Poll Workers Instruction

Manual

GENERAL ELECTION

November 3, 2020

Pinal County Elections

TABLE OF CONTENTS

Poll workers may call the Contact Center to obtain information regarding a voter’s registration information and polling place information.

CONTACT INFORMATION

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ObjectivePrimary objective of poll workers is to help every registered voter cast a ballot and ensure each ballot is safely secured until it can be counted.

Poll workers are the face of the Elections Department on Election Day. YOU are our representatives at the polls. YOU are who the voters see and associate with elections. YOU can make or break the voter experience.

Expectations Work as a team and help fellow poll workers. Respect other poll workers and all voters. Be Non-Partisan. Do not talk about the candidates, propositions, or any

contests on the ballot. Provide voters with a positive atmosphere to vote. Respect Rights of Voters. Assist student and new workers with their job. Perform job as assigned by Inspector. Be flexible. Treat all voters with courtesy regardless of differences in political

affiliation, race, gender, age, ethnicity, ability, or religion. Be attentive and provide exceptional customer service. Do not assume

or make up answers. Perception is everyone’s reality in the polling place.

Any poll worker that does not comply with these expectations, or is considered to be unsuitable for a particular polling place, will be

reported to the county elections department and may be asked to leave the polling place.

POLL WORKER OBJECTIVE AND EXPECTATIONS

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Help America Vote Act (HAVA)Never deny a voter the right to vote!

The Help America Vote Act is a United States federal law which was passed on October 29, 2002.

The Help America Vote Act (HAVA) mandates that all individuals who come into a polling place be allowed to vote. If a voter’s eligibility is in question, the voter MUST be allowed to vote a provisional ballot.

If the voter is not in the poll pad and you cannot identify which precinct the voter is registered, then call the Citizens Contact Center or any of the numbers for Voter Registration.

Make every attempt to locate the voter in the database and direct them to their correct precinct to vote, if this applies.

ELECTION LAW - HELP AMERICA VOTE ACT (HAVA)

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COMPENSATIONCLERKS, JUDGES, & MARSHAL: $250.00

(includes $50 for training)

INSPECTORS: $300.00 (includes $50 for training)

Poll Workers MUST attend in-person training or participate in online poll worker training. Anyone who participates in training but does not work on Election Day, will not be paid for training. Training includes a presentation and passing the poll worker knowledge quiz.

Complete a new W-9 form each calendar year. Paychecks are mailed to this address.

To access the W-9 form, go to: https://www.pinalcountyaz.gov/elections/Pages/PollWorkerResources.aspx

Complete, print, sign and return form to Elections via email or by mail. Email to: pollworkers@pinalcountyaz.gov OR Mail to: Pinal County Elections, PO Box 2209, Coolidge, AZ 85128

Expect to receive your paycheck approximately 4 weeks after the election. Checks will be mailed after December 1, 2020.

Poll workers that are also county employees will receive poll worker pay with their regular paycheck (taxes withheld).

All poll workers must clearly print and sign the Ballot Report at the end of election night. Failure to do so will delay the delivery of your paycheck and potentially the rest of the teams as well.

*Poll worker year-to-date pay over $600.00 for the calendar year is reportable to the IRS and a W-2 form will be issued.

Pay Raise

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STANDARDS OF CONDUCT

VOTERSVoters should be treated with respect. Greet each one immediately and give them first priority as they walk into the polling location. If you receive an angry voter, stop and take a deep breath. Actively listen to the voter and focus on the facts. Speak calmly & respectfully to the voter, even if you are angry. If all else fails, contact the Elections Supervisor or Elections Director for additional help.

POLL WORKER EXPECTATIONSWhile the polls are open, it is important that all Poll Workers maintain a professional appearance and demeanor. Poll Workers MUST NOTdiscuss their political preferences regarding candidates or issues on the day of the election. Any board worker who violates this rule will be disqualified to work future elections and may be sent home without pay.

DRESS ATTIREDress is business casual. Comfortable shoes are suggested. If shorts are to be worn they MUST be business casual style. Flip flops, & tank tops are not allowed. Workers may wear jeans and/or patriotic attire, however, workers may not wear clothing with political messages or with candidate names or messages.

