PRE-SAD SAFETY MEETING AGENDA

CEBAF Center AuditoriumThursday, 12 Aug 2010

1:30 – 2:45 p.m.

IntroductionSafety Data/Trends

W. Oren 5 Min.

Hand Safety/Safety Handouts S. Chandler 10 Min.

Work Planning Update H. Fanning 5 Min

Work Observations W. Oren 7 Min.

RadCon D. Hamlette 8 Min

Scheduled Activities

Facilities

Accelerator

Physics

FEL

R. Sprouse

R. Michaud

B. Manzlak

J. Coleman

10 Min.

5 Min.

5 Min.

5 Min.

Closing W. Oren 2 Min.

PRE-SAD SAFETY MEETINGSafety Data/Trends

WILL OREN12 August 2010

Analysis of Reported Events, Year to Year

• 11 medical reports in Q310; four involved Construction subcontractors• 5 ORPS/CAIRS in Q310

• 3 ORPS reports (Test Lab Basement flooding, 12GeV Temporary Electrical Line Strike, Failure of Manual Surveillance in Hall A)

• 2 CAIRS reports (Forehead laceration with stitches, Infection from splinter)

3

Medical Cases Notable Events ORPS/CAIRS0

10

20

30

40

50

2924

6

41

26

18

JLab Reported Events

Jul08-Jun09Jul09-Jun10

Recordable Injuries FY 2009 - 2010Date Injury Causal Factor

1/5/2009Subcontractor employee in the CC kitchen received a 1st degree burn to their hand when they accidently touched a cooking surface.

Situational Awareness /LTA supervision – employee had returned from X-mas break and it was her last workday before retiring.

7/13/2009

Employee was stung twice by a yellow jacket. Environment

Employee did not report the sting until the day after the incident, after seeing her personal physician instead of OCCMED. Feedback was that the incident did not seem related to her work.

7/16/2009Employee was struck in eye by insect while walking past the first of two AC blower units.

Environment

Design of AC compressor unit

11/19/2009Employee was testing a circuit board when the 15v regulator (IC chip) exploded and a piece of the plastic hit him in his left eye

Work Planning – determination of PPE requirements

Design of equipment

1/22/2010Employee was moving cinder blocks with gloves on, one of the blocks slipped and pinched his left ring finger between another cinder block

Work Planning - Manual handling, employee pre-existing condition, and the large quantity of blocks (1000+) presented many opportunities for a dropped block and the resultant risks – pinch/crush injury.

3/15/2010Subcontractor employee was undoing the straps around equipment when the pieces shifted and pushed against his foot this caused him to jump off ledge, fracturing ankle.

Work Planning

Situational Awareness

4/13/2010Employee was leaning into a cavity bake oven to inspect a fitting at the bottom of the cabinet's interior, and hit his head on the shelf.

Situational Awareness

Design

7 Recordable Injuries in last 18 months• 3 related to Work Planning + 2 related to Situational Awareness

Work planning training under development Planning starts with Job Walk Down

• 2 related to Environment (Insects, recent heat related)

4

JLab Injuries FY09-10 – Body Part

4

FingerHand

ArmHead

EyeBack

AnkleFoot

Leg

Neck0

5

10

15

20

25

• 11 medical reports in Q310; four involved Construction subcontractors

• 3 insect bites• 4 abrasions (wood splinter, fall on stairway, 2 hand/finger injuries)• 3 facial lacerations (tool kickback)• 1 foreign body in eye

HAND SAFETY

SMITTY CHANDLER

Hand Safety

• Hand Safety Program Rationale and History

• JLab Experience

• Safety Controls

Hand Safety• Rationale and History

• JLab Experience

• Safety Controls

Rationale and History

• Will noted high incidence of hand injuries and requested training for Engineering.

• Hand safety meetings were held with Machine Shop, Alignment and Magnet, Installation and Vacuum, and Cryo.

• Bob May is currently creating online module.

• Today’s comments are a brief introduction to that, more comprehensive, module.

Hand Safety• Rationale and History

• JLab Experience

• Safety Controls

Five Years of Hand Injuries• Total: 38• Site:

– Wrist: excluded– Proximal hand: 2– Digits:

• 1st: 9• 2nd: 4• 3rd: 11• 4th: 7• 5th: 5

Five Years of Hand Injuries• Type of injury

– Laceration: 21– Contusion: 6– Abrasion: 2– Foreign body: 2– Sprain: 2– Fracture: 2– Puncture: 1– Amputation: 1– Burn: 1

• Cumulative trauma: 0

How to be an Ergonomist• Option A: Earn a MS degree in human factors

engineering.

