pmp lecture 3

AUC Technologies Consulting | Development | Mentoring | Training

Project Management With PMP Exam Preparation

Agenda

Initiation Introduction

Project Initiation Challenges

Initiation Process Group

Develop Project Charter

Identify Stakeholders

It is often difficult to provide strong justification for projects, but

everyone agrees they have a high value

It is better to measure gold roughly than to count pennies

precisely

Three important criteria for projects:

There is a need for the project

There are funds available

Theres a strong will to make the project succeed

Focusing on Broad Organization Needs

One categorization is whether the project addresses

a problem

an opportunity, or

a directive

Another categorization is how long it will take to do and when it

is needed

Another is the overall priority of the project

Categorizing Projects

Recognizing that a project

or phase should begin and

committing to do so

Project Initiation Process Group

Initiation Process Group

Facilitate the formal authorization to start a new project or a

Project phase

Often done external to the project's scope of control by the

organization or by program or portfolio processes

In multi-phase projects, initiating processes are carried out

during subsequent phases to validate the assumptions

Decisions made during the original Project Charter processes


Project charter that formally authorizes a project and Project

Manager

Project Initiator or sponsor external to the project organization,

at a level that is appropriate to funding the project, issues the

Project Charter

Charter documents the initial requirements that satisfy the

stakeholders needs and expectations

The Process of developing a document that formally

authorizes a project or phase


1. Project Statement

of Work

2. Business case

3. Contract

4. Enterprise

Environmental

Factors

5. Organizational

Process Assets

1. Expert Judgment

1. Project Charter

Input

Output

Tools

Project Charters

After deciding what project to work on, it is important to let

the rest of the organization know

A Project Charter is a document that formally recognizes

the existence of a project and provides direction on the

projects objectives and management

Key project stakeholders should sign a project charter to

acknowledge agreement on the need and intent of the

project; a signed charter is a key output of project

integration management


Stakeholders are persons and organizations that are

actively involve in the project

They can exert influence over project and deliverables

Stakeholders should be classified according to their interest,

influence and involvement in the project

The Process of identifying all people or organizations impacted

by the project, and documenting relevant information


1. Project Charter

2.Procurement

Documents

3.Enterprise

environmental

factors

4.Organizational

Process Assets

1. Stakeholder

Analysis

2. Expert Judgment

1. Stakeholder

Register

2. Stakeholder

Management

strategy

Input

Output

Tools

Summary

Project Initiation process is basically decides for the project as

per the basis of organization strategic goals and sets the

project specific needs

Project Charter Document officially authorizes the Project,

Project Manager, and Project Phase

Identify Stakeholders process is critical for project success

and early identification of stakeholders helps the project

manager to analyze their levels of interest, expectation,

importance and influence.

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