BREAKSPlease take comfort breaks throughout the work day. Check in with your Inspector before leaving your station for break. Poll workers are notallowed to leave the facility on election day. Be sure to take everything you will need for the day (meals, sweater, medications, etc.). Make arrangements for your pets, child care, appointments, if needed.

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STANDARDS OF CONDUCT (continued)CELL PHONESPlease use discretion when using your cell phones, except to communicate with the Voter Registration or the Election Departments. If you must talk on the phone, notify the Inspector and step away from your station to the break area to use your phone. Phones should be turned off or put on silent during election day. This does not apply to Inspectors. Inspectors must be reachable at all times.

READING MATERIALIf you take a book to read when the polls are slow, reading material (hard cover or digital) should be appropriate and non-political.

FOOD & BEVERAGESPlease do not eat at your work station & keep all beverages off of the tables. Potlucks are encouraged and food may be brought to the polling place providing there are no limitations by the facility. Workers may not leave the polling place to pick up food. Food delivery is allowed.

NO SMOKINGArizona Revised Statute 36-601.01 prohibits smoking within 20 feet of entrances, exits, windows and ventilation intakes of all public buildings. Please step outside and away from the building to smoke, and only during breaks or when there is no voting activity.

USE OF FACILITIESFacilities voluntarily host elections and we should behave as invited guests. Please keep kitchens and break rooms in the condition in which you found them.

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Guidance For Poll Worker And Polling Place Safety

• Poll Workers, please say home if you have a fever, respiratory symptoms, or believe you are sick. Please notify your inspector as early as possible that you will not be working.

• Wash hands often with soap and water for at least 20 seconds. This applies to both workers and voters.

• Use hand sanitizer provided at polling places if unable to wash hands.• Clean and disinfect tables and voting booths per hour with alcohol

wipes provided.• Avoid touching your eyes, nose and mouth with unwashed hands.• Cover your cough or sneeze with a tissue, then throw the tissue in the

trash.• Increase distance between voting booths when setting up equipment.• Stay 6 feet apart, if feasible.• Do not greet co-workers and voters with physical contact (e.g.

handshake).• Use stylus for poll pad. Workers use stylus to look up voters, and

voters will use stylus to sign. No finger signatures.• Use microfiber cloth to clean poll pad screen. Do not use any type

of saturated cleaning wipes on screen. Cloth is located in the green case.

• Encourage curbside voting. • Disinfect voter marking pens once per hour, or more frequently if

busy. • Wipe down stylus pens frequently during the election day.• Participate in online poll worker training.• Wipe down breakroom and coffee areas routinely.• Return the hand sanitizer bottle with the other supplies even if it is

empty.

COVID-19 PRECAUTIONS

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ELECTION & REGISTRATION DATES

Type of ElectionGeneral Election

Election DayTuesday, November 3, 2020

Polling Place TimesPolls open at 6:00 a.m. Polls close at 7:00 p.m.

Last Day to Register to Vote*Monday, October 5, 2020

*Must be registered by this date to vote in the November General Election

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WHAT’S ON THE BALLOT

What is a General Election?• This is the final election, held between the nominees from

the various primaries (as well as independent candidates), in which candidates are elected to office. The general election ballot can contain offices such as President of the U.S. (every 4 years), U.S. Senator, U.S. House of Representatives, Corporation Commissioner, State Senator, State House of Representatives, justice and judges, and local offices. The general election ballot can also contain propositions to be voted upon by the people.

Who can vote in the General Election?• All registered voters of all party affiliations, and those that

are not affiliated, may vote.

What Candidates are on the Ballot?• President, state, county, school district, and special district

office candidates will appear on the ballot. • State and local propositions will also appear on the ballot.

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PRECINCTS AND POLLING PLACESVOTING PRECINCTSPinal County is geographically divided by address into voting precincts and assigns polling places within these precincts.

POLLING PLACESPolling places are assigned voting locations, open on Election Day, where voters can receive and cast their official ballot.

Can voters go to any polling place?No. Voters must go to their assigned polling place. Polling places are only equipped to provide official ballots to those registered voters that are in the specific precinct for that polling place location. If a voter goes to the wrong polling place, they will not be able to receive the correct ballot style for their voting precinct. The poll worker should notify the voter of their correct polling place location; however, if a voter chooses to stay at the incorrect polling place, they have the right to vote a provisional ballot. This provisional ballot may not count if the County Recorder determines the voter was not at the correct polling place.

