posting menu 4 local union other receipts menu03-15-11.pdf · 2019-02-23 · the print option...

POSTING MENU .............................................................................................................. 4

LOCAL UNION OTHER RECEIPTS................................................................................. 5

Add New Account ........................................................................................................................... 6

Post Other Receipts........................................................................................................................ 7

Other Receipts Correction/Refund.................................................................................................. 7

Print option...................................................................................................................................... 8

Other Receipt Account codes ......................................................................................................... 9

Special Other Receipts Account Codes........................................................................................ 11

CHECK-OFF/ PRE-BILLING NOTES:............................................................................ 12

Expected Vs Owed calculations.................................................................................................... 12

New Rules for Posting Check-Off – Change Rate ........................................................................ 17

PRE-BILLING ................................................................................................................. 18

Pre-Billing Options ........................................................................................................................ 19 Create Pre-Billing....................................................................................................................... 19 Modify Pre-Billing Information.................................................................................................... 21 Load a Member into Prebilling ................................................................................................... 22 Remove a Member from the Check-Off..................................................................................... 23 Edit Misc1, Misc2....................................................................................................................... 23 Clear all Misc1, Misc2................................................................................................................ 23 Add/Subtract amount ................................................................................................................. 24 Additional Dues/Fees................................................................................................................. 25 Summary up to this point ........................................................................................................... 25 Remove All Zero Total Owed..................................................................................................... 26 Show All Zero Owed Only.......................................................................................................... 26 Find and Replace Amounts ....................................................................................................... 26 Refresh with Owed Assessments .............................................................................................. 27 Refresh with owed weekly dues and arrears ............................................................................. 28 Prebill Miscellaneous Payments (All Members or For Majority On Check-Off) ......................... 29 Difference in Dues/Fees ............................................................................................................ 30 Pre-Bill Limits............................................................................................................................. 32

POSTING MENU – DUES/FEES CHECK-OFF .............................................................. 34

Posting a Check-Off...................................................................................................................... 35

Modify Check-Off Information ....................................................................................................... 36 Load a Member into Check-Off.................................................................................................. 37 Re-link Member into Check-Off ................................................................................................. 38 Remove a Member(s) from the Check-Off................................................................................. 39

post Menu03-15-11.doc VER 3.7 2 of 87

Edit Misc1, Misc2....................................................................................................................... 40 Clear all Misc1, Misc2................................................................................................................ 40 Additional Dues/Fees................................................................................................................. 40 Summary up to this point ........................................................................................................... 43 Remove Zero Total Owed.......................................................................................................... 43 Find and Replace Amounts ....................................................................................................... 44 Add/Subtract amount ................................................................................................................. 45

POSTING CHECK-OFF (SPECIAL POSTINGS)............................................................ 46

Only miscellaneous posting / No dues.......................................................................................... 46

Posting Suspensions or Withdrawals by Check-Off...................................................................... 46

Posting Suspension Return Or Withdrawal Deposit, Dues, Init, Re-Init, Trnsf By Check-Off ....... 48 Initiation/Re-initiation Keywords................................................................................................. 51

Difference in Dues/Fees ............................................................................................................... 52

Posting Check-Offs ....................................................................................................................... 54

Dues-Related Fees ....................................................................................................................... 54

Cash Dues .................................................................................................................................... 56

Posting Initiation/Re-Init / Cost of Transfers and Assessments with Dues/Fees .......................... 57

Posting Assessments.................................................................................................................... 58

Casual days posting...................................................................................................................... 59

Check-Off Postings (Special Situations) ....................................................................................... 61 Employer Credit from Prior Check-Off ....................................................................................... 61 Difference on Check-Off ............................................................................................................ 62

MULTIPLE PRE-BILLING ............................................................................................................. 64

CHANGE DUES/FEES INFORMATION ......................................................................... 68

Automatic Updates........................................................................................................................ 70

Manual Updates............................................................................................................................ 72 Tax Category ............................................................................................................................. 73

Dues/Fees CKO Information......................................................................................................... 75

DUES STRUCTURE CODES: ........................................................................................ 76

FOR US LOCALS........................................................................................................... 76

Dues/Fees Structure Code Definitions and Examples.................................................................. 76 Structure Code 1 (Percentage).................................................................................................. 76 Structure Code 2 (Flat Rate)...................................................................................................... 77


Structure Code 3 (Any Rate) and Structure Code 5 (Any Rate Weekly) ................................... 78 Structure Code 4 (Multiplier)...................................................................................................... 79

FOR CANADIAN LOCALS............................................................................................. 82

Dues/Fees Structure Code Definitions and Examples.................................................................. 82 Structure Code 1 (Percentage).................................................................................................. 82 Structure Code 2 (Flat Rate)...................................................................................................... 83 Structure Code 3 (Any Rate) and Structure Code 5 (Any Rate Weekly) ................................... 84 Structure Code 4 (Multiplier)...................................................................................................... 85


Posting Menu

All Local Union cash receipts MUST be posted through TITAN IV. This section describes the various methods of posting these cash receipts. The primary sources of Local Union cash receipts are DUES and FEES. TITAN IV will classify and accumulate fee postings. TITAN IV also classifies and totals all other Local Union receipts by payment type or Local Union Other Receipts ACCOUNT CODES. The Posting function consists of Individual Member Postings, Check-Off Postings, Local Union Other Receipts Postings, and Corrections.

The use of temporary receipts and cash collection sheets is strongly recommended when posting and balancing Individual Member collections. Temporary receipts (supply order form #3012) can be ordered from the International in pre-numbered books of 50. A business agent or shop steward should issue a temporary receipt for any collection made in the field. Likewise, temporary receipts MUST be issued in the Local Union office when posting window payments if the official TITAN IV receipt is unavailable at the time of payment.

It is also recommended that ALL individual Member collections (both in the office and in the field) be listed on the Cash Collection Sheet. Cash Collection Sheets (supply order form #3005) can be ordered from the International in pre-numbered pads of 50. Space is provided on the collection sheet for the Member's Name, Social Security/Insurance Number, the amount and type of payment received and the number of the temporary receipt (when one is issued). Use of the Cash Collection Sheet is strongly recommended because it provides a "double check" when balancing, and greatly facilitates daily closing procedures when an error has occurred. It also provides a record of cash items received when TITAN IV is not available. Most importantly, it permits the Local Union to IMMEDIATELY place monies in a safe place (the cash drawer). When all individual collections are properly listed on the Cash Collection Sheet, Actual posting can be done from the collection sheet. Each day's activity should be totaled and balanced. Any items, which have been received and recorded on the collection sheet, but not posted, should be carried forward to the next day's collection sheet. THE TITAN IV OPERATOR CANNOT POST TO INDIVIDUALS HAVING THE FOLLOWING INACTIVE STATUS CODES: 25, 70,71 80, 81 or 90. UPDATE THEIR STATUS CODES AS NECESSARY BEFORE ATTEMPTING TO POST TO THEIR LEDGER RECORDS.


Local Union Other Receipts

TITAN will classify and accumulate totals for LOCAL UNION OTHER RECEIPTS through the use of account codes. It is recommended that each Local Union prepare an account code list for its own particular operation. Once an account code has been established, it should be used EXCLUSIVELY for that purpose. - NOTE - The payment of an Other Receipt Mbr or Funds for Transmittal, recorded to a Member's Record, must be posted through the Individual Member Posting routine or the Check-Off Posting routine.

1. Record the LOCAL UNION OTHER RECEIPTS payment on the DAILY COLLECTION

SHEET and place the money in the cash drawer with the rest of the daily business activity.

2. Determine the correct LOCAL UNION OTHER RECEIPTS ACCOUNT CODE (Reference

THE RECOMMENDED LIST OF OTHER RECEIPTS ACCOUNT CODES). 3. From the Main

Menu, Click POSTING. Select the Other Receipts button.

4. TITAN will display the following screen:


5. You can scroll the list of Categories. Click the Category desired.

6. The list of

Accounts associated with the Category will be displayed.

7. Click the

Description of the Account you wish to post to.

8. Click Post. 9. Enter the Amount

to be posted and type the Description of the payment being posted.

If Account Description does not exist for your payment you must Click on New Account to add an account.

Add New Account 1. To add a new Description to a Category you must first select the Category. 2. Click the button New Account. The following screen will appear:

Enter an Account Number. The first two digits of the account number is the category number. The last two digits must be a number not already listed. 3. Enter an Account

Description in the space provided.

4. Click Accept to save

or Cancel to exit the transaction.

Note: Once an account is created it cannot be deleted


Post Other Receipts 1. Choose the Category from the list. 2. Choose the Account Description that you want to Post.

3. Click Post. 4. Radio Button is

automatically set Posting.

5. Enter the

Amount. 6. Type in

Description. 7. Click Accept.

8. TITAN will print the RECEIPT. The Receipt should be attached to the TITAN DAILY TOTAL

along with a copy of the CASH COLLECTION SHEET to be filed with the Monthly Business.

Other Receipts Correction/Refund If the operator has made an error while posting an Other Receipt the operator can make a correction or a refund depending on the posting. To make a correction

1. The operator must select the account that the correction is for 2. Select the correct radio buttons available. Correction, Refund, Refund Correction 3. Enter the amount of the correction or refund 4. Click Post

Note: If you made an error on a refund you can use the option Refund Correction to correct the refund. NOTE: All corrections are automatically a positive amount by default. If you wish to reverse a posting that was made, make sure to enter a negative (-) minus amount when making your correction. If a (-) minus was entered in the correction field and you want to change it to (+) Positive, you must Click the (+) sign before typing the amount.


Print option The print option allows you to print the current category with accounts or all categories with accounts. You can also select to Print Receipts not previously printed for a day or a period. 1- Make the selections for the information needed.

2- Click Print.


Other Receipt Account codes

Recommended Other Receipts Account Codes 01 SALES 0105 of supplies 0110 of assets 0115 -------------- 02 INSURANCE 0205 rebate of 0210 proceeds from claim 0215 refunds of premium 0220 -------------- 03 REFUNDS 0310 of Per Capita Tax - IBT 0315 of Per Capita Tax - Conference 0320 of Per Capita Tax - Joint Council 0325 Surety Bond Premium 0330 ---------------- 04 RECEIPTS FROM

AFFILIATES

0405 from IBT Out-of-Work Benefits 0410 from Conference 0415 from Joint Council 0420 from IBT Other 05 INTEREST INCOME 0505 Savings Account 0510 U.S. Bonds 0515 ---------------- 06 REFUND EMPLOYEE

EXPENSES

0605 ---------------- 07 INCOME 0705 from pay telephone 0710 from vending machines 0715 ------------------ 08 --------------- 0805 ------------------ 09 RENT 0905 for use of office 0910 for use of meeting hall 0915 for use of assets 0920 ------------------


Recommended Other Receipts Account Codes 10 REIMBURSEMENTS 1010 for postage 1015 ------------------ 11 TRANSFER OF FUNDS 1105 from Savings Account 1110 from Death Benefits Account 1115 from Building Fund 1120 -------------------- 1125 -------------------- 12 LOANS 1205 repayment of 1210 -------------------- 13 OVERPAYMENTS 1305 of check-off 1310 -------------------- 1315 -------------------- 1350 for use in Bankruptcy situations 14 COLLECTIONS 1405 from Retired Members 1410 -------------------- 15 UNUSED OUT-OF-

WORK BENEFITS

1505 from IBT 1510 -------------------- 16 REFUND TRAVEL

EXPENSES

1605 -------------------- 17 COLLECTION -

RETURNED CHECKS

1705 --------- 1706 1707


Special Other Receipts Account Codes

The SPECIAL ACCOUNT CODES identify transactions recorded to Member's ledger records that are also printed on the OTHER RECEIPTS CONTROL CARD.

