prequalification/registration of suppliers...
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PREQUALIFICATION/REGISTRATIONOFSUPPLIERSFORSUPPLY/PROVISIONOF
GOODSANDSERVICESFORTHEYEAR2018-2020
CLOSINGDATE:31stMay2018,AT4:00PM
PREQUALIFICATION/REGISTRATIONOFSUPPLIERSFORSUPPLY/PROVISIONOF
GOODSANDSERVICESFY2017/2019KenyaAssociationofManufacturersinvitesapplicationsforpre-qualification/registrationofsuppliersforprovisionofgoodsandservicesfrominterestedeligiblebiddersfortheperiodending31stDecember2020.Currentprovidersofvariousgoodsandservicesarerequested
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toapplyafresh.AllapplicantsmustberegisteredwithKenyaRevenueAuthorityandRegistrarofCompanies.CATEGORY
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SUPPLYOFGOODSANDEQUIPMENT
1 SupplyofComputers,RelatedEquipmentandSoftware/Upgrades
2 SupplyofFurniture,FurnishingsandFittings3 SupplyofPhotocopiers&OfficeEquipment4 SupplyofHardwareandElectricalItems5 SupplyofStaffUniforms,PromotionT-Shirts,Footwear,fabricsandCMT
Charges6 SupplyofMotorVehicleaccessories,Tyres,TubesandBatteries
7 SupplyofJuices,WaterandBeverages8 SupplyofFireFightingEquipmentandrefilling9 SupplyofGeneralOfficeStationery
10 Provisionandfabricationoftrophies
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CATEGORY
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PROVISIONOFSERVICES
1 ProvisionofCleaningServices2 ProvisionofOutsideCateringServices3 RepairandMaintenanceofITequipment4 RepairandMaintenanceofGenerator
5 ProvisionofPhotographicandvideographicServices6 Exhibitionorganizers,venueandrelatedservices7 ProvisionofTravelandTicketingServices(IATAregisteredfirms)
8 RepairandServicingofMotorVehicles
9 ProvisionofConsultancyServices10 ProvisionofSound,lightingandPublicAddressSystem11 Provisionofdesignwork,publishingandPrintingServices-Cards,
Brochures,Bookletsetc.12 Provisionofadvertisingandmediaservices
13 Provisionofcourierservices
14 Provisionofhotelaccommodationandconferencefacilities
15 Provisionofeventmanagementservices
16 RepairandMaintenanceofComputerEquipment&Accessories
17 ProvisionofLandscapingServices18 Hireofmotorvehicleservices19 Provisionofrepairandmaintenanceofairconditionersandfridges
20 ServicingofCCTVCamerasandrelatedservices21 Provisionofrapporteurandeditorialservices
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Pre-qualificationdocumentscontainingdetailedtermsandconditionsofpre-qualificationmaybedownloaded from theKAMwebsite:www.kam.co.ke. Interestedbidderswillberequiredtopayanon-refundable feeofKshs.2,500 to thebankandprovideoriginalbankingslipontopofthebiddocuments.Thepaymentshallbemadeto:KenyaAssociationofManufacturersKAMCollectionA/CA/CNO:0948598736.Branch:QueenswayHousePre-qualificationdocumentsdulycompletedshouldbesubmittedinplainsealedenvelopesbearingappropriatecategoryandthenameofthetender.Thisshouldbeaddressedto:AAMResources,ManagementConsultants,13ChiromoLane,Westlands,P.O.Box45931-00100,Nairobi,Toreachthembycloseofbusinesson31stMay2018at4.00pm.Latesubmissionswillnotbeopened.
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1. PRE-QUALIFICATIONINSTRUCTIONS1.1 Introduction
Kenya Association of Manufacturers would like to invite interested candidateswhomust qualify bymeeting the set criteria as provided, to supply and delivergoodsorprovideservicestotheorganization.
1.2 Pre-qualificationObjective
The main objective is to have a database of approved suppliers to supply anddeliverassorteditemsandprovidesservicesunderrelevanttenders/quotationstoKenya Association of Manufacturers as and when required during the periodending30thDecember2020.