How do I find my polling place?Visit my.Arizona.vote for your correct polling place for the upcoming general election in November 2020. Additionally, if you are not on the Permanent Early Voting List, Pinal County will mail a sample ballot about 3 weeks before the election. This sample ballot will also include the location of your assigned polling place.

102Precincts are

defined by boundaries within

the county and are established by

the Board of Supervisors

90Polling places are

designated locations within

established precincts where voters go to cast

their vote

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POLLING PLACE CONFIGURATION

Early Voting Ballot Bag

Ballot Table

Set up Poll Pads at the ID/Poll List location

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STEP 1 Clerk Table

1. Voter enters the Polling Place and is greeted by the Clerk 2. Clerk will ask the voter for identification:

a. Voter presents drivers license1) Voter will place their ID on the ID tray of the poll pad2) Clerk will select the “Scan Barcode” option on the poll pad3) Clerk will proceed to confirm identification is a match to the voter

registration information on the poll pad4) Once confirmed, voter will sign the poll pad tablet acknowledging

their registration5) Clerk will confirm all information is correct and signature was

collected and appears on the screen

b. Voter presents alternate identification (voter card, utility bill, etc.)1) Clerk will receive the identification presented2) Clerk will select the “Manual Entry” option on poll pad3) Clerk will proceed to search for voter by last and first name

a) If voter is not found, clerk will perform another manual search by address, date of birth, or voter registration number.

b) If voter is still not found, clerk will the Citizen Contact Center or Voter Registration to search for voter

c) Clerk will make every attempt to locate voter in the database

4) Once voter is located in the voter registration database on the poll pad, clerk will proceed to confirm identification is a match on the poll pad

5) Once confirmed, voter will sign the poll pad tablet acknowledging their registration

6) Clerk will confirm all information is correct and signature was collected and appears on the screen

3. Clerk will determine if voter will cast vote by regular or provisional ballot4. Clerk prints a Voter Ticket and hands it to the voter5. The voter is then directed to the Ballot Judge

SEQUENCE FOR VOTERS

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STEP 2 Judge Table

1. Voter hands the Judge their printed Voter Ticket2. Judge reads the ballot style number printed on

the bottom of the Voter Ticket

3. Judge will look for corresponding ballot and issue the correct ballot to voter along with pen and secrecy sleeve

4. Voter is directed to a vacant secret voting boothJudge places printed Voter Ticket in plastic envelope for audit purposes

STEP 3 Voting Booth

1. Voter proceeds to a vacant secret voting booth2. Voter completes their ballot with the marking pen provided and places ballot

in the secrecy sleeve 4. Voter proceeds to the Official Ballot Drop Box and inserts ballot into the

Official Ballot Drop Box5. Voter gives pen and secrecy sleeve to poll worker6. Poll worker issues voter their “I Voted” sticker

STEP 4 Provisional Table

1. If the Clerk determines the voter must vote provisionally, Voter Ticket will have the word PROVISIONAL across the top on the Voter Ticket

a. If voter cannot present any identification or cannot be located in the poll pad, clerk will issue a handwritten Green Voter Ticket rather than a Voter Ticket from the poll pad

2. Voter proceeds to the provisional table to complete provisional information, update voter registration, and obtain provisional ballot

SEQUENCE FOR VOTERS (continued)VOTER TICKET

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ELECTIONEERINGWhat is Electioneering?

A person, or persons, who are actively and knowingly electioneering as campaigning for or against a candidate, ballot question, or political party by:

• Posting or holding political or candidate signs• Distributing literature• Using loudspeakers to broadcast information• Buying, selling, displaying any badge, button or other insignia, or polling or

otherwise soliciting information from or to a voter and/or to compel another person to vote in a particular manner

• Soliciting signatures of any kind

What is NOT allowed inside the polling place?

• Loitering• Cameras or taking pictures of any kind by voters, poll workers, or political

observers• Circulating a petition• Speaking to a voter about support/opposition of candidates or ballot

contests.• POLL WORKERS may NOT wear insignia, buttons, clothing, or hats with

campaign slogans or advertisementsPoll workers must remain Non-Partisan

What IS allowed inside the polling place?

• VOTERS MAY WEAR insignia, buttons, clothing, or hats with campaign slogans or advertisements.

