post mortem complete
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Eng M 402 – Project Management & Entrepreneurship
Post Mortem - Group 2
December 10th
, 2010
Post MortemGroup 2
Team Members:
Mohammad Al-Amoudi
Ahmed Ali Babar
Effatsadat Faregh
Ravish Kalra
Shannon MacDonald
Scott Metrunec
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Eng M 402 – Project Management & Entrepreneurship
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December 10th
, 2010
Table of Contents
Introduction.............................................................................................................................. Page 1
Where Things went Right & What Factors Contributed to the Success.................................. Page 1
Where Things went Wrong & Basic Causes of Why............................................................... Page 1
Areas Requiring Improvement................................................................................................. Page 2
Comparison of Original & Final Schedule and Resource Estimates........................................ Page 3
Meeting Minutes....................................................................................................................... Page 5
References................................................................................................................................ Page 67
List of Tables
Table 1 – Initial Task Timeline................................................................................................ Page 3 Table 2 – Budget by Personnel................................................................................................. Page 4
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Introduction
Considering that our team members were all very busy throughout the semester with full course loads, it is notsurprising that there were times when sections were rushed, or people were not able to get in touch with each
other. However, all assignments were completed on time and to a high standard of work, despite the difficulty
of getting all six members to collaborate on one assignment.
There were several key areas that our group was lacking in knowledge and experience. The numbers for our
finances were probably far from realistic due to the inexperience of our group in financial and research and
development matters. We also recognized the need for a larger staff for production and language expertise,
which was not identified earlier.
The factors listed below are what we thought we did well, and where we could have improved.
Where Things went Right & What Factors Contributed to the Success
A Facebook group page maintained communication between group members, as well as allowed easy
reference to meeting minutes, submissions, and announcements.
Meeting minutes were recorded and posted for review by all team members to ensure clarity of the tasks at
hand. As a result, even if someone could not attend a meeting, they were kept up to date.
Work was posted to the group page to allow all team members to critique or applaud each other’s work.
This ensured the highest quality submissions.
There were a variety of skills within our group which offered multi-faceted points of view pertaining to the
work at hand, resulting in submissions that were very thorough.
Decision making strategies ensured that fairness was maintained among the team members.
Where Things went Wrong & Basic Causes of Why
All team members are in their fourth year and have heavy course loads. It was hard to find time where
everyone was free, so we had to rely on the internet (Facebook group page) where we discussed our
progress. It may have been more beneficial to have more face-to-face meetings.
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December 10th
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All members had many assignments that were due at different times, due to the different engineering
disciplines. This was understandable, so we would normally assign the task to another member who did not
have quite as much to do at the time, take over other member’s tasks.
The biggest problem related to “working away from each other” was that certain numbers within our data
were discussed and revised, but not changed everywhere. Effort was made to give the task of reviewing the
numbers and continuity by one member.
Lots of presentation work was done last minute (except for the final presentation) and it was evident that
the quality was not up to standards.
Members would sometimes focus on not so important ideas and information that would waste time in the
meetings, effort was made to plan the meeting schedule and details discussed prior to the meetings to utilizetime effectively.
We were de-motivated to attend classes and as a result the quality of work presented was not up to the
standard of the professor, we had to encourage one another
Areas Requiring Improvement
Initially, things went right and everything was discussed properly, but due to the busy and clashing schedules ofall the team members, there was a little miscommunication between the team members. Due to this
miscommunication, the ideas and sections to be written were not properly discussed before they were written
and therefore we had to go back and forth in the report to make everything consistent in the overall business.
Having more meetings would have saved us time that was wasted correcting errors that were a result of
miscommunication.
To further improve the business plan, an addition of a person from a business management major would have
been very helpful as the current management team consisted of only engineers. A person from a business
background would have had a better understanding of marketing and business management, and therefore
would have assisted better in the management team.
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December 10th
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Comparison of Original and Final Schedule and Resource Estimates
The time table for our original plan was estimated as follows:
Priority
ranking
Task Description Team Members Time period (start-end)
1 Initial research and consultation on the basic idea
(how feasible is it?)
Effat, Shannon 1 weeks = 10 hrs/head
(Sept. 20-26th)
2 Searching for spin off technologies Effat, Shannon 2weeks=10hrs/head
(Sept. 27th
- Oct. 10th)
2 looking for present and potential competitors Scott, Ahmed 2 weeks = 10 hrs/head
(Sept. 27th
- Oct. 10th)
2 Estimating the market (identifying the present
and potential costumers)
Mohammad, Ravish 3 weeks = 15hrs/head
(Sept. 27th
- Oct. 17th)3 Searching for the required technology, licences,
etc.Shannon, Effat 3 weeks = 15 hrs/head
(Oct.11th- Oct. 31st)
