prepared by: office of the comptroller general treasury board of canada secretariat presented by:...
TRANSCRIPT
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Prepared by: Office of the Comptroller General Treasury Board of Canada Secretariat
Presented by: Sylvie Séguin, CGA
Acting Senior Director Financial Management Community
Development Office of the Comptroller General
Key Competencies for the Strategic Business Advisor
FMI Vancouver ChapterMay 6, 2014
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Presentation Overview
Part I: Knowing the Expectations• Competencies• The ideal strategic business advisor
Part II: Investing in your Career • Learning and development tools to
support you in managing your career• Talent management for the FM community
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What Are “Competencies”?
Defined as…The characteristics of an individual that underlie performance or behaviour at work.*
They are:Measurable Observable
“Can do” + “Will do” = Competencies(Skills, knowledge) (Behaviour)
*Source: Public Service Commission of Canada
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Competency Overview• The Competency Iceberg
Performance Management — 16 All rights reserved © 2002, Alcatel
What are Competencies?
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Who uses competencies?
Competencies are used by:
• Professional accounting bodies (CA, CGA, CMA, CPA)
• Office of the Chief Human Resources Officer(Key Leadership Competencies)
• Educational institutions
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Competencies are used as part of sound Human Resources practices
Job Competency Profiles
Statements of Merit
Candidate Assessment Tools
Professional Dev Program
Performance ObjectivesPerformance Assessment
Learning Curriculum
Learning Plans
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Financial Officer Competency Dictionary
• The key competencies (behavioral and technical) to successfully fulfill requirements of a job/profession
• There is a progression in proficiency (logical and cumulative)
• Indicators describe behaviors that an employee demonstrates at that proficiency level List includes key behaviors for each competency, it is not
exhaustive List has to be manageable and accessible Each indicator is measurable and uses action verbs Vocabulary must be relevant to users but also be in plain
language
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Key aspects of each competency
Competency title and short definitionKey indicators associated with each proficiency level
Level 1Underlying Notion
Level 2 Underlying Notion
Level 3 Underlying Notion
Level 4 Underlying Notion
Indicators
Relate to basic behaviours
Indicators
Active behaviours reflecting an action, a concern or an attitude
Indicators
Proactive behaviours that are often initiated based on knowledge or past experience
Indicators
Comprehensive behaviours that relate to actions that have an impact beyond one’s immediate team and more on the larger organizationProficiency levels equate to corresponding FI level
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FI Competency DictionaryOral and Written Communications: Listening to others and communicating articulately through
speech or in writing FI-01 FI-02 FI-03 FI-04
Listens and questions effectively Shares information willingly Responds constructively to diverse viewsWrites clearly and concisely, using appropriate vocabulary and grammar and message is easily understood Maintains timely communications honestly and respectfullyCommunication flow is logical and presents a reasonable sequence of thoughts
Presents ideas clearly and persuasivelyCommunicates in a manner that generates enthusiasm and commitment Listens to other points of view and strives to give a balanced pictureMaintains open and continuous communication with others
Describes complex financial/technical issues clearly for both non-financial and financial audiencesBuilds a consensus and successfully addresses diverse viewsOutlines policy requirements and provides guidance within policy Defends and/or secures support for ideas or initiatives through such methods as briefing notes, position papers, and recommendations to senior management Delivers confident, consistent, and coherent messages in presentation
Is sensitive to the timing of communication relative to other factors in the environmentUses varied communication systems, methodologies and strategies to promote dialogue and deliver difficult messages
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Functional competencies
•Financial Accounting and Reporting
•Financial Planning and Resource Management
•Financial Policies
•Financial Systems
FI Competency Dictionary
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Behavioral competencies
•Oral and Written
Communications•Risk Management•Negotiation/Persuading•Values and Ethics•Strategic Thinking - Analysis•Strategic Thinking - Ideas
•Engagement•Management Excellence -
Action•Management Excellence -
People•Management Excellence -
Finance
FI Competency Dictionary
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Successful Performers
Successful performers:– Display professional behaviour in a
consistent manner;– Fulfill job requirements by being productive
and effective at their work level– Perform at or above the job level (quality,
timeliness and responsiveness) as a matter of course
– Use particular approaches and demonstrate specific behaviours that facilitate meeting of objectives
Poor Performer Far Exceeds Expectations
Successful Performer
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Hiring the Right People
• Competency-based staffing and selection methods: the better the “fit” between the requirements of a job and the competencies of an incumbent, the higher job performance and job satisfaction will be
• Competency-based staffing tools and methods are designed to elicit details regarding candidates’ critical experiences, based on the premise that past performance is a good predictor of future performance on the job
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Learning and Development
• Competencies should be used as a basis for the development of learning plans, and can help managers focus on the learning activities that best correspond to the development needs of their employees
• Key questions for managers: Is the individual performing to his/her best ability? What may be keeping him/her back? Is the individual ready for a promotion? Are there other elements that should be considered?
• Key questions for employees: Am I performing to my best ability? What is keeping me back? What other work would I like to perform? Am I ready for a promotion? What else do I need to consider?
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Performance Assessment
• Use of competencies in the performance management cycle ensures that individuals are evaluated on criteria that are relevant to the job and they are aware of these criteria
• It facilitates communication with management and provides benchmarks against which performance can be evaluated
• Provides transparency and a greater sense of empowerment
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The Ideal Strategic Business Advisor: Key Competencies
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• Tells the story behind the numbers
• Asks the right questions
• Asks the right questions• Is business-oriented• Is strategic advice–
oriented• Understands the big
picture• Is an agent of change
• Is client-focused
• Understands risk tolerance and takes into consideration risk appetite
• Is trustworthy• Is flexible
• Oral and Written Communications
• Strategic Thinking – Analysis• Strategic Thinking – Ideas
• Risk Management
Behaviours
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Behavioural Competencies
The Ideal Strategic Business Advisor
• Engagement
“Leadership”
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• Balances strategic advice• Monitors projects • Alignment of roles• Ensures policies are respected• Supports and facilitates
decision making• Delivers• Implements
• Planning and Resource Management• Accounting and Reporting• Planning and Resource Management,
Financial Policy and Financial Systems
Behaviours
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Functional Competencies
The Ideal Strategic Business Advisor
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Barriers
Perceptions of finance function:• Seen as:
focused on itself rule-bound the centre for control process-oriented vs. results-
oriented adding cost to running programs
(i.e., overhead)
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Part II:Investing in your Career
• Learning and development tools to support you in managing your career
• Talent management for the FM community
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Take Charge of Your Career
• Familiarize yourself with the FI competencies and the tools and resources in the Employee’s Guide
• Look at competencies at FI-02, FI-03 and FI-04 levels to determine where you need to grow
• Assess your skills and experience using the “FI to CFO Career Path”
• Develop an action plan
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Learning and Development Tools
• FI to CFO Career Path • Welcome to Pages• Learning Maps• FI Core Curriculum• Manager’s Guide to Financial Officer
Competency-Based Management • Self-Assessment in Talent Management for
the Finance Community – Employee Guide to Competency-Based Management
Available at: www.gcpedia.gc.ca/wiki/Financial_management_community
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FI to CFO Career Path
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FI to CFO Career Path (cont.)
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FI to CFO Career Path (cont.)