• Option B: Memorize two things.

1. The formula for torque.

2. Minimize force, angle and frequency.

• Safety controls are derived from these two.

Hand Safety• Rationale for Training

• JLab Experience

• Safety Controls

Hierarchy of Safety Controls• Engineered

– Air bags– Machine guards

• Work practice– Speed limits– Lock out/tag out

• Administrative– License restriction– Job rotation

• PPE– Motorcycle helmets– Gloves

Perfect Engineered Controls

• Make injury impossible

• Don’t interfere with work

• Don’t cause new hazard

• Ponder your engineered controls

Work Practice Controls

• Necessary evils caused by inadequate engineered controls.

• Effectiveness depends on work group subculture.

• Two categories:

– Clear. Many important specific procedures.

– Fuzzy. Primarily relate to one’s general approach.

Fuzzy “Work Practice Controls”• Tempting to use in accident investigations.

– “Pay more attention,” and “be more careful.”• Can be the most difficult but most effective work practice

controls.• My favorites:

– Think about hazard avoidance before you begin the task. The golden opportunity for safety is before you begin.• Once the task begins, you focus on task completion

more than hazard avoidance.• Especially important for protecting the off hand because

once the task begins, you focus on the on hand.– Learn to see.

• No conscious perception without directed attention.• Train your brain at home too. Don’t rely on flipping on the safety

switch when you come to work.

Administrative Controls• Employee selection

– Staff members are stable experts.

– Beware of complacency from favorable experience.

• Work restrictions

– Tell Smitty if you need them.

• Job rotation

– Benefit: Can help by improving concentration and distributing physical stresses.

– Risk: Expertise in the task can be diluted.

PPE• In hand safety, there’s an understandable obsession

with gloves.

• Know the downsides:– Decrease dexterity– Decrease grip strength by 1/3– Increase fatigue– Excellent fit is difficult

• Three sizes of gloves• Many sizes of hands

• Ask for ESH&Q advice regarding glove selection if needed.

Could Gloves Have Prevented?• Type of injury

– Laceration: 21. Perhaps 20?– Contusion: 6. Perhaps 2?– Abrasion: 2. Perhaps 2?– Foreign body: 2. Perhaps 2?– Sprain: 2. Perhaps 0?– Fracture: 2. Perhaps 0?– Puncture: 1. Perhaps 1?– Amputation: 1. Perhaps 0?– Burn: 1. Perhaps 1?

• Total: Perhaps 28 of 38 hand injuries could have been prevented by proper gloves.

Parting Advice

• Take hand safety very seriously. Hand injuries are among the most prevalent and important safety challenges at the Lab.

• Spread the gospel. Remember that both positive and negative attitudes about safety culture are contagious.

• Organize your thinking about safety controls. Think about ongoing opportunities for enhanced engineered, work practice, and administrative controls and PPE.

A Successful SAD with theWork Planning, Control, and

Authorization Process

Harry Fanning

Summary of Work Planning Process– Perform preliminary planning for assigned tasks. – Review lessons learned and promote continuous improvement.– Utilize task lists as appropriate.

– Analyze hazards.– Ensure adequate and appropriate training according to Jefferson

Lab’s standards of training (check EJTA).

– Use an approved Work Control Document (WCD) if required. (WCDs are found in section 3310 of the ES&H Manual)

– Monitor work during performance and re-evaluate the scope of work and Task Hazard Analysis (THA) if appropriate. (ES&H 3330)

– Solicit and provide feedback for future reference.– Adequately document any lessons learned.

These are the 5 Core Functions of ISMS

ATLis WCD• Remember that an ATLis entry does not

constitute a WCD (ATLis is a work planning tool)• However, an ATLis entry for tasks with pre-

mitigated Risk Codes > 2 should include as attachments:– OSP or TOSP, and– THA, or

• If the applicable WCDs are not attached to the ATLis entry, the specific WCDs should be referenced within the ATLis description for ease of evaluation

Jefferson Lab Safety

Observation Program

WILL OREN

Safety is a core business value, integral to the very existence of the lab

“STOP”

The Jefferson Lab Safety Observation Program helps managers establish and maintain safety culture through a system of seeing and talking with people about safety.

It demonstrates that...

All safety incidents are preventable• Management must

• demonstrate a continuous emphasis and clarity around safety expectations

• show a passion for ZERO injuries, illnesses, and incidents

Fundamental Premise

The Safety Observation Program helps managers demonstrate commitment to employees by:• Demonstrating a desire to preserve and protect their

organization’s most valuable resource – its employees

• Being visible to your employees and lead as you desire others to do

• Continuous emphasis and clarity around safety expectations – shows a passion for ZERO injuries, illnesses, and incidents

Why Safety Observations?

