enhancing presentations with slides and other...

Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 17 - 1

Enhancing PresentationsEnhancing Presentationswith Slides and Other with Slides and Other

Visuals Visuals


Learning ObjectivesLearning Objectives• Explain how visuals enhance presentations

and list several popular types of visuals • Explain the difference between structured

and free-form slides• Explain why design consistency is important

in electronic slides and other visuals


Learning ObjectivesLearning Objectives• Describe the effective use of transitions and

builds in electronic presentations• Identify three types of non-content slides

you can use to support your presentation• Highlight nine major issues to consider when

you’re preparing to give a presentation online


Planning Visual AidsPlanning Visual Aids

• Improve quality and impact • Promote audience learning• Provide support and clarity


Types of Visual AidsTypes of Visual Aids

• Electronic slides• Overhead transparencies• Chalkboards and whiteboards• Flip charts• Other visuals


Verifying Your Design Verifying Your Design PlansPlans

• Review your plan• Check the style• Keep things simple• Use time wisely


Creating Effective SlidesCreating Effective Slides

• Audience experience

• Rational instincts

• Creative instincts


Choosing Slide StyleChoosing Slide Style

• Structured or Free-form slides– Elements of design

– Amount of content

– Number of slides


Using Structured SlidesUsing Structured Slides

• Advantages– Fast and easy creation– Complex data and ideas– Standalone sense


Using Structured SlidesUsing Structured Slides

• Disadvantages– Text-heavy format– Repetitive appearance– Audience effects


Using Free-Form SlidesUsing Free-Form Slides

• Advantages– Complement information–Manage information– Process information


Using Free-Form SlidesUsing Free-Form Slides

• Disadvantages– Creative demands– Speaker demands– Information cohesiveness


Writing Readable Writing Readable ContentContent

• Limit a slide to one concept or idea• Limit slide content to four or five lines• Don’t show a large number of text-

heavy slides in a row• Write short bulleted phrases


Writing Readable Writing Readable ContentContent

• Use sentences to share quotes or text items verbatim

• Phrase list items in grammatical form• Use the active voice• Include short informative titles


Modifying Slide GraphicsModifying Slide Graphics

• Reduce the detail• Keep it simple• Shorten numbers• Limit amount of data shown• Highlight key points• Adjust the size and design


Selecting Design Selecting Design ElementsElements

• Color schemes

• Background designs and artwork

• Fonts and type styles


Achieving ConsistencyAchieving Consistency

• Slide Master– Color choices

– Font styles

– Design elements

• Templates– Titles

– Graphics

– Bulleted text


Adding Special EffectsAdding Special Effects

• Functional animation

• Transitions and builds

• Hyperlinks and action buttons

• Multimedia elements


Completing Slides Completing Slides and Support Materialsand Support Materials

• Review your message

• Review the visuals

• Make a back-up plan


Navigation and SupportNavigation and Support

• Title slides

• Agenda and program details

• Navigation slides


Effective HandoutsEffective Handouts

• Complex charts and diagrams• Articles and technical papers• Summaries of case studies• Lists of websites• Copies of presentation slides


Practicing Your DeliveryPracticing Your Delivery

• Present naturally• Check your equipment• Track your time• Speak clearly


Practicing Your DeliveryPracticing Your Delivery

• Introduce the slides• Plan for questions• Prepare for objections• Check message clarity


Presenting OnlinePresenting Online

• Advantages – Cost savings– Convenience

• Disadvantages– “Digital Divide”– “Human Moments”


Online PresentationsOnline Presentations• Consider your alternatives• Consider sending preview materials• Keep your presentation simple• Ask for feedback frequently• Consider audience viewing experience


Online PresentationsOnline Presentations

• Ensure audience can view the content• Allow everyone to get connected• Consider a moderator • Engage the audience frequently• Don’t get lost in the technology

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