While ACCOUNT CODES 1805 and 2005 designate postings recorded to Member's ledger records, they may also be used to classify payments posted to L.U. OTHER RECEIPTS. The remaining code numbers in the 1800 and 2000 ACCOUNT CODE series are also available to classify L.U. OTHER RECEIPTS.

0200 INSURANCE PAYMENTS (payments posted to Insurance O/R are put in this account)

18 OTHER RECEIPTS - MEMBER 1805 Other Receipts - Member

20 FUNDS FOR TRANSMITTAL 2005 Cost of Transfer 2010 Other 21 ELECTRONIC INJECTION 2105 Received from E-I CKO unidentified 2110 Correction E-I

99 REFUNDS 9905 to Members for Dues 9910 to Members for Initiations 9915 to Members for Re-Initiations 9930 to Members for Other 9998 refund corrections 9999 uncorrectable returned check


Check-Off/ Pre-Billing Notes:

Expected Vs Owed calculations

Note: The expected posting is the default posting shown in the container when selecting a job (posting individual) or a Check-Off (Prebilling). In the case of the Prebilling, there is an expected posting for each job within the selected Check-Off and in the payment status range.

The Owed posting is the posting shown in the container when selecting a job (posting individual) or a Check-Off (Prebilling) and Clicking the OWED button. In the case of the Prebilling, there is a calculated posting for each job within the selected Check-Off and in the payment status range. Clicking Owed will also check the Member’s Job/rate and the Rate history. If the member owes 3 months dues but the rate was changed in the 2nd month, the system will calculate the amount owed with the rate for each month. Ex: member’s current YRMO Paid thru is 2005-09 and the member has paid 90$. 2005-10 rate=25.00 2005-11 rate=30.00 Change is in Member’s record, this is the new rate 2005-12 rate=30.00 If the operator clicks on OWED the system will calculate the total amount owed by the Member. 25 @25, 60@30. This can be seen by double clicking the member in the list. The operator can accept this or change it.

a. The amount of dues billed for Members with status codes 00, 01, 02, 09, 10 and

15 is determined by the YEAR/MONTH for which the Local Union is billing (entered by the TITAN IV operator for each Check-off Prebilling requested).

b. When the Member's NORMAL AMOUNT is EQUAL to the DUES RATE

EXPECTED POSTING

The expected posting amount for DUES-PAYING Members is the NORMAL AMOUNT.

FOR EXAMPLE:

DUES RATE 25.00

NORMAL AMOUNT 25.00 EXPECTED POSTING AMOUNT 25.00 OWED POSTING (calculated)


The calculated posting amount owed by DUES-PAYING Members is calculated by multiplying the number of months owed times the dues Rate minus any overage. FOR EXAMPLE:

DUES RATE 25.00

NORMAL AMOUNT 25.00

MEMBER OWES 2 MONTHS

MEMBER'S CURRENT OVERAGE 13.00

$25.00 X 2 = $50.00 [MINUS] $13.00 = $37.00 DUES # Of DUES AMOUNT RATE MONTHS OVG BILLED

c. When the NORMAL AMOUNT is GREATER than the DUES RATE

EXPECTED POSTING The expected posting amount for DUES-PAYING Members is the NORMAL AMOUNT.

FOR EXAMPLE:

DUES RATE 33.00

NORMAL AMOUNT 99.00 EXPECTED POSTING AMOUNT 99.00 OWED POSTINGS (CALCULATED)

The calculated posting amount owed by DUES-PAYING Members is calculated by multiplying the number of months owed times the dues Rate minus any overage. FOR EXAMPLE:

DUES RATE 33.00

NORMAL AMOUNT 99.00




d. When the NORMAL AMOUNT is LESS than the DUES RATE

EXPECTED POSTING


The expected posting amount for DUES-PAYING Members is the NORMAL AMOUNT.

FOR EXAMPLE:

DUES RATE 15.00

NORMAL AMOUNT 3.46 EXPECTED POSTING AMOUNT 3.46

OWED POSTINGS (CALCULATED) The posting amount owed by DUES-PAYING Members is calculated by multiplying the number of months owed times the dues Rate minus any overage. Clicking Owed will also check the Member’s Job/rate history. If the Member owes 3 months dues but the rate was changed in the 2nd month, the system will calculate the amount owed with the rate for each month. Ex: Member’s current YRMO Paid thru is 2005-09 and the member has paid 90$.

2005-10 rate=25.00 2005-11 rate=30.00 from Member’s record, this is the new rate

2005-12 rate=30.00

If the operator clicks on OWED the system will calculate the total amount owed by the Member. 25 @25, 60@30. This can be seen by double clicking the member in the list. The operator can accept this or change it.

FOR EXAMPLE:

DUES RATE 15.00

NORMAL AMOUNT 3.46




e. Individuals paying SERVICE FEE or HIRING HALL FEE

EXPECTED POSTING The expected posting amount for FEES-PAYING individuals is always the NORMAL AMOUNT

FOR EXAMPLE:


DUES RATE 33.00

NORMAL AMOUNT 99.00 EXPECTED POSTING AMOUNT 99.00 OWED POSTINGS (CALCULATED)

The calculated posting amount owed by SERVICE FEE and HIRING HALL is always the DUES RATE regardless of the YRMO through which they are paid. The overage is not applicable for SERVICE FEE and HIRING HALL. FOR EXAMPLE:

DUES RATE 20.00

NORMAL AMOUNT 4.62


MEMBER'S CURRENT OVERAGE NOT APPLICABLE

$20.00 (DUES RATE) = $20.00 (AMOUNT BILLED)

f. Individuals paying AGENCY SHOP, FAIR SHARE, ADMINISTRATIVE FEE, FINANCIAL OBJECTOR, Non Member Public Sector Reduced Rate. or RAND FORMULA

EXPECTED POSTING The expected posting amount for FEES-PAYING individuals is always the NORMAL AMOUNT

FOR EXAMPLE:

FEES RATE 22.00

NORMAL AMOUNT 22.00 EXPECTED POSTING AMOUNT 22.00

OWED POSTINGS (CALCULATED) The calculated posting amount owed by AGENCY SHOP, FAIR SHARE, and ADMINISTRATIVE FEE, FINANCIAL OBJECTOR, Non Member Public Sector Reduced Rate. or RAND FORMULA is always the FEES RATE minus the OVERAGE if one exists, regardless of the YRMO through which they are paid FOR EXAMPLE:

FEES RATE 16.00

NORMAL AMOUNT 16.00




$16.00 = $16.00 [MINUS] $10.00 = $6.00 FEES FEES AMOUNT RATE OVG BILLED


New Rules for Posting Check-Off – Change Rate Check-Off Dues Structure Code

New rules in posting Check-Off

Examples

3 and 5 (any Rate) A new Rate is always updated in the Member’s job record regardless of the amount posted for this new Rate.

Current Rate = 20 Example1: New Rate = 25 Amount = 18 The Rate would be updated at 25 in the job’s record and 18 would be posted Example2: New Rate = 30 Amount = 60 The Rate would be updated to 30 in the job’s record and 60 would be posted

2 (flat Rate) Rate is always forced and never updated in the Member’s job record.

Current Rate = 30 Example1: New Rate = 18 Amount = 18 The Rate would be forced at 18 and 18 would be posted

1 and 4 (calculated Rate) Rate is updated in the Member’s Job record only when there is a wage update and the user does not update the new calculated Rate. In this particular case, the posting is not allowed at posting time. When an operator changes a Member’s wage, the system automatically updates the Rate and amount columns with the new calculated values. In case of additional dues/fees, the last posting entered is updated with the new calculated values. All other Rates entered are forced. In all cases, the Rate and wage columns are validated at posting time. For additional dues/fees, only the last Rate is validated with the wage.

Current Rate = 20 Current wage = 10 Factor = 2 Extra amount = 0 Example1: New wage = none New Rate = 15 Amount = 13 This posting would not be allowed at posting time Example2: New wage = 15 As soon as the wage is updated, the system would automatically put 30 in the Rate and amount columns. Then, let’s says that the operator puts 25 in the amount column. At posting time, the Rate would be updated to 30 in the job’s record and 25 would be posted.

Overage Throughout the system, the overage will not be validated except in the zero-amount correction posting where the system will make sure that it is lower than the Rate. NOTE: Postings prior to the Posting Period 1983 will not be accepted by the system.


PRE-BILLING

Posting Check-Off with speed and accuracy can be easily accomplished when the Local Union Pre-Bills its Employers. By printing Check-Off Pre-Billings, the Local Union has complete control over the Check-Off cycle. In addition, Pre-Billing lists help improve the accuracy of the Membership Records (current addresses, Membership status codes, etc.). Besides facilitating the posting process, the Local Union becomes aware of delinquencies almost immediately. Listed below is the information that will print on a Check-Off Pre-Billing

a. Employer name, Check-Off name and number and address.

b. Local Union Number and the YEAR/MONTH billing period.

c. Page numbers and date Pre-Billing was requested.

d. Member's name, street address, city, state and zip code. (Optional)

e. Social Security/Insurance Number and Membership status code. (Optional)

f. Member's seniority date and Contract SJC code.

g. Employee clock number, department code, Wage Rate or base pay.

h. Date of last Dues or Fees posting and YRMO Member is currently paid thru (if these fields are blank, there have been NO Dues or Fees postings to the Member's record). (Optional)

i. Amount that is being billed for Dues and Fees.

j. Amount of Initiation owed or amounts overpaid.

k. Amount of Re-Initiation owed or amounts overpaid.

l. Amount of "MISC 1" payment that is being billed.

m. Amount of "MISC 2" payment that is being billed

n. Assessment numbers "1", "2" “3” and/or "4".

o. TOTAL of collections, DUES, INITIATION, RE-INITIATION, “MISC 1” and “MISC

2” for each individual being billed. p. REMARKS: (when applicable): Number of months owed, Member’s overage.

(Optional) Incorrect Address indication. Balance due on Cost of Transfer. Amount of Initiation, Re-Initiation and Cost of Transfer overpayment.

q. TOTAL NO. OF MEMBERS - indicates the total number of Individuals appearing

on this Check-off Pre-Billing list.

r. TITAN IV totals each payment type.

s. The GRAND TOTAL of the Check-off prints on the bottom right of the Pre-Billing list.


Pre-Billing Options There are many options available to the operator on the Pre-billing screen. The options below can be used when preparing a Pre-Bill. Create Pre-Billing

1. Select Pre-Billing

from the Posting Menu. The screen below will appear.

2. Select the

Employer from the drop down list.

3. Select the Check-

Off from the list. 4. Enter the Fees

YRMO. 5. Enter the Pre-Bill

Per YRMO. If you are using Electronic Injection this date will be returned with the EI file.

6. Select the

applicable Assessments.

Make sure to Click in the box next to the Assessment number expected.


7. To Load the Members into the Prebill Click Load Members. The Members will be loaded into the container.

Note: The system loads the amounts Expected for the Members on the Check-off. 8. Click Owed. The

system will calculate the amount of Dues/Fees, Assessments OWED for the

period entered.

9. If you have selected Assessments you will now be given the

option to update the Assessment Counter to the expected payment counter.

If miscellaneous payments are to be added you may add them for Individuals within the Check-Off or if for majority or all Members within the CKO selected. See Misc payments for details.


Modify Pre-Billing Information Information listed in the container can be modified during the preparation of the Pre-Billing. The Operator must click the field to change and type over the information. If the operator wants to view only Members with a specific Status code you can select Status Code and list Members in the current Check-Off with the Status Code selected. Other options are available by clicking on the right mouse key and choosing one of the options from the menu. To modify several Members’ information at one time the operator can hold the [CTRL] key and Click the other Members in the selection. Then Right Click and choose one of the options described below. To select all Members in the list the operator must select the first Member in the list and then hold the [SHIFT] key and select the last Member in the list. Described below are the options available with the right mouse key.


Load a Member into Prebilling When a Member does not appear on the Check-Off, it may be necessary to load the Member into the Check-Off screen. This option will check the database for the Member. NOTE A member can be loaded by CLOCK number but the member must be in the current Check-off. The system only checks the current Checkoff for the clock number to prevent duplicity. 1. Click the list of names. 2. Right Click, choose Load Member by SSN, by Last Name, by Clock Number and by ID

number from the menu.

3. Enter the Member’s SIN/SSN or Last Name, Clock or ID

Click OK.

4. The Member (even if inactive) will be

loaded into the CKO. If the Member does not exist in the database you will receive a message.


Remove a Member from the Check-Off This option is used to remove a Member(s) listed on the screen. This does not remove the Member permanently from the CKO. It only removes the Member (s) from the current posting. 1. Click the Member. 2. To select several Members on the screen Click one member and then hold the [CTRL] key

while clicking on the other Members. 3. Right Click. 4. Select Remove Member from the list. Edit Misc1, Misc2 This option is used to add a miscellaneous payment to selected Members. 1. Click Selected Member. 2. Right Click.

3. Select Edit

Misc1/Misc2. 4. Select a transaction

from listing (fill in additional screens if necessary).

Clear all Misc1, Misc2 This option is used if you added a Misc1 or Misc. 2 transaction and would like to clear it from all the Members listed within the Prebill. 1. Click in the Prebill list. 2. Right Click. 3. Select Clear Misc1, Misc2.


Add/Subtract amount This option is used to add or subtract an amount from the Dues/Fees, Dues only, Fees only, Initiation, Re-initiation, or Cost of Transfer. You can select 1 Member or select all Members (Click on the first and then hold the [Shift] key and Click the last member). i.e. You can remove the amount from the Dues and put the amount in Misc.

1. Right Click. Select Add/Subtract amount.

2. Select Dues/Fees, Dues only, Fees only, Initiation, Re-initiation, or COT.

3. Enter the Amount to Add or Subtract. Don’t forget to put a (–) minus before the amount to subtract. If you enter a (-) minus in error you must Click +(positive) before entering the amount to change it to a positive amount.

4. Click Accept.


Additional Dues/Fees This option is used when a Member is paying Dues/Fees at 2 or more Rates or if any particular Fees payment is to be posted for a different YRMO then indicated at the top of the Prebilling screen. 1. Select the Member. 2. Right Click select Additional Dues/Fees. 3. Change the amounts of additional Dues/Fees and the Rate or 4. Click Add Payment (enter the amount and the Rate to be posted). 5. Click Accept. Summary up to this point The Summary to this Point option will calculate the amounts posted at the point you are in the posting list. For example you have reached the 100th name in a 200 person Check-Off. By selecting Summary To this Point you can view the totals posted to the first 100 Members in the list.

1. Right Click. 2. Select Summary

to this Point. 3. Review the

information.


Remove All Zero Total Owed 1. The option removes all Members from the Pre-billing that have a total amount owed of zero. 2. Right Click and select Remove Zero Total Owed. Show All Zero Owed Only 1. Right Click, select Show only Zero owed. 2. The list of those Members who are already paid through the calculated YRMO will fill the

container. Find and Replace Amounts This option can be used to find and replace amounts listed on the screen. This option is especially helpful when a Dues increase has taken effect. EXAMPLE: A Dues increase went into effect June 1st. The operator has already changed the Members Dues Rate from 20.00 to 21.00. The Employer, however, has only deducted 20.00 for each Member.

1. Click in the

container, Right Click and select Find and Replace.

2. Select payment type

to Find and Replace.

3. Enter the amount to Find and the amount to Replace it with, Click Accept.


Refresh with Owed Assessments This option allows the operator to calculate the amount OWED for Assessments while leaving the amount of Dues with the EXPECTED amount.

1. Load Pre-bill 2. Right-Click and

select Refresh with owed Assessments.

3. The system will

calculate the amount owed for assessment and leave the Dues with the Expected amount.


Refresh with owed weekly dues and arrears This option allows the operator to verify amounts owed by Members based on the week they are posting. This option can only be used in Check-offs having a Dues Structure Code based on a Weekly Remittance Frequency, or a number calculating the number of weeks the Dues Normal Amount is predicated upon example 48 or 52 weeks. The option to change the Remittance Frequency is in the Changing Dues/Fees information.

1. To calculate the

Amount owed for the current week.

2. Right-Click, Select

Refresh with owed weekly dues and arrears.

3. Select which week you are posting (1 to 5). Click OK. NOTE: The calculation is based on the Pre-Bill Period you are posting. Please make sure you have entered the correct Period before making the calculation


Prebill Miscellaneous Payments (All Members or For Majority On Check-Off) When a Majority of Members have a miscellaneous payment, it may be easier to add the payment to all Members and then remove it from the Members that do not have the payment. You simply Click in the Misc. 1 field of the Members and delete the payment.

1. Choose MISC

PAYMENT TYPE from drop down list.

2. Click the button beside

the payment type chosen.

3. Enter all information necessary for the Misc.

Payment selected, Example: Insur/OR Click ACCEPT.

4. The Misc. payment will

be under the Misc. #1 column and the posting code will be listed.


Difference in Dues/Fees Occasionally it may be necessary to bill a DIFFERENCE IN DUES/FEES or INITIATION

FEE. Posting a DIFF in DUES may be necessary when a Dues increase occurs and Members have paid Dues in advance at the OLD DUES RATE.

A DIFFERENCE IN INITIATION FEE may result from a transfer transaction or in such cases where a Member has originally paid an Initiation at a part-time Rate and has now attained seniority and the Local Union is now collecting the DIFF IN INIT from the part-time to full-time Rate.

- NOTE - IF THE LOCAL UNION CHOOSES TO POST DIFFERENCE IN DUES/FEES OR INITITAION THEY MUST MANUALLY COMPUTE THE CORRECT AMOUNT OF ADDITIONAL PER CAPITA TAX TO BE PAID ON ALL POSTING TO DIFFERENCE IN DUES/FEES OR INITIATION. THAT AMOUNT OF PER CAPTITA SHOULD BE INCLUDED WITH THEIR REGULAR MONTHLY REMITTANCE TO THE INTERNATIONAL UNION FOR PER CAPITA WITH THE PROPER DOCUMENTATION. - NOTE - IF THE LOCAL UNION DOES NOT WISH TO POST TO DIFFERENCE IN DUES/FEES OR INITIATION THEY MUST POST A CORRECTION TO THE MEMBER’S RECORD REMOVING THE POSTING AT THE INCORRECT RATE, CHANGING THE RATE TO THE CORRECT RATE AND THEN REPOST THE MONEY AT THE PROPER RATE. USING THIS METHOD THE PER CAPITA WOULD AUTOMATICALLY BE CALCULATED PROPERLY. THIS IS BY FAR THE EASIEST METHOD TO USE IF AT ALL POSSIBLE.

PRE-BILL DIFF IN DUES

1. You may bill for Dues

Init/Re-Init Trnsf Fee and Assessments as well as the Misc. Payment selected.

2. If you bill ONLY the

Diff in Dues remove the check marks in fields Dues, Init, Re-Init, Trnsf.

3. Click Owed, to

remove the amounts. 4. Choose DD Diff. In

Dues from the MISC drop down list.


5. Click the button beside the Diff. In Dues.

6. Enter the Amount of the Difference in Dues. 7. Enter the Applicable YRMO, Click ACCEPT.

Please review your misc. Payment drop down box to see all of the payment types that can be pre-billed and posted Check-Off method. Once a Misc. Payment is selected a screen will follow to fill in the proper information. (Amount, date applicable, etc.) If the Misc. Payment does not apply to certain Members within the Pre-Billing it can be deleted or modified (amounts, dates applicable) by clicking on that Member (s) name and clicking your right mouse key. You may then either Delete Misc. Payment or Edit Misc. Payment for Member (s).


Pre-Bill Limits Pre-bill limits are set on the Employer Menu. Once limits are set the Local Union can pre-bill amounts based on amounts set by the Employer Pre-Bill Limits. This will avoid pre-billing amounts that are higher than amounts set for the Employer. Please note that you can still pre-bill over the amounts set but you will receive a warning that you are pre-billing amounts above the Limits set for this Employer and Check-Off.

1. Right-Click

and select Pre-Billing Limits.

2. Select to

View Pre-billing Limits for the Check-off. This will show the limits set for this Check-off. To change these amounts you must go to the Employer Menu.

3. Select to Apply Pre-bill Limits. This will modify amounts entered in the Pre-bill to the maximum amount set for the Check-off.

4. Select Members Over Pre-Billing Limits. This option will highlight all Members in the

Check-Off that are over the limit.


Please note that Members with amounts over the pre-bill limits will appear in yellow on the screen.

5. Select Calculate Expected Amounts without Limits or Calculate Owed Amounts without

Limits. This will do the calculation without taking into account the limits. 6. If you have Members over the Pre-Bills limits at the time of Printing the Pre-bill or getting it EI

Ready you will receive a warning message. Please read the message and answer Yes if you want to make changes or No if you want to continue.


Posting Menu – Dues/Fees Check-Off

There are many options available to the operator on the Check-Off screen. The options below can be used for Check-Off. 1. The operator can scroll from right to left to view information concerning a Member. 2. The fields Dues, Rate, Init, Trnsf, Wage Rate, Dept., Clk, Sen. Date, SJC can be updated on

the Posting Check-Off screen. The information updated on the screen will affect the Member’s record. Depending on the Dues Structure of the selected CKO only particular fields may be updated.

3. You can select Summary to view the Amount of Monies posted by Category. i.e. Dues Init,

Fees, etc. by Clicking on Summary. This is most helpful when the Check-Off is not in balance.

4. Clicking in the Dues Steward box will post all Members within the CKO with a Code 02 or 09

as Steward Dues. 5. By clicking on the Dues Cash box the Dues will be posted to Dues Cash for the Status Code

of 04, 12, and 19 appearing in the posting container. Note: These status codes must be selected from the Status Code Selection screen.


Posting a Check-Off 1. Select an

Employer from the Employer drop down list.

2. Select a Check-

Off from the list. 3. Enter: FEES

YRMO. 4. Enter: Posting

Period YRMO. 5. Enter the

Payment received date.

6. Select the

Assessment number(s) that apply to your

Check-Off. 7. Click Load Members

8. Click Expected for

expected amounts or Click Owed for the total amount owed. (Please see Expected Vs Owed Calculations).

9. If you Click Owed

a screen is opened to update the ASSESSMENT Counter.

10. Modify Check-Off if

necessary (see modifying CKO and Special situations below).

11. Enter the Amt. Rcv and any Difference.

12. Enter the Check No.

13. Enter Remark. If you Leave the checkmark in Copy to Ledgers. The Remark entered will be added to the ledger posting of all Members on the Check-off.