• Minor children may accompany voters inside the polling place and voting booth to cast their vote

• Publicity pamphlets, notes or any other written material in the possession of a voter to be used as a reference to the voter only to cast their vote

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Identification at the Polls

• Purpose of identification is to provide identity not citizenship• Photo ID and matching address constitutes acceptable

identification. Remember, identification can be in different forms to satisfy the photo and address requirements.

• Name and address on identification must “reasonably” match• Examples of reasonable match:

• “Chris” versus “Christopher” or “Christine”• “St” versus “Street”• Zip code “85128-123” versus “85128”• “Kimberly L. Sample” versus “Kim L. Sample”

VOTER IDENTIFICATION AT THE POLLS

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Poll Worker teams are made up of the following Positions:

Inspector (Opposite party from Marshal) Marshal (Opposite party from Inspector) Judge (One each from different political parties) Clerk

Others involved with elections:

Election Staff/HQ Troubleshooters Technical Troubleshooters Citizen Contact Center Voter Registration

INSPECTOR

2 JUDGESBallot Judge (DEM)Ballot Judge (REP)

1 MARSHAL

POLL WORKER POSITIONS

4 CLERKS2-3 each ID/Poll List Clerks1 Provisional Clerk

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INSPECTORThe Inspector is the Election Board Team Leader and oversees the generaloperation of the polling place. Each Inspector must be thoroughly familiar withall election procedures and the poll worker duties.

Monitor the ballot box at all times! Coordinate polling place facility. Work with elections staff to develop poll worker team. Communicate with poll workers about set-up, arrival time, position

assignment, tear-down, and any other matters relating to the polling place and/or the election.

Schedules and ensures workers get breaks throughout the day and arrange coverage of position.

Conduct polling place supplies inventory. Prepares reports. Issue Oath to poll workers. Works with Judges to ensure accountability and security of ballots Verifies Political Observer has written authorization. Waits at the polling place for the official transfer of ballots to troubleshooters at

the end of the election day. Attends separate mandatory Inspector training.

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MARSHAL• Assists with set-up of all voting equipment and booths, tables, chairs, etc.• Posts signage inside & outside (includes signs & barriers, Vote Here signs,

red arrows, Notice to Voters signs, Curbside Voting sign, Emergency Polling Place sign, etc).

• On election day the Marshal Administers Oath of Office to the Inspector• Announces the opening and closing of polls outside the polling place at the

following times:• 6:00 a.m. – announces polls are open• 6:00 p.m. – one hour until polls close• 6:30 p.m. – 30 minutes until polls close• 6:45 p.m. – 15 minutes until the polls close• 6:59 p.m. – one minute before polls close• 7:00 p.m. – announces polls are closed

• Periodically analyzes the line of voters. If the waiting time is 30 minutes or more, the Marshal shall advise the Elections Department.

• Relieves workers for breaks and meals.• Performs inspection rounds inside and outside the polling place for possible

electioneering, curbside voters, placement of signage, voter and poll worker behavior.

*Anyone in line by 7:00pm MUSTbe permitted to vote.

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MARSHAL (continued)

Ensure no Electioneering is taking place within 75 feet area entering the polling place

75 ft

Building

Polling PlaceRoom

75 ft75 ft

Excerpt below from Arizona Revised Statutes

A.R.S. §16-515: No person shall be allowed to remain inside these limits while the polls are open,except for the purpose of voting, and except the election officials, onerepresentative at any one time of each political party represented on the ballotwho has been appointed by the county chairman of such political party, and thechallengers allowed by law. Voters having cast their ballots shall at once retirewithout the seventy-five foot limit. A person violating any provision of this notice isguilty of a class 2 misdemeanor.

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JUDGEBallot Security• Priority of the Ballot Judge is to

secure all ballots and issue correct ballot to voter

• Assemble brown Early Voting Ballot Bag and place seal on bag before polls open

• View voter ticket for ballot style number

• Be sure to detach ONE ballot from the appropriate ballot stack and issue it to the voter

• Provides proper instructions to ensure vote counts

• Issue a secrecy sleeve and a ballot marking pen to voter

• Show the voter the location of the voting booths and the official ballot box to drop their ballot when finished voting

Ballot Reporting• At closing, the Judge counts all

unused ballots, counts the number of spoiled ballots, if any. These numbers will be provided to the Inspector to be included on the Official Ballot Report at the end of election day

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JUDGE (continued)Judges are responsible for issuing the correct ballot to the voter

Precincts/polling places WILL have more than one ballot style. Every single polling place will have a minimum of 2 different styles.

