ppt presentations best methods
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This is a powerpoint presentation.TRANSCRIPT
Electronic Presentationswith
Microsoft PowerPoint
Flagler CollegeFall 2009
Outline
Why Microsoft PowerPoint? Examples Text exercises Practice Practice Practice
Objectives
Review the key concepts of planning and designing presentations
Learn how to create a well-organized presentation with Microsoft PowerPoint
Objectives
Review the fundamentals of graphs and charts
Learn the importance of choosing the appropriate graph or chart for the type of data or message to be presented
Key Concepts
Define presentation graphics Review the advantages of presentation
graphics Review the principles of good
presentations Review the principles of design
excellence
Key Concepts
Types of business graphics Presentation graphics Analytical graphics
Definition
Presentation graphics are: the visualization of information and
ideas in an easily understood format supporting a message
Definition
Electronic presentations are: the visualization of information and
ideas in an easily understood format supporting a message using computer to present the
presentation
Advantages
Generates and sustains interest Centers attention on the topic Identifies the most important points Clarifies the spoken word Helps understand abstract
information
Even More Advantages
Gets a point across - numeric data Makes topics more interesting Assists in comprehension and retention Brightens up lessons, reports,
documents Gives the appearance of being
prepared, organized, professional
What’s Involved
Time Creative efforts PC’s and software
Anyone can do it – it’s not a luxury – it’s expected
Principles of Good Presentations1
Delivering presentations effectively involves a four-step process or the 4-P’s:
1. Plan2. Prepare3. Practice4. Present
Copyright 1996 © Dale Carnegie & Associates, Inc.
Plan - Audience
Know your audience Knowledge Experience Needs Goals
Plan - Purpose
Define the purpose of your talk based on the outcome you seek with your audience Inform? Persuade / Sell? Motivate? Teach / Train?
Prepare
Prepare an attention-getting opening Illustrate and support key points with
evidence and visuals Prepare a memorable close
More Preparation
Determine the results to display Determine the text Determine the data Determine the timing of the
presentation
Timing: The 8 Minute Rule1
Time your talk! An audience’s ability to focus on what’s
being said --- and remember what’s being said --- drops off at 8 minutes
Exception: For example, classroom lectures supported by electronic presentations.
Timing: Breaking the Tedium
Go to Q and A after 15 minutes to touch on details
Use another speaker Show a video Tell a story Stop! Stop! Stop!
Timing: The 8 Second Rule
The “Fast Start 8 Second Rule” Most people decide within 8 seconds
if a speaker is worth hearing or not Therefore, begin STRONGLY!
Get to the point immediately - Share your message clearly - Give the audience take-away
Practice
Practice your presentation before an audience, coach, mirror, video camera
Review your slides for Clarity and Relevancy Eye-appeal and Visibility Quality Memorability
More Practice
Receive feedback and coaching for Strong opening and memorable
close Clear message - key points Logical flow Timing Distracting mannerisms
Presentation - Fundamentals
Establish a positive attitude “Own” your subject Project the value of your message
Presentation - First Impression
Establish eye-contact Display poised body language Project confidence Be well groomed
Presentation - Rapport
Be sincere Be yourself Say “we” not “you” Involve your audience Like your audience or at least
pretend to like them
Presentation - Attention
Be enthusiastic Use vivid words Express yourself clearly and
concisely Have an upbeat voice Have proper body language Remember you are the expert
Successful Presentations
Repeatedly Prepare, Practice, Perform K-I-S-S Personalize your presentation Q and A - Interaction Listen to the questions Be flexible Be prepared for the unexpected
Successful Presentations
Talk - use notes sparingly Don’t watch the slides Web-erize the presentation
SlideShare or Web or YouTube or …. Use annotation Use pointers Use timing
Successful Presentations
Have back-up presentation files Have alternative presentation files Know your location and facilities Leave time for set-up Don’t panic
----- power, bulbs, cables, crashes, handouts
General Principles of Design
Plan, organize, and review Keep slides simple Spell-check Be consistent Credit sources Use restraint
General Principles of Design
Project design and logical flow Remember timing “Own” your message Focus on your theme Use restraint
Principles of Design - Text
Use only 2 or 3 typefaces Use upper and lower case Don’t use fonts too small to read Limit the use of decorative typefaces Use different sizes and styles of one
typeface not different typefaces Use restraint
Principles of Design - Layout
Use titles and subtitles Use punctuation carefully Consider alignment and layouts Use borders and boxes for impact Use restraint
Principles of Design - Visual
Don’t use busy backgrounds Avoid fancy borders and symbols Coordinate text and background
colors Use organization’s colors and logos Use restraint
Principles of Design - Special Effects
Effects are powerful tools Animation increases the impact Reserve movement for key points Justify every special effect Practice timing Use restraint
Special Features
Graphics - Pictures and Clipart Music and Audio Videos Web publishing Web links Special effects
Business Graphics
Define and represent data in a visual and easily understood format
Describe, explore, and summarize a set of numbers quite effectively
Communicate complex ideas with clarity, precision, and efficiency
Communicate with a powerful tool
Business Graphic Programs
Presentation graphics Analytical graphics
Graphics Software
1. Presentation Graphics Example - Microsoft PowerPoint
2. Analytical Graphics Example - Microsoft Excel
Presentation Graphics
Offer quality business graphics Prepare charts, graphs, and other
visual aids Include multimedia effects – audio,
music, videos Embrace libraries of symbols,
drawings, clip art, pictures Control easy, fast, professional look
Analytical Graphics
Encourage the viewer to think about the substance
Present many numbers in a small space
Make large data sets coherent Reveal the data at several levels of
detail
Analytical Graphics
Encourage the eye to compare Help users analyze and understand
specific data Serve a clear purpose, description,
exploration, tabulation, or decoration
Analytical Graphics
Construct and view line, bar, pie-chart graphs
Produce useful, simple illustrations Present elaborate presentations Integrate closely with the statistical
and verbal descriptions of a data set
Practice Graphical Integrity
Reveal the truth Communicate clearly Follow principles of integrity
Remember!
Presentations are very powerful They are fun to develop You will appear to be an expert Enjoy Microsoft PowerPoint 2007