14. Click Post. The system will validate and post the money to the Members’ records.

15. A confirmation screen will confirm completion of the posting.

16. A Check-Off Balance Sheet will be automatically generated.

• It is highly recommended that while posting a large CKO that you Suspend that CKO every 30 to 45 minutes to save all changes and modification done to that point in your CKO.

• You can Suspend a CKO to Add Members not currently on your Database (Reference MEMBER Quick Add).

• You will not be able to close the month with a Check-Off in Suspension.

• A Check-Off can be cancelled at any point by clicking on Cancel.

Modify Check-Off Information Information within the container can be modified during Check-Off Posting. The operator must click the field to change and either type over the information to be changed or use the delete key. All money amounts as well as Clock and Department numbers can be changed or deleted. Other options are available by clicking on the right mouse key and choosing one of the options from the menu. Described below are the options available with the right mouse key. To modify several Members’ information at one time the operator can hold the [CTRL] key and click the other members in the selection. Then Right Click and choose one of the options described below. To select all members in the list the operator must select the first Member in the list and then hold the [SHIFT] key and select the last member in the list.


Load a Member into Check-Off When a Member does not appear on the Check-Off, it may be necessary to load the Member into the Check-Off screen. This option will check the database for the Member. If the Member exists in the Current Local but is not on the current Check-off, the operator will be given the option to Re-link the member into the current Check-Off. If the Member does not exist he will have to be created. See Quick Add Member. NOTE A member can be loaded by CLOCK number but the member must be in the current Check-off. The system only checks the current Checkoff for the clock number to prevent duplicity. 5. Click the list of names. 6. Right Click, choose Load Member by SSN, by Last Name, by Clock Number and by ID

number from the menu.

7. Enter the Member’s SIN/SSN or Last Name, Clock or ID

Click OK.

8. The Member (even if inactive) will be

loaded into the CKO. If the Member does not exist in the database you will receive a message. You must Suspend CKO and create the Member. (Reference MEMBER Quick Add.)

9. If the Member is not listed on the current Check-

Off you will receive this message. Click OK.


Re-link Member into Check-Off

10. If you want to Re-link the Member into the Current Check-off, Click Yes if not, Click No. If you Click Yes the following screen will appear.

11. The Member you are trying

to Load will be listed on the screen with their current job information and Status code.

12. Select the Member and

Click Accept.

13. The Re-Link screen

will appear with the Member’s Employer information. To Re-link the Member Click Re-Link. The following screen appears.


14. From this screen you

can update the KOJ, SJV, Dept and Business Agent. Click OK

15. You will receive a message to say that the

Member was re-linked.

16. You return to the posting screen and

receive the message below. Click OK.

Note: Members that have a Dues Structure code 1, 2, 4 will inherit the Dues Structure information from the Employer they are moving to. Members with Dues Structure Code 3 and 5 will keep their current dues information. Remove a Member(s) from the Check-Off This option is used to remove a Member(s) listed on the screen. This does not remove the Member permanently from the CKO. It only removes the Member (s) from the current posting.

1. Click the Member. 2. To select several Members on the screen Click one member and then hold the [CTRL]

key while clicking on the other members. 3. Right Click. 4. Select Remove Member from the list.


Edit Misc1, Misc2 This option is used to add a miscellaneous payment to selected Members.

1. Click Selected

Member. 2. Right Click. 3. Select Edit

Misc1/Misc2. 4. Select a transaction

from listing (fill in additional screens if necessary).

Clear all Misc1, Misc2 This option is used if you added a Misc1 or Misc2 transaction and would like to clear it from all the Members listed within the CKO. 1. Click in the Check-Off list. 2. Right Click. 3. Select Clear Misc1, Misc2. Additional Dues/Fees This option is used when a Member is paying Dues/Fees at 2 or more Rates or if any particular Fees payment is to be posted for a different YRMO then indicated at the top of the CKO screen.

1. Select the Member.

2. Right Click select Additional Dues/Fees. Or Double-Click the Member.

3. To add additional

payments at different rates. Click Add Payments.

4. To clear the payment

Click Clear Payment.


5. Enter the amount paid, before you can continue you have to enter the History YRMO. This is the date the rate was in effect. .

6. Enter the History YRMO.

7. Enter the Fees YRMO.

You can enter a YRMO prior to the current Fees YRMO for the Check-Off.

8. Now it is possible to change

the Dues/Fees Rate and/or the Dues Structure code. By double clicking the payment.

These transactions are for past rates and will not affect the current rate in the Member’s record.


9. Enter the rate and or change the Dues/structure code. Click Accept.

10. The Amount, Rate, Tax Rate and History YRMO will be on the screen.

11. Add additional payments if necessary.

12. Click Accept The amounts will be posted to the Member’s Ledger at the rates entered.


Summary up to this point The summary will calculate the amounts posted at the point you are in the posting list. For example you have reached the 100th name in a 200 person Check-Off. By selecting Summary you can view the totals posted to this point.

Remove Zero Total Owed 1. The option removes all Members from the CKO that have a total

amount owed of zero. This option is especially helpful for posting of large Check-Offs and the Check-off is out of balance.

2. Right Click and select Remove Zero Total Owed.


Find and Replace Amounts This option can be used to find and replace amounts listed on the screen. This option is helpful when a Dues Rate increase has taken effect. EXAMPLE: A Dues increase went into effect June 1st. The operator has already changed the Members Dues Rate from 20.00 to 21.00. The Employer however, has only deducted 20.00 for each Member.

1. Click in the container, Right Click and select Find and Replace.

2. Select payment

type to Find and Replace.

3. Enter the amount to Find and the amount to replace it

with, Click Accept.


Add/Subtract amount This option is used to add or subtract an amount from the Dues, Initiation, Re-initiation, or Cost of Transfer. You can select 1 Member or select all Members (Click on the first Member and then hold the [Shift] key and Click the last member). i.e. You can remove the amount from the Dues and put the amount in Misc.

4. Right Click. Select

Add/Subtract amount.

5. Select Dues/Fees,

Dues Only, Fees Only, Initiation, Re-initiation, Cost of Transfer.

6. Enter the Amount to Add or Subtract. Don’t forget to put a (–)

minus before the amount to subtract. 7. Click Accept.


Posting Check-Off (Special Postings) Outlined below are only a few examples of posting Check-Offs with only miscellaneous payments as well as examples of posting Check-Offs that include Dues/Init/Re-init/Trnsf and Assessments if they apply and miscellaneous payments. Only miscellaneous posting / No dues Posting Suspensions or Withdrawals by Check-Off

Several Members in one CKO can be posted Misc. payments at one time. Obviously, care must be taken to assure that that the Misc. postings are only posted to the proper Members.

POSTING OF SUSPENSIONS OR WITHDRAWAL CARDS BY CHECK-OFF

The easiest way to accomplish these postings is to select Members on Status Code 18 or select only the status codes you want displayed before selecting Load Members. Example, Members on Status Code 03 and 99 (Reference: MEMBER Inquiry-Add-Update or MEMBER Payment Status Update).

To post only Suspensions/Withdrawals

1. POSTING MENU/ Posting Check-Off.

2. Select Employer and Check-Off.

3. Remove the check

marks from Dues Init, Re-Init, and Trnsf fields.

4. Select Status Codes

(if necessary) Click Load Members. The Members will be loaded with no money in the total.

5. To Suspend or put on

Withdrawal a Members listed. Click the Member to be Suspended or put on Withdrawal.

6. Right Click and select Edit Misc.1. Select Suspension/Withdrawal.


TO SUSPEND OR PUT ON WITHDRAWAL THE MAJORITY OR EVERYONE LISTED ON THE CKO:

7. Right-Click and Remove Members that should not be suspended. You can select several

Members by holding the CTRL key. Choose Suspension or Withdrawal from the MISC drop down list.

8. Click OK beside Misc. payment.

9. Click the drop down arrow to

change Status to 91 through 99 if desired. Click Accept.

10. If you selected Withdrawal Enter effective YRMO and Fee. Click Accept.

NOTE: If you wish to delete the Suspension or the Withdrawal Card Posting for any particular Member(s) within the Check-Off: Click the Member, Right Click, select Delete Misc.1. This will remove the posting from that Member.

11. Once you return to the posting screen Click Post. The following screen will appear because No Money is being posted only Suspension and/or Withdraw cards.

12. Click Yes All the Members in the list will be Suspended or put on Withdrawal.


Posting Suspension Return Or Withdrawal Deposit, Dues, Init, Re-Init, Trnsf By Check-Off 1. Enter in Posting Check-Off. 2. Open the Employer and Check-Off. 3. Click Status Codes.

4. Select

Suspended Status Codes 91 thru 99 and/or Withdrawal Card Status Code of 03.

5. Click Accept.

The following screen will appear

6. Enter the YRMO to filter the Suspension

Return/Withdrawal Card Deposit. Click OK. The screen will have all Members on Suspension or Withdrawal for the Paid Thru.


7. Remove the checkmarks in the Dues, Trnsf, Init and Re-init to post only the Suspension returns and Withdrawal deposits.

8. Click Load Members. 9. Select Suspension

Return or Withdrawal Deposit from the Misc. Drop Down list.

10. Click the button beside

Misc. payment.

11. Enter the First Dues Payment YRMO. 12. Select Member Status Code from the

drop down list. 13. Enter the Re-Init Rate or Re-Init Paid

should be 0.00 or Keyword RTSUP. 14. If you want to post the Re-Init at this time

keep the checkmark in the Update expected Reinitiation Fees. To post it at another time remove the checkmark.

15. Click Accept.

NOTE RE-INITIATION MUST BE POSTED. THE RE-INIT PAID FIELD ON THIS SCREEN IS FOR KEYWORD ONLY. SEE KEYWORDS BELOW.

For Withdrawal Deposits the following screen will appear: 16. Enter First Dues Payment

YRMO/Status Code.


17. Make all

modifications to CKO i.e. Delete amounts, change amounts paid, update Rates, change Clock/Dept numbers or edit Misc. payments. 18. Enter Amt. Rcv and

Difference if necessary.

19. Enter Check #. 20. Click Post.

21. The posting will proceed. This message will confirm the posting is complete. Click OK. The posting will be processed.

The CKO Balance Sheet will automatically generate.