In this example, there will be six different ballots (ballot styles) at this co-located precinct

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Look at the Precinct Heading,

located at the top of every

ballot to verify correct ballot is

being issued

JUDGE (continued)

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VOTER TICKET

13G01

Precinct Heading on

the top of the official ballot will match

Ballot Style on Voter Ticket

JUDGE (continued)

Official Ballot

Voter Ticket

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Both the Inspector & Judge sign the ballot

Write “Spoiled” in red ink across the ballot

Spoiled Ballots

• The Judge is responsible for spoiled ballots• If a ballot becomes spoiled, either accidentally or deliberately, the voter will

return to the Ballot Judge for a new ballot• A voter can be issued up to two (2) REPLACEMENT ballots.

Use RED ink, write “SPOILED” across the back of the ballot Both the Inspector & Judge signs below the “Spoiled” marking Place spoiled ballots in the Official Returns envelope

BALLOT: REPUBLICAN01 NAME OF PRECINCT

Official Ballot August 26, 2014, County of Pinal, State of ArizonaBalota Oficial 26 de agosto de 2014, Condado de Pinal, Estado de Arizona

Vote for not more than 1-Vote por no más de 1

CANDIDATE 1

CANDIDATE 2

BACK Card 1 Rpt Pct 01 "PINAL COUNTY"

SPOILED BALLOTS

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CLERK • Greet voter & request proof of identification.

Identification is required to check in at the polls to vote.

• Check in voter on the electronic poll pad verifying a reasonable match of identification to the voter registration in the poll pad. Scan identification Verify voter information Collect voter signature

• Issue the voter a ballot ticket from the printer• Direct voter to ballot table to receive ballot

from the Judge• Clerks should be very thorough to

locate a voter in the voter registration system. If unable to locate voter by scanning drivers license, perform a manual search for the voter by name, address, voter registration ID, etc.

and• Contact Voter Registration by phone to

help search for voter.

On September 1, 2020, State of Arizona Governor issued an executive order delaying expiration of driver licenses. The executive order defers requirements to renew standard driver licenses that have an expiration date between March 1, 2020 and December 31, 2020 by one year from their original expiration date.

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What if a voter is not at the right precinct?• Print, text, or email directions to their correct polling place from

the poll pad.

What if a voters name does not reasonably match? • Ask voter for identification that may have the same name in the

database.• If none can be produced, check in voter Provisionally, issue Voter

Ticket, and direct them to the Provisional Clerk.

What if a voter’s address does not reasonably match address in the voter registration database?

• Voter should make every attempt to provide identification with a reasonable address match by presenting alternate identification. Acceptable forms of identification are found on page 17.

• If none can be produced, check in voter Provisionally, give voter the voter ticket, and direct them to the Provisional Clerk.

Note, a provisional ballot will not count if the voter votes in a precinct other than the one that corresponds to his or her legal residential address.

What if a voter tries to check in and already voted by Early Ballot? • The poll pad will show “Early Ballot Returned”. • Clerk can show voter the statement on the poll pad that the early

ballot has been received by elections.• Clerk can also refer voter to my.Arizona.vote to check status

CLERK (continued)

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CLERK - PROVISIONALWhen to Vote Provisionally

A Provisional Ballot is issued when the eligibility of the voter has not yet beendetermined. The ballot is said to be “provisionally” cast until the Recorder’sOffice can determine if the voter was eligible to vote.

Common Reasons for a Provisional Ballot: Voter has not provided sufficient identification Voter has moved within the same precinct Voter has moved to a new precinct, within the county Voter has changed their name Voter is not found in the poll pad Voter is challenged at the polling place Voter is a Federal Voter according to the poll pad, but wishes to vote a

full ballot.

Provisional Process – Registration Form• Greet voter and obtain Voter Ticket. • Attach the half-sheet gold voter registration short form to the outside &

bottom blank space of the Provisional Ballot Envelope. Remove adhesive strip from back of form and affix to envelope.

• Poll worker will complete top section and check reason for provisional vote.

