presenting your proposal
DESCRIPTION
Presenting your proposal. Damian Gordon. Introduction. Communication is key to sell the merits of your project Communication skills required Oral presentations Written proposals. Oral Presentation. Potential Outline. Introduction Domain – in general Domain – specific bit - PowerPoint PPT PresentationTRANSCRIPT
Introduction
Communication is key to sell the merits of your project
Communication skills required Oral presentations Written proposals
Potential Outline
Introduction Domain – in general Domain – specific bit Organisation / Experiment What I will measure and how What I think this will tell me Other bits
Oral Presentation: Know your audience
Clearly identify the audience’s depth of knowledge Do not derive semiconductor physics to
investment bankers Do show fundamental understanding of KM
to whoever is giving the grades ! Clearly identify the audience’s interests
Your lecturers want to make sure you understand KM
Everyone likes to be entertained!
FOCUS
What is the point? Why am I here? oral presentations
For long talk, can lose audience easy Avoid lengthy text/notation A picture is worth a
thousand words NOT, a picture with a
thousand words
Too Many Details for most talks
Focus
Remind audience of important points.
Detailed Technical figures may be unavoidable in some presentations
If a detailed picture is absolutely necessary, emphasize important details visually
Conditions Important!
T=25C
Organization
Easy for audience to lose big picture
Get lost in details Useful tip: redisplay
the talk outline for each topic
Highlight present topic
Remind audience the organization of the talk
Organization: Basic Structure
Start with Introduction Motivations Why is this interesting
Provide outline of the talk Can be redisplayed to show topic progression
Background material as needed Your new ideas
New and better ways to do …….ship2ship communications, make $$$$, lose weight, etc
Defend your ideas Examples are helpful
Conclusion
Organization
Powerpoint Rules Keep it simple
Cut clutter At the most two font families No more than one or two charts or figures per slide
666 rule 6 words per bullet 6 bullets per page 6 word slides in a row
Be consistent
Organization
Powerpoint Sins (Joseph Sommerville, http://entrepreneurs.about.com/cs/marketing/a/7sinsofppt.htm) Slide Transitions and Sound Effects Standard clipart Presentation templates Text-Heavy slides Text and images are too small Reading the slides Faith in technology
Organization
Powerpoint Sins (Joseph Sommerville, http://entrepreneurs.about.com/cs/marketing/a/7sinsofppt.htm) Slide Transitions and Sound Effects Standard clipart Presentation templates Text-Heavy slides Text and images are too small Reading the slides Faith in technology
Faith in Technology
If you are showing software working, please do screen captures of it working and have it ready on PPT as a backup
Make backups regularly Have a camera with you a lot to take
pictures of interesting things – paper-based designs, signs you have hung up around the office, people interacting with your software.
Talk to the audience
Obtain and maintain interest Make eye contact with people in different
parts of the room
Practice with your teddy bear collection at home
or Post-its on the wall with eyes to look at
Talk to the audience
Obtain and maintain interest Use examples “We will build an optical communication network using dense
wavelength division multiplexing with polarization division multiplexing to transmit Terabit bandwidth telecommunication signals”
BORING! “Doesn’t it drive you nuts when it takes you 20 minutes to
download the Lord of the Rings box set torrent ? We will build a
network that will download it in 10 seconds using optical fiber!”
Humour
• Be appropriate!
• People are more awake if they’re laughing
• BUT humour maybe misconstrued as not taking the task seriously
Time Management
First rule of presentations KNOW HOW MUCH TIME YOU HAVE!!! Nothing irritates an audience more than a presentation that runs
long - especially if its boring
Keep a watch or clock easily visible Know ahead of time which slides you can skip
if you are running long Skip implementation details Show results - that’s what impresses people
Good rule of thumb - 1 to 2 minutes per slide
Answering Questions
Don’t panic if people ask you questions Try an listen to it, and ask for clarification if you are
unsure. If you still can’t figure it out, ask them nicely to give
you an example please Explain your position clearly, but don’t be
argumentative If someone is insisting that you should think about
Topic X, they probably have a good reason, so accept their advice and say “I’ll definitely add that in”.
Answering Questions
If they point out an area of research that they feel that should be incorporated into your proposal, please Don’t say “well that’s not relevant because…” Do say “thank you for that I’ll certainly look into
that and see to what extent it can be incorporated into my research.
Answering Questions
You will be asked; “So where’s the domain element in this
experiment? e.g. KM”
So please have an answer ready. First explain what aspect of experiment you see this project is covering and then be specific about how it is relevant