Initiation/Re-initiation Keywords KEYWORD APPLICABLE FIELD DESCRIPTION RETWD INIT THE MEMBER HAS RETURNED FROM

WITHDRAWAL WAIVD INIT/REINIT THE FEE HAS BEEN WAIVED BY THE

EXECUTIVE BOARD TRNSF INIT THE MEMBER TRANSFERRED INTO

THE LOCAL UNION CONVR INIT THE MEMBER’S DATA WAS

CONVERTED FROM NCR OR MANUAL RECORDS (CAN BE USED DURING INTIAL CONVERSION CYCLE ONLY)

FORFT INIT/REINIT INITIATION/REINITATION FORFEITED BEFORE PAYMENT WAS COMPLETED

NOMBR INIT INDIVIDUAL NOT A MEMBER AND DUES PAYMENT STATUS EQUALS: (20)SERVICE FEE (21)HIRING HALL (22)AGENCY SHOP (23)FAIR SHARE (24)ADMINISTRATIVE FEE (27)FINANCIAL CORE (OBJECTOR FEE) (28)RAND FORMULA (CANADA ONLY)

RETRD INIT THE MEMBER IS RETIRED MERGD INIT TO BE USED IN THE INITIATION-PAID

TO-DATE FIELD ONLY WHEN A NON-TITAN LOCAL UNION MERGES INTO A TITAN LOCAL UNION

ERROR INIT/REINIT TO BE USED IN THE PAID TO DATE FIELDS WHEN A REATE WAS ENTERED INADVERTENTLY

RTSUP REINIT ENTERED IN THE RE-INITITATION-PAID-TO-DATE FIELD IN LOCAL UNIONS WHO DO NOT HAVE RE-INITATION FEES IN BYLAWS

BLETD INIT/REINIT RAILWAY THE MEMBER’S DATA WAS CONVERTED FROM MANUAL RECORDS (CAN BE USED DURING INITIAL CONVERSION CYCLE ONLY)

BMWED INIT/REINIT MAINTENANCE OF WAY THE MEMBER’S DATA WAS CONVERTED FROM MANUAL RECORDS (CAN BE USED DURING INITIAL CONVERSION CYCLE ONLY)

GCC INIT/REINIT GRAPHIC COMMUNICATIONS CONFERENCE THE MEMBER’S DATA WAS CONVERTED FROM MANUAL RECORDS (CAN BE USED DURING INITIAL CONVERSION CYCLE ONLY)


Difference in Dues/Fees Occasionally it may be necessary to post a DIFFERENCE IN DUES/FEES or INITIATION

FEE to Members.

DIFFERENCE IN DUES A Diff. in Dues may be necessary when Dues increases occur and Dues have already

been posted at the prior Dues Rate. A DIFFERENCE IN INITIATION FEE may be necessary when a Member originally hired

as a part-time Employee Init Rate 75.00. This Member has now been hired as a full-time Employee Init Rate 150.00. The Local Union now collected the Difference between the 75.00 and the 150.00 Initiation Rates.

- NOTE - IF THE LOCAL UNION CHOOSES TO POST DIFFERENCE IN DUES/FEES OR INITITAION THEY MUST MANUALLY COMPUTE THE CORRECT AMOUNT OF ADDITIONAL PER CAPITA TAX TO BE PAID ON ALL POSTING TO DIFFERENCE IN DUES/FEES OR INITIATION. THAT AMOUNT OF PER CAPTITA SHOULD BE INCLUDED WITH THEIR REGULAR MONTHLY REMITTANCE TO THE INTERNATIONAL UNION FOR PER CAPITA WITH THE PROPER DOCUMENTATION. - NOTE - IF THE LOCAL UNION DOES NOT WISH TO POST TO DIFFERENCE IN DUES/FEES OR INITIATION THEY MUST POST A CORRECTION TO THE MEMBER’S RECORD REMOVING THE POSTING AT THE INCORRECT RATE, CHANGING THE RATE TO THE CORRECT RATE AND THEN REPOST THE MONEY AT THE PROPER RATE. USING THIS METHOD THE PER CAPITA WOULD AUTOMATICALLY BE CALCULATED PROPERLY. THIS IS BY FAR THE EASIEST METHOD TO USE IF AT ALL POSSIBLE.

To post only Difference in Dues

Enter Posting Check-Off 1. Select Employer/CKO. 2. Remove the check marks

from Dues, Init, Re-Init, and Trnsf.

3. Click Load Members. 4. Choose DD Diff. In Dues

return from the MISC drop down list.

5. Click OK beside the Diff.

In Dues.


6. Enter the Amount of the Difference in Dues.

7. Enter the Applicable YRMO, Click Accept.

Change Amounts or Delete Payments if necessary 8. Enter the Amt. Rcv. 9. Click Post. The

posting will be processed. This message will confirm the posting is complete. Click OK.

10. Click Close to exit the posting screen.

FEES

DUES


Posting Check-Offs Dues-Related Fees

When posting any of the DUES-RELATED FEES (SERVICE FEE, HIRING HALL FEE, AGENCY SHOP FEE, FAIR SHARE FEE, ADMINISTRATIVE FEE, Non Member Public Sector Reduced Rate. FINANCIAL OBJECTOR and/or RAND FORMULA), the TITAN IV operator must indicate the YRMO to which this money is being applied. TITAN IV does NOT calculate YRMO paid through for Fees, because payments are NOT always consecutive. Care must be taken when entering the YRMO because TITAN IV will accept ANY YRMO entered by the TITAN IV operator. - NOTE -

When posting Dues-related Fees, the Status Code must be compatible with the payment type being posted!

DUES RELATED FEES WILL AUTOMATICALLY BE IN THE CHECK-OFF PAYMENT CONTAINER IN THEIR SEQUENCIAL ORDER. Select an Employer and Check-Off.

1. Enter Fees YRMO and Pre-Bill Per YRMO.

2. Click Load Members. 3. Make any

modifications to your Check-Off changes in amounts, deletion of payments, modification of dept, clock, seniority etc. as necessary.

4. Enter Amt. Rcv

5. Click Post. When the posting is complete you will received this message. Click OK. 6. To Exit posting screen, Click Close.


Steward Dues When the Local Union has provided for the payment of STEWARDS DUES the money

must be posted as STEWARD DUES.

ALL STEWARDS should have the appropriate Membership status code: 02-STEWARD (CKO) 09-ALTERNATE STEWARD (CKO) 12-CASH STEWARD 19-CASH ALTERNATE STEWARD

1. Click in the box Dues

Steward on the Check-Off screen.

2. All Members with the

status codes listed above will be posted as Steward Dues.

3. To post ONLY

Steward dues, Click Status Codes, Clear all status codes and Select Steward status codes (02, 09, 12, and 19).


Cash Dues Locals that have large groups of cash paying Members can create a Check-Off for that group of Members. This will make it quicker to post than using Posting Individual. The Local may also have Cash paying Members within a Check-Off already established. Clicking on Dues Cash Members within the Check-Off with Status Code 04, 11, 12 and 19 (Dues Cash) will post as Dues Cash. 1. Select the Employer and CKO from the lists. 2. Click Dues Cash (this will make sure the money posted will post as Dues Cash).

3. Click Status

Codes. 4. If you are only

posting Dues Cash Members clear the selection and select Status Code 04, 11, 12 and 19.

5. If you are posting

everyone in the Check-Off add status 04 by clicking on it.

6. Continue posting as

usual.


Posting Initiation/Re-Init / Cost of Transfers and Assessments with Dues/Fees This is made easy since all payments expected will automatically be listed on your Check-0ff.

1. Select Employer/CKO 2. Enter Fees and Pre-

Bill Per YRMO 3. Click Load Members 4. Begin posting as

usual.

To Post Only Initiation Fees by Check-Off

1. Select Employer and CKO.

2. Click Status

Codes, Clear selections and Select only Status Codes 10 and 11.

3. Remove

Checkmarks Dues/Trnsf/Re-Init.

4. Click Load

Members

5. Begin posting Initiation Fees.

6. You can change or delete amounts to modify CKO.

7. An excellent tool for posting partial Initiation payments is (FIND AND REPLACE) Refer to

section Find and Replace Amounts (see index).


Posting Assessments

It is now possible for the Local Union to Calculate Assessments for Member(s) on both Pre-Billings and Posting Check-Off. The Assessment number(s)/counter(s) determine which Members owe Assessments and the Amount owed.

1. To post Assessments by Check-Off select Employer and Check-Off.

2. Select the Assessment number from the check box.

3. Click Load Members

4. If you need to

update the counter on the Assessment, Click Owed and the following screen will appear.

5. The Assessment counter will appear. Modify the counter to the

number that corresponds with the Check-Off. 6. Post the Check-Off as usual.


Casual days posting To post casual days worked for a specific YRMO to Member(s) with status codes (s) 15,10,11,03 or 20. The days worked in a specific month are reported by the employer. You can correct this posting by adding or removing days. A Member is eligible to vote for specific contracts when he/she has worked 80 days during a given period of time. Example: a Member working for ABC Transport Inc. has worked 30 days in December 2000, 30 days in January 2001 and 23 days in March 2001. He is now eligible for voting if we run a query of eligibility for the period between December 1, 2000 and April 1, 2001.

1. Select the Member

with Status Code 15 Casual Dues Member and 10, 11, 03, or 20 if applicable.

2. Right Click. 3. Select Edit Misc.1.

4. Select Casual Days. 5. The following screen

will appear.


6. Enter the number of days for the YRMO. 7. Enter the YRMO. 8. Click Accept.

9. The Posting Code 42

will be indicated on the Member’s record.

10. The operator can view

the number of Days reported in the Member’s Ledger or by printing the Casual Days report in the Local- Synopsis menu.

Additional notes: 1) The casual day’s ledgers will not be on the daily totals report, recap report or balance sheet. 2) Only entire days should be entered in the Days field of the posting view. 3) You cannot post more days than there are in the YRMO entered. However, the number of

days posted for a specific month can exceed the number of days in the month if they are posted in different ledgers.

4) Example1: for YRMO 2000-12, you cannot post 32 days. 5) Example2: for YRMO 2000-12, you can post first 30 days and then post another 12 days for

the same YRMO. 6) Casual Days postings from Titan III are inserted into the database at conversion time. 7) This posting should be available only for Casual Dues Members’ with Status Codes (15, 10,

11, 03 and 20) from the posting individual screen and the posting Check-off screen (Miscellaneous posting).

8) No receipt should be printed for this type of posting.


Check-Off Postings (Special Situations) Occasionally, a Check-Off the Local Union receives does not balance with the amount of the check. A determination must be made as to the discrepancy. *Several options are available to the Titan IV operator. The Employer should be contacted immediately to determine the reason for the discrepancy. Once a determination has been made one of the following steps should be applied. Employer Credit from Prior Check-Off 1. The Employer indicates on the Check-Off that a credit is being taken for a prior remittance on a particular Member. The Titan IV operator is to post the current Check-Off for a total of the current month’s deductions. The Amt Rcv on the Check-Off posting screen should then match the Check-Off Total. In this case no money amount is to be entered in the Difference field.

2. A correction must now be processed for the Member(s) affected by the Credit.

The amount of the credit will offset your daily balance and CKO Total.


Difference on Check-Off The Amount Remitted Does Not Match Check-Off Deductions The Employer has Check-Off with payment. The total deductions do not match the amount received. (a) Contact Employer to determine discrepancy. (b) If the Employer indicates that the deductions indicated are correct but an error was made for

the amount of the payment that amount must be entered as a Difference on the Check-Off posting screen before posting can be completed.

1. Enter the amount of the difference in the difference field. If the amount is positive enter the positive amount.

NOTE: Any positive amount entered in the Difference will automatically print on your Local Union Other Receipts Report as an Overpayment of Check-Off Account 1305. The Employer name, date posted and amount will be listed. Any negative amount entered in the Difference will automatically print on you Local Union Other Receipts Report as a Shortage of Check-Off Account 1306.


If the Employer's check is LESS than the total deductions, the Check-off balance sheet will then be greater than the check amount (Amt Rcv).

2. If the amount is less you must enter a negative amount. Press the Negative button and then enter the amount.

NOTE: If you enter a negative amount in error and wish to change it to a positive amount you must press the positive (+) before entering the amount.

NOTE: Any positive amount entered in the Difference will automatically print on your Local Union Other Receipts Report as an Overpayment of Check-Off Account 1305. The Employer name, date posted and amount will be listed. Any negative amount entered in the Difference will automatically print on your Local Union Other Receipt Report as a Shortage of Check-off Account 1306.


MULTIPLE PRE-BILLING This option is used to prepare and print a Multiple Pre-Bill. The system allows you to select several or all Check-Offs needed.