• Voter will complete Current Information. • Voter will complete Former Information if name and/or address has

changed.• Voter will sign Provisional Ballot ENVELOPE. Failure to sign envelope

will result in a rejection of the provisional ballot by the Recorder’s Office.• Voter will complete all information on gold form and sign and date.• If voter requires assistance completing form, person assisting voter will

sign in block [23] of form.

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Provisional Process – Ballot and Provisional Envelope• Explain to voter that they must completely & properly “FILL” in the oval of

their choice(s). • Direct the voter to a vacant voting booth. • Instruct the voter to return to you with their ballot after voting. • Place the voted ballot in white Provisional Ballot Envelope.• Verify all information has been completed on the white Provisional Ballot

Envelope BEFORE the voter leaves the polling place.• Tear off the Provisional Envelope receipt at the top perforated section of

the envelope. Give receipt to voter.• Explain to the voter how they can contact the Pinal County Recorder’s

Office to check the status of their Provisional Ballot referencing the red reference number.

• Clerk seals the Provisional Envelope and places it in the black ballot transfer bag.

• It’s important to place the ballot transfer bag in a secure location but still visible to the public. Please DO NOT fold provisional envelopes.

See sample Provisional Envelope and Receipt on next page

CLERK – PROVISIONALProvisional Process – Provisional Ballot Signature Roster• Enter the voter’s name and address in the red Provisional Signature

Roster Book• Assign numbers in chronological order in roster book next to the “V” in the

first column. Example, V.1, V.2, V.3, etc.• Voter will place signature in block next to their name in roster book• Obtain the correct ballot style from Ballot Judge.• Place a red dot sticker in the top LEFT corner of the ballot over the hash

marks. This is to ensure the provisional ballot is not counted before being verified

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Voter Receipt

Provisional Envelope

Worker completes Section I

Voter completes

Section 2 and signs

Voter RegistrationShort Form

Voter completes and

signs

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CLERK - PROVISIONAL

Provisional Process – Conditional Provisional

A Conditional Provisional Ballot is issued when the voter has no acceptable ID with them. In order for this voter’s ballot to count, the voter must go to the Voter Registration office or their local city or town clerk’s office and present their ID within 5 business days for the general election.

• The same process is followed for a Conditional Provisional as a regular Provisional Ballot

AND

• The “Conditional Provisional” STAMP is used and placed next to the “No ID Provided” statement at the top of the white Provisional Envelope.

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BALLOT - FEDERAL• A Federal Ballot is issued when the voter has not proven their citizenship

at the time of registering to vote.

• A Federal Ballot only has federal offices listed: U.S. Presidential electors, U.S. Senate and U.S. Representative in Congress.

• Very few voters are FED voters, and therefore the Elections Department will issue very few FED ballots to each polling place.

• Six digit code on a Voter Ticket for a FED voter will say ###GF1

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BALLOT - EARLY VOTERS Early Voters are voters that have elected to receive their ballot by mail ahead of Election Day. For this election, many early voters are likely to come by the polls to drop off their ballot instead of dropping it in the mail. Early ballots must be received by 7:00 p.m. to Pinal County elections on election day to be counted.

The Inspector will assign ONE poll worker to accept these early ballots and place them in the Early Ballot bag. Allow a voter to drop their ballot in the Early Ballot bag if they so choose.

Confirm with the voter that the ballot is:• From Pinal County• Sealed in the envelope• Signed by the voter

DO NOT ACCEPT BALLOTS FROM OTHER COUNTIES!

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PRE-ELECTION DAY-MEETING & SETUPVOTING SUPPLIES & MATERIALSTroubleshooters will start delivering polling place cages that contain supplies, ballot boxes, E-Pollbooks and signs to the various polling places the Monday before election day.

ELECTION EVE Poll workers will meet as a team at the polling place to set-up polling place and all equipment. The date and time of set-up will be determined by the Inspector. Inspector will notify team well in advance of said date and time. Everyone should work together to complete all tasks to prepare the polling place for voting.

Clerks, Judges, & Marshal:a. Help to set up all secrecy voting booths, AutoMARK machine, tables,

chairs, indoor signs, supplies, and Certified Write-in Candidates (If any)b. Keep poll pads in cage until the morning. These will be set-up first thing

in the morning.c. Set-up and connect Skyus cellular modem and turn on.d. Set-up AutoMark machine and turn on.