Why Safety Observations?

Observations allow you to mentor and teach/pass along your experiences and expectations.

Safety Observations help employees demonstrate commitment to safety.

• Employees become an active part of building a safety culture – safety culture is not sustainable without this step!

• It can have a direct effect on their physical well-being.

Copyright © 2004 E.I. du Pont de Nemours and Company. STOP™ and the STOP™ logo are trademarks of E.I. du Pont de Nemours and Company.

What Could Happen If?

CATEGORY ITEMS• Traffic - heavy trucks• Parking - marked areas• Reporting damaged equipment

• Traffic - heavy trucks• Parking - marked areas• Reporting damaged equipment

• Work planning & walk thru•Off hours work - coordinate with supervisor and those effected

•Training - new employees, escorts

• Work planning & walk thru• Off hours work - coordinate with

supervisor and those effected• Training - new employees, escorts

• Weather - heat, hurricanes• Construction activities

• Weather - heat, hurricanes• Construction activities

Reactions of People

Positions of People

Personal ProtectiveEquipment

• Housekeeping • Trash removal process• Tire punctures

• Housekeeping • Trash removal process• Tire punctures

OrderlinessStandards

Conditions

• Walking on site

• Walking on site• Situational awareness

Safety glasses, weld shields, safety shoes

• Situational awarenessSafety glasses, weld shields, safety shoes

Procedures

ZERO INJURIES&

OCCUPATIONAL ILLNESSES

OUR GOAL:

SUMMER “SAD” Radiological Highlights

David Hamlette

RADCON Field OPS Coordinator

August 12, 2010

Kudos!!(We’ve been Watching)

The RCD would like to take this opportunity to recognize a few individuals that were observed going the extra mile to insure radiological safety: “See something-Say something” award

• Calvin Mealer• Jerry Nines

“ALARA teamwork” award• Ed Folts & Hall A Technicians

“ALARA-n-Action” award• Alan Gavalya• Greg Marble

Release of Materials• Very busy down…all items coming out of beam enclosures

require RadCon survey PRIOR to removal(be mindful of tool bags and equipment carts when performing repairs/replacements)

• RCT’s perform site rounds at least twice daily to support work efforts

• RadCon is responsible for surveying and bringing up items from N&S Linacs, BSY.

Things to remember….

Hardware removal

Removal of beamline components require RadCon NotificationWorking in Radiation Areas can require more than just notification!

Things to remember….

Working in Radiation Areas

Working in Hall A&CEquipment Racks

Moving “Radioactive Materials”

Disassembly of “RAM”

Coordinate work with RadCon!!

…but for nowDisposing of Metals

• Accelerator Enclosure Metals Cleared by RadCon (Indisinguishable From Background) Can Be throw in the regular trash

• Still!!no recycling of metals that have been in any accelerator enclosure

• They should have a “Do Not Recycle” sticker affixed to them( if large enough)

• Items can still be stored until moratorium lifted.

“Moratorium- Madness… Light @ the end of the tunnel”

“UPGRADES”• New Laydown Area(RAM, Radwaste,

Moratorium metals)• New ARM’s SRWP dealing with High Rad Watch• New on-line dosimetry management system• New RadCon Trainer – Maya Keller(Sorry Keith) • New RCT – Adam Hartberger (Field Operations

support). • New rad waste containers

RAD WORKER “GOOD PRACTICE”

• Review the GARWP• When in doubt call the RadCon cell phone

876-1743 “If you see something…. Say

Something!!!”

Facilities Management & Logistics

SAD Activities

RUSTY SPROUSE

Power OutagesProject Area DurationDatesTEDF Generator Hookup 2 days 8-13 to 8-14N&S Access Bldg Addition N Loop Switching 8-16 to 8-23N&S Access Bldg Addition SWBD SA2 4 hours 8-16 to 8-23N&S Access Bldg Addition NAP3 8 hours 8-16 to 8-23

12 GeV - North LINACSWBD NL3 - Affects Bldg 89 and E1 1 day 16-Aug

TEDF Generator Disconnect 2 days 8-20 to 8-22N&S LINAC Power Upgrade N Loop Switching 8-23 to 9-8N&S LINAC Power Upgrade NLP3 & SLP1 1 day 8-23 to 9-8

N&S LINAC Power UpgradeSB W2 Affects Physics Storage Bldg and MEB2 2 days 8-23 to 9-8

