presented by: priya bagri roll no: 2120092 batch no: acl - 1 workshop assignment - a

Presented By: Priya BagriRoll NO: 2120092

BATCH No: ACL - 1

Workshop Assignment - A

Case in point

Paramount Corporation is a leading Electronics Company at North India & now, expanding its Business Operations to Eastern, Southern & Western Parts of India. The Current Manpower is 500 Employees & the Expansion to Eastern, Southern & Western India will involve Strengthening the National Sales Team from Current 30 Employees at New Delhi, North Region to Additional 90 Employees during the period 1 st August 2012- 31st March 2013 as follows: East Region Kolkata – 1 Sales Manager – Date of Hiring: August’12 – Cost To Company – Rs 600,000/- Per Annum (PA) Per Sales Manager 30 Sales Executives – Date of Hiring: September’12- Cost To Company – Rs 200,000/- PA Per Sales Executive

South RegionChennai – 1 Sales Manager – Date of Hiring: August’12 – Cost To Company – Rs 600,000/- Per Annum (PA) Per Sales Manager 20 Sales Executives – Date of Hiring: August’12- Cost To Company – Rs 200,000/- PA Per Sales Executive Bangalore – 1 Sales Manager – Date of Hiring: September’12 – Cost To Company – Rs 800,000/- PA Per Sales Manager 10 Sales Executives – Date of Hiring: September’12- Cost To Company – Rs 250,000/- PA Per Sales Executive West RegionMumbai – 1 Sales Manager – Date of Hiring: November’12 – Cost To Company – Rs 12,00,000/- PA Per Sales Manager 20 Sales Executives – Date of Hiring: November’12- Cost To Company – Rs 300,000/- PA Per Sales Executive Pune – 1 Sales Manager – Date of Hiring: November’12 – Cost To Company – Rs 800,000/- PA Per Sales Manager 10 Sales Executives – Date of Hiring: November’12- Cost To Company – Rs 250,000/- PA Per Sales Executive Note: the Date of Joining for All Employees is the 1st Day of the Month.

Guidelines

Assignment As the Talent Acquisition Specialist, You are required to carry out Manpower Planning for the Paramount National sales team based on the requirement as mentioned above following the process of Talent Acquisition

Learning Outcomes: The Assignment aims to achieve the following outcomes: a. Methodology to prepare Manpower Plan based on the Gap Analysis

b. Preparation of Job description and Job specificationc. Preparation of Manpower (HR) Budget

Presentation of Assignment You will write a report which will include the following:

1. Job Analysis to include Job description & Job specification 2. Manpower Planner & Manpower (HR) Budget 3. Talent Acquisition Plan with Timelines 4. Employee Referral Template

Assessment CriteriaThe Assessment of the Assignment will be based on the Quality of Job Analysis, Manpower Planner, Manpower (HR) Budget, Talent Acquisition Plan with Timelines and Accuracy of Employee Referral Template

Step – 1Determine the required Total Number of Paramount National Sales Team or the period August 2012- 31st March 2013

Paramount Corporation - MANPOWER RAG As on 31st march 2012

NORTH - -New Delhi Required (R) Available (A) Gap (G) Hiring Month

Sales Manager 1 1 0 AvailableSales Executive 29 29 0 Available

Sub-Total 30 30 0 EAST Kolkata Required (R) Available (A) Gap (G) Hiring Month

Sales Manager 1 0 1 Aug-12Sales Executive 30 0 30 Sep-12

Sub-Total 31 0 31 SOUTH Chennai Required (R) Available (A) Gap (G) Hiring Month

Sales Manager 1 0 1 Aug-12Sales Executive 20 0 20 Aug-12

Sub-Total 21 0 21 Bangalore Required (R) Available (A) Gap (G) Hiring Month

Sales Manager 1 0 1 Sep-12Sales Executive 10 0 10 Sep-12

Sub-Total 11 0 11 WEST Mumbai Required (R) Available (A) Gap (G) Hiring Month

Sales Manager 1 0 1 Nov-12Sales Executive 20 0 20 Nov-12

Sub-Total 21 0 21 Pune Required (R) Available (A) Gap (G) Hiring Month

Sales Manager 1 0 1 Nov-12Sales Executive 10 0 10 Nov-12

Sub-Total 11 0 11 Grand Total 125 30 95

Step – 2

Prepare Job Analysis which includes Job Description and Job Specification for the Positions of Sales Manager & Sales Executives. The job description and job specification must be specific to electronics industry

Job Description – Sales Manager

Job Title Sale Manager

Department Electronics

Reports To Senior Sales Manager

Supervises Sales Personnel

Approved By General Manger

Minimum Salary Rs 50,000

Maximum Salary Rs 100,000

JOB SUMMARY: As the Sales Manager, he will have to report senior sales manager and be responsible for generating leads, developing new business and closing new accounts in a wide variety of industries.