Inspector:a. Complete the Inspector’s Inventory checklist & immediately call the

Elections Department if any supplies are missing.b. Retrieve ballots located inside the ballot box in the cage.c. Inventory ALL ballots to ensure they are correct for your precinct(s), that

they are all accounted for, and that they are organized by party (if applicable).

d. Once accounted for, secure ballots, registers, & rosters back into the supply cage until election morning.

Secrecy Booths AutoMARKBallot Drop Box Poll Pad

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ELECTRONIC POLL PADSPinal County Now Has Electronic Poll Pads!

Traditionally, voting precincts had paper poll books that contain a list ofeligible voters for a particular precinct. As technology continues toimprove the voting process, Pinal County Elections is excited toannounce the purchase of electronic poll pads. Also known as an e-poll book, they have the ability to look up eligible voters and more!

What Can Poll Pads Do?

• No more searching through large paper roster books for voter name and information

• Allows voter to sign in electronically on poll pad• Poll workers can determine if voter is at wrong polling place and can

easily redirect voters to the correct polling place• Scans a driver’s license to pull up a voter’s information• Notifies poll workers if a voter voted by early ballot• Separate in-person poll pad training is offered. To sign-up for poll pad

training visit the Pinal County Elections website to register: https://www.pinalcountyaz.gov/elections/Pages/PollWorker-TrainingRegistration.aspx

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ELECTION DAY – OPENING THE POLLS

ARRIVAL TO POLLING PLACE All Poll Workers arrive at the polling place no later than 5:30 a.m. or

whatever time Inspector has determined to meet. Poll Workers should not be arriving to the polling place late. Marshal administers the Oath of Office to the Inspector Inspector administers the Oath of Office to all workers All Poll Workers sign the Oath and Affirmation Form All workers will collect their name tag, add name, and wear during the day

COMPLETE SET-UP OF POLLING PLACE Set-up poll pads first. Set up printer, make sure WiFi unit and printer are

connected, and print test ticket. Retrieve ballots from inside the ballot box or supply cage. Place and secure padlock on BACK of Official Ballot Box (blue).

Note, we do not have keys for this padlock so be sure it is placed on the back of the box and not the front.

Verify all signs, ballots, forms, books, supplies and stickers are correctly placed both inside and outside the polling place

Relocate unused ballots locked in a secure location, supplies and cage to a location out of site and reach of voters

Ensure AutoMark is turned on.

OPEN POLLS At 6:00 a.m. the Marshal announces the polls are open All workers should be at their assigned stations ready to assist voters

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CLOSING THE POLLS

CLOSING THE POLLING PLACE Polls are officially closed after the Marshal makes the final announcement

and the last voter in line has voted

MARSHAL, JUDGES AND CLERKS Break down and put away all secrecy voting booths, AutoMark machines,

poll pads, tables, chairs, indoor signs, flags, and supplies Marshal shall remove outside signage, A-Frame signs, 75 ft. perimeter/cones Deliver to the Inspector Provisional Roster and any spoiled ballots Ballot Judge and Provisional Ballot Clerk will report to the Inspector to assist

counting of ballots for Official Ballot Report Clean break room area, removing all food and placing trash in proper

receptacles. Wipe down counters and turn off coffee pots, and return polling place to condition in which it was found.

Meet with Inspector prior to departure for further instructions and dismissal All Poll Workers will sign both the Poll List Affirmation and Ballot Report. If

you don’t sign, pay will be delayed.

Precinct Marshal announces the closing of

the polls at 7:00 p.m.

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ASSISTING VOTERSCommon Courtesies & Guidelines

• Be considerate of the extra time it may take an elderly or disabled person to vote and offer unhurried attention to anyone who has difficulty speaking.

• Speak directly to a person with a disability rather than to the companion who may be along. Speak calmly, slowly and directly to a person with a hearing problem. Do not shout or speak in the person’s ear. If understanding is doubtful, write a note.

• Before pushing a person in a wheelchair, ASK if you may assist and how you should proceed.

• Greet a person who is visually impaired by letting the person know who and where you are. Provide a guiding device such as a ruler or card for signing forms. When offering walking assistance, allow the person to take your arm and inform the person of approaching steps or inclines.

• Remember that Federal Law allows voters to be accompanied and to receive assistance by another person inside the voting booth. They can bring anyone they would like to assist them in a booth.

