Advantage National Teaching Schools Alliance.
Primary Advantage is a federation of schools working together because we believe our schools can gain many
benefits from working collaboratively. We have made a commitment to a shared responsibility to the wider
school community, the provision of good quality education and the improvement of life chances for pupils in
the community beyond that of our own schools. Our work on improving provision for children will continue to
see us working in partnership with schools in Hackney, across London and into the County of Suffolk. We will
be working closely with our strategic partners, The Institute of Education and Hackney Learning Trust, to
effectively deliver Initial Teacher Training (School direct and PGCE), Continuous Professional Development,
talent management, school to school support, the brokering of Specialist Leaders of Education and research
and development. Primary Advantage National Teaching School Alliance will see all schools within the alliance
achieving more together.
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Primary Advantage Federation Job Description - Class Teacher
Job Summary
a) To support PAF schools in the maintenance and management of school/pupil data and administration.
b) Under instruction/guidance of senior staff: provide administrative and financial support to the school.
Administration:
Undertake reception duties, answering routine telephone and face-to-face enquiries and signing in visitors as and when requested.
Provide general clerical/admin support including photocopying, filling, faxing, completing standard forms and responding to routine correspondence.
Maintain the manual and computerised records management information systems.
Produce lists/information/data as required e.g. pupil’s data.
Undertake typing and word processing and other IT based tasks.
Take notes at meetings.
Undertake administrative procedures.
Maintain and collate pupil reports.
Undertake routine administration of school lettings and other uses of school premises.
Support school or administrative projects.
Support teachers with administration in classrooms as and when required.
To assist in the preparations of governors documents and maintenance of governors records.
Staff/Pupil Data:
Maintain robust processes and manage a varied workload using a structured, timely and prioritized methodology.
To become a SIMS administrator/super-user.
Work alongside the Finance & Administration Managers and Federation Business Manager to ensure the school has appropriate systems, processes and controls in place to maintain and manage all aspects of pupil data.
Support administrators in the annual admissions procedure, including all necessary communications with parents, arranging parental interviews and appeals with the Headteacher.
Assist in loading the annual pupil intake into SIMS in addition to administering pupils when they arrive, leave
or transfer to the school, uploading attendance, assessment, SEN and annual class changes.
Be a Tucasi (or other cash management) user and be able to use it to ensure all databases are up to date.
Support the maintenance of individual pupil records in accordance with PLASC requirements. Produce PLASC returns and ad hoc reports when necessary.
Resources:
Operate relevant equipment/ICT packages (e.g. Word, Excel, Databases, Spreadsheets, Internet).
Maintain stock and supplies, cataloguing and distributing as required.
Operate uniform/snack/other shops within the school.
Provide general advice and guidance to staff, pupils and others.
Manage administration of facilities including use of school premises.
To process orders, ensure orders are checked for payment according to the schools financial procedures and circulated as necessary.
Undertake complex financial administration procedures.
Be aware of and comply with policies and procedures relating to child protection, health, safety, security, confidentiality and data protection, reporting all concerns to an appropriate person.
Job description continued overleaf
Job Title: Administration and Data
Officer
Responsible to: Executive Principal
& Federation Business Manager
Based: Primary Advantage
Key Contacts:
Pupils, parents, external
contractors, Executive Principal,
other members of staff, the
Governing Body, LEA officers
Salary: Scale 6 (26,337 - 27,879)
Job description continued:
Be aware of and support differences and ensure equal opportunities for all.
Contribute to the overall ethos/work/aims of the school. Appreciate and support the role of other professionals.
Attend and participate in relevant meetings as required.
Participate in training and other learning activities and performance development as required.
General Administration:
Assist with the marketing and promotion of the school.
To support the Admin Officer in welcoming stakeholders and to provide cover and support to the Administration Officer as and when required.
To plan and schedule meeting rooms for any training and meetings held at the school and organize refreshments and resources when necessary.
To oversee the Primary Advantage website and to support others in the management of the schools website and Social Media networks.
To support and coordinate work experience and student placements as necessary.
To organize and maintain all site archiving.
Other
Self-review and critique all systems and processes associated with the role and to work alongside the Business Manager/Bursar to improve and develop systems and processes where appropriate.
Be responsible for own career development and undertake training as appropriate for the further development of the post.
To take part in first aid training and offer first aid as required.
Support the Business Manager and senior leaders on the management of recruitment across the federation including liaising with recruitment agencies, candidates, writing information packs and scheduling interviews.
Handle all confidential information with discretion.
Between all PAF and the local community.
Maintain PAF email accounts as directed.
Deputise for the Federation Business Manager in his/her absence
Work flexibly across six schools.
Manage and PAF projects/events as directed.
Assist in the development of school policies.
