prairie view a&m university universtiy academic council ... · dr. kaarin perkins dr. douglas...

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September 16, 2010 October 21, 2010 November 18, 2010 December 2, 2010 February 17, 2011 March 3, 2011 March 10, 2011 March 31, 2011 April 7, 2011 April 21, 2011

Prairie View A&M University Prairie View, Texas 77446

UNIVERSTIY ACADEMIC COUNCIL MEETING September 16, 2010

Memorial Student Center – Conference Room 203 3:00 pm

Those Present Those Absent Dr. Douglas Butler Dr. Clarissa G. Booker Dr. Annette James Mr. Don Byars Dr. Shield Lin Ms. Deborah Dungey Dr. Cheryle Snead-Greene Dr. Oko Elechi Dr. Michael L. McFrazier Dr. Kendall T. Harris Mrs. Lettie Raab Dr. Charles Grear Mr. Stephen Shaw Ms. Melissa Richard Dr. Abida Solomon Dr. E. Joahanne Thomas-Smith Mr. Peter Wood Dr. William Vetter Dr. Lucian Yates, III Dr. Evelyn Whitley Dr. Felecia Nave Mr. Tim Albert Mrs. Michelle Davis Dr. James A. Wilson, Jr. Ms. Traci Chernosky Dr. Kaarin Perkins

The University Academic Council (UAC) was convened at approximately 3:12 p.m. on Thursday, September 16, 2010 with Dr. Michael L. McFrazier, Vice Provost and Dean of the North West Houston Center, presiding. The location of this meeting was in the Memorial Student Center, Conference Room 203. Dr. McFrazier welcomed those who were present and officially called the meeting to order.

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Dr. McFrazier officially handed over the meeting to Dr. Felecia M. Nave, Assoc. Provost & Assoc. VP for Academic Affairs. It was also announced that Michelle A. Davis would be handing over her duties as secretary to Traci G. Chernosky.

AGENDA ITEMS DISCUSSED

I. Introductions (New and Old Members)

We went around the table and everyone introduced themselves and the area they represent and if they were a returning member of the University Academic Council or if they were new to the University Academic Council.

II. Minutes from last Academic Council Meeting

All that were present where asked to looked over the minutes from the last University Academic Council Meeting on, April 1, 2010.

Motion: Ms. Lettie Raab moved and Dr. Lucian Yates, III seconded the motion to approve the minutes as presented. The motion carried unanimously.

III. University Academic Council Charge

Dr. McFrazier went over what the purpose of the University Academic Council is expressed body that will deal with all academic issues relative to undergraduate at Prairie View A&M University.

The University Academic Council is made up of representatives from all the schools and colleges. These representatives are elected or appointed by the Dean of that respective area.

There also can be representatives appointed by the Provost to serve on the council. There is also student representation on the council. The student representative is appointed from the SGA.

IV. University Academic Council By-Laws

Dr. McFrazier asked that members of the University Academic Council to please look over the By-Laws that were given as a handout to them and please note that they were updated last year.

V. Course Inventory Updates/Procedures

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Mrs. Michelle Davis went over the Course Inventory Update forms and the Non-Substantive Change form that were given as handouts. Mrs. Davis suggested that all University Academic Council members please go over the forms with their colleagues. Mrs. Davis also said that she would update the forms and send them out via email.

VI. Task Force Assignments

Dr. McFrazier requested that the Task Force Assignment sheet be updated for the next meeting. Assignments are handed out to the Task Force as they come in to the University Academic Council. When being on a Task Force someone will be the Chair of the Task Force. They will be asked to present to the University Academic Council.

VII. Old Business

Mrs. Lettie Raab brought up B under Article I., Functions and Responsibilities andwas questioning the letter that goes to the students as to the status they are beingadmitted to the University. Dr. McFrazier said that this issue is stated in the catalog,and this was approved last year.

VIII. New Business

Dr. Nave let the University Academic Council know that she is looking forward toworking with everyone and is looking forward to the new academic year. Dr. Navesaid that she would be sending out invites to the council members, so they can add thedates for the meetings to their calendars.

Dr. Abida Solomon asked if there had been any update on the distance web forNursing. Dr. Nave said that they have been working with Dr. Williams to see if this ispossible. Dr. McFrazier stated that if we were able to get the distance web up andgoing that if Dr. Nave needed any assistance that the distance web would be a goodtool for him as well.

IX. Adjournment

There being no further business, the chair adjourned the meeting at 4:00 p.m.

Submitted by:

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________________________________ Traci G. Chernosky Administrative Secretary/Recording Secretary Office for Academic Affairs

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UNIVERSITY ACADEMIC COUNCIL MEETING October 21, 2010

Memorial Student Center – Conference Room 203 3:00 pm

Those Present Those Absent Mr. Don Byars Dr. Clarissa G. Booker - EA Dr. Annette James Mrs. Lettie Raab - EA Ms. Deborah Dungey Dr. Kendall T. Harris Dr. Annette James Dr. Charles Grear Dr. Oko Elechi Ms. Melissa Richard Mr. Stephen Shaw Dr. E. Joahanne Thomas-Smith - G Dr. Shield Lin Dr. William Vetter Mr. Peter Wood Dr. Evelyn Whitley Dr. Lucian Yates, III Mr. Tim Albert Dr. Felecia Nave Dr. James A. Wilson, Jr. - G

Dr. Kaarin Perkins Dr. Douglas Butler Dr. Cheryle Snead-Greene - EA Dr. Michael L. McFrazier - G Dr. Abida Solomon

The University Academic Council (UAC) was convened at approximately 3:00 p.m. on Thursday, October 21, 2010 with Dr. Felecia M. Nave, Associate Provost and Associate Vice President for Academic Affairs, presiding. The location of this meeting was in the Memorial Student Center, Conference Room 203. Dr. Nave welcomed those who were present and officially called the meeting to order.

We did not have a quorum of members thus topics were discussed but no decisions rendered. AGENDA ITEMS DISCUSSED

I. Introductions (New and Old Members)

We went around the table and everyone introduced themselves and the area they represent and if they were a returning member of the University Academic Council or if they were new to the University Academic Council.

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II. Minutes from last Academic Council Meeting

All that were present where asked to looked over the minutes from the last University Academic Council Meeting on, September 16, 2010. Due to low attendance we were not able to bring a motion to the table to approve minutes from the September 16, 2010. The minutes will have to be approved at the next UAC meeting.

III. University Academic Council By-Laws

Dr. Nave asked that members of the University Academic Council to please look over the By-Laws that were given as a handout to them and please note that they were updated last year.

IV. Course Inventory Updates/Procedures

Copies of the updated course inventory forms and procedures were provided to each council member. The forms were updated by Mrs. Michelle Davis.

V. Task Force Assignments

The Task Force Assignments were updated and distributed to each council member.

VI. Old Business

Mr. Byars presented the preliminary findings of his task force that was responsible for looking at the +/- grades value when they transfer to PVAMU. Based on the information presented, the task force was asked to do further review and to look at how other system schools handle this situation. Dr. Clarissa Booker is the chair for this task force. Clarification was requested on conditions that were placed on conditional admits. Mr. Woods recommended that we wait until Mrs. Raab is present to further discuss the conditions.

VII. New Business

Task Force 2 was assigned to review the withdrawal policy and Task Force 5 was assigned to review implementing an administrative drop function for professors. The chair for Task Force 2 is Dr. Peter Wood and the chair for Task Force 5 is Dr. Kendall Harris.

VIII. Adjournment

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There being no further business, the chair adjourned the meeting at 4:00 p.m. Submitted by: ________________________________ Traci G. Chernosky Administrative Secretary/Recording Secretary Office for Academic Affairs

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UNIVERSITY ACADEMIC COUNCIL MEETING

November 18, 2010 Delco – Room 308

3:00 pm

Those Present Those Absent Mr. Don Byars Dr. Oko Elechi Dr. Annette James Dr. Lucian Yates, III - EA Dr. Kaarin Perkins Dr. Emmanuel Opara Ms. Deborah Dungey Dr. Douglas Butler Dr. Clarissa G. Booker Dr. Charles Grear Mrs. Lettie Raab Ms. Melissa Richard Mr. Stephen Shaw Dr. E. Joahanne Thomas-Smith - G Dr. Shield Lin Dr. William Vetter Mr. Peter Wood Dr. Evelyn Whitley Dr. Kendall T. Harris Mr. Tim Albert Dr. Felecia Nave Dr. James A. Wilson, Jr. - G Dr. Cheryle Snead-Greene Dr. Michael L. McFrazier - G Dr. Abida Solomon Ms. Traci Chernosky

The University Academic Council (UAC) was convened at approximately 3:08 p.m. on Thursday, November 18, 2010 with Dr. Felecia M. Nave, Associate Provost and Associate Vice President for Academic Affairs, presiding. The location of this meeting was in the Memorial Student Center, Conference Room 203. Dr. Nave welcomed those who were present and officially called the meeting to order. We did not have a quorum of members thus topics were discussed but no decisions rendered. AGENDA ITEMS DISCUSSED

I. Minutes from last Academic Council Meeting

All that were present where asked to looked over the minutes from the last University Academic Council Meeting on, September 16, 2010 and October 21, 2010. Due to low attendance we were not able to bring a motion to the table to approve minutes from the October 21, 2010. There were minor corrections that needed to be

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made to the minutes. The corrected minutes from the October 21, 2010 will be emailed and handed out at the next Academic council Meeting on, December 2, 2010.

II. Task Force Assignments

A. Task Force 4 - +/- Grades Value When They Transfer to PVAMU. Dr.

B. Task Force 2 – The Withdrawal Process – Currently students are allowed to withdrawal up to the last class day. Mr. Peter Wood is the chair for this task force.

C. Task Force 5 – Review Implementing an Administrative Drop Function for

Professors. Dr. Kendall Harris is the chair for this task force. III. Old Business

A. Task Force 4- Dr. Clarissa Booker presented the preliminary findings of his task

force that was responsible for looking at the +/- grades value when they transfer to PVAMU. Dr. Clarissa Booker stated that the task force began meeting on this issue in AY10. The task force is recommending a discussion be brought to each college, so that the faculty, students, and staff could have input. Dr. Clarissa Booker asked that each college to please give feed back to the task force. Dr. Clarissa Booker said that the task force would be getting with Ms. Brown who reviews transcripts in the admission office to go over how she currently handles this issue on transfers to PVAMU. Dr. Nave asked the task force to see other schools in the TAMU System handles this issue. Dr. Clarissa Booker reported that the task force should be ready to make a recommendation at the next Academic Council meeting on December 2, 2010. In our last meeting it was suggested that we wait until Ms. Lettie Raab could give some clarification on conditions that were placed on conditional admits. Mr. Lettie Raab was asked to provide the council with the minutes from a previous council meeting that were provided to her by Mrs. Michelle Davis.

B. Task Force 2- Mr. Peter Woods brought up the questions can we restrict the

number of times that a student can withdrawal for the University? The question was discussed and it was decided to table the question and the task force was asked to do further review and to look at other systems schools use to handle this situation. The other questions was brought up that maybe the task force needs to look at the number of time a student can be re-admitted to the University.

C. Task Force 5 – The council members discussed the different issues that come

with implementing an administrative drop function for professors. Such as Financial Aid, appeals processes, and the possibility of having audit findings. The

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council tabled the administrative drop for the task force to do further review looking at the administrative drop from the stand point of attendance only.

IV. New Business

A. Catalog

Dr. Nave announced that Mr. Wolf had sent out a revised email with the link to go to, to do your updates. Dr. Nave reminded everyone to please get with their department heads and deans to let them know that the dead line is fast approaching.

B. Course Inventory Updates

Dr. Nave announced that no course inventory updates have been turned into the Academic Affairs office as of yet and to please remind your colleagues to turn them in as soon as possible.

V. Adjournment

There being no further business, the chair adjourned the meeting at 5:00 p.m. Submitted by: ________________________________ Traci G. Chernosky Administrative Secretary/Recording Secretary Office for Academic Affairs

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December 2, 2010 MSC – Room 203

3:00 pm

Those Present Those Absent Mr. Don Byars Dr. Oko Elechi Dr. Lucian Yates, III Mr. Stephen Shaw Dr. Douglas Butler Dr. Felecia Nave - EA Ms. Deborah Dungey Dr. Kendall T. Harris - EA Dr. Clarissa G. Booker Dr. Abida Solomon - EA Mrs. Lettie Raab Dr. Kaarin Perkins Dr. E. Joahanne Thomas-Smith Dr. Annette James - EA Dr. Shield Lin Dr. William Vetter Mr. Peter Wood Dr. Evelyn Whitley Dr. Charles Grear Mr. Tim Albert Ms. Melissa Richard Dr. James A. Wilson, Jr. - G Dr. Cheryle Snead-Greene Dr. Michael L. McFrazier - G Dr. Emmanuel Opara Ms. Traci Chernosky Mr. Jerrel Moore - G

The University Academic Council (UAC) was convened at approximately 3:22 p.m. on Thursday, December 2, 2010, with Dr. E. Joahanne Thomas-Smith, Provost and Sr. Vice President for Academic Affairs, presiding. The location of this meeting was in the Memorial Student Center, Conference Room 203. Dr. Thomas-Smith welcomed those who were present and officially called the meeting to order. AGENDA ITEMS DISCUSSED VI. Minutes from last Academic Council Meeting

All that were present where asked to looked over the minutes from the last two University Academic Council Meetings on, September 16, 2010 and November 18, 2010. Motion: Dr. Cheryle Snead-Green moved and Mrs. Lettie Raab seconded the motion to approve the minutes from September 16, 2010 as presented. The motion carried unanimously.

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Motion: Mrs. Lettie Raab moved and Ms. Deborah Dungey seconded the motion to approve the minutes from November 18, 2010 as presented. Dr. Lucian Yates, III asked that the minutes be amended to show that he had an excused absence on November 18, 2010. Dr. Clarissa G. Booker also asked that the minutes be amended to show that she is the chair of task force 4. The motion carried unanimously.

VII. Task Force Assignments

D. Task Force 4 – Dr. Clarissa G. Booker is the chair of task force 4. Other

members of task force 4 are Don W. Byars, II, Prof. Jerrel Moore, and SGA President Bobby Smith. The issue given to task force 4: A student who transfers to PVAMU from a school that has a plus and minus grading system needs a determination concerning how to accept and evaluate a C- (minus) grade. Currently, a grade of a C- is equated to a D grade and is not generally accepted for transfer credit. Dr. Clarissa G. Booker asked Mr. Don W. Byars, II to present the council member’s task force 4’s recommendation. RECOMMENDATION: Grades with a Plus (+) or Minus (-) designation are entered in our student information system as the equivalent letter grade submitted from previous colleges. There are no further adjustments made to the previously awarded grade. Effective with the 2011 Fall Semester, this policy will affect all new freshmen and transfer students. The policy is not retroactive for any student who enrolled at PVAMU prior to the fall of 2011. The floor was opened up for discussion regarding task force 4’s recommendation. With a group effort the council member’s amended the recommendation of task force 4 to read: Grades with a Plus (+) or Minus (-) designation will be accepted for transfer without Plus (+) or Minus (-) designation. This policy will become effective with the 2011 summer semester. Motion: Mr. Don W. Byars, II moved and Mr. Peter Wood second the motion to approve the recommendation as stated above. The motion carried unanimously.