DUTIES & ESSENTIAL JOB FUNCTIONS•Resolve customer complaints regarding sales and service.•Monitor customer preferences to determine focus of sales efforts.•Direct and coordinate activities involving sales of electronic durable goods•Determine price schedules and discount rates.•Review operational records and reports to project sales and determine profitability.•Direct, coordinate, and review activities in sales and service accounting and recordkeeping, and in receiving and shipping operations.

Job Specification – Sales Manager QUALIFICATIONS

• Bachelor in Electronics

• Post Graduate in Management from a reputed institute

•Minimum 5 years Sales Management experience in related fields.

•Advanced level MS Word, MS Excel, MS Outlook.

•Excellent negotiating, Written & Oral Communication Skill, & Managing Sales Team

MEMBERSHIP: Member if Sales Committee.

CAREER GROWTH: From Sales Manager to Senior Sales Manager.

Step-2 Contd.

Job Description – Sales Executive

Job Title Sales Executive

Department Electronics

Reports To Senior Sales Executive

Supervises None

Approved By General Manger

Minimum Salary Rs 16,700

Maximum Salary Rs 25,000

Job Specification – Sales Excecutive

JOB SUMMARY: As the Sales Excutive, he will have to report sales manager and be responsible for generating leads and increase the customer base.

DUTIES & ESSENTIAL JOB FUNCTIONS: •Reports to Sales Manager •Responsible of meeting or exceeding profit quota on monthly or yearly basis. •Develop good working relationship with clients and vendors •Monthly report and review of activities.•Ensure close follow up with client so as to fully meet their requirements .•Required to communicate with other region Counterparts .•Liaise with existing clients and new clients .•Able to demonstrate to client properly.

QUALIFICATIONSThe ability and desire to sell.Excellent communication skills.Strong commercial awareness.A confident and determined approach.Resilience, and the ability to cope with rejectionGraduate in any field.Some idea about electronics

CAREER GROWTH: From Sales Executive to Senior Sales Executive.

STEP 3

POSITION AUG'12 SEP'12 OCT'12 NOV'12 DEC'12 JAN'13 FEB'13 MAR'13 TOTALEASTERN REGION

KOLKATASALES EXECUTIVE 30

SALES MANAGER 1

TOTAL 1 30 31

SOUTHERN REGIONCHENNAI

SALES EXECUTIVE 20

SALES MANAGER 1

TOTAL 21 21

SOUTHERN REGIONBANGLORE

SALES EXECUTIVE 10

SALES MANAGER 1

TOTAL 11 11

WESTERN REGIONMUMBAI

SALES EXECUTIVE 20

SALES MANAGER 1

TOTAL 21 21

WESTERN REGIONPUNE

SALES EXECUTIVE 10

SALES MANAGER 1

TOTAL 11 11

GRAND TOTAL 22 41 32 95

PARAMOUNT CORPORATIONMANPOWER PLANNER

(MONTH WISE)

MONTHS ( 2012 - 13 )

STEP 4 PARAMOUNT

CORPORATION

MANPOWER (HR)

BUDGET MONTHS ( 2012 - 13 )

EAST REGION

Region Aug'12 Sep'12 Oct'12 Nov'12 Dec'12 Jan'13 Feb'13 Mar'13 Total Working Note

Sales Manager 1 1

Sales Executive 30 30 Sales Manager = 6,00,000 per annum

Total 1 30 31 600,000/12 = 50,000 per month

CTC

Sales Manager 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 400,000 Sales Executive = 2,00,000 per annum

Sales Executive N/A 500,000 500,000 500,000 500,000 500,000 500,000 500,000 3,500,000 200,000 * 30 = 60,00,000