1.3 InvitationofPre-qualification
Suppliers registered with Registrar of Companies under the Laws of Kenya inrespective merchandise or services are invited to submit theirPREQUALIFICATION documents to our internal auditor at AAM Resources,PurshotamHouse,ChiromoLaneso that theymaybepre-qualified/registeredfor submission of tenders. Bids will be submitted in complete lots singly or incombination. The prospective Suppliers are required to supply mandatoryinformationforpre-qualification/registration.
1.4 Experience
Prospectivesuppliersandcontractorsmusthavecarriedoutsuccessfulsupplyanddelivery of similar items/services to Corporate Organization of similar size andcomplexity.Potentialsuppliers/contractorsmustdemonstratethewillingnessandcommitmenttomeetthepre-qualificationcriteria.
1.5 Pre-qualificationDocumentThis document includes questionnaire forms and documents required fromprospectivesuppliers.
1.6 Inordertobeconsideredforpre-qualification/registration,prospectivesuppliers
mustsubmitalltheinformationhereinrequested.1.7 DistributionofPre-qualificationDocuments
TheORIGINALDocumentonlyofthecompletedpre-qualification/registrationdataandotherrequestedinformationshallbesubmittedtoreach: AAMResources,ManagementConsultants,
13ChiromoLane,Westlands,P.O.Box45931-00100,Nairobi,
1.8 AdditionalInformationKenyaAssociation ofManufacturers reserves the right to request submission ofadditionalinformationfromprospectivebidders.
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2. BRIEFCONTRACTREGULATIONS/GUIDELINES2.1 TaxesonImportedMaterials TheSupplierwillhavetopayalltaxespayableasapplicableforallmaterialstobe
supplied.2.2 CustomsClearance
Thesuppliers shallbe responsible for customclearanceof their importedgoodsandmaterials.
2.3 ContractPrice Thecontractshallbeofunitpricetypeorcumulativeofcomputedunitpriceand
quantitiesrequired.Pricesquotedshouldbeinclusiveofalldeliverychargesandtaxes.
2.4 Payments
Alllocalpurchaseordersshallbeoncreditofaminimumofthirty(30)days3. PRE-QUALIFICATION/REGISTRATIONDATAINSTRUCTIONS3.1 Pre-qualificationdataforms TheattachedquestionnaireformsPQ-1,PQ-2,PQ-,PQ-3,PQ-4,PQ-5,PQ-6,areto
be completed by prospective suppliers/contractorswhowish to be prequalifiedforsubmissionoftenderforthespecificcategory.
3.1.1 Thepre-qualified/registeredapplicationforms,whicharenotfilledoutcompletely
andsubmittedintheprescribedmannerwillnotbeconsidered.AllthedocumentsthatformpartoftheproposalmustbewritteninEnglishandinink.
3.2 Qualification
It is understood and agreed that the pre-qualification/registration data onprospectivebiddersistobeusedbyKenyaAssociationofManufacturersindetermining, according to its sole judgment and discretion, thequalifications of prospective bidders to perform in respect to the TenderCategoryasdescribedbytheclient.
3.2.2 Prospective bidders will not be considered qualified unless in the judgment of
KAM they possess capability, experience, qualified personnel available andsuitability of equipment and net current assets or working capital sufficient tosatisfactorilyexecutethecontractforgoods/services.
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3.3 EssentialCriteriaForPre-Qualification/RegisteredExperience: Prospective bidders shall have experience in the supply of goods,services and allied items. The potential supplier/contractor should showcompetence,willingnessandcapacitytoservicethecontractatshortnotice.
3.3.2Personnel ThenamesandpertinentinformationandCVofthekeypersonnelforindividualor
grouptoexecutethecontractmustbeindicated.3.3.3FinancialPosition TheSupplier’s financial conditionwillbedeterminedby latest financial statement
submittedwiththeprequalificationdocumentsaswellas lettersofreferencefromtheir bankers regarding suppliers/contractors credit position. Potentialsuppliers/contractorswillbepre-qualifiedonthesatisfactoryinformationgiven.