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Welcome to Pages
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Welcome to Pages
• Available for each FI level in the career path
• Provides guidance to FIs on how to best position themselves to meet the requirements of their position and for growth within the FM communityCompetencies to develop and master
by levelRecommended learning opportunities
by levelDevelopment and learning required to
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Learning Maps
• Learning map for each FI level• Linked to core curriculum• Five segments:
Required trainingLearning activities needed to do the jobLearning activities to prepare for a
future positionLearning activities to develop
leadership skillsOther suggested training
• Provides learning to further develop competencies and aid in career progression
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FI Core Curriculum
Developed by the OCG in collaboration with the CSPS. The curriculum has four streams:• Basic stream: foundational level courses
(F-111, F-112, F-113)• Functional stream: core knowledge at the
operational and analytical level – the “how to” of the curriculum
• Strategic stream: designed to develop participants critical thinking skills, includes strategic series
• Development stream: complementary training recommended for all FIs 29
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Learning Pyramid
10% Formal Training
20% Feedback and Coaching
70% Experience(stretch assignments, shadowing,
etc.)31
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Finding opportunities
Volunteer your time and learn new skills:
• FMI• Regional councils• Committees• Universities• Non-profit organizations• Boards of directors
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Talent Management for the FM Community
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Current Initiatives in Talent Management
• Rejuvenated FORD Program• FM Community: Learning and Professional
Development Needs• CFO Talent Management
– Institute on Governance– Next Generation– On-line pilot with academia
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Rejuvenated FORD Program
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FORD CampaignsPast, Present and Future
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Current FORD Program Hybrid FORD Program(Fall 2013 Campaign)
Rejuvenated FORD Program(Fall 2014 Campaign)
Eligibility• Bachelor degree with 6
accounting courses• Recent bachelor’s degree with 6
intermediate and/or advanced courses in accounting or auditing; OR
• Bachelor’s degree in any field with a recent accounting designation
• Recent bachelor’s degree and acceptance into a professional accounting designation program (CPA/CGA)
Length of program• Varies by department (1 to 2
years)• 2 years standard across all
departments• Experience verification model
• Minimum 30 months time in seat, as required by professional designation program
• Experience verification model
Program completion criteria • 2 rotations in one year • 2 rotations in two years • Minimum 2 rotations during 30 months
• Completion of F111, F112, F113 • Successful completion of professional
education program (includes final exams)• Departmental recommendation for promotion
Promotional aspect• Varies by department • Varies by department • OCG to create an FI-02 pre-qualified pool of
FORD candidates for those who meet the program completion criteria
Graduation• 12 months • 24 months; and
• Successful performance (criteria not yet finalized)
• TBD, but likely to be:• 30 months time in seat; or• At some point in time, successful completion
of CPA academic requirements (pre– or post–final exam)
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FORD Hybrid CampaignFall 2013
• Major changes from previous campaigns:• 24 months and 2 rotations (vs. one year)• OCG to provide 3 to 4 one-day training sessions• MOU to reflect 24 months
• Anticipated opening of inventory in Spring 2014: • Many bilingual candidates• Inventory numbers based on expected
departmental requirements• Focus on candidates who pursued a
specialization in accounting
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FM Community: Learning and Professional Development Needs
Based on responses to 2012 FM community fact-based questionnaire, the following are the learning and professional development needs identified: • Oral and Written Communications• Engagement• Strategic Thinking – Analysis and Ideas • Management Excellence – People
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CFO Talent Management
Objectives: • Ensure an adequate future supply of
qualified individuals in the community who can fulfill the requirements of the CFO position
• Develop a robust system of succession planning for critical positions within the community
• Identify competency gaps within the CFO community and its feeder groups and ensure plans are in place to address them 39
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CFO Talent ManagementDevelopmental Initiatives
In collaboration with the FM community, the OCG developed the following training products:
• On-line Public Sector Financial Management Leadership Development Program, September 2013
• Comptrollership Leadership Bootcamp – Director (EX-01) level, September 2013
• Next Gen CFO Course – aimed at future ADM level CFOs - EX-03 level participants, November 2013
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CFO Talent Management: Next Steps
• All pilots successfully completed
• Results of recent on-line program to develop leadership and managerial competencies showed that FI-03, FI-04, and EX-01 have different learning needs
• Currently considering a tiered approach to leadership and management development for transitional groups at FI-03, FI-04, and EX-01 levels
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Other Resources
• www.myschool-monecole.gc.ca• Financial Management Institute of Canada
(FMI) (www.fmi.ca)• CICA (www.cica.ca) • CPA (www.cpacanada.ca)• CMA (www.cma-canada.org)• CGA (www.cga-canada.org)
http://www.gcpedia.gc.ca/wiki/Financial_management_community
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Contact us:
Sylvie Séguin, CGAActing DirectorFinancial Management Community [email protected]
Julie Tremblay, CPA, CASpecial Advisor – Learning and [email protected]
Monique Main, CAManager, FORD/IARD and CAST [email protected]