Total 50,000 550,000 550,000 550,000 550,000 550,000 550,000 550,000 3,900,000 60,00,000/12 = 5,00,000 per month

Step 4

SOUTH REGION

CHENNAI


Sales Manager 1 1 Sales

Executive 20 20 Sales Manager = 6,00,000 per annum

Total 21 21 600,000/12 = 50,000 per month

CTC

Sales Manager 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 400,000 Sales Executive = 2,00,000 per annumSales

Executive 333,334 333,334 333,334 333,334 333,334 333,334 333,334 333,334 2,666,672 200,000 * 20 = 40,00,000

Total 383,334 383,334 383,334 383,334 383,334 383,334 383,334 383,334 3066672 40,00,000/12 = 3,33,334 per month

BANGLORE



Executive 10 10 Sales Manager = 8,00,000 per annum

Total 11 11 8,00,000/12 = 66,667 per month

CTC

Sales Manager 66,667 66,667 66,667 66,667 66,667 66,667 66,667 466,669 Sales Executive = 2,50,000 per annumSales

Executive 208,334 208,334 208,334 208,334 208,334 208,334 208,334 1,458,338 2,50,000 * 10 = 25,00,000

Total 275,001 275,001 275,001 275,001 275,001 275,001 275,001 1925007 25,00,000/12 = 2,08,334 per month

Step 4

WEST REGION]MUMBAI

Region Aug'12 Sep'12 Oct'12 Nov'12 Dec'12 Jan'13 Feb'13 Mar'13 Total Working NoteSales Manager 1 1

Sales Executive 20 20 Sales Manager = 12,00,000 per annum

Total 21 21 12,00,000/12 = 1,00,000 per monthCTC

Sales Manager 100,000 100,000 100,000 100,000 100,000 500,000 Sales Executive = 3,00,000 per annumSales

Executive 500,000 500,000 500,000 500,000 500,000 2,500,000 3,00,000 * 20 = 60,00,000Total 600,000 600,000 600,000 600,000 600,000 3000000 60,00,000/12 = 5,00,000 per month

PUNERegion Aug'12 Sep'12 Oct'12 Nov'12 Dec'12 Jan'13 Feb'13 Mar'13 Total Working Note


Executive 10 10 Sales Manager = 8,00,000 per annumTotal 11 11 800,000/12 = 66,667 per monthCTC

Sales Manager 66,667 66,667 66,667 66,667 66,667 333,335 Sales Executive = 2,50,000 per annumSales

Executive 208,334 208,334 208,334 208,334 208,334 1,041,670 2,50,000 * 10 = 25,00,000Total 275,001 275,001 275,001 275,001 275,001 1375005 25,00,000/12 = 2,08,334 per month

Step 4

Manpower Request Form

(Sales Manager) To Be Filled By Requesting Department

Department Name ElectronicsDepartment Manager

Name Mrs Sonali Nayar

No Of Employees 500(total)Department Main

Function Electronic devicePosition Required 5 No of Employees 30(sales team)

Offered Salary Rs 50000-100000 Offered Grade L 2Position Main Function supervise sales personnel Position Reporting To Senior sales manager

Position Requested Budgeted (Please Tick) : Yes / No Recommendations : 5 Sales Manager are required because the company will undergo an expansion plan. To Be Filled By Human Resouces Department (Please Tick) Position Requested Budgeted - Yes / No Job Description Attached - Yes / No Budget Include Total Annual Basic Salary (Different in all 3 regions) Rs 50000-100000 Total Annual Allowance 15% of basic salary Total Annual Training Rs 50000

Total Annual Increment Avg - 10%

This Position to be Recruited This Year (Please Tick) Yes / No Recommendations/ Comments

Approval required by Senior MGT/ Board of Directors (Please Tick) Yes / No

………………………………………. ………………………………………. CEO Sign HR Head Sign Date:

MAN.PLN/HR/ORG NAME/REF NO/2010

STEP 5

Manpower Request Form

(Sales Executive) To Be Filled By Requesting Department

Department Name ElectronicsDepartment Manager

Name Mrs Sonali Nayar

No Of Employees 500(total)Department Main

Function Electronic devicePosition Required 90 No of Employees 30(sales team)

Offered Salary Rs 200000-300000 Offered Grade L 2Position Main Function supervise sales personnel Position Reporting To sales manager