E. Task Force 2 – The Withdrawal Process – Currently students are allowed to

withdrawal up to the last class day. Mr. Peter Wood is the chair for this task force.

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F. Task Force 5 – Review Implementing an Administrative Drop Function for Professors. Dr. Kendall Harris is the chair for this task force.

Dr. Thomas-Smith announced that the Financial Aid is looking at a program called Lobby Tracker to help them get a handle on customer service issues and the workflow of the staff in the Financial Aid Office.

VIII. Old Business

A. Conditional Admits Requirements Ms. Raab was asked to provide the committee members with the conditional admit requirements. Ms. Raab provided each member present with the handout.

B. Catalog Revisions Dr. Thomas-Smith reminded everyone that the dead line is fast approaching to have all revisions in to the appropriate person.

C. Course Inventory Updates

Dr. Thomas-Smith reminded everyone that all course inventory updates need to be submitted to the Office of Academic Affairs.

D. UAC Attendance Dr. Thomas-Smith reminded everyone how important it is to be in attendance at the UAC meetings.

IX. New Business

No new business was discussed.

X. Adjournment

There being no further business, the chair adjourned the meeting at 5:00 p.m. Submitted by:

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________________________________ Traci G. Chernosky Administrative Secretary/Recording Secretary Office for Academic Affairs

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February 17, 2011 John B. Coleman Library, Room 508

3:00 pm

Those Present Those Absent Mr. Don Byars Ms. Melissa Richard Dr. Cheryle Snead-Greene Dr. Charles Grear - EA Dr. Kentya Ford Dr. James A. Wilson, Jr. - G Ms. Deborah Dungey Dr. E. Joahanne Thomas-Smith - G Dr. Clarissa G. Booker Dr. William Hale - EA Mrs. Lettie Raab Dr. Kaarin Perkins Dr. Felecia Nave Dr. Michael L. McFrazier - G Dr. Annette James Dr. Kendall T. Harris Dr. Oko Elechi Dr. Lucian Yates, III Dr. Shield Lin Mr. Tim Albert - EA Mr. Peter Wood Dr. Emmanuel Opara Ms. Traci Chernosky Dr. Abida Solomon Mrs. Elizabeth Brumfield

The University Academic Council (UAC) was convened at approximately 3:23 p.m. on Thursday, January 20, 2011, with Dr. Felecia M. Nave, Associate Provost and Associate Vice President for Academic Affairs, presiding. The location of this meeting was in the John B. Coleman Library, Room 508. Dr. Nave welcomed those who were present and officially called the meeting to order. AGENDA ITEMS DISCUSSED XI. Minutes from last Academic Council Meeting

All that were present where asked to look over the minutes from the University Academic Council meeting, held January 20, 2011. Motion: Mr. Peter Wood moved and Dr. Shield Lin seconded the motion to approve the minutes from January 20, 2011 as presented. The motion carried unanimously.

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XII. Task Force Assignments

G. Task Force 2 – The Withdrawal Process – Currently, students are allowed to withdraw up to the last class day of class. Mr. Peter Wood is the chair for this task force. Mr. Wood announced that he had no update for the University Academic Council members and that he would have an update at the next meeting.

H. Task Force 5 – Review Implementing an Administrative Drop Function for Professors. Dr. Kendall Harris is the chair for this task force.

Dr. Nave announced that Dr. Harris was not present but if anyone from his task force had any updates they could present them to the University Academic Council members at this time. No update was given.

I. New Task Force - Dr. Nave announced that she would like a task force to look at

the “Total Forgiveness Policy”. The task force assigned would only be reviewing if in theory a student takes 120 hours and gets a 0 gpa and returns to retake the 120 hours and receives a 4.0 gpa. We do not have a policy in place that prevents the grades from not falling out of the gpa calculation. Dr. Nave assigned the “Total Forgiveness Policy” to task force 1. Dr. Cheryle Snead-Greene will be the chair for this task force.

J. New Task Force - Dr. Nave announced that she would assign course inventory

updates to each task force and requested that all other assignments that were given to any task force be put on hold due to the deadline of the course inventory updates. Each task force was assigned course inventory updates to review and they are as follows:

Task Force Department Chair 1 Languages &

Communication Cheryle Snead-Greene

2 College of Engineering Annette James 3 College of Nursing Oko Elechi 3 School of Architecture Oko Elechi 4 Music and Theatre Clarissa Booker

& Don Byars 5 College of Education Kendall Harris

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Dr. Nave requested that Task Force Two and Task Force Three be ready to present to the University Academic Council on Thursday, March 03, 2011. Task Force One, Four, and Five should be ready to present to the University Academic Council on Thursday, March 10, 2011.

