pre-arrival orientation for new memorial university graduate students andrew kim - manager,...
TRANSCRIPT
Pre-arrival orientation for new Memorial University graduate students
Andrew Kim - Manager, Enrolment and Strategic Initiatives
August 2012
Agenda
• Intro to Memorial and SGS• Preparing for arrival• First week activities• Throughout your program…• Q&A
Memorial University
• Established in 1925• Largest university in Atlantic Canada – 18,000
students• 70,000 alumni• 4 campuses• #5 in 2011 Maclean’s University Rankings• http://virtual-tour.mun.ca
Memorial University
www.mun.ca/SGS• Responsible for all graduate students at MUN• Central agency for the collection, maintenance, and distribution of
materials on graduate students• Administers graduate applications, admissions, comprehensive
examinations, thesis examinations, and doctoral defences. Responsible for registrarial functions, graduate enrolment management, and recruitment
• Assists academic units in developing new program proposals and administers their approval, and approves regulation changes and appeals
• Administers and supports graduate student funding including assistantships, external and internal scholarships, baseline fellowships, supervisor support, and Tri-council global payments
www.mun.ca/SGS
Preparing for arrival
After you’re admitted: • Conditional admits: Submit any required documents
to SGS• Complete and submit the Accept/Decline form:
http://www.mun.ca/sgs/AcceptDecline.pdf• Activate and monitor your @mun.ca email account:
http://www.mun.ca/cc/services/email/ • International students: Apply for a study permit• Design a budget – refer to MEF
Preparing for arrival• Important literature:
– The Guide for New Graduate Students: http://www.mun.ca/sgs/newstudents/Guide_for_New_Students.pdf
– Review SGS regulations: http://www.mun.ca/regoff/calendar/sectionNo=GRAD-4515
– Roles and responsibilities of students and supervisors: http://www.mun.ca/sgs/responsibilities.pdf
– Policy on IP: http://www.mun.ca/sgs/current/IP_Policy.pdf – Definition of FT/PT status:
http://www.mun.ca/regoff/calendar/sectionNo=GRAD-0004#GRAD-0012
– University Diary (dates and deadlines): http://www.mun.ca/regoff/calendar/sectionNo=GENINFO-0086
– Health and dental insurance information: http://www.gsumun.ca
Preparing for arrival
• Housing:– Off-campus Housing Office:
http://www.mun.ca/student/och – International Student Advising Office:
http://www.mun.ca/isa/housing – On-campus Housing:
http://www.mun.ca/hfcs/housingservices/on_campus/index.php
– GSU Housing: http://www.gsumun.ca/new/gsu-services/student-housing
Preparing for arrival
• Join our communities!– Like us on Facebook:
http://www.facebook.com/mungradstudies– Follow us on Twitter:
http://twitter.com/gradstudies – Read the Dean’s Blog:
http://www.mun.ca/sgs/blog
Preparing for arrival• Registration:
– Registration for Fall 2012: August 6, 2012– Register through Self-Service up until 2 weeks after start of classes, then
through Course Change form (some conditions apply) – International students: must submit study permit to SGS before
registering– Automatically registered for SUBJ 9000 / MED 9900 each semester– Can drop courses without academic prejudice up to 7 weeks after start
of classes after consulting academic unit– Maximum time allowable to finish program: 7 years
• Note: Ensure you complete all required program courses and non-academic requirements (e.g., PHIA training). Consult with SGS or your department before registering for non-program courses
First week activities• Fees:
– Graduate students are charged fees based on payment plan selected on Accept/Decline form• Payment plan can only be changed in your first semester• Program fees are charged for the duration of a payment plan, after which continuance fees are charged
until you finish
– If you finish early, you will be responsible for the remaining program fees in a lump sum payment• Important to note for some master’s programs not aligned with Plan A but also ineligible for Plan C (e.g.,
MER, MMus) and for graduate diploma programs
– Remember to pay all fees on Self-Service or at Cashier’s Office by deadline to avoid late payment fee
– Cannot register for graduate courses if you owe money from previous semester (but SUBJ 9000 / MED 9900 will continue to roll!)
– Request for Recreation Fee Exemption form: http://www.mun.ca/sgs/rec_form.pdf – Opt out of GSU health and dental insurance through: http://www.gsumun.ca
• Note: Not registering for a course does not imply you have abandoned your program. In such cases, you will continue to be registered and charged until you formally withdraw.
2011 Graduate Student Orientation
First week activities• Update your new permanent mailing address on Self-Service• Wireless Internet:
http://www.mun.ca/cc/services/network/wireless/index.php • Get a campus ID card: http://www.mun.ca/answers/about/card/• Obtain a parking permit:
http://www.mun.ca/sgs/newstudents/Guide_for_New_Students.pdf
• Social Insurance Number: http://www.servicecanada.gc.ca/eng/sc/sin
• International students: Complete the English Placement Test• Attend Graduate Student Orientation:
http://www.mun.ca/sgs/orientation • Inquire about departmental orientation for new graduate students
2011 Graduate Student Orientation
Things to consider…
• Making progress:– Must achieve a grade of ‘B’ or higher in program
courses (varies for some programs)– Research students must submit Annual Progress and
Supervisory Report once a year– Complete all non-academic requirements (e.g., Animal
Care Seminar, PHIA, language requirement, EPT/ESL)– Formal processes for securing leave and withdrawal –
ask us!• Note: Know and respect deadlines!
2011 Graduate Student Orientation
Things to consider…
• Changes to your program:– Change of Program form– Change of Route form– Program of Study form– Change of Status form– All forms:
http://www.mun.ca/sgs/current/general_forms.php
2011 Graduate Student Orientation
Things to consider…
• Other information– Grounds for termination– Transferring credits– Changes to regulations– Appeals procedures – Evaluation methods and grading– Deferral of examinations– Incomplete grades– Re-reads of final papers and exams– Principles regarding academic behaviour and academic dishonesty– General Regulations:
http://www.mun.ca/regoff/calendar/sectionNo=GRAD-0000#General_Information_and_Regulations
2011 Graduate Student Orientation
Things to consider…
• Professional development and academic support– Study abroad opportunities– Career development– Teaching Skills Enhancement Program– Writing support– Library services– Yaffle
Resources
• GradShare: http://www.gradshare.com• Canadian Association for Graduate Studies:
http://www.cags.ca/pages/intro.php• Graduate Students’ Union: http://www.gsumun.ca • SGS contacts:
http://www.mun.ca/sgs/contacts/sgscontacts.php• Graduate officers:
http://www.mun.ca/sgs/contacts/graduate_officers.php
Questions?