pm user manual advik

AD Plant Maintenance Project Bramha

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Plant Maintenance mySAP ERP 2005 ECC 6.0 PM_Key User Manual 18.03.2008 of 117

Unisoft Infotech Pvt. Ltd. - SAP Services

Project BRAMHA Implementation

At

ADVIK Hi-Tech Pvt. Ltd., Chakan, Pune.

mySAP ERP2005 ECC6.0

User Instruction Manual

Plant Maintenance

Prepared by

Pankaj U. Nimkar


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DOCUMENT CONTROL SHEET GENERAL INFORMATION

Project Name SAP R/3 Implementation Document Version No 1.0

Key User Anil Mahamuni Document Version Date 18.03.2008

Consultant Pankaj U. Nimkar Preparation Date 18.01.2008

Reviewed By Key Users & Consultant Review Date

DOCUMENT TRACKING

Version Date Author Reviewed by

Changes from previous version

V 1.0 18.03.2008 Pankaj U.Nimkar Aruna Kumar B.

ACCEPTANCE: In witness there of the parties, in signing this acceptance, have agreed that Unisoft InfoTech has successfully completed the Business Blue Print and has met all the deliverables as mentioned in the contract. Name Title, Department Date Signature

Mr. Amol Dagwade Project Co-coordinator

Mr. Anil Mahamuni PM Key User

Mr. Pankaj U. Nimkar PM Consultant

Mr.Mukund Kulkarni Project Manager


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Creating a Functional Location

1. