PresentationPresentation SkillsSkills.. Anup.G.S.Anup.G.S.

29/07/200729/07/2007

Making oral presentations.Making oral presentations.

1>Preparation…1>Preparation…2>Making the presentation …2>Making the presentation …3>Delivery …3>Delivery …4>Visual Aids…4>Visual Aids…5>Finally……5>Finally……

1>Preparation…1>Preparation… Writing a presentation…Writing a presentation…

How to…How to…Write a presentation Write a presentation quicklyquickly Write a presentation that makes your Write a presentation that makes your

material material accessible to the accessible to the audienceaudience

Write a presentation that is Write a presentation that is easy to easy to rememberremember

Of using the Of using the “WHPI method.”“WHPI method.”

What is “WHPI?”What is “WHPI?”

Why?Why? How?How? Prove It !Prove It !

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If you use If you use Why? How? Prove It!Why? How? Prove It! in your in your work you will be amazed at how quickly work you will be amazed at how quickly you can put together great presentations you can put together great presentations that will be easy to say and easy to that will be easy to say and easy to remember. remember.

The first step is developing aThe first step is developing a KEY MESSAGE. KEY MESSAGE.

Your key message should Your key message should contain:contain:

The main action or change in The main action or change in behavior you want your audience to behavior you want your audience to take as a result of listening to you take as a result of listening to you

Reference to the audience Reference to the audience Reference to an example that you'll Reference to an example that you'll

elaborate on elaborate on

2>Making the presentation … 2>Making the presentation … A good key message might be: A good key message might be:

Since you are all trainers, I'm Since you are all trainers, I'm convinced that by the end of this convinced that by the end of this morning's talk you'll be morning's talk you'll be absolutely determined to use our absolutely determined to use our new “WHPI method” that allows new “WHPI method” that allows you to write effective you to write effective presentations in a flash. In fact presentations in a flash. In fact I'm sure you'll be so impressed I'm sure you'll be so impressed you'll be wanting a copy in the you'll be wanting a copy in the next 30 minutes.next 30 minutes.

As you can see this message says:As you can see this message says:

WHOWHO it is for – it is for – Trainers.Trainers. WHATWHAT they will do – decide to use they will do – decide to use

the new the new “WHPI Method.”“WHPI Method.”WHYWHY they will do it - to write they will do it - to write

effective presentations effective presentations in ain a flash. flash. WHENWHEN they will do it - in the next they will do it - in the next 30 30

minutes minutes

The next step is answering the audience's The next step is answering the audience's inevitable question as to WHY? they should inevitable question as to WHY? they should

take up your call to action.take up your call to action. 'Why should I do that?' or 'Why should I 'Why should I do that?' or 'Why should I

think that?' or 'Why should that be the think that?' or 'Why should that be the case?’case?’

In our example, the presentation may go on In our example, the presentation may go on to consider:to consider:

That Trainers can't do their job That Trainers can't do their job without preparing presentations.without preparing presentations.

That “WHPI” makes the job easierThat “WHPI” makes the job easier That there is no suitable method that works That there is no suitable method that works

quickly enough for Trainers.quickly enough for Trainers.

The next step is showing HOW The next step is showing HOW

your message can be acted upon.your message can be acted upon.

In In our exampleour example, the 'how?' section , the 'how?' section might consider:might consider:

Obtaining a copy from the sales Obtaining a copy from the sales teamteam

Downloading a copy from the Downloading a copy from the InternetInternet

The next step is showing that you The next step is showing that you

can PROVE IT.can PROVE IT.

Personal examples …Personal examples …The story about The story about the Trainer you met at a conference who the Trainer you met at a conference who said the method had enabled much said the method had enabled much greater control of training programmesgreater control of training programmes

Case studies …Case studies …The case study of the The case study of the Training company which used the Training company which used the method and achieved a much happier method and achieved a much happier training team as a resulttraining team as a result

Statistics …Statistics …The figures from several The figures from several companies that showed Presentation companies that showed Presentation efforts were 30% more successful when efforts were 30% more successful when the Method was usedthe Method was used

So now you know the three So now you know the three steps to a successful steps to a successful

presentation, all you have to presentation, all you have to do is put them together in do is put them together in

USING WHPIUSING WHPI

3>Delivery …3>Delivery …

Your voiceYour voice - - howhow you say it is as you say it is as important as important as what what you say you say

Body languageBody language - - Body languageBody language - - a subject in its own right and a subject in its own right and something about which much has something about which much has been written and said. In essence, been written and said. In essence, your body movements express what your body movements express what your attitudes and thoughts your attitudes and thoughts reallyreally are. are.

Your Voice…Your Voice…

Speak clearly. Don't shout or whisper - Speak clearly. Don't shout or whisper - judge the acoustics of the room. judge the acoustics of the room.

Don't rush, or talk deliberately slowly. Be Don't rush, or talk deliberately slowly. Be natural - although not conversational.natural - although not conversational.

Deliberately pause at key points - this has Deliberately pause at key points - this has the effect of emphasising the importance the effect of emphasising the importance of a particular point you are making.   of a particular point you are making.  

