pre-bid meeting - phoenix, arizona
TRANSCRIPT
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CITY OF PHOENIX REQUEST FOR BIDS
AVIATION DEPARTMENTDEER VALLEY AIRPORT
TAXIWAY BRAVO (B)3 CONNECTOR RELOCATIONDESIGN-BID-BUILD
PROJECT NO. AV31000088 FAA/ADOT
May 2, 2019
Pre-Bid Meeting
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Michael Soto, Contracts Specialist Point of Contact for Submittals and RFB QuestionsOffice of the City [email protected] (602) 273-3488
Alfonso Sanchez, Project ManagerAviation Department
Candace Huff, Special Projects Administrator Aviation Department
Gloria Hucher, Compliance AssistantPoint of Contact for SBE QuestionsEqual Opportunity Department [email protected] (602) 495-0887
Welcome and Introductions
Sign-in please
Sign-in sheet and PowerPoint will be posted on Procurement’s website:
https://www.phoenix.gov/streets/procurement-opportunities/current-opportunities
Click on respective project, then click on:
■ Planholder List ■ CFB ■ Addendum (if applicable)
It is your responsibility as an RFB holder to determine, prior to submittal, if any Addendums have been issued
Please hold questions until Q&A period
This is the ONLY opportunity to discuss this project with City staff
Meeting Overview
All Firms SHOULD Be Registered in the Vendor Management System PRIOR TO SUBMITTING A PROPOSAL
New Firms – After Registering, the City will send an e-mail with a vendor number approx. in 2 days
NEW: The VENDOR NUMBER is to be included on the cover of the Statement Of Qualifications OR Proposal package envelope. Information on how to register with the City is available at: https://www.phoenix.gov/finance/vendorsreg
Vendor Registration
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DBE Program Requirements
Project Description and Scope of Work
Submittal Requirements
Bids Due Date
Questions?
Agenda
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DBE Program Requirements
Gloria Hucher, Compliance AssistantEqual Opportunity Department
[email protected](602) 495-0887
Equal Opportunity Department (EOD) is responsible for ensuring contractors and consultants achieve full compliance with all applicable federal regulations during all phases of this project/contract:
EOD Overview
• Solicitation• Bid/Submittal Verification• Subcontract Approval• Compliance Monitoring• Prompt Payment• Release of Retention• Sanctions and Penalties
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49 CFR Part 26 mandates recipient (City) administers a Disadvantaged Business Enterprise (DBE) Program
DBE Program U.S. Department of Transportation (USDOT) assists in
the funding for this project, which is subject to the requirements of the Federal Aviation Administration (FAA) and 49 CFR Part 26.
Phoenix DBE Program has annual Overall DBE Goal of 4.48% [to be achieved entirely with race- and gender-neutral (RGN) means]
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Four Elements of Small Business Outreach (demonstration of Good Faith Efforts):
1. Identify Opportunities
2. Communicate Broadly
3. Evaluate Proposals
4. Constructive Feedback
Small Business Outreach Phoenix imposes Small Business Outreach
requirements in lieu of DBE Goals (RGN measure)
Submittal Requirements (Due at time of submittal)
DBE Program
FORM EO2: Small Business Outreach EffortsColumns A-D
Submit as a separate attachment Failure to submit = Non-Responsive
1 Form
Post-Bid Requirements DBE Program
1. FORM EO2: Small Business Outreach Efforts Columns E&F with Supporting Documentation
2. FORM EO3: Proposed Statement of Small Business Participation
* Good Faith Effort Documentation
For more information, please contact:
Equal Opportunity Department
Gloria HucherCompliance Assistant
(602) 495-0887
Email: [email protected]
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Project Description & Scope of Work
Project Location
Project Description & Scope of Work
Phasing, Job Site Access & Restrictions
Miscellaneous Project Information
Questions
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Project Location
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Proposed Project Area
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Relocate Taxiway B3 and C3 to the west with associated
electrical and drainage work.
