president & vice president roles and responsibilities robin fenton director, chapter support
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PRESIDENT & VICE PRESIDENTRoles and Responsibilities
Robin Fenton
Director, Chapter Support
Roles & Responsibilities
Ensure Chapter Bylaw & Compliance
Effective Board Strategies & Teamwork
Goal Setting & Strategic Planning
ENSURE CHAPTER BYLAWS & COMPLIANCE
Maintain the Operations of the Chapter
Ensures that the chapter is abiding by their bylaws and SCTE Headquarter Guidelines.
Compliance = Abiding by Bylaws & Guidelines
THREE MAIN AREAS OF COMPLIANCE Fulfilling the Chapter Purpose
Financial & Legal Responsibilities
Chapter Board Functions
CHAPTER PURPOSE
Technical Training
Hold 30 hours of technical training per year• Cable-tec Games• Vendor Days• Technical Sessions• Certification Testing
Meeting Announcement
Attendance
SCTE
Financials
Tax Status – 501(c)6
Each Chapter is under our IRS Tax ID
Your Chapter Financials are reported to the IRS
Form 990 Legal
Your chapter and board members are covered under our liability insurance however board members have a responsibility to the chapter and the entire society (SCTE) as a whole.
YOUR CHAPTER BYLAWS
Legal – The chapter shall comply with all federal, state and local laws, rules and regulations governing chapter operations. Also, the chapter shall comply with all applicable policies and reporting requirements to Headquarters in order for SCTE to maintain its tax exempt status.
Liabilities – Except in cases of fraud or acts of bad faith, the directors and officers of this organization shall not be held personally responsible for debts, obligations, or liabilities of the organization or for their actions on behalf of the organization.
FIDUCIARY DUTY OF THE BOARD
Directors owe duties of “care” and “loyalty” to the organization. These duties required the board of directors to:
» act in good faith.» with the care of an ordinarily prudent person in a like
position would exercise under similar circumstances, and
» in a manner he or she reasonably believes to be in the best interest of the organization and its members.
FIDUCIARY RESPONSIBILITIES
Funds used to accomplish SCTE Mission Keep accurate financial records Enforce financial internal controls Follow policies, procedures & bylaws Safeguard funds Keep chapter board informed Whistleblower policy
BOARD FUNCTIONS
Board Meetings
4+ per year Board Members must be SCTE Members Board Contact Information Review Bylaws once a Year Yearly Elections
NON-COMPLIANCE
Conditional Status
Chapters that are non-compliant are eligible for conditional status. The NCLB subcommittee and Chapter Support Committee will determine whether they are added to NCLB, Conditional Status or a combination of the two
Once added to conditional status there are three levels of status before being disbanded as a chapter.
EFFECTIVE BOARD STRATEGIES & TEAMWORK
EFFECTIVE MEETINGS
Role of the President• Start on time• Have an agenda and stick to it• Be prepared• Be in control• Be impartial
Robert’s Rules of Order can help
ROBERT’S RULES - PURPOSE
• Right of the majority to decide• Right of the minority to be heard• Rights of individual members• Rights of absentees• Help, not hinder, decision making• Transact business
BASIC RULES
Rights of the organization supersede the rights of the individual
All members are equal with equal rights A quorum must be present to conduct business Number to get there stated in bylaws Majority rules Silence is consent Majority is “more than half” of the number of
members voting
BASIC RULES
One speaker at a time Allow full debate Once decided, issue over for that meeting Stay on the issues and facts, never personal
Robert’s Rules in Plain Englishby
Doris Zimmerman
SUCCESSFUL BOARDS = SUCCESSFUL CHAPTERS Elections
Engaging the Membership
New Board Members Boards are Teams
Delegate & Motivate• Every chapter leader is responsible for the success
or failure of a chapter. Therefore, teamwork is a must.
BOARD ELECTIONS Hold Yearly
Vote half of board
Every board member gets a two year term
Unlimited re-election Nominating Committee
Chair & Members must not be up for election
Responsible for…• Gathering Nominations• Reviewing & Recommending Nominations• Coordinating Ballot• Tallying & Presenting Results (confidentiality)
REQUEST FOR NOMINATIONS
Send to entire membership Answer the questions
Why should I be a board member?
What is the benefit?
What will be my roles & responsibilities? Encourage individuals you would like to see on
the board Provide adequate time to reply
OFFICER ELECTIONS
Only board members are eligible for officer positions
New Term limits Roles descriptions in the bylaws and on CORe Try to equally distribute the work load Leadership Transitions
CHAPTER PRESIDENT EXERCISE
Split into three teams. Each team will pick a leader (chapter president)
who will meet me up front for additional directions.
Teams will have 5 minutes to complete the exercise & present the results.
EFFECTIVE TEAMWORK Clear Purpose Informality Participation Listening Civilized Disagreement Consensus Decisions
EFFECTIVE TEAMWORK
Open Communication Clear Roles & Work Assignments Shared Leadership External Relations Style Diversity Self-Assessment
TYPICAL TEAM PROBLEMS
Teams try to do too much too soon Conflicts over differences in work styles (and/or
personality conflicts). Too much emphasis on results, not enough on
team processes and group dynamics. Unanticipated obstacle causes team to give up. Resistance to doing things differently. Lack of trust!
BUILDING TRUST
Create vs Build
Areas that can help build trust:
Commitments
Consistency
Predictability
GOAL SETTING & STRATEGIC PLANNING
STRATEGIC PLANNING
Create a vision
Brainstorm/Strategic Planning Go Beyond Date Setting Mission
What is your chapters mission? Who knows your chapters mission?
Long Term & Short Term Goals
At a minimum think 2 years out.
STRATEGIC PLANNING
Get Organized Take Stock Set Direction Refine and Adopt Plan Implement Plan
HAVE FUN!
Be proud of your chapter &
your chapter board members!
QUESTIONS & CONTACT INFORMATION
Robin Fenton
Director, Chapter Support
SCTE
610-594-7329