1. Select Multiple Pre-

billing from the Posting menu.

NOTE: To avoid major delays in processing do not use the ALL CHECK-OFFS ENTIRE LOCAL. The time to process will be much faster if a range of Check-Offs is entered.

2. To select several Check-Offs in the list hold the CTRL key and select the Employers you need to prepare a Pre-Billing.

3. To select a range of

Pre-Bills choose the first Check-Off and hold the SHIFT key and select the last Check-Off in the range.

4. To prepare a Pre-

Bill for all Check-Offs in the Local Click in the box All Check-Offs. The Check-Off list will

be highlighted.


5. Enter the Posting

period YRMO. 6. Select the type of

payments to bill: Dues, Init, Re-Init, COT and Assessments if applicable.

7. Select status code

to bill for specific Status codes. The default is Active and Fees. The following screen will appear.

8. Click in the box next to the status codes you want on the Pre-Bill.

9. Select all the status codes associated to the selections below.


10. Select a billing

option: Bill owed (the default), Bill for One month or Bill the expected payment.

11. Click Calculate to

prepare the Pre-Billing to print.

IMPORTANT: All Check-Offs selected will be billed for the Posting Period entered. Also if Assessments have been selected each CKO must have the same Assessment.

12. Click Print. This screen will appear. 13. Select the Print Options needed. 14. Click Print. All the Check-Off(s) selected

will be printed consecutively.


Posting Codes and Receipt Payment Codes

TITAN IV POSTING CODES TITAN IV RECEIPT PAYMENT CODES CODE PAYMENT TYPE CODE PAYMENT TYPE 00 DUES - CASH 0 DUES-CASH 01 DUES - CHECK-OFF 1 DUES-CHECK-OFF 02 DUES - STEWARD 2 INITIATION 03 DUES - SICK 3 REINITIATION 04 SERVICE FEE 4 WITHDRAWAL-HONORABLE 05 AGENCY SHOP FEE 5 TRANSFER 06 RAND FORMULA 6 SERVICE FEE 07 HIRING HALL FEE 7 AGENCY SHOP 08 DUES/FEES - REFUND 8 HIRING HALL 09 INITIATION 9 ASSESSMENT 10 REINITIATION A FINE 11 INITIATION - REFUND B STEWARD DUES 12 DIFFERENCE-IN-DUES/FEE C SICK DUES 13 WITHDRAWAL FEE – HONORABLE 14 TRANSFER OUT D REFUND 15 ASSESSMENT 16 FINE G FUNDS FOR TRANSMITTAL 17 FUNDS FOR TRANSMITTAL H CORRECTION 18 OTHER RECEIPT-MEMBER I DIFFERENCE-IN-FEES 19 NOT USED J OTHER RECEIPTS 20 NOT USED K NOT USED 21 NOT USED L NOT USED 22 NOT USED 23 OTHER RECEIPT-REFUND N RAND FORMULA 24 REINITIATION-REFUND O SUSPENSION 25 INSUR/OR (Listed O/R Card) P NOT USED 26 INSURANCE-REFUND Q NOT USED 27 FORFEIT-MEMBER FM FORFEIT-MEMBER 28 FAIR SHARE 29 ADMINISTRATIVE FEE T FAIR SHARE 30 SUSPENSION U ADMINISTRATIVE FEE 31 SUSPENSION RETURN W INSURANCE 32 WITHDRAWAL DEPOSIT Z SUSPENSION RETURN 33 TRANSFER DEPOSIT 1V WITHDRAWAL DEPOSIT 34 WITHDRAWAL-RETIRED 2V TRANSFER DEPOSIT 35 FORFEIT-INITIATION 12 FORFEIT-INIT 36 FORFEIT-REINITIATION 13 FORFEIT-REINIT 37 EXPELLED 14 WITHDRAWAL-RETIRED 38 EXPULSION RETURN 10 EXPELLED 39 INSURANCE (NOT listed O/R card) 40 TRANSFER PENDING 1Z EXPULSION RETURN 41 CASUAL DUES 15 CASUAL DUES 42 CASUAL DAYS CD CASUAL DAYS 43 FINANCIAL CORE 27 FINANCIAL CORE 44 ASSESSMENT-2 29 ASSESSMENT-2 45 ASSESSMENT-3 39 ASSESSMENT-3 49 RETIREE FEE RF RETIREE FEE


Change Dues/Fees Information The Change Dues/Fees information screen allows the operator to update the Dues/Fees information for the Members in a Check-Off. This option allows the operator to quickly update Dues Rates, Wage Rate and the LU Factor, Tax Category and CKO Frequency (for Dues Structure 4). NOTE: If you are having trouble changing rates for some Member’s in a Check-off verify the Member’s Information Button and Check the Dues/Rate history. A Rate change may have been created that is preventing your change from being seen.

1. Click Change

Dues/Fees Information from the Post Menu. (this option is also available from the Member Menu)

2. Select an Employer and Check-Off from the

drop down lists. 3. To narrow down the group of Members within a

Check-Off make a selection from the options listed: All Members, Kind of Job, Dues/Fees Rate’s or Standard Job Code.

4. Click OK, the following screen will appear.


On this screen the operator is presented with information on the Current Check-Off selection Dues/Fees information.

On this screen we have the Current Dues/Fees Structure Code information. Displayed is the number of Active, Fees and Other Members in the Check-Off and in the current selection of the Check-Off If the Check-Off selected is incorrect you can Click Change Options and Select a different CKO. You can also Click Status codes and only

select specific Member Status Codes.


Automatic Updates Depending on the Dues Structure code for the Check-Off different fields will be available to the Operator. If the Dues/Fees structure code requires a calculation by the system (Code 1 and 4) certain fields are considered calculated fields (i.e. Taxable Rate, Normal Amount and Rate) and therefore cannot be updated. The 3 options available to modify the Dues/Fees information are:

A. Add/Subtract amounts (add or subtract an amount from the current amounts)

B. Add or Subtract Percentage (add or subtract a percentage from the current amounts)

C. Replace with (replace the current amount with the amount you enter)

1. Enter the date

For Paid Thru & Up. This date represents the Members Paid Thru. Any Members with the Paid Thru entered or above will be affected by the change.

2. Enter the History Effective Date. This date represents the month the rate change took effect. You can enter a date in

the future, past or present. This date creates a Jobs/rate History record in the Members record. Or

3. Click IMMEDIATELY (Pd thru + 1). This will make the change effective based on the

Member’s PD Thru plus 1 month. 4. Click the radio button next to your selection. (see description above) The fields

available will open up. 5. In the example the Dues/Fees Structure code is (4)Wage rate x factor. 6. The operator can update the Wage Rate, LU Factor and Additional Amount.


Example: I want to modify all Members that have a Paid Thru above June 2006. By entering 2006-06 for a Paid Thru date any Member’s that have a Paid Thru below 2006-06 will not be affected by the change. I have decided to deal with Member’s that are behind in dues on an individual basis. If I didn’t care what the Member’s paid thru was I would select a paid thru of 2006-01 to be sure to get all of my Membership. All the Member’s wage rates have gone up 2.00$ as of July 1. I want to add an additional amount of 2.00$ to the entire Member’s.

Select the Paid Thru of 2006-06. Select History Effective Date. I want the rate change to take effect as of 2006-07 for all Member’s that have a Paid Thru greater than June-2006. This option will insert a rate change in the Member’s record that will take effect in the month of July. Enter an additional amount of 2.00. This will add 2.00$ to the Member’s wage rate.

Click Apply to make the change.


Manual Updates Once the Employer and Check-Off have been selected, you can manually update each Member. Only Members that have been modified will have a Rate History created for the date shown at the top of the screen. By default, the date is the current month but it can be changed for the past or future. You can also select to have the change take effect Immediately (Paid Thru +1). This will modify the Member’s rate based on the Member’s Paid Thru.

1. Click Manual

Update. This screen will appear.

2. Click Update. 3. The list is available

to update. 4. You can Click a

field to modify and change the amount. The fields available depend on the Check-Off Dues Structure code. For Example: This CKO Dues structure is 4 so the operator can modify Wage Rate, LU Factor, and Additional amount.

5. Other fields

available are: Seniority date and Tax Category. NOTE: Member’s in a Check-off usually

have the same Tax Category. 6. The List can be printed on 8.5x14 size paper with the dues information


Tax Category The Tax Category affects the way the system calculates Per capita. The Tax categories available are:

11 Regular 12 Public Sector with right to strike 13 Public Sector with No right to strike 14 Canadian Local (only Canadian Locals) 15 Flight Attendant (hourly flight pay) 16 Pilot (monthly guaranteed salary) 17 Financial Core (status code 27) 18 GCC (only available for GCC locals) 19 Flight Attendant (F/A CAN) only Canadian Locals 20 Pilot Canada (only Canadian Locals)

7. You use the Arrows or the scroll bar to move through the list.

8. With Right Click you

can Edit Member’s Dues/Fees information or use Find and Replace to make changes in the screen.

9. Find and Replace

options depend on the Dues/Fees Structure Code. With Find and Replace you can change Tax Category Code, Wage Rate, LU Factor, Additional Amount, Dues/Fees Rate, Taxable Rate, and Normal Amount.

10. Enter the amount to replace and the amount to replace by. Click

Accept.

11. From the right-mouse menu you can

select Edit Member’s Dues Info this screen will appear. You can modify the Dues/Fees information for the Member.


12. From the Right-Mouse Menu you can select Display Member’s Dues/Fees Info this screen will

appear. You can view the Member’s rate History for accuracy.

13. Once you have

made your changes make sure that the date in the History Effective Date is correct. This date should be the date the rate change took effect and can affect the amounts owed in posting. Or

14. Click

IMMEDIATELY (Pd thru + 1). This will make the change effective based on the Member’s PD Thru plus 1

month. 15. Once all the changes are made on the screen Click Accept. Only Members that were

changed will have a new Rate History created.


Dues/Fees CKO Information

Changing the Dues/Fees Structure Code affects all the Members in the Check-off. The change will create a Rate History for the CURRENT month or Immediately (the Member’s Paid Thru + 1 month).

1. Click the Dues/Fees

CKO Information tab to modify the information for the current Check-Off.

2. The operator can use

this screen to change the Dues/Fees Structure Code for the Check-Off. See Dues/Fees Structure Code Definitions and Examples below for definitions of Structure codes.Click the down arrow and select a Dues/Fees Structure Code from

the list. 3. Select a Tax Category for the Check-off. The Tax Category affects the way the system

calculates Per capita. The Tax categories available are: 11. Regular 12. Public Sector with right to strike 13. Public Sector with No right to strike 14. Canadian Local (only Canadian Locals) 15. Flight Attendant (hourly flight pay) 16. Pilot (monthly guaranteed salary) 17. Financial Core (status code 27) 18. GCC (only available for GCC locals) 19. Flight Attendant (F/A CAN) only Canadian Locals 20. Pilot Canada (only Canadian Locals)

When you make a change to the Tax category you are asked if the change is for all Members If you want to change only a few members do the change manually.

4. Select the Rem Frequency. This is the Frequency that the dues are remitted to the Local

Union. Monthly, Weekly, Bi-Monthly, Quarterly. 5. You can make the Change effective for the Current Month or select Immediately (PD-

Thru of the Member + 1 month).