XIII. Old Business

A. Task Force – Conditional Admits Requirements – The conditions were approved by the University Academic Council effective April 15, 2010. The council has reviewed the conditions and all have agreed to omit number two on the original recommendation to the council.

XIV. New Business

A. Dr. Clarissa Booker asked the University Academic Council if there is any policy on students attending meetings during class time. Dr. Nave said that it all depends on what type of meeting it is. If it is a required University meeting or event then the student would need to obtain a University excuse. Any other meeting or event that a student would need to attend and be out of class they would have to obtain an excuse and at that point it would be at the discretion of the instructor to excuse the student or not to excuse the student. The student should give the instructor the excuse in advance to them missing class.

B. Dr. Nave would like the University Academic Council to look at writing some

procedures pertaining to the writing of the University Academic Council by-laws and procedures for submitting final recommendations to the Provost.

C. Dr. Cheryle Snead-Greene asked Ms. Dungey how the new process of taking

attendance turned out. Ms. Dungey stated that they are in the process of collecting data now.

Dr. Cheryle Snead-Greene stated that some of the students must have gotten wind that they would not get their financial aid unless they attended class during that time. Dr. Cheryle Snead-Greene said that she had some students come to class the last day before talking attendance was going to be over and they have not been back to class since.

D. The Northwest Houston Center announced that this weekend would be Family Day at the Northwest Houston Center to kickoff Black History Month.

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XV. Adjournment There being no further business, the chair adjourned the meeting at 4:45 p.m. Submitted by: ________________________________ Traci G. Chernosky Administrative Assistant III/Recording Secretary Office for Academic Affairs

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March 3, 2011 John B. Coleman Library, Room 508

3:00 pm

Those Present Those Absent Mr. Don Byars Ms. Melissa Richard Dr. Cheryle Snead-Greene Dr. Charles Grear - EA Dr. Kentya Ford Dr. James A. Wilson, Jr. - G Ms. Deborah Dungey Dr. E. Joahanne Thomas-Smith - G Dr. Clarissa G. Booker Dr. Lucian Yates, III Mrs. Lettie Raab Dr. Kaarin Perkins Dr. Felecia Nave Dr. Michael L. McFrazier - G Dr. Annette James Dr. Emmanuel Opara Dr. Harry Adams - G Mr. Peter Wood Mr. Tim Albert Dr. Shield Lin Dr. Abida Solomon Mrs. Elizabeth Brumfield Dr. Kendall T. Harris Dr. William Hale Dr. Raghava Kommalapati – P Dr. Jianren Zhou – P Dr. John Attia – P Dr. Yonggao Yang – P Mr. Bruce F. Bockhorn – P Mrs. Tina Montgomery – G Ms. Traci Chernosky

The University Academic Council (UAC) was convened at approximately 3:08 p.m. on

Thursday, March 3, 2011, with Dr. Felecia M. Nave, Associate Provost and Associate Vice President for Academic Affairs, presiding. The location of this meeting was in the John B. Coleman Library, Room 508. Dr. Nave welcomed those who were present and officially called the meeting to order. AGENDA ITEMS DISCUSSED

XVI. Minutes from last Academic Council Meeting

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All that were present where asked to look over the minutes from the University Academic Council meeting, held February 17, 2011. Motion: Mr. Peter Wood moved and Dr. Shield Lin seconded the motion to approve the minutes from February 17, 2011 as presented. The motion carried unanimously.

XVII. Task Force Assignments

K. Task Force 2 – Course Inventory Updates for the College of Engineering were

presented to the University Academic Council members for approval. Dr. Annette James the chair person for this task force asked that faculty members from the department present course inventory updates, changed and deletions to the University Academic Council members and guest. Dr. Shield Lin, Interim Assistant Dean, Chemical Engineering presented the need to create an energy minor in the College of Engineering to the University Academic Council members and guest. Dr. Shield Lin also presented the change requests and course inventory updates for Chemical Engineering and General Engineering. Dr. Raghava Kommalapati, Interim Department Head, Civil and Environmental Engineering presented the change request and course inventory updates for the Department of Civil & Environmental Engineering to the University Academic Council members and guest. Dr. Yonggao Yang, Interim Head, Computer Science Department presented the change request and course inventory updates for the Department of Computer Science to the University Academic Council members and guest. Dr. John Attia, Department Head, Electrical & Computer Engineering presented the change request and course inventory updates for the Department of Electrical & Computer Engineering to the University Academic Council members and guest. Dr. Jianren Zhou, Interim Department Head, Mechanical Engineering presented the change request and course inventory updates for the Department of Mechanical Engineering to the University Academic Council members and guest. All that were present where asked to review the change request and course inventory updates for the College of Engineering that were presented to the University Academic Council meeting, held March 3, 2011.

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Motion: Dr. Annette James moved and Dr. Clarissa G. Booker seconded the motion to approve Energy Minor in the College of Engineering as presented to the University Academic Council. The motion carried unanimously. Motion: Dr. Annette James moved and Mrs. Lettie Raab seconded the motion to approve all change requests and course inventory updates for Chemical Engineering, Civil and Environmental Engineering, Computer Science, Electrical and Computer Engineering, General Engineering and Mechanical Engineering as presented to the University Academic Council. The motion carried unanimously.

L. Task Force 3 - Course Inventory Updates for the College of Architecture and the College of Nursing were presented to the University Academic Council members for approval. Dr. Shield Lin the acting chair person for this task force asked that faculty members from the departments present course inventory updates, changed and deletions to the University Academic Council members and guest. Dr. Bruce Bockhorn, Director of Construction Science presented the need to create a Building Information Modeling course in the School of Architecture to the University Academic Council members and guest. Dr. Bruce Bockhorn also presented the change requests and course inventory updates for the School of Architecture to the University Academic council members and guest. All that were present where asked to review the change request and course inventory updates for the School of Architecture that were presented to the University Academic Council meeting, held March 3, 2011. Motion: Dr. Shield Lin moved and Dr. Cheryle Snead-Greene seconded the motion to approve all change requests and course inventory updates for the School of Architecture as presented to the University Academic Council. The motion carried unanimously.

Dr. Margie Landson, College of Nursing presented the need to add Study Skills: Developing Competencies for Success in Nursing course in the College of Nursing to the University Academic Council members and guest. The floor was opened up for discussion. The members of the University Academic Council has asked that the College of Nursing to please reconvene to reword the course description to better support the course being a junior and senior level course. By doing so the College of Nursing would have a better chance of the THECB approving the course. The College of Nursing has been asked to present the new course description to the University Academic Council members on Thursday, March 31, 2011.

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XVIII. Old Business

Mr. Don Byars announced that Task Force 4 would be ready to bring their recommendation to the University Academic Council members at our next meeting.

XIX. New Business

XX. Adjournment There being no further business, the chair adjourned the meeting at 5:00 p.m. Submitted by: ________________________________ Traci G. Chernosky Administrative Assistant III/Recording Secretary Office for Academic Affairs

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March 10, 2011 Delco, Room 308

3:00 pm

Those Present Those Absent Dr. Oko Elechi Dr. Cheryle Snead-Greene - EA Dr. Charles Grear Mrs. Lettie Raab - EA Dr. Kentya Ford Dr. James A. Wilson, Jr. - G Ms. Deborah Dungey Dr. E. Joahanne Thomas-Smith - G Dr. Clarissa G. Booker Dr. Annette James Ms. Melissa Richard Dr. Kaarin Perkins Dr. Felecia Nave Dr. Michael L. McFrazier - G Dr. Lucian Yates, III Dr. Emmanuel Opara Ms. Toniesha Taylor - P Dr. William Hale Dr. James Palmer - P Mr. Tim Albert Dr. Shield Lin Dr. Abida Solomon Mrs. Elizabeth Brumfield Dr. Kendall T. Harris Mrs. Tina Montgomery – G Mr. Peter Wood Dr. Vicki Seldon - P

The University Academic Council (UAC) was convened at approximately 3:20 p.m. on

Thursday, March 10, 2011, with Dr. Felecia M. Nave, Associate Provost and Associate Vice President for Academic Affairs, presiding. The location of this meeting was in the Delco, Room 308. Dr. Nave welcomed those who were present and officially called the meeting to order. AGENDA ITEMS DISCUSSED

XXI. Task Force Assignments

M. Task Force 1 – Course Inventory Updates for the College of Arts and Sciences, Languages & Communication and Honors Program were presented to the University Academic Council members for approval. Dr. William Hale the acting chair person for this task force asked that faculty members from the departments present course inventory updates, changed and deletions to the University Academic Council members and guest.

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Dr. James Palmer, Department Head, Department of Languages & Communications presented the need to add Arabic in the Honors Program and Department of Languages & Communication to the University Academic Council members and guest. Dr. James Palmer also presented the need to add Spanish-American Literature II and Special Topics in Spanish in Department of Languages & Communication, as well as change requests and course inventory updates for the Department of Languages & Communication.

All that were present where asked to review the change request and course inventory updates for the Department of Languages & Communication in the College of Arts and Sciences that were presented to the University Academic Council meeting, held March 10, 2011. Motion: Dr. Williams Hale moved and Dr. Oko Elechi seconded the motion to approve adding Arabic in the Honors Program and Department of Languages & Communication in the College of Arts and Sciences as presented to the University Academic Council. The motion carried unanimously. Motion: Dr. Williams Hale moved and Dr. Kentya Ford seconded the motion to approve adding Spanish-American Literature II and Special Topics in Spanish in the Department of Languages & Communication, as well as change requests and course inventory updates and deletions in the Department of Languages & Communication in the College of Arts and Sciences as presented to the University Academic Council. The motion carried unanimously.

N. Task Force 4 - Course Inventory Updates for the Department of Music & Theatre

in the College of Arts and Sciences were presented to the University Academic Council members for approval. Dr. Clarissa Booker and Mr. Don Byars the co-chairs for this task force asked that faculty members from the departments present course inventory updates, changed and deletions to the University Academic Council members and guest. Dr. Vicki Seldon presented the additions, change request and course inventory updates for the Department of Music and Theatre in the College of Arts and Sciences to the University Academic Council members and guest. All that were present where asked to review the change request and course inventory updates for the School of Architecture that were presented to the University Academic Council meeting, held March 3, 2011. Motion: Mr. Peter Wood moved and Dr. Clarissa Booker seconded the motion to approve all change requests and course inventory updates for the Department of

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Music and Theatre in the College of Arts and Sciences as presented to the University Academic council. The motion carried unanimously.