3.3.5PastPerformance Pastperformancewillbegivendueconsiderationinpre-qualifyingbidders.Letterof
referenceandorcopiesoforder/contractsfrompastcustomersshouldbeincludedinFormPQ-5.
3.4 Statement
Applicationmust includea swornstatementFormPQ-6by theTendererensuringtheaccuracyoftheinformationgiven.
3.5 WithdrawalofPrequalification
Shouldaconditionarisebetweenthetimethefirmispre-qualifiedtobidandthebidopeningdatewhichintheopinionoftheclient/KAMcouldsubstantiallychangetheperformanceandqualificationofthebidderorhisabilitytoperformsuchasbutnotlimitedtobankruptcy,changeinownershipornewcommitments,KAMreservestheright to reject the tender from such a bidder even though he was initially pre-qualified.
3.6 FixedBusinessPremises
ThefirmmusthaveafixedBusinessPremiseandmustberegisteredinKenya,withCertificate of Registration Incorporation/Memorandum andArticle of Association,copiesofwhichmustbeattached.
3.6.1The firmmust show proof that it has paid all its statutory obligations and have
currentTaxComplianceCertificate,whichismandatory.3.6.1 Successful firms will be required to sign supplier code of conduct before being
engagedbyKAM.3.7 PrequalificationCriteriaRequiredInformation FormType PointsScore
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RegistrationDocumentation PQ-1 30
Pre-qualificationData PQ-2 20
FinancialPosition PQ-3 20
ConfidentialReport PQ-4 10
PastExperience PQ-5 20
TOTAL 100
3.8 Thequalificationis75pointsandover
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FORMPQ-1 RegistrationDocumentsAllfirmsmustprovide:-1. CopiesofCertificateofRegistration.2. CopyofVATRegistrationCertificate.3. ValidTaxComplianceCertificatefromKenyaRevenueAuthority(failureto
producethiscertificatetoprovecompliance,willleadtoautomaticdisqualificationthusnofurtherevaluationoftheapplication).
4. CopiesofPinCertificateoffirm/company/individual.
(30points)FORMPQ-2 - PRE-QUALIFICATIONDATAREGISTRATIONOFSUPPLIERSAPPLICATIONFORMI/We………………………………………………………….herebyapplyforregistrationassupplier(s) (NameofCompany/Firm)Of………………………………………………………………CategoryNo.)……………………………………..(Item
Description) PostOfficeAddress……………………………………..Town………………………………………………..Street
…………………………………………………………Nameofbuilding……………………………….
FloorNo.…………………………………………………….Room/OfficeNo.………………………………
TelephoneNos.……………………………………………………………………………………………………….
FullNameofapplicant…………………………………………………………………………………………….
Otherbrancheslocation…………………………………………………………………………………………..
2. Organization&BusinessInformation
NumberofManagementPersonnel….………………………………………………………………………
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ChiefExecutive–(fullname)……………………………………………………………………
Secretary………………………………………………………………………………………………………………..
GeneralManager…………………………………………………………………………………………………….
Treasurer……………………………………………………………………………………………………………….
Other……………………………………………………………………………………………………………………..
Partnership(ifapplicable)NamesofPartners……………………………………………………………………………………………….3. Businessfoundedorincorporated……………………………………………………………...........
4. Underpresentmanagementsince……………………………………………………………………..
5. Stateanytechnologicalinnovationsorspecificattributeswhichdistinguishyou
Fromyourcompetitors………………………………………………………………………………………
……………………………………………………………………………………………………………………….
……………………………………………………………………………………………………………………….
(20Points)PQ-3-FINANCIALPOSITIONANDTERMSOFTRADE(1) Attachacopyoffirm’stwocertifiedfinancialstatementsgivingsummaryofassetsand
currentliabilities/oranyotherfinancialsupport.
(2) Attachlettersofreferencefromthebankersregardingsupplier’screditposition.
(20Points)
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FORMPQ-4-CONFIDENTIALBUSINESSQUESTIONNAIRE
NB: FailuretofillthisConfidentialBusinessQuestionnairewillleadtoautomaticdisqualification.