Dues Structure codes:

CODE DESCRIPTION STRUCTURE CODE LIMITATIONS

0 Standard Wage rate x factor 2.5 if wage is below 11.00 factor changes to 2

1 Percentage (Base Salary x %) Rounded to nearest $ + amount

2% X 1000.00=20.00 +2$= $22 Rate

2 Flat Rate Flat Rate $16.00 Dues Rate 3 Any Rate Any Rate No Fixed Rate 4 Multiplier (Wage Rate x Factor)

Rounded to nearest $ + Amount

(2.5 *12.00) +1.00=$31.00 Rate

5 Any Rate weekly Weekly deduction, Monthly Remittance

6 Multiplier (Not rounded)

(Wage Rate x Factor) NOT Rounded to nearest $ + Amount

(2.5 *12.30) +1.00=$31.75 Rate

For US Locals Dues/Fees Structure Code Definitions and Examples Structure Code 1 (Percentage)

Available for Local Union’s representing Pilots and/or Members having Dues/Fees Rates predicated upon a percentage of the Member’s monthly base Salary. The Dues/Fees Rate is a percentage of the Member’s monthly Base Salary calculated by multiplying the Member’s wage Rate (base salary) by the L.U. Factor (percentage) rounded to the nearest whole dollar and adding any additional non-Taxable amount indicated in the Dues Structure template for that Check-Off. The Dues/Fees Taxable Rate is calculated automatically by the TITAN IV system. Example 1: Salary of $4,000.00 with a L.U. Factor (percentage) of 0.0156% (pilots)

No additional amount System Calculated Dues/Fees Rate 62.40 ($4,000.00 X 0.0156) Rounded to nearest dollar 62.00 (Member’s record) System Calculated Taxable Rate 62.40 ($4,000.00 X 0.0156) Rounded to nearest dollar 62.00 (Members’ record) Example 2: Salary of $4,000.00 with a L.U. Factor (percentage) of 0.0156 and

an additional non-Taxable amount of $2.50 added to the Rate of each Member.

System Calculated Dues/Fees Rate 62.40 ($4,000.00 X 0.0156) Rounded to nearest dollar 62.00 plus the 2.50 additional amount 64.50 (Member’s record) system Calculated Taxable Rate 62.40 ($4,000.00 X 0.0156)


Rounded to nearest dollar 62.00 (Member’s record) Example 3: Salary of $6,000.00 with a L.U. Factor (percentage) of 0.0156 and an additional non-Taxable amount of $2.50 added to the Rate of each Member.

The Local Union also has established a minimum Dues/Fees Rate of $68.00.

System Calculated Dues/Fees Rate 93.60 ($6,000.00 X 0.0156) Rounded to nearest dollar plus the 2.50 additional amount 96.50 (94.00 + 2.50) NOTE: The 96.50 Dues/Fees Rate calculation will prevail because it is greater than the established L.U. Minimum of 68.00

System Calculated Taxable Rate 94.00 ($6,000.00 X 0.0156 rounded) Structure Code 2 (Flat Rate)

Available to Local Union’s that AVERAGE Dues/Fees Rates This structure code allows the Local Union to apply the same Dues/Fees Rate to all Members in the same Check-Off. The Dues/Fees Rate is determined by averaging Members in the same craft performing like work. The Dues/Fees Rate is entered into the Check-Off template and becomes the default values that are inserted into each Member’s Dues/Fees Rate and Taxable Rate fields at the time the Member’s record is added to the system. An additional non-Taxable amount is not permissible using Structure Code 2. The Dues/Fees Taxable Rate is automatically inserted into the Member’s job record by TITAN IV and, is always equal to the Member’s Dues/Fees Rate. Example:

Member’s Wage Rate (Optional) Information Only L.U. Factor N/A (Not allowed) Additional Non-Taxable Amount N/A (Not allowed) Minimum L.U. Rate N/A (default of $5.00) Dues/Fees Rate 40.00 (Entered by Operator) System Calculated Taxable Rate 40.00 (Inserted by TITAN IV) NOTE: The minimum L.U. Rate automatically defaults to the Constitutional

minimum of $5.00. The Dues/Fees Rate of $40.00 is entered by the L.U. TITAN operator at the time the Check-Off record was created. Every Member added to this Check-Off will inherit the Dues/Fees Rate of $40.00. The Taxable Rate is inserted by the TITAN IV system and is equal to the Dues/Fees Rate of $40.00. Any subsequent update of the Dues/Fees Rate, in the Members records, can only be accomplished by using the CHANGE IN DUES/FEES routine.


Structure Code 3 (Any Rate) and Structure Code 5 (Any Rate Weekly)

Available to Local Union’s in those instances where the wage Rates do not exist in the Member’s ledger record or, is for informational purposes only. These options permit every Member in a given Check-Off to have a different Dues/Fees Rate. The Dues/Fees Rate and Taxable Rate is established at the Check-Off level and will become the default values that are inserted into each Member’s record at the time they are added to the system. However, the Dues/Fees Rate and Taxable Rate can be changed at the time of addition or through an update to the Member’s job record. Example 1: Member 1 – the Member’s Dues/Fees Rate and Taxable Rate are identical. Member’s Wage Rate (information only) 16.00 L.U. Factor N/A (Not Allowed) Additional Non- Taxable Amount N/A (Not Allowed) Dues Rate 40.00 (entered by operator) Taxable Rate 40.00 (entered by operator) Example 2: Member 2 – the Member’s Dues/Fees Rate and Taxable Rate are different. Member’s Wage Rate (information only) .00 L.U. Factor N/A (Not Allowed) Additional Amount N/A (Not Allowed) Dues/Fees Rate 44.00 (entered by operator) Taxable Rate 38.00 (entered by operator)

Note: An additional non-Taxable amount is not permitted using this structure code. It is assumed that the $6.00 differential between the Dues/Fees Rate and the Taxable Rate above is an additional non-Taxable amount added to the Dues/Fees Rate by the TITAN operator at the time the information was entered into the Member’s record. However, if an additional non-Taxable amount is added to the Dues/Fees Rate, that amount must be in excess to the Member’s monthly dues as calculated in accordance with the International Constitution. The additional non-Taxable amount should be excluded when entering the Taxable Rate into the Member’s record as demonstrated above.


Structure Code 4 (Multiplier)

Available to Local Unions when the Dues/Fees Rate is based on the hourly earnings multiplied by the L.U. Factor plus an optional additional non-Taxable amount.

NOTE: This structure code will be extremely beneficial to those Local Unions where the

Dues/Fees Rate is based on the hourly earnings multiplied by a L.U. Factor that exceeds the minimums established by the International Constitution (i.e. 3 times the hourly earnings, etc.).

This structure code is designed to automatically compute the Dues/Fees Rate and Taxable Rate. Each Member of a Check-Off can have a different Dues/Fees Rate and, the Dues/Fees Rate is automatically calculated by the TITAN IV system. The minimum information required is the Wage Rate and the L.U. Factor (multiplier). While a standard Rate is required on the Check-Off template, that information can vary from Member to Member. TITAN IV will calculate the Dues/Fees Rate by multiplying the Wage Rate by the L.U. Factor, round the result to the nearest whole dollar and, adds any additional non-Taxable amount. The Dues/Fees Taxable Rate is automatically calculated by the TITAN IV system predicated upon the Wage Rate, L.U. Factor and other variables that must be considered. Variables such as a Wage Rate equal or less than 11.00 are built into the system.

Note: If an additional non-Taxable amount is to be added to the Dues/Fees Rate, that amount must be in excess to the Member’s monthly dues as calculated in accordance with the International Constitution. However, the additional non-Taxable amount will be excluded when entering the Taxable Rate is automatically calculated by the system and inserted into the Member’s job record.

Example 1: Member’s Wage Rate is $16.18 - No additional non-Taxable

amount and the L.U. Factor is 2 ½ times the hourly wage. System Calculated Dues/Fees Rate 40.45 (16.18 X 2.5) Rounded to nearest dollar 40.00 (Member’s record) System Calculated Taxable Rate 40.45 (16.18 X 2.5) Rounded to nearest dollar 40.00 (Member’s record) Example 2: Member’s Wage Rate $16.18 – Additional non-Taxable amount of $2.50 and the L.U. Factor is 2 ½ times the hourly wage. System Calculated Dues/Fees Rate 40.45 (16.18 X 2.5) Rounded to nearest dollar plus the 2.50 additional non-Taxable amount 42.50 (Member’s record) System Calculated Taxable Rate 40.45 (16.18 X 2.5) Rounded to nearest dollar 40.00 (Member’s record) In both examples, the Dues/Fees Rate, to be entered into the Member’s record, is calculated by multiplying the wage Rate (16.18) by the L.U. Factor of 2.5 rounded to the nearest dollar and then adding any additional non-Taxable amount. Likewise, the Taxable Rate is calculated by multiplying the wage Rate (16.18) by the L.U. Factor of 2.5 rounded to the nearest dollar. It must be noted that the additional non-Taxable amount of $2.50 was excluded from the Taxable calculation.


Example 3: Member’s Wage Rate $16.18 and the L.U. Factor of 3 times the hourly wage. System Calculated Dues/Fees Rate 48.54 (16.18 X 3) Rounded to nearest dollar 49.00 (Member’s record) System Calculated Taxable Rate 40.45 (16.18 X 2.5) Rounded to nearest dollar 40.00 (Member’s record) This Local Union has an established Dues/Fees Rate of 3 times the Hourly Wage Rate, which exceeds the Constitutional requirement of 2.5. As a result, the Dues/Fees Rate is determined by multiplying the hourly wage Rate times the L.U. Factor of 3. However, the Dues/Fees Taxable Rate is calculated by multiplying the hourly wage Rate by 2.5 rounded to the nearest dollar. Example 4: Member’s Wage Rate $10.00 (less than $11.00) – Additional non-Taxable amount of $2.50 and the L.U. Factor is 2 ½ times the hourly wage. System Calculated Dues/Fees Rate 25.00 (10.00 X 2.5) Rounded to nearest dollar plus the 2.50 additional non-Taxable amount 27.50 (Member’s record) System Calculated Taxable Rate 20.00 (Member’s record)

NOTE: The Taxable Rate of $20.00 is calculated by multiplying the Wage Rate of $10.00 by the L.U. Factor of 2.0 rounded to the nearest dollar. The 2.0 is used because the hourly earnings Rate is less than $11.00 per hour.

Example 5: Member’s Wage Rate $10.00 (less than $11.00) with an Additional non-Taxable amount of $2.50 and the L.U. Factor is 2 ½ times the hourly wage. Local Union has a minimum Dues/Fees Rate of 28.00

System Calculated Dues/Fees Rate 25.00 (10.00 X 2.5) Rounded to nearest dollar plus the 2.50 additional non-Taxable amount 27.50 Dues/Fees Rate 30.50 (28.00 + 2.50) The Dues/Fees Rate of 30.50 is inserted into the Member’s record because the calculated Dues/Fees Rate of $25.00 is less than the established minimum of $28.00. Therefore, the $28.00 minimum is used along with the $2.50 additional non-Taxable amount. System Calculated Taxable Rate 20.00 (Member’s record)

NOTE: The Taxable Rate of $20.00 is calculated by multiplying the Member’s Wage Rate of $10.00 by a L.U. Factor of 2.0 rounded to the nearest dollar. The 2.0 is used in accordance with Article X, Section 3(b) because the Member’s hourly earnings Rate is less than $11.00 per hour. Accordingly, the minimum Per Capita Tax of $5.00 is applicable.