XXII. Old Business

Dr. Nave asked that the College of Nursing and the College of Education to please be ready to present course inventory updates to the University Academic Council members on Thursday, March 31, 2011.

XXIII. New Business

XXIV. Adjournment

There being no further business, the chair adjourned the meeting at 5:00 p.m. Submitted by: ________________________________ Traci G. Chernosky Administrative Assistant III/Recording Secretary Office for Academic Affairs

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March 31, 2011 John B. Coleman Library, Room 508

3:00 pm

Those Present Those Absent Mr. Peter Wood Dr. Cheryle Snead-Greene - EA Dr. Charles Grear Ms. Melissa Richard Dr. Oko Elechi Dr. James A. Wilson, Jr. - G Ms. Deborah Dungey Dr. E. Joahanne Thomas-Smith - G Dr. Clarissa G. Booker Dr. Evelyn Whitley Mrs. Elizabeth Brumfield Mr. Don Byars - A Mrs. Lettie Raab Dr. William Hale - EA Dr. Felecia Nave Dr. Michael L. McFrazier - G Dr. Lucian Yates, III Dr. Emmanuel Opara Dr. Annette James Dr. Kentya Ford - EA Dr. Shield Lin Mr. Tim Albert Dr. Abida Solomon Ms. Traci Chernosky Dr. Kendall T. Harris Mrs. Tina Montgomery – G

The University Academic Council (UAC) was convened at approximately 3:11 p.m. on Thursday, April 7, 2011, with Dr. Felecia M. Nave, Associate Provost and Associate Vice President for Academic Affairs, presiding. The location of this meeting was in the John B. Coleman Library, Room 508. Dr. Nave welcomed those who were present and officially called the meeting to order. Dr. Nave announced that University Academic Council would only have three more meetings left for this semester. Dr. Nave wanted to make everyone aware that notices were handed out to students at the Honors Convocation regarding new federal regulations coming through due to financial aid and funding. The government is also looking at redefining a credit hour and what a credit hour means. They also are looking at distance education. AGENDA ITEMS DISCUSSED

XXV. Task Force Assignments

O. Task Force 5 – Review Implementing an Administrative Drop and Procedures. Dr. Kendall Harris is the chair for this task force.

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Dr. Kendall Harris announced that he would be meeting with his task force and would be ready to present a recommendation to the University Academic Council members at our next meeting on Thursday, April 7, 2011.

P. Task Force 2 – Last Day to Withdrawal from University. Mr. Peter Wood is chair for this task force. Mr. Peter Wood announced that he would be meeting with his task force and would be ready to present a recommendation to the University Academic Council members at our next meeting on Thursday, April 7, 2011.

XXVI. Old Business

Course Inventory Updates for the College of Nursing were presented to the University Academic Council members for approval by Dr. Abida Solomon. Previously the University Academic Council members asked the College of Nursing to please revisit and to consider changing the verbiage for the Academic Strategies for Nursing Students Success course to better support it being a junior and senior level course. Motion: Ms. Lettie Raab moved and Dr. Clarissa Booker seconded the motion to approve Academic Strategies for Nursing Students Success as a new course in the College of Nursing as presented. The motion carried unanimously.

XXVII. New Business

Dr. Lucian Yates asked that the College of Educations course inventory updates be tabled until the next University Academic Council meeting on Thursday, April 7, 2011.

XXVIII. Adjournment

There being no further business, the chair adjourned the meeting at 4:00 p.m.

Submitted by:

________________________________ Traci G. Chernosky Administrative Assistant III/Recording Secretary Office for Academic Affairs

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April 7, 2011 John B. Coleman Library, Room 508

3:00 pm

Those Present Those Absent Dr. Charles Grear Ms. Melissa Richard Dr. Oko Elechi Dr. James A. Wilson, Jr. - G Ms. Deborah Dungey Dr. E. Joahanne Thomas-Smith - G Dr. Clarissa G. Booker Dr. Evelyn Whitley Mrs. Elizabeth Brumfield- TVVN Dr. Lucian Yates, III - EA Mrs. Lettie Raab Dr. Kentya Ford - EA Dr. Felecia Nave Mr. Tim Albert Dr. Michael L. McFrazier - TVVN Dr. Annette James Mr. Peter Wood Dr. Abida Solomon - TVVN Ms. Traci Chernosky Dr. Shield Lin Dr. Kendall T. Harris Mrs. Tina Montgomery – G Mr. Don Byars Dr. Cheryle Snead-Greene Dr. Emmanuel Opara Dr. William Hale

The University Academic Council (UAC) was convened at approximately 3:17 p.m. on Thursday, March 31, 2011, with Dr. Felecia M. Nave, Associate Provost and Associate Vice President for Academic Affairs, presiding. The location of this meeting was in the John B. Coleman Library, Room 508. Dr. Nave welcomed those who were present and officially called the meeting to order. AGENDA ITEMS DISCUSSED

XXIX. Minutes from last Academic Council Meeting

All that were present where asked to look over the minutes from the University Academic council meeting, held March 3, 2011 and March 10, 2011.