This is a description of the main duties and responsibilities of the post at the date of production. The duties may change over time as requirements and circumstances change. The person in the post may also have to carry out other duties as may be necessary from time to time.
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Requirements
Qualifications , Experience and Knowledge
NVQ level 2 or equivalent qualification or experience in relevant discipline. (Willing to work towards a Level 3)
English and Maths Qualifications to GCSE level.
Experience of development, management and operation of administrative systems.
Experience of working as part of a team and supporting others in order to achieve a shared vision/goal.
Full working knowledge of relevant policies/codes of practice and awareness of relevant legislation
General clerical/administrative/financial work.
Communication
Strong interpersonal and communication skills to effectively manager areas of responsibility and to liaise with all key contacts.
The ability to use a wide range of communication channels to effectively manage the operations of the areas of responsibility, applying tact and diplomacy in communication.
The ability to maintain a professional and confident manner.
To understand the need to adapt communication style to suit the audience and situation.
Skills
Competent to an intermediate level in the use of Microsoft Office software to complete secretarial or administrative tasks, eg. Word, Excel, Powerpoint, Outlook etc.
Competent in the maintenance of database packages and experience of reporting from database packages
The ability to plan and complete a piece of work in a methodical, efficient and timely manner to meet a set deadline.
The ability to deal with a range of people, including members of the public and other professionals, in an effective and polite manner.
The ability to use own initiative and creativity to achieve desired results.
Possesses good organisational skills in order to maintain efficiency and the ability to prioritse own workload.
Motivated to work towards creating a safe, open and trusting environment.
Willingness to partake in continuous professional development.
Demonstrates excellent administrative and reception practices.
Exercises flexibility so as to take on changes in work priorities and practices.
Able to balance tasks and resources in the organisation of a wide range of activities.
Able to provide contingency plans to address the unexpected.
Demonstrates clear and logical thinking in working through problems.
Able to follow organisational procedures and maintain quality of standards in own work.
An awareness of the needs of children who have a variety of needs and who come from a variety of backgrounds.
The ability to adapt to new office technologies.
An understanding of customer service and the principles in delivering outstanding customer service.
Accountability/Freedom to act
Able to make routine decisions based upon guidelines and procedures laid down within established frameworks.
Leads by example in standards of behaviour in the work environment.
Other
Understands the nature of a Church of England Primary School.
Primary Advantage Federation - Personal Specification
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Application Process
Please note that CVs will not be accepted and applicants are
asked to complete all the standard information required on the
Primary Advantage application form, and to submit a supporting
statement, addressing all the criteria identified in the person
specification. Please specify the role you are applying for i.e
Admin & Data Officer. The reference number for this application
is: PA/AD.
Candidates are advised that when completing the references
section on the application form to please ensure that:
• Your first referee must be your current, or most recent,
employer
• You must provide a previous employer or a character referee
who can confirm your ability for the role
Candidates must ensure that if they are successful at interview,
that they are able to provide evidence of their Right to Work and
Remain in the UK. The school is not able to employ any person
who cannot validate their Right to Work and Remain in the UK in
the line with the Asylum, Immigration and Nationality Act 2000.
Successful candidates will be required to apply for an enhanced
Criminal Record Check via the DBS. We are committed to
safeguarding and promoting the welfare of our children and
expect all members of staff to share this commitment.
Completed application forms must be received by 9:30am on
Friday 27th February 2015.
Interviews will take place on Friday 6th March 2015.
If you have any queries or would like to arrange to visit our
schools, please contact Laura Lee on
07837 387 997 or email
We look forward to receiving your application.
Completed Application Forms
Successful Candidates
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Springfield Community Primary School
Castlewood Road
London N16 6DH
Tel: 020 8800 9007 Fax: 020 8800 8738
Email: [email protected]
Please visit our website
Springfield Community School
St John & St James’ CE Primary School
Isabella Road
London E9 6DX
Tel: 0208 985 2045 Fax: 020 8985 5768
Email: [email protected]
Please visit our website
St John & St James CE Primary School
St John the Baptist CE Primary School
Crondall Street
London N1 6JG
Tel: 020 7739 4902 Fax: 020 7729 2347
Email: [email protected]
Please visit our website
St John Baptist CE Primary
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Holy Trinity CE Primary School
13 Richmond Road
London E8 3HY
Tel: 020 7254 1010
Email: [email protected]
Please visit our website
Holy Trinity CE Primary School
St Matthias CE Primary School
Wordsworth Road
London N16 8DD
Tel: 0207 2541148 Fax: 0207 2759215
Email: [email protected]
Please visit our website
St Matthias CE Primary
Morningside Primary School
Chatham Place
London E9 6LL
Tel: 0208 9855382 Fax: 0208 9866881
Email: [email protected]
Please visit our website
Morningside Primary