Position Requested Budgeted (Please Tick) : Yes / No Recommendations : 5 Sales executive are required because the company will undergo an expansion plan. To Be Filled By Human Resouces Department (Please Tick) Position Requested Budgeted - Yes / No Job Description Attached - Yes / No Budget Include Total Annual Basic Salary (Different in all 3 regions) Rs 200000-300000 Total Annual Allowance 15% of basic salary Total Annual Training Rs 50000 Total Annual Increment Avg - 10% Allowance is not shown in manpower budget,bonus includes for referring employees and annual increment is yet to be decided. To Be Filled By Chief Executive Officer This Position to be Recruited This Year (Please Tick) Yes / No Recommendations/ Comments

Approval required by Senior MGT/ Board of Directors (Please Tick) Yes / No

………………………………………. ………………………………………. CEO Sign HR Head Sign Date:

MAN.PLN/HR/ORG NAME/REF NO/2010

Step 5

Step -6Prepare the Talent Acquisition Plan along with Detailed Timelines for sourcing Qualified Candidates for the role of Sales Manager – 5 No(s) & Sales Executives – 90 No(s) as per the Manpower Planner prepared in Step 3. Note: As per the Paramount HR Policy, 30% of all Vacancies to be closed through Employee Referrals.

No. of Days Required 1 1 6 2 3 2 15 30

Kolkata Internal Sourcing Start Date

Prepare IJP Publish IJP

Application Receipt by

Application Screened

Selection Process

Result Announced

Date of transfer/Placement

Total Days Taken

Proposed Hiring Date

Actual Hiring Date

Variance (No. of days)

Sales Manager 1 04-07-12 05-07-12 06-07-12 12-07-12 14-07-12 17-07-12 19-07-12 03-08-12 30 01-08-12 03-08-12 2

Sales Executive 9 28-07-12 29-07-12 30-07-12 05-08-12 07-08-12 10-08-12 12-08-12 27-08-12 30 01-09-12 27-08-12 -5


Kolkata External Sourcing Start DatePrepare, Publish Job Ad

Application Received by


Selection Process

Offer Released & Accepted

Appointment Letter Issued & Accepted

Final Date of transfer/Placement

Total Days Taken


Actual Hiring Date


Sales Executive 21 23-07-12 25-07-12 04-08-12 06-08-12 09-08-12 11-08-12 17-08-12 01-09-12 40 01-09-12 01-09-12 0

Step -6 Cont.


Bangalore Internal Sourcing Start Date




Selection Process

Result Announced


Total Days Taken


Actual Hiring Date


Sales Manager 1 01-08-12 02-08-12 03-08-12 09-08-12 11-08-12 14-08-12 16-08-12 31-08-12 30 01-09-12 31-08-12 -1

Sales Executive 3 31-07-12 01-08-12 02-08-12 08-08-12 10-08-12 13-08-12 15-08-12 30-08-12 30 01-09-12 30-08-12 -2


Bangalore External Sourcing Start DatePrepare, Publish Job Ad



Selection Process




Total Days Taken


Actual Hiring Date


Sales Executive 7 21-07-12 23-07-12 02-08-12 04-08-12 07-08-12 09-08-12 15-08-12 30-08-12 40 01-09-12 30-08-12 -2

Step -6 Cont.


Mumbai Internal Sourcing Start Date




Selection Process

Result Announced


Total Days Taken


Actual Hiring Date


Sales Manager 1 04-10-12 05-10-12 06-10-12 12-10-12 14-10-12 17-10-12 19-10-12 03-11-12 30 01-11-12 03-11-12 2

Sales Executive 6 30-09-12 01-10-12 02-10-12 08-10-12 10-10-12 13-10-12 15-10-12 30-10-12 30 01-11-12 30-10-12 -3


Mumbai External Sourcing Start DatePrepare, Publish Job Ad



Selection Process




Total Days Taken


Actual Hiring Date


Sales Executive 14 24-09-12 26-09-12 06-10-12 08-10-12 11-10-12 13-10-12 19-10-12 03-11-12 40 01-11-12 03-11-12 2

Step -6 Cont.


