presented to the golf association of philadelphia president’s council
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Managing Board and Committee Relations: The Dynamics of Success. presented to the Golf Association of Philadelphia President’s Council. by Gary A. Hamilton, J.D. Professor, The Collins School California State Polytechnic University, Pomona. Managing Your Club to Success. - PowerPoint PPT PresentationTRANSCRIPT
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The Dynamics of Success © Gary A. Hamilton 2005
presented to thepresented to the
Golf Association Golf Association of Philadelphiaof Philadelphia
President’s CouncilPresident’s Council
byby
Gary A. Hamilton, J.D.Gary A. Hamilton, J.D.Professor, Professor, The Collins SchoolThe Collins SchoolCalifornia StateCalifornia StatePolytechnic University,Polytechnic University,PomonaPomona
Managing Board and Committee Relations:The Dynamics of Success
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The Dynamics of Success © Gary A. Hamilton 2005
Managing Your Club to SuccessManaging Your Club to SuccessTransparencyTransparency
is the concept of openness
in every area of business … transparency can be
leveraged to give organizations a
competitive competitive edge.- The Naked Corporation:
How the Age of TransparencyWill Revolutionize Business
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The Dynamics of Success © Gary A. Hamilton 2005
Managing Your Club to SuccessManaging Your Club to SuccessTransparency
is a Code of ConductCode of Conduct, and reinforces a way
of doing business
at your club.
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The Dynamics of Success © Gary A. Hamilton 2005
Managing Your Club to SuccessManaging Your Club to SuccessRecent corporate failures
have acceleratedaccelerated the need
for credibilitycredibilitywith members, Boards, Presidents, employees, and other stakeholders.
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The Dynamics of Success © Gary A. Hamilton 2005
Managing Your Club to SuccessManaging Your Club to SuccessThis paradigm shift will
require an essential change in club cultureclub culture
regarding the degree and degree and scope of participationscope of participation by all management, staff,
and members.
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The Dynamics of Success © Gary A. Hamilton 2005
Managing Your Club to SuccessManaging Your Club to SuccessThe CMAA FLA Survey
Should a Board’s actions be transparenttransparent
to the membership?
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The Dynamics of Success © Gary A. Hamilton 2005
Managing Your Club to SuccessManaging Your Club to SuccessThe CMAA FLA Transparency Survey
0%
10%
20%
30%
40%
50%
60%
Str. Agree Agree Opinion Disagree Str. Disagree
Board Officer/Director General Manager/COO
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The Dynamics of Success © Gary A. Hamilton 2005
Managing Your Club to SuccessManaging Your Club to SuccessWhat’s in it for me and my club?What’s in it for me and my club?
1.Increased problem identification
2.Better decision making3.Increased credibility4.Increased confidence in
operations -
Barbara Pagano
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The Dynamics of Success © Gary A. Hamilton 2005
Managing Your Club to SuccessManaging Your Club to Success"In looking at people… you
look for three qualities: integrity, intelligence, integrity, intelligence,
and energy.and energy. And if they don't have the first,first,
the other two will kill the other two will kill youyou."."
- Warren Buffet, CEO, Berkshire Hathaway
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The Dynamics of Success © Gary A. Hamilton 2005
Managing Your Club to SuccessManaging Your Club to Success
What can you do What can you do to increase to increase
your “your “pool of pool of volunteersvolunteers?”?”
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The Dynamics of Success © Gary A. Hamilton 2005
Managing Your Club to SuccessManaging Your Club to Success
Make it EASY
for volunteer members to do the job!
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The Dynamics of Success © Gary A. Hamilton 2005
Managing Your Club to Managing Your Club to SuccessSuccess
Who decides who runs?Is it the “luck of the
draw” or
Can you “influence” the result?
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The Dynamics of Success © Gary A. Hamilton 2005
Managing Your Club to Managing Your Club to SuccessSuccess
Adaptability and Forseeabiltyare the keys…
because the Board and Committees change
every year!
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The Dynamics of Success © Gary A. Hamilton 2005
Board Duties and Responsibilities• The Duty of Care / Due Diligence
• The Duty of Good Faith / Loyalty
• The Duty of Compliance
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The Dynamics of Success © Gary A. Hamilton 2005
Board Duties and Responsibilities
• Fiduciary duties identified• Code of Ethics• Consent Forms• Confidentiality Agreement (for proprietary financials)
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The Dynamics of Success © Gary A. Hamilton 2005
Required Club Resources• History of Board Actions [Based on a 5 year timeframe]
- Club impactClub impact- Date adopted- Date adopted- Policy- Policy- History- History
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The Dynamics of Success © Gary A. Hamilton 2005
Required Club Resources• Current By Laws
- Review cycle• New Legal Developments• Exposure Assessment/Counsel
• Legislative Updates • Social Trends• Industry Trends
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The Dynamics of Success © Gary A. Hamilton 2005
The Volunteer / Manager Relationship
The Nature of the Beast…“Sorry… but I don’t have the time…”
“ I’ll do it for the ‘Good’ of the Club! ”
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The Dynamics of Success © Gary A. Hamilton 2005
The Volunteer / Manager Relationship
“Hey! You’re the one being
paid…so …
you do it!”
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The Dynamics of Success © Gary A. Hamilton 2005
The Volunteer / Manager Relationship
The “Art of Persuasion”…or
“How do I get them to do what they should do, but
don’t want to do, because I said so!”
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The Dynamics of Success © Gary A. Hamilton 2005
Practical Decision Making
Know your boss…Know the history…Know the dirt…but…
Knowing tootoo much…!”
