pm&e participatory monitoring and evaluation

PM&E

Participatory Monitoring and Evaluation

12-26-2010 Prepared by BMCalub

What is monitoring?

• A systematic process of assessing progress and change in achieving planned targets.

• A process of timely recording and feedback of activities being carried out and problems being encountered while conducting an activity over a period of time using pre-determined indicators.


Why monitor?

Objectives of Monitoring:

• To regularly review actual outputs versus expected outputs

• To determine whether activities are conducted on schedule

• To criticaly review the progress of planned activities


• An assessment whether overall objectives were met or not over a given time.

• It measures performance versus standards

• A process of determining overall longer term value of the outcome as to cost-effectiveness, equity of impact, sustainability and other parameters.

What is evaluation?


Objectives of evaluation:

• To identify positive and negative outcomes and impacts of an activity

• To systematically review what, why and how an activity was implemented in order to serve as basis for decisions (*continue,

terminate, adjust, change, re-orient, re-plan) with the aim of improving a situation

Why evaluate?


Examples of monitoring activities:

• Data collection (qty,qlty)• Quarterly progress reports• Regular field visits • Interim reviews

Examples of evaluation activities

• Year-end evaluation• Impact assessment


What is PM&E ?(Participatory Monitoring and Evaluation)

• A process that develops partnerships of multiple stakeholders for efficient, effective and socially inclusive monitoring and evaluation.

• It involves multiple stakeholders in designing the monitoring and evaluation system, and in collecting, analyzing and sharing the information.



Core principles of PM&E:• primary stakeholders are active

participants – not just sources of information

• building capacity of local people to analyze, reflect and take action

• joint learning of stakeholders at various levels

• catalyzes commitment to taking corrective actions

According to the World Bank:

Whose JOB is it?

• Four people were named Everybody, Somebody, Anybody, Nobody.

• They have an important job to be done. Everybody was asked to do it.

• Everybody was sure Somebody would do it. Anybody could have done it, but Nobody did it.

• Somebody got angry because it was Everybody’s job.

• Everybody thought Anybody could do it but Nobody realized that Everybody wouldn’t do it.

• Thus Everybody blamed Somebody when Nobody did what Anybody could have done.


• It builds capacities and negotiation skills by jointly analyzing, reflecting and assessing progress and obstacles of the project.

• It enriches understanding of local knowledge by learning from past mistakes and taking corrective action.

• It promotes interaction of stakeholders through use of participatory tools and techniques.

Why should M&E be participatory ?


• It empowers people by putting them in charge of the process, so that they can demand accountability and exercise control over the project activities.

• It fosters coalition-building through participation on a sustainable basis and changing the mind set of all stakeholders.

Continuation…



• It allows healthy exchange of different points of views.

• It emphasizes a positive approach to learning and improving performance (not judgment or punishment) by recognizing commitment, innovation and flexibility.

Continuation…



Participatory M&E stakeholders:

1. Understand project progress2. Learn from achievements and problems3. Agree how to improve strategy and

operations

According to IFAD:


PM&E • involves the creation of an M&E system • helps primary stakeholders, implementing

partners and project staff learn together• to improve project development

interventions• to ensure maximum benefits to the rural

poor.

According to IFAD:



Tips for PM&E• clarify among stakeholders what impact a

project is expected to have and how it will be achieved

• decide how progress and impact will be assessed


Tips for PM&E• gather and analyse the necessary

information for tracking progress and impact

• explain the reasons for success and failure• agree on how best to use this understanding

to improve future action.

Some DON’Ts during PM&E

• Don’t judge about correctness or incorrectness of what the villager says (there will be another time for that)

• Don’t give the villager advice during a PM&E (there will be another time for that)

• Don’t show disapproval of the villager’s statements, even if you disagree

(there will be another time for that)

Continuation…


• Don’t get impatient.

• Don’t contradict.

• Don’t regard feedback as a personal attack.

ASYS 145 handout_PM&EPrepared by BMCalub 2-02-08


Some DON’Ts during PM&E

Some Dos during PM&E

• Be neutral (not biased; not defensive)

• Be open to constructive criticism • Be receptive

(verbally and non-verbally)


We were given two ears and only one mouth,

That we may listen twice as much as we should talk!


PM&E means ABC (Attitude and Behavior Change)

The ultimate change starts within us!


pm&e participatory monitoring and evaluation

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