Major work elements include:
Construction of new Taxiway B3 and C3 per DVT’s 2015
Master Plan Update using Asphaltic Concrete (AC) Pavement
Reconstruction of a small portion of Taxiway C
Demolition of existing Taxiway B3 and C3 AC pavement
Grading and Drainage Improvements
Electrical Improvements
Project Description / Scope of Work
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Salvaging and replacing existing crushed aggregate(“Palm
Springs Rock”) slope protection
Installing storm drain pipe, manholes and catch basins
Installing Taxiway Edge Lights
Installing Pavement Markings
Project Description / Scope of Work (Cont)
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Project Description / Scope of Work (Cont.) Taxiway B3/C3 Pavement Section
6” P-401 AC over, 9” P-209 ABC over, 12” P-155 LTS.
Taxiway C Pavement Section 9” P-401 AC over, 95% Compacted Subgrade P-152
Rocks and cobbles will be encountered and must be removed prior to lime treatment (2-1/2” and larger)
Phasing ,Job Site Access & Restrictions
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The Project is divided into 5 phases (Phases A thru E) as shown
in Phasing Plans
Primary Access for all Phases will be through the access gate on
15th Avenue north of Williams Drive.
Contractor shall limit activities to designated haul routes and
staging areas.
Phasing ,Job Site Access & Restrictions Cont.
Contractor Shall not use airport service roads for hauling
operations unless approved by DVT Operations
Some phases require nighttime-work only
Contractor is responsible for locating utilities
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Access and Staging
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W. Williams Drive
Project Description - Misc. An airport access badge will be required
Construction equipment cannot traverse on any new
pavement
Airfield lighting and NAVAIDS must remain operational
throughout project
Access to the fueling station must be maintained at all
times
NOTAMS require 72 hour advanced notice
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Contractor provides Quality Controls – City provides Quality
Assurance
Follow all federal, state and local permitting requirements
Coordinate Owner / Project issues
Maintain a safe & secure work site at all times
Must use the City’s web based project management system:
UNIFIER - Training provided at no cost
NTP will be issued for the Contract once the NTP from FAA
has been issued.
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Project Description (Documentation)
COP Planning and Environmental Materials testing for asbestos and lead-containing paint
Coordination for abatement of asbestos-containing materials and/or
lead-containing paint .
Review and maintain copies of dust permit; AZPDES Construction
Activity General Permit (CGP) for Stormwater notifications; and
Stormwater Pollution Prevention Plan (SWPPP)
Coordination of regulatory inspections during construction
Review and maintain copies of Safety Data Sheets for paint materials
proposed for restriping.
Waste profiling of excavated soils to be hauled offsite for disposal.
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Questions
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Bidders Should Review: Information for Bidders (IFB) Section:
Bid Submittal ChecklistItems due at time of bid submittal
Post-Bid Submittal ChecklistItems due 3 calendar days after bid opening by 5:00 p.m.E-mail to: [email protected]
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Receipt of Bid after the specified cut-off date and time
Deposit of Bid in the wrong location
Violating the “Contact with City Employees” policy
Grounds for Disqualification
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2:00 P.M. Phoenix Time
Tuesday, May 21, 2019
City Hall, 200 W. Washington Street
5th Floor, Submittal Box
Bids Due Date
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https://www.phoenix.gov/streets/procurement-opportunities/current-opportunities
Request for Qualifications / Request for Bids
Notifications / Addendum (if any)
Plan Holder List
Award / Bid Tabulation
Pre-Bid / Pre-Submittal Power Point Presentation
Pre-Bid / Pre-Submittal Sign-in sheet
Sign up for Procurement Newsletter
Street Transportation DepartmentProcurement Section WEBPAGE
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E-mail your questions to:[email protected]
Michael Soto Contract Specialist
(602) 273-3488
PROJECT TITLE:
DEER VALLEY AIRPORTTAXIWAY BRAVO (B)3 CONNECTOR RELOCATION
DESIGN-BID-BUILDPROJECT NO. AV31000088 FAA/ADOT
OPEN FOR QUESTIONS&
Thank You for Attending!!!
Questions After Today