N&S LINAC Power Upgrade S Loop Switching 8-23 to 9-8Accelerator Site 40 MVA Substation 7-9 AM 25-AugCHL Addition Power ESR 480 V power 8 hours 25-AugCHL Addition Power ESR 4160 V power 2-3 days TBD

Construction ActivitiesTEDF• Removal of South Test Lab Wall• Power Outage• Generator

Locations (SURA closedtoday thru next week)

• New 4” gas main to Test Lab

(Potential will close Onnes at Jefferson)

• New Accelerator Site Gate

SEG Block Move • Dates: Week of 16 Aug 10 • Duration: 3 weeks

Experimental Staging BuildingPaving starting 23 Aug 2010

CHL Utilities

Removal 30,000 liter dewerCrane operations behind CHL

N/S Linac PowerN. Linac Road Closure – 1 Week TBD

4 KW ESR

Construction Activities

Construction Activities During ShutdownWest ARC LCW

• Dates: 13 Aug—7 Sept 10

• West Arc closed to other work

• Road closure on 11 -13 Aug to stage materials

Refuse and Recycling

Dumpsters

Open Tuesday &Friday 9-10amFor additional access contact:

Refuse (Trash) – Mike Lewellen at Ext. 7169 or 7400Recyclables (Wood paper, cardboard, & plastic) – Mike Lewellen at Ext. 7169 or 7400Bulk Storage and Scrap Metals – Joan Holloway Ext 7348 or Lamont Williams Ext. 6270Hazard Waste – Jennifer Williams at Ext. 7882 or Bret Lewis at Ext. 6254Material Handling Equipment – Manny Nevarez Ext 7406 or Brandon Holland Ext. 7378

CEBAF Summer SAD Briefing

Randy MichaudDeputy Group Leader, Operability

August 12, 2010

Work Guidance• Walk the job with your work crew before starting.

Initial conditions may require reworking your plan

• Beware of Scope Creep – stop and reassess

• Report suspected or known damages to equipment

• Housekeeping? Clean up daily

• Update your ATLis tasks Use the Post information to elog feature

Make comments

Hit Submit & Log

Pick a logbook

Make your entry

The Comment goes to the LOGBOOK of your choice-AND-

becomes part of the ATLis task history!

Daily 0800 Meetings? Yes

ATLis Work Maps? Yes

Major Tasks?

SAD Starts 0800 Friday the 13th

Tunnel Access ~0930 (after Rad surveys)WArc Tunnel – LCW piping installation

Construction Area: Keep OutInjector Gun HV increased for Qweak run2L15 Cryomodule installation & commissioningHelium processingW1 CAMAC to VME conversionPenetration work in support of 12GeV projectMany power / air conditioner outagesPM? All SystemsPSS CertificationRecoveryRestorationHot Check OutPhysics Starts Monday September 27th

Cryomodule Installation 2L15

W1 CAMAC to VME Conversion

LCW Piping Installation

Power Outages

Reminder…

PSS CertificationSeptember 2-10

Find the SAD Calendar athttp://opsntsrv.acc.jlab.org/ops/Operability_Files/SAD_calendar/SAD_calendar.htmor from the link in the electronic logbook (elog)

Look out for each other…

WORK SAFE!CEBAF Summer’10 SAD

Questions?Comments?Concerns?

Steve Suhring x7670Randy Michaud x7416

Summer 2010Working in the Experimental Halls

Scheduled Accelerator Down

Environment, Health & Safety

Bert Manzlak

Prior to Working in the Experimental Halls

• Plan work in advance with the appropriate Hall Work Coordinator (ATLis, HAList, HBList, HCList)

• Supervisors shall conduct a Task Hazard Analysis

– outlined in the Jefferson Lab Environment Health and Safety Manual Chapter 3210 Work Planning, Controls and Authorization

• Supervisors must verify that they and the people they supervise have the required and up to date training

• Review information on Hall specific EH&S bulletin board, located at the entrance to the hall from the Counting House lower level / labyrinth

• Review specific work control documents and assess and gather necessary personal protective equipment

– Radiation Work Permits, Temporary Operational Safety Procedures, Standard Operational Procedures

– PPE examples: Hall B – hard hat required

Hall B and C: No open toed shoes/sandals

• Communicate with Hall specific Work Coordinator/Area Safety Warden (daily during a multiday task)

Prior to Working in the Experimental Halls (cont.)