Pune Internal Sourcing Start Date




Selection Process

Result Announced


Total Days Taken


Actual Hiring Date


Sales Manager 1 02-10-12 03-10-12 04-10-12 10-10-12 12-10-12 15-10-12 17-10-12 01-11-12 30 01-11-12 01-11-12 0

Sales Executive 3 01-10-12 02-10-12 03-10-12 09-10-12 11-10-12 14-10-12 16-10-12 31-10-12 30 01-11-12 31-10-12 -1


Pune External Sourcing Start DatePrepare, Publish Job Ad



Selection Process




Total Days Taken


Actual Hiring Date


Sales Executive 7 22-09-12 24-09-12 04-10-12 06-10-12 09-10-12 11-10-12 17-10-12 01-11-12 40 01-11-12 01-11-12 0

Step -6 Cont.


Chennai Internal Sourcing Start Date




Selection Process

Result Announced


Total Days Taken


Actual Hiring Date


Sales Manager 1 02-07-12 03-07-12 04-07-12 10-07-12 12-07-12 15-07-12 17-07-12 01-08-12 30 01-08-12 01-08-12 0

Sales Executive 6 31-07-12 01-08-12 02-08-12 08-08-12 10-08-12 13-08-12 15-08-12 30-08-12 30 01-09-12 30-08-12 -2


Chennai External Sourcing Start DatePrepare, Publish Job Ad



Selection Process




Total Days Taken


Actual Hiring Date


Sales Executive 14 23-07-12 25-07-12 04-08-12 06-08-12 09-08-12 11-08-12 17-08-12 01-09-12 40 01-09-12 01-09-12 0

Step -7Create an Employee Referral Template for Paramount Corporation

EMPLOYEE REFERRAL TEMPLATE

Recommended by HR HEAD – ISHIKA MISHRA Date: May 25, 2012

Approved by CEO – RANBIR KAPOOR Date: May 25, 2012

Objective:The objective of this policy is to create awareness and to promote the ‘Employee Referral Programme’ – ‘My Buddy’ to our existing employees. Scope: The scope of this policy will cover referral hiring for Level 1- 2. A referee can be any employee other than Head of Department and HR. Policy: The policy states that all existing employees of Paramount Corporation Ltd will be eligible to nominate their friends and relatives for the ‘Employee Referral Programme’.An incentive is paid to the employees who have referred a prospective employee. This incentive payment is subject to the prospective employee joining the organization.


EMPLOYEE REFERRAL TEMPLATE (Contd.)

Incentive payout:First Installment payable to the referee when the referred employee has joined the organization post their training period and have reported to their respective HOD for placement.The second installment is payable to the referee when the referred employee has completed six months of employment.The incentive will be paid along with the monthly salary. Incentives are subject to tax deduction at source.

Position ReferredIncentive Amount / % Payout/ Period

For all Sales Executive Total : Rs.1,500Rs.500 payable when employee joins department post training.Rs.1000 payable when employee has completed six months employment.

For Sales Manager Total : Rs.5,00050% payable when employee joins department post training.Rest 50% payable when employee has completed six months employment.


EMPLOYEE REFERRAL TEMPLATE (Contd.)

Procedure:•HR will advertise the position on the Paramount Corporation Referral portal or by email to the New Delhi office.•Managers inform team members during daily team briefing. •Employees who wish to refer a candidate should email a copy of the candidate’s resume at (mybuddy@Paramount Corporation.com)•On receiving the nomination the HR team will screen the resume for job fitment, if found suitable HR will proceed with the selection process. HR will inform the referee or their respective manager of the incentive amount when the nominee joins their respective department/section.•If the referee’s nomination is found unsuitable, HR will revert to the referee with a copy to their respective manager stating reason for rejection. In case the employee is not accessible the reporting manager will communicate the result to the referee.•HR will send a note to the payroll department by the 20 th of the month for processing the payout with the salary. In case of multiple referrals for the same position, preference will be given to the employee who has submitted their nomination at the earliest. This will be validated by the candidate selected for the position.

mailto:[email protected]

Over 5 M ETROS and more…that’s right!

We are growing!

You & I are Proud to be a part of this tremendous growth.

Refer a friend

and

make them proud too.

What’s more…… you can earn upto

Rs. 5000/ - per referral …

presented by: priya bagri roll no: 2120092 batch no: acl - 1 workshop assignment - a

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