• Invisible Disabilities. Be aware that many disabilities are invisible to the onlooker. Examples, epilepsy, psychiatric disabilities brain injury multiple sclerosis, etc. These disabilities are absolutely as valid as those that are more readily apparent.

• Take voters at their word – an accommodation request should never be followed by a challenge to a person’s disability status.

If a voter asks for assistance from a

board worker, It must be two

people of opposing parties.

(i.e. one Democrat & one Republican)

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AUTOMARK MACHINESAutoMARK® is an ADA-Compliant ballot-marking system that provides autonomy to voters who are blind, visually impaired, or have a disability or condition that makes it difficult to traditionally mark a ballot.

Set up is as easy as opening the case and turning the machine on. The AUTOMARK does not store votes, the votes are printed on a ballot, so there is no uploading data at the end of the day.

Audio Function

• Voter hears a list of candidates (or props) through the headphones• Synthesized voice enables voter to control speed, and volume• Choices may be repeated easily• Selections are read back to voter at end of session, ensuring proper

selection was made• Summary Verification Process. Ensures that no races are accidentally

under-voted, over-voted, or left blank, providing an opportunity to adjust selections before voters cast their ballots.

Voting Process• Voter inserts paper ballot into machine• Voter proceeds through prompts to cast their vote• Once completed, paper ballot records voters selections and prints ballot• Voter takes ballot and drops ballot into official ballot box

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CURBSIDE VOTINGCurbside Voting allows voters unable to venture into the polling place to have voting materials brought to them.

1. Voters drive to the designated area for Curbside Voting. Illustrated by signage.

2. Voter calls phone number on sign to request voting assistance.

3. Call is directed to a staff member at Election Central Headquarters who then notifies the precinct Inspector that a voter is requesting curbside voting assistance.

4. The Inspector assigns two (2) clerks to report to the curbside voter.

5. Clerks must be of opposite parties.6. Clerks will take poll pad curbside to

check-in voter. Voter(s) will be required to provide identification.

7. Clerk will return to the polling place to print Voter Ticket and obtain ballot, secrecy sleeve, marking pen, and “I Voted” sticker.

8. Clerks will return curbside and present ballot to voter.

9. When finished voting, voter will place ballot in secrecy sleeve and give to one of the Clerks.

10. Voter will be presented with “I Voted” sticker.

11. Clerks return inside the polling place and Inspector will observe Clerk insert ballot into official ballot box.

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POLITICAL PARTY OBSERVERS Political party observers must immediately present the document appointing

them as a political party observer to election officials (usually the Inspector) upon entering a polling place. Election officials must return the document to the political party observer after authenticating the document.

Political party observers can enter and leave a polling place as long as their entering and leaving does not interfere with or impede the election procedures or staff.

Under no circumstances should a political party ever place a mark or any type of material on a ballot or touch a voted ballot during observation of any of these election processes.

Political party observers may observe closing activities inside the polling place and until ballots are officially picked up for transport.

Political Party Representatives may request a copy of their party’s poll list. The Inspector will contact election headquarters to print report requested by representative

Observers may not interfere with or impede the election procedures, workers or voters. If a political party observer has a question about the proceedings, the political party observer should communicate the question to the Inspector or Elections Headquarters Office.

If a political party observer is asked by the officer in charge of the election or procedure to cease an activity that interferes with the election process, the political party must comply or the political party observer may be ejected.

The Inspector may lend a copy of this manual to the observer to help answer any of their questions.

Source– Secretary of State Elections Procedures Manual.43

Voter Registration Form• The full sheet voter registration form is for voters who want to change their

political party, name, or mailing address.• Voters may take registration form with them and mail it back to Voter

Registration.• If completed at the polling place, the voter will keep the white copy as a

receipt• The completed form should be placed in the Unofficial Returns bag.

Changes on this form will not apply to the current election

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Both forms are available at polling places for voters to be added to or removed from the Permanent Early Voting List

(PEVL)

PO Box 460 Coolidge, AZ 85128

SAMPLE EARLY VOTER FORMS

Permanent Early Voting List Request (PEVL)

Request for Removal from Permanent Early Voting List

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On behalf of the Great State of Arizona, Pinal County, and the voting

public, we want to thank you for your service as an

election poll worker!

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