portable kanban introduction
DESCRIPTION
Quick introduction into Portable Kanban: personal task management application. More: http://dmitryivanov.net/personal-kanban-app/.TRANSCRIPT
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Portable Kanban
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What is Kanban?
“Sign Board” in Japanese
Used in production control systems
May be used for personal task management
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Example
The simplest case:
Just 3 columns
1 Task = 1 Card
Backlog Doing Done
Some day Right now Already done
Task
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Example
Put new tasks to “Backlog” column
Backlog Doing Done
Right now Already done
Task 1
Task 2
Task 3
Task 4
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Example
Set WIP (work-in-progress) limits:
You can’t deal with many tasks simultaneously
Usually not more than 3 tasks
Backlog Doing Done
Already done
Task 1
Task 2
Task 3
Task 4
Not more than 3 tasks!
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Example
Your board – your rules, only you decide which task to choose next
Move current tasks to “Doing” column
Backlog Doing Done
Task 1 Task 2
Task 3
Task 4
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Example
Move more important tasks up
Backlog Doing Done
Task 1
Task 2Task 3
Task 4
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Example
Move completed tasks to “Done” column
Move repeating tasks back to “Backlog”column
Backlog Doing Done
Task 1 Task 2Task 3
Task 4
FLOW
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Example
Backlog Doing Done
Task 6 Task 1Task 7
Task 2Task 10
Task 11
Task 12
Task 9
Task 8 Task 3
Task 5
Better than To-Do lists
Visualization is a key:you can see all the tasks at a glance
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Example
Real world Kanban board may look like that…
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Portable Kanban looks like that…
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Download
Expand archive
Let’s get it started…
Use demo data for the beginning…
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Let’s get it started…
Try every button in toolbar
Drag & drop tasks between columns
Double click on a task to start editing
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Customize look
Change options to tweak the look the way you like
Board font & colors
Card font & colors
Tooltips
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Customize columns
Define columns, as many as you need
For example: Year, Month, Week, Today, Done…
Define task sort order
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Customize topics
Define topics (Setup/Topics)
For example: Home, Family, Office etc.
Use different colors for every topic
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Customize persons
Define persons (Setup/Persons)
Useful if you’re going to delegate tasks to someone else…
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Customize tags
Define tags (Setup/Tags)
Tags are optional, may be assigned to any task
Use different colors for tags
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Customize views
Define views (Setup/Views)
Views are “virtual” boards with selected columns, topics and persons, e.g. “Home”, “Work” etc.
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Add users
Add users
Define user roles:for multiuser environment
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Import data
Import data fromanother system
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Shortcuts
Use shortcuts (see About/Shortcuts)
More shortcuts are available when editing task
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Reports
Print reports
Reports can be HTML pages or Excel files
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Timer
Use Pomodoro timer:
Work for 25 minutes
Take 5 minutes break
Take 15 minutes break every 2 hours
Work for 25 minutes…
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Time Tracking
Need to know how much time spent on every task?
Use built-in time tracking features
Compare with estimates
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Take your data with you
Fully portable
Keep it on disk or flash drive
Or put on Skydrive, Dropbox…
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Share data with your colleagues
Requires Redis database server
Works in LAN
Works with hosted servers
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What’s next?
See also my profiles & blog:
www.slideshare.net/Dmitry_Ivanov
linkedin.com/in/dmitryivanov
dmitryivanov.net
Thank you!
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Photo Credits
http://www.flickr.com/photos/bensutherland/5587949321/in/photostream/http://www.flickr.com/photos/viernest/3380560365/in/photostream/http://www.flickr.com/photos/jimdowning/6129928164/in/photostream/