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Motion: Mr. Don Byars moved and Ms. Deborah Dungey seconded the motion to approve the minutes from March 3, 2011 as presented. The motion carried unanimously. Motion: Dr. Shield Lin moved and Dr. Emmanuel Opara seconded the motion to approve the minutes from March 20, 2011 as presented. The motion carried unanimously.

XXX. Task Force Assignments

A. Task Force 2 – Last Day to Withdrawal from the University. Mr. Peter Wood is the chair person for this committee. Mr. Woods presented the recommendations of his task force to the University Academic Council members. The recommendations were discussed and edited by all members that were present. Dr. Nave will revise the recommendations of task force two and have them ready to present at our next University Academic Council meeting that will take place on Thursday, April 21, 2011.

B. Task Force 1 – Review of Grade Replacement Policy. Dr. Snead-Greene is

the chair person for this committee. Dr. Snead-Greene announced that her task force is still reviewing other schools policies as they pertain to grade replacement. Dr. Snead-Greene also stated that her task force is working on a new grade replacement form and she will have a proposal ready to present to the University Academic Council members at the next meeting on Thursday, April 21, 2011.

C. Task Force 5 – Administrative Drop and Procedures. Dr. Kendall Harris is

the chair person for this committee.

Dr. Kendall Harris announced that his task force is still meeting. Dr. Kendall Harris stated that his task force will have a proposal ready to present to the University Academic Council members at the next meeting on Thursday, April 21, 2011.

XXXI. New Business

XXXII. Adjournment

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31



April 21, 2011 John B. Coleman Library, Room 508

3:00 pm

Those Present Those Absent Dr. Charles Grear Ms. Melissa Richard Dr. Oko Elechi Dr. James A. Wilson, Jr. - G Ms. Deborah Dungey Dr. E. Joahanne Thomas-Smith - G Dr. Clarissa G. Booker Dr. Emmanuel Opara Mrs. Elizabeth Brumfield- TVVN Dr. Lucian Yates, III Mrs. Lettie Raab Dr. Michael L. McFrazier - G Dr. Felecia Nave Mr. Tim Albert Dr. Annette James Mr. Peter Wood Dr. Abida Solomon - TVVN Ms. Traci Chernosky Dr. Shield Lin Dr. Kendall T. Harris Mrs. Tina Montgomery – G Mr. Don Byars Dr. Cheryle Snead-Greene Dr. William Hale Dr. Kentya Ford Dr. Betty Adams – P -TVVN

The University Academic Council (UAC) was convened at approximately 3:28 p.m. on Thursday, April 21, 2011, with Dr. Felecia M. Nave, Associate Provost and Associate Vice President for Academic Affairs, presiding. The location of this meeting was in the John B. Coleman Library, Room 508. Dr. Nave welcomed those who were present and officially called the meeting to order. AGENDA ITEMS DISCUSSED

XXXIII. Minutes from last Academic Council Meeting

All that were present where asked to look over the minutes from the University Academic council meeting, held March 31, 2011 and April 7, 2011.

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Motion: Dr. Clarissa G. Booker moved and Mr. Peter Wood seconded the motion to approve the minutes from March 31, 2011 as presented. The motion carried unanimously. Motion: Dr. Cheryle Snead-Greene moved and Dr. Charles Grear seconded the motion to approve the minutes from April 7, 2011 as presented. The motion carried unanimously.

XXXIV. Task Force Assignments

D. Task Force 2 – Last Day to Withdrawal from the University. Mr. Peter Wood is the chair person for this committee. Mr. Woods presented the recommendations of his task force to the University Academic Council members. The recommendations were discussed and edited by all members that were present. Dr. Nave will get with Ms. Traci Chernosky to revise the recommendations of University Academic Council members and have them ready to present at our next University Academic Council meeting that will take place on Thursday, May 5, 2011.

E. Task Force 1 – Review of Grade Replacement Policy. Dr. Snead-Greene is

the chair person for this committee. Dr. Snead-Greene presented the recommendations of her task force to the University Academic Council members. The recommendations were discussed and edited by all members that were present. Dr. Snead-Greene announced that her task force would meet and revise the policy and form as suggested by the University Academic Council members, and be ready to present their final recommendations at the next University Academic Council meeting on Thursday, May 05, 2011.

F. Task Force 5 – Administrative Drop and Procedures. Dr. Kendall Harris is

the chair person for this committee.

Dr. Kendall Harris presented the recommendations of her task force to the University Academic Council members. The recommendations were discussed and edited by all members that were present. Dr. Kendall Harris announced that his task force would make the revisions, and be ready to present their final recommendations at the next University Academic Council Meeting on Thursday, May 05, 2011.

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XXXV. New Business

XXXVI. Adjournment


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