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The Dynamics of Success © Gary A. Hamilton 2005
Practical Decision Making• Good information• Good timing• Good alternatives• Good luck!
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The Dynamics of Success © Gary A. Hamilton 2005
Practical Decision Making
What members really want is…
““Invisible Leadership”Invisible Leadership”
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The Dynamics of Success © Gary A. Hamilton 2005
Practical Decision Making
Structure of Office Appointment - How long is a term? - How are the elections
staggered? - How is continuity
(institutional memory) provided?
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The Dynamics of Success © Gary A. Hamilton 2005
Practical Decision Making
Structure of Office Appointment - How is the member chosen for this position? - Is this position advisory or does it set policy? - What are the parameters of this position? (Think job descriptions!)
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The Dynamics of Success © Gary A. Hamilton 2005
Practical Decision Making
If a position description is to be an effective
recruitment and selection tool, it should also contain
any prerequisites for a position.
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The Dynamics of Success © Gary A. Hamilton 2005
Cautions, Caveats and Conundrums
A trend that has developed is that many members are no longer willing to put in long-term consecutive service to
their club.
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The Dynamics of Success © Gary A. Hamilton 2005
Cautions, Caveats and Conundrums
Past Presidents“Regulars in the Men’s Grill”Political power brokers
Internal External
Stakeholders beyond the clubPower, status, and political savvy
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The Dynamics of Success © Gary A. Hamilton 2005
Practical Decision MakingWhat members need …
1. An Orientation2. Structure - A Strategic
Plan3. Financials, trends, and
summaries4. Club Policies5. History of Board
Actions6. Outside Expertise
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The Dynamics of Success © Gary A. Hamilton 2005
Practical Decision Making
• Management attitude surveys
• Membership / Board satisfaction surveys
• Employee satisfaction surveys
• Continuous development opportunities for all employees
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The Dynamics of Success © Gary A. Hamilton 2005
Practical Decision Making
Conduct Effective Meetings!
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The Dynamics of Success © Gary A. Hamilton 2005
Meeting Preparation
What members expect: Issue expertise?
Support? Opposition? Sabotage?
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The Dynamics of Success © Gary A. Hamilton 2005
Meeting Procedures
- Set norms/expectations first - Don’t over schedule- Provide background materials (summaries and forecasts)- Separate action vs. discussion items
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The Dynamics of Success © Gary A. Hamilton 2005
Leadership in GovernanceRole of the Board/Committee ChairMeeting Preparation
Forwarding agendas / materialsProviding advance notice Providing documentation
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The Dynamics of Success © Gary A. Hamilton 2005
Leadership in GovernanceRole of the Committee
Chairperson
Identification of Goals:Providing an overview of tasks
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The Dynamics of Success © Gary A. Hamilton 2005
Leadership in GovernanceMeeting Strategies:
Give everyone a job
Track assignmentsStart on timeEnd on time
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The Dynamics of Success © Gary A. Hamilton 2005
Leadership in GovernanceCommunication:
Difficult/important items first No “back to back” controversyEstablish rapport quickly
[from Training 101, edited by Petrini]
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The Dynamics of Success © Gary A. Hamilton 2005
Leadership in GovernanceBe effective with “outlawsoutlaws”Keep good records of tasks
Record timelinesInvolve others in decision-
making
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The Dynamics of Success © Gary A. Hamilton 2005
Leadership in Governance
Summarize Evaluate effectivenessMaintain the big “mo”Reinforce accomplishments
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The Dynamics of Success © Gary A. Hamilton 2005
Leadership in Governance Focusing discussion requires:
Dealing with club factionsDealing with
dysfunctionalbehaviorsManaging conflict
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The Dynamics of Success © Gary A. Hamilton 2005
Leadership in Governance Focusing requires:
Providing a sharp focus(Don’t revisit issues!)Generating creativitySensitivity to
verbal/nonverbalcommunication
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The Dynamics of Success © Gary A. Hamilton 2005
Leadership in GovernanceMaking Decisions:
Seeking consensusa. straw votes - a
final vote on the record - always
b. draft proposalsc. pilot projects
Summarize
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The Dynamics of Success © Gary A. Hamilton 2005
Leadership in Governance
- Follow up and follow through
- Share the credit- Allow “social time”
following the meeting
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The Dynamics of Success © Gary A. Hamilton 2005
Rules for Club Volunteers: (You too Mr./Madame President!)Don’t:
Coach or correct employeesGive performance evaluations to employees (other than the GM / COO)Make hiring decisions
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The Dynamics of Success © Gary A. Hamilton 2005
Rules for Club Volunteers: (You too Mr./Madame President!)Don’t:
Fire or discipline employees
Schedule employees Reward or promise raises
to individual employees
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The Dynamics of Success © Gary A. Hamilton 2005
A Closing ThoughtIt’s Not Who You Fire ThatIt’s Not Who You Fire ThatMakes Your Life Miserable... Makes Your Life Miserable... It’s Who You It’s Who You
Don’tDon’t
Neutralize the problem before it
neutralizes you.Emotional infections are
more corrosive to success than
incompetence.
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The Dynamics of Success © Gary A. Hamilton 2005
presented to thepresented to the
Golf Association Golf Association of Philadelphiaof Philadelphia
President’s President’s Council MeetingCouncil Meeting
byby
Gary A. Hamilton, J.D.Gary A. Hamilton, J.D.Professor, Professor, The Collins SchoolThe Collins SchoolCalifornia StateCalifornia StatePolytechnic University,Polytechnic University,PomonaPomona
Managing Board and Committee Relations:The Dynamics of Success