Physics Division Experimental HallWork Coordinators and Area Safety Wardens

Extension

Hall AEd Folts

Jack Segal*

7857

7242

Hall BDoug Tilles

George Jacobs*

7857

7115

Hall CWalter Kellner

Andy Kenyon*

5512

7555

* Alternate

Minimum JLab EH&S Training for Working in the Experimental Halls

SAF 100 EH&S Orientation

SAF 801 Radiation Work I

SAF 103 Oxygen Deficiency Hazard

Plus Hall Specific EH&S Awareness

All four trainings required for unescorted access with exception: undergraduate students shall be escorted for their first three months.

Hall Training Contacts

SAF 110 Hall A J. LeRose lerose@jlab.org

SAF 111 Hall B A. Deur deurpam@jlab.org

SAF 112 Hall C J. Beaufait beaufait@jlab.org

If you have Environmental, Health, and/or Safety Questions, Issues/ Concerns in the Experimental Halls

• Contact your supervisor

• Contact area Safety Warden or Alternate

• Contact Physics Division

Ext.

Bert Manzlakmanzlak@jlab.org

7556

Charles Hightowerchas@jlab.org

7608

Dennis Skopikskopik@jlab.org

7740

Major Activities Scheduled

Hall A: Install the Deeply Virtual Compton Scattering

(DVCS) E07-007 and E08-025 experiments

Hall B: • Repairs to CEBAF Large Acceptance

Spectrometer(CLAS) Drift Chambers • Remove the FROzen Spin Target (FROST) recently used in

the g9 run and consists of several experiments; E02-112, E03-105,E04-102, E05-012 and E06-013

• Repairs to Hall base equipment Time of Flight detectors

• Remove prototype Cherenkov detector photomultiplier tubes

Major Activities Scheduled (cont.)

Hall B (Cont.):

• Stack Two Photon Exchange (TPE) shielding

• Install the Primakoff Experiment II (PrimEX II) Experiment E-08-023 : An updated High Precision Measurement of the Neutral Pion Lifetime via the Primakoff

Effect

Major Activities Scheduled

Hall C:

• Continue Qweak work

Experiment E 08-016 Q-weak: A Precision Test of the Standard Model and Determination of the Weak Charges of the Quarks through Parity-Violating Electron Scattering

• Move 300 or more shielding blocks

• Start disassembly of hall’s base equipment Short Orbital Spectrometer (SOS)

Additional Information• Report injuries

– 911 and 4444– Minor injuries, contact Medical Services

• Cross Divisional work activities are entered in ATLis.

• Utilize the buddy system

• All under graduate students shall be escorted for at least the first three months

• Know where you are at all time and exit routes

Additional Information (cont.)• Pay close attention to signs, alarms, and awareness

indicators while entering and while in the halls

• Do not exploit ambiguities or loop holes in rules

• Err on safe side and help correct issues

• Use your site wide EH&S resources• Always remember … you are paid everyday and ever

so strongly encouraged to work safely here at Jefferson Lab … do your part … and when necessary … STOP and ask for guidance … do this without hesitation … or … fear of retribution of any kind

FEL ACTIVITIES DURING SAD

JAMES COLEMAN

5/21/10 -8/13/10 FEL has been in a installation

period except for 1 week in June.

8/16/10 Begin Restoration, Systems Hot Checkout

8/17/10-10/1/10 FEL Operations (day shift)

UV Bypass Commissioning

The Plan

Exceptions to the Plan

• Scheduled Down/Maintenance Days

8/24- 8/26, 9/6, 9/10

• Subject to the construction schedule, the availability of Cryo, and LCW

Key Points

• FEL will be in operations as much as possible

• FEL Ops meeting – Monday through Friday, 8:30 a.m.

• All planned maintenance activities along with installation activities must have an approved FEList before effort can begin.

• During operations, all work and visitors must check-in with the Duty Officer.

Exterior Machine Status Indicators

Radcon and ODH Beacon Locations

Interior Machine Status Indicators Status of FEL

Radiation Boundary while machine is in Beam Permit

FEL Specific Hazard Awareness

FEL Facility Safety Awareness Document

User Lab Laser StatusUser Lab Status

ODH Beacon

User Lab ‘CRASH’ Switch

User Lab Entry Status

General Hazard Awareness

Bio- Hazard Awareness

Hazard

FEL Division Information

G. Neil A.D. 876-1775 (cell phone)

G. WilliamsDeputy AD

DSO7552

R. LeggOperations Coordinator 6133

J. Gubeli Laser Systems 7862

J. Coleman Accel. Systems 7312

J. Kortze Safety Warden 7468

M. Klopf User Lab Liaison 7534