3 Estimate the time for Purchasing & receiving thenecessary equipment (licences, etc.)
Ahmed, Ravish 2weeks=10hrs/head(Oct.11th- Oct.24th)
4 Make an estimation on the final product price
(market sale price)
Scott, Mohammad 2weeks=10hrs/head
(Oct. 25th
-Nov. 7th)
5 Critical Risk/problem & Assumptions Scott, Shannon 1week=5hrs/head
(Nov. 8th
-Nov.14th)
5 Finding a suitable sale tactic Effat, Mohammad 1week=5hrs/head(Nov. 8th-Nov.14th)
5 Planning the operation cycle Ravish 1weeks=10hrs/head(Nov. 8th-Nov.14th)
5.5 Advertising the product Scott 2weeks=10hrs/head(Nov.8th-Nov. 21st)
5.5 Reaching current & potential investors Ahmed, Ravish 2weeks=10hrs/head
(Nov. 15th- Nov. 28th)
6 Setting up the basic organization/ define the key
management personnel’s responsibilities
Group 1week=5hrs/head
(Nov. 29th
-Dec. 5th)
6 Solving any possible potential legal issues Ahmed 1weeks=5hrs/head
(Nov. 29th
-Dec. 5th)
6 Defining the Management Compensation &
Ownership
Group 1week=5hrs/head
(Nov. 29th-Dec. 5th)
Table 1 – Initial Task Timeline
As the above table shows, for each task one or two people (and in some cases, the entire group as a whole) were
responsible to the accomplishment of the task.
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According to the original estimation, the following table was constructed to show the approximated required
time for each individual to fulfill his/her parts.
Budget by Personnel:
Person Team (Hours) Individual (Hours) Total
Effat 10 35 45
Shannon 10 35 45
Mohammad 10 30 40
Ahmed 10 35 45
Scott 10 35 45
Ravish 10 40 50
Table 2 – Budget by Personnel
However, we were unable to pursue our plan as closely as we had anticipated. The estimated time had to beadjusted throughout the term as each team member had to deal with his/her workloads from other courses as
well. Unexpected situations (especially during the exam period of the term) and sometimes underestimating the
required time for each task were the main two reasons for falling behind schedule. The parts of the plan that we
were unsuccessful to complete during the term are as follows:
Finding a suitable strategy for advertising the product
Reaching current and potential investors (basic research was done by the team, but a more accurate
investigation is required in order to proceed with the business plan )
Finding a suitable sale tactic (although we had a sale strategy in our business plan, we didn’t have much
experience in this area, so it definitely needs to be looked at more closely by the appropriate expertise).
Also, due to the nature of any team work, sometimes some of the team members were lacking in their parts, so
some other team members were had to help them out. This issue caused the budget table (i.e. Table 2) to be very
different from what we thought we would have at the beginning. In the original budget table, time was
distributed very evenly, while what we ended up with wasn’t as evenly distributed.
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December 10th
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Meeting Minutes
It was difficult to match six schedules and find common free time for every person in the group. In order toavoid this hassle, an online Facebook group with very high privacy settings was used to conduct online
meetings and discussions. Along with this, free time at the end of the lecture was exploited to conduct frequent
meetings. The following are the meeting minutes and discussions conducted online over the period of the
course. These include both, online discussions, as well as meeting minutes from meetings conducted at the end
of the lecture.
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December 10th
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December 10th
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MEETING MINUTES (October 13th, 2010)
-------------------------
Old Business:
- The section "Economics of the Business" Does not have to be completed (similar to "Financial Aspects")...
- If there are any new "References" make sure I get them BY TOMORROW AT 3:00 PM!
-------------------------
New Business:
- I will be uploading the MARKED "Business Opportunity Document". Take note of where we lost marks
(Market, Product, Technology). If an instance where we lost marks appears in your section, MAKE SURE IT'S
INCLUDED in your new section.
- I will be uploading a copy of the "Business Plan Proposal". Everyone PLEASE review it. If any changes need to
be made, let me know BY TOMORROW at 3:00 PM.
Future Presentations:
- Dehydrated Plan Presentation (Nov 1)
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--> Scott & Ravish
...- Business Plan Presentation (Nov 24)
--> Shannon & Mohamed
-------------------------
Next Assignment:
Dehydrated Business Plan / Progress Report Hard Copy (Nov 10)
-------------------------
Next Meeting:
October 15th, IN CLASS
- Scott will have necessary sections prepared for the "Dehydrated Business Plan" so that we may distribute them
between the team members.
- If you are not present, your tasks will not be your choice
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References
eClass –ENG M 402 – PROJ MGMT & ENTREPRENEURSHIP (LEC A1 Fa10). (n.d.). EngG 402 – Post
Mortem – Group 6 – Human Power . Retrieved from
https://vista4.srv.ualberta.ca/webct/urw/lc5122011.tp0/cobaltMainFrame.dowebct