To make the presentation interesting, To make the presentation interesting, change your delivery, but not too change your delivery, but not too obviously, eg: speed , pitch of voiceobviously, eg: speed , pitch of voice

Body Language…Body Language…

Use your hands to emphasise points but don't Use your hands to emphasise points but don't indulge in to much hand waving. People can, indulge in to much hand waving. People can, over time, develop irritating habits. Ask over time, develop irritating habits. Ask colleagues occasionally what they think of your colleagues occasionally what they think of your style. style.

Look at the audience as much as possible, but Look at the audience as much as possible, but don't fix on an individual - it can be don't fix on an individual - it can be intimidating. Pitch your presentation towards intimidating. Pitch your presentation towards the back of the audience, especially in larger the back of the audience, especially in larger rooms. rooms.

Don't face the display screen behind you and Don't face the display screen behind you and talk to it. Other annoying habits include: talk to it. Other annoying habits include:

Standing in a position where you obscure the Standing in a position where you obscure the screen. In fact, positively check for anyone in screen. In fact, positively check for anyone in the audience who may be disadvantaged and the audience who may be disadvantaged and try to accommodate them. try to accommodate them.

Body Language…Body Language…

Muttering over a transparency on the OHP Muttering over a transparency on the OHP projector plate and not realizing that you projector plate and not realizing that you are blocking the projection of the image. It are blocking the projection of the image. It is preferable to point to the screen than is preferable to point to the screen than the foil on the OHP (apart from the fact the foil on the OHP (apart from the fact that you will probably dazzle yourself with that you will probably dazzle yourself with the brightness of the projector) the brightness of the projector)

Avoid moving about too much. Pacing up Avoid moving about too much. Pacing up and down can unnerve the audience, and down can unnerve the audience, although some animation is desirable. although some animation is desirable.

Body Body LanguageLanguage ++… ++…

+Also+Also…Keep an eye on the …Keep an eye on the audience'saudience's body language. Know body language. Know when to stop and also when to cut when to stop and also when to cut out a piece of the presentationout a piece of the presentation

+Appearance+Appearance – remember…first – remember…first impressions influence the audience's impressions influence the audience's attitudes to you. Dress appropriately attitudes to you. Dress appropriately for the occasion. for the occasion.

4>Visual aids4>Visual aids

Visual aids significantly improve the Visual aids significantly improve the interest of a presentation. However, interest of a presentation. However, they must be relevant to what you they must be relevant to what you want to say.want to say.

Keep it simple though - a complex Keep it simple though - a complex set of hardware can result in set of hardware can result in confusion for speaker and audience. confusion for speaker and audience.

4>Visual Aids…4>Visual Aids…

Overhead projection transparencies Overhead projection transparencies (OHPs) (OHPs)

35mm slides 35mm slides Computer projection (PowerPoint, Computer projection (PowerPoint,

applications such as Excel, etc) applications such as Excel, etc) Video, and film, Video, and film, Real objects - either handled from the Real objects - either handled from the

speaker's bench or passed around speaker's bench or passed around Flipchart or blackboard - possibly used as Flipchart or blackboard - possibly used as

a 'scratch-pad' to expand on a point a 'scratch-pad' to expand on a point

5>Finally..5>Finally..

Let’s Recap….Let’s Recap….1>Preparation…1>Preparation…2>Making the presentation …2>Making the presentation …3>Delivery …3>Delivery …4>Visual Aids…4>Visual Aids…5>Finally……5>Finally……

5>Finally…5>Finally…

Enjoy yourself. The audience will be on Enjoy yourself. The audience will be on your side and want to hear what you your side and want to hear what you have to say! have to say!

There will be many presentations, many There will be many presentations, many opportunities, for all of you. No matter opportunities, for all of you. No matter how much you learn, No matter how how much you learn, No matter how much you earn… Always remembermuch you earn… Always remember……

Keep improving…Keep innovating…Keep improving…Keep innovating…

Quality is a Process…Not a Quality is a Process…Not a Goal.Goal.

Thank You.Thank You. Thank You for Your Patience…Thank You for Your Patience… Thank You for Your Time…Thank You for Your Time… Thank You…Thank You…

All the Best…All the Best…

Acknowledgements…Acknowledgements… Info courtesy .www. TheWorld Wide Web.,Info courtesy .www. TheWorld Wide Web., Editing: Dr. Hone Doe, Ph.D.,Editing: Dr. Hone Doe, Ph.D.,

Director:Director:Preeti (Trainer K – 10)Preeti (Trainer K – 10) Producer:Rajesh (The Boss, K -10)Producer:Rajesh (The Boss, K -10)

Also, Payal, Sheela, Anita, Jennifer, Rashmi, Dipanita, Riya, Nidhi, Also, Payal, Sheela, Anita, Jennifer, Rashmi, Dipanita, Riya, Nidhi, Suhas, Suhas,

Amit, Vishal, Vikas, Anup, And All at K-10.Amit, Vishal, Vikas, Anup, And All at K-10.

Animations CourtesyAnimations Courtesy .www. TheWorld Wide Web.,.www. TheWorld Wide Web., For Private Circulation only…For Private Circulation only… The Beginning…The Beginning…