YouarerequestedtogivetheparticularsindicatedinPartIandeitherPart2(a),2(b)or2(c)whicheverappliestoyourtypeofbusiness.
Youareadvisedthatitisaseriousoffencetogivefalseinformationonthisform
PartI-General:BusinessName……………………………………………………………………………………..Location of business premises………………………………………………………….……………
PlotNo.…………………………………….……….Street/Road…………………………..….…..
PostalAddress……………………………………………..………….Tel.No………………...…...
Natureofbusiness……………………………………………………………………………………
CurrentTradeLicenseNo………………………………….…………Expiringdate………..……..Maximumvalueofbusinesswhichyoucanhandleatanyonetime:K£…………………………….Nameofyourbankers…………………………………………………Branch………………..……
Part2(a)–SoleProprietorYournameinfull……………………………………….…………….Age………….…….Nationality………………………………Country of origin……………………………….*Citizenshipdetails…………………………………………………….……………….….Part2(b)PartnershipGivendetailsofpartnersasfollows:NameNationalityCitizenshipDetailsShares …………………………………………………………………………………………. …………………………………………………………………………………………. …………………………………………………………………………………………. …………………………………………………………………………………………..
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Part2(c)–RegisteredCompany:PrivateorPublic…………………………………………………………………………….Statethenominalandissuedcapitalofcompany-NominalK£………………………………..IssuedK£…………………………………..Givendetailsofalldirectorsasfollows:-NameNationalityCitizenshipDetailsShares1. ……………………………………………………………………………………2. ……………………………………………………………………………………3. ……………………………………………………………………………………4. ……………………………………………………………………………………5. ……………………………………………………………………………………
Date………………………………………………..….SignatureofCandidate……………………….
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FORMPQ-5-PASTEXPERIENCENAMESOFTHEAPPLICANTSCLIENTSINTHELAST
TWOYEARSNAMESOFOTHERCLIENTSANDVALUESOFCONTRACT/ORDERS1. Nameof1stClient(organization)
i) NameofClient(organization)…………………………………………………………
ii) AddressofClient(organization)………………………………………………………
iii) NameofContactPersonattheclient(organization)…………………………..
iv) TelephoneNo.ofClient…………………………………………………………………
v) DurationofContract(date)……………………………………………………………..
2. Nameof2ndClient(organization)
i) NameofClient(organization)…………………………………………………………
ii) AddressofClient(organization)………………………………………………………
iii) NameofContactPersonattheclient(organization)…………………………..
iv) TelephoneNo.ofClient…………………………………………………………………
v) DurationofContract(date)……………………………………………………………..
3. Nameof3rdClient(organization)
i) NameofClient(organization)…………………………………………………………
ii) AddressofClient(organization)………………………………………………………
iii) NameofContactPersonattheclient(organization)…………………………..
iv) TelephoneNo.ofClient…………………………………………………………………
v) DurationofContract(date)……………………………………………………………..
4. Others………………………………………………………………………………………………………
(20Points)
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SWORNSTATEMENT
Havingstudiedthepre-qualification/registeredinformationfortheaboveprojectwe/Iherebystate:a. Theinformationfurnishedinourapplicationisaccuratetothebestofour
knowledge.b. Thatincaseofbeingpre-qualified/registeredweacknowledgethatthisgrantsus
therighttoparticipateinduetimeinthesubmissionofatenderorquotationwheninvited/requestedtodosobytheKAM.
c. WhenthecallforQuotationsisissuedthelegaltechnicalorfinancialconditionsor
thecontractualcapacityofthefirmchangesweshallnotifytheKAMandacknowledgeyourrighttoreviewtheprequalificationmade.
d. Weenclosealltherequireddocumentsandinformationrequiredforthepre-
qualificationevaluation.e. WeconfirmthatwehavenotbeendebarredfromparticipationinPrivate/public
Procurementandhavenolitigationprocedureinprocess.Date…………………………………………………………………………………………Applicant’sName…………………………………………………………………Representedby…………………………………………………………………………Signature…………………………………………………………………………………(Fullnameanddesignationofthepersonsigningandstamp)