Example 6: The individual is designated as a Public Sector Member – NO Right to Strike. The Member’s Wage Rate is 23.00 – No additional non-Taxable amount - L.U. Factor is 2.25 times the hourly wage.

System Calculated Dues/Fees Rate 51.75 (23.00 X 2.25) Rounded to nearest dollar 52.00 (Member’s record) System Calculated Taxable Rate 51.75 (23.00 X 2.25) Rounded to nearest dollar 52.00 (Member’s record)

NOTE: The Member’s previous dues Rate calculated at 2.0 was $46.00. Therefore, the per capita tax will be $11.00 as that amount is the lesser of $5.00 plus the $6.00 increase to the Member’s dues Rate, when compared to 22% of $52.00 or $11.44.


For Canadian Locals Dues/Fees Structure Code Definitions and Examples Structure Code 1 (Percentage)

Available for Local Union’s representing Pilots and/or Members having Dues/Fees Rates predicated upon a percentage of the Member’s monthly Base Salary. The Dues/Fees Rate is a percentage of the member’s monthly Base Salary calculated by multiplying the Member’s wage Rate (base salary) by the L.U. Factor (percentage) rounded to the nearest whole dollar and adding any additional non-Taxable amount indicated in the Dues Structure template for that Check-off. The Dues/Fees Taxable Rate is calculated automatically by the TITAN IV system. Example 1: Salary of $4,000.00 with a L.U. Factor (percentage) of 0.0156% (pilots)

No additional amount and a Tax Category Code 14 (Canadian) System Calculated Dues/Fees Rate 62.40 ($4,000.00 X 0.0156) Rounded to nearest dollar 62.00 (Member’s record) System Calculated Taxable Rate 62.40 ($4,000.00 X 0.0156) Rounded to nearest dollar 62.00 (Member’s record) Example 2: Salary of $4,000.00 with a L.U. Factor (percentage) of 0.0175 and

an additional non-Taxable amount of $2.50 added to the Rate of each Member. This Member has a Tax Category Code of 14 (Canadian).

System Calculated Dues/Fees Rate 70.00 ($4,000.00 X 0.0175) Rounded to nearest dollar plus the 2.50 additional amount 72.50 (Member’s record) System Calculated Taxable Rate 57.60 ($4,000.00 X 0.0144)

Rounded to nearest dollar 58.00 (Member’s record)

NOTE: The percentage equivalent of the 2.5 dues Rate multiplier is 1.44%. Therefore, the dues/fees (Taxable) Rate for per capita tax purposes is calculated by applying the 1.44% to the monthly salary and rounding the result to the nearest whole dollar.


Structure Code 2 (Flat Rate)

Available to Local Union’s that AVERAGE Dues/Fees Rates

This structure code allows the Local Union to apply the same Dues/Fees Rate to all Members in the same Check-off. The Dues/Fees Rate is determined by averaging the hourly earnings Rates of Members to arrive at an average Dues/Fees Rate (reference the June Dues Guideline letter for instructions on averaging). The Dues/Fees Rate is entered into the Check-off template and becomes the default values that are inserted into each Member’s Dues/Fees Rate and Taxable Rate fields at the time the Member’s record is added to the system. An additional non-Taxable amount is not permissible using Structure Code 2. The Dues/Fees Taxable Rate is automatically inserted into the Member’s job record by TITAN IV and, is always equal to the Member’s Dues/Fees Rate. Example: Member’s Tax Category code 14 (Canadian).

Member’s Wage Rate (Optional) Information Only L.U. Factor N/A (Not allowed) Additional Non-Taxable Amount N/A (Not allowed) Minimum L.U. Rate N/A (default of $5.00) Dues/Fees Rate 40.00 (Entered by Operator) System Calculated Taxable Rate 40.00 (Inserted by TITAN IV)

NOTE: The minimum L.U. Rate automatically defaults to the Constitutional minimum of $5.00. The Dues/Fees Rate of $40.00 is entered by the L.U. TITAN operator at the time the check-off record was created. Every Member added to this check-off will inherit the Dues/Fees Rate of $40.00.

The Taxable Rate is inserted by the TITAN IV system and is equal to the Dues/Fees Rate of $40.00. Any subsequent update of the Dues/Fees Rate, in the Members’ records, can only be accomplished by using the CHANGE IN DUES/FEES routine.


Structure Code 3 (Any Rate) and Structure Code 5 (Any Rate Weekly)

Available to Local Union’s in those instances where the wage Rates do not exist in the Member’s ledger record or, is for informational purposes only.

These options permit every Member in a given check-off to have a different Dues/Fees Rate. The Dues/Fees Rate and Taxable Rate is established at the check-off level and will become the default values that are inserted into each Member’s record at the time they are added to the system. However, the Dues/Fees Rate and Taxable Rate can be changed at the time of addition or through an update to the Member’s job record. Example 1: Member 1 - Tax Category Code 14 (Canada) – the Member’s

Dues/Fees Rate and Taxable Rate are identical. Member’s Wage Rate (information only) 16.00 L.U. Factor N/A (Not Allowed) Additional Non- Taxable Amount N/A (Not Allowed) Dues Rate 40.00 (entered by operator) Taxable Rate 40.00 (entered by operator) Example 2: Member 2 – Tax Category Code 14 (Canada) - the Member’s Dues/Fees Rate and Taxable Rate are different. Member’s Wage Rate (information only) .00 L.U. Factor N/A (Not Allowed) Additional Amount N/A (Not Allowed) Dues/Fees Rate 44.00 (entered by operator) Taxable Rate 38.00 (entered by operator)

NOTE: An additional non-Taxable amount is not permitted using this structure code. It is assumed that the $6.00 differential between the Dues/Fees Rate and the Taxable Rate above is an additional non-Taxable amount added to the Dues/Fees Rate by the TITAN operator at the time the information was entered into the Member’s record. However, if an additional non-Taxable amount is added to the Dues/Fees Rate, that amount must be in excess to the Member’s monthly dues as calculated in accordance with the International Constitution. The additional non-Taxable amount should be excluded when entering the Taxable Rate into the Member’s record as demonstrated above.


Structure Code 4 (Multiplier)

Available to Local Unions when the Dues/Fees Rate is based on the hourly Earnings multiplied by the L.U. Factor plus an optional additional non-Taxable amount. NOTE: This structure code will be extremely beneficial to those Local Unions where the Dues/Fees Rate is based on the hourly earnings multiplied by a L.U. Factor that exceeds the minimums established by the International Constitution (i.e. 3 times the hourly earnings, etc.).

This structure code is designed to automatically compute the Dues/Fees Rate and Taxable Rate. Each Member of a check-off can have a different Dues/Fees Rate and, the Dues/Fees Rate is automatically calculated by the TITAN IV system. The minimum information required is the Wage Rate and the L.U. Factor (multiplier). While a standard Rate is required on the check-off template, that information can vary from Member to Member. TITAN IV will calculate the Dues/Fees Rate by multiplying the Wage Rate by the L.U. Factor, round the result to the nearest whole dollar and, adds any additional non-Taxable amount. The Dues/Fees Taxable Rate is automatically calculated by the TITAN IV system predicated upon the Wage Rate, L.U. Factor and other variables that must be considered. Variables such as a Wage Rate equal or less than 11.00 are built into the system.

Note: If an additional non-Taxable amount is to be added to the Dues/Fees Rate, that amount must be in excess to the Member’s monthly dues as calculated in accordance with the International Constitution. However, the additional non-Taxable amount should be excluded when entering the Taxable Rate into the Member’s job record.

Example 1: Member’s Wage Rate is $16.18 - No additional non-Taxable

amount and the L.U. Factor is 2 ½ times the hourly wage. Tax category code of 14 (Canada).

System Calculated Dues/Fees Rate 40.45 (16.18 X 2.5) Rounded to nearest dollar 40.00 (Member’s record) System Calculated Taxable Rate 40.45 (16.18 X 2.5) Rounded to nearest dollar 40.00 (Member’s record) Example 2: Member’s Wage Rate $16.18 – Additional non-Taxable amount of $2.50 and the L.U. Factor is 2 ½ times the hourly wage.

Tax category code of 14 (Canada). System Calculated Dues/Fees Rate 40.45 (16.18 X 2.5) Rounded to nearest dollar plus the 2.50 additional non-Taxable amount 42.50 (Member’s record) System Calculated Taxable Rate 40.45 (16.18 X 2.5) Rounded to nearest dollar 40.00 (Member’s record) In both examples, the Dues/Fees Rate, to be entered into the Member’s record, is calculated by multiplying the Wage Rate (16.18) by the L.U. Factor of 2.5 rounded to the nearest dollar and then adding any additional non-Taxable amount.


Likewise, the Taxable Rate is calculated by multiplying the Wage Rate (16.18) by the L.U. Factor of 2.5 rounded to the nearest dollar. It must be noted that the additional non-Taxable amount of $2.50 was excluded from the Taxable calculation. Example 3: Member’s Wage Rate $16.18 and the L.U. Factor of 3 times the hourly wage. Tax category code of 14 (Canada). System Calculated Dues/Fees Rate 48.54 (16.18 X 3) Rounded to nearest dollar 49.00 (Member’s record) System Calculated Taxable Rate 40.45 (16.18 X 2.5) Rounded to nearest dollar 40.00 (Member’s record) This Local Union has an established Dues/Fees Rate of 3 times the hourly wage Rate, which exceeds the Constitutional requirement of 2.5. As a result, the Dues/Fees Rate is determined by multiplying the hourly wage Rate times the L.U. Factor of 3. However, the Dues/Fees Taxable Rate is calculated by multiplying the hourly wage Rate by 2.5 rounded to the nearest dollar. Example 4: Member’s Wage Rate $10.00 (less than $11.00) – Additional non-Taxable amount of $2.50 and the L.U. Factor is 2 ½ times the

hourly wage. Tax category code of 14 (Canada). System Calculated Dues/Fees Rate 25.00 (10.00 X 2.5) Rounded to nearest dollar plus the 2.50 additional non-Taxable amount 27.50 (Member’s record) System Calculated Taxable Rate 20.00 (Member’s record)

NOTE: The Taxable Rate of $20.00 is calculated by multiplying the Wage Rate of $10.00 by the L.U. Factor of 2.0 rounded to the nearest dollar. The 2.0 is used because the hourly earnings Rate are less than $11.00 per hour. Accordingly, the minimum per capita tax of $5.00 is applicable.


Example 5: Member’s Wage Rate $10.00 (less than $11.00) with an additional non-Taxable amount of $2.50 and the L.U. Factor is 2 ½ times the

hourly wage. Local Union has a minimum Dues/Fees Rate of 28.00. Tax category code of 14 (Canada).

System Calculated Dues/Fees Rate 25.00 (10.00 X 2.5) Rounded to nearest dollar plus the 2.50 additional non-Taxable amount 27.50 Dues/Fees Rate 30.50 (28.00 + 2.50) The Dues/Fees Rate of 30.50 is inserted into the member’s record because the calculated Dues/Fees Rate of $25.00 is less than the established minimum of $28.00. Therefore, the $28.00 minimum is used along with the $2.50 additional non-Taxable amount. System Calculated Taxable Rate 20.00 (Member’s record)

NOTE: The Taxable Rate of $20.00 is calculated by multiplying the Member’s Wage Rate of $10.00 by a L.U. Factor of 2.0 rounded to the nearest dollar. The 2.0 is used in accordance with Article X,Section 3(d) because the Member’s hourly earnings Rate is less than $11.00 per hour. Accordingly, the minimum per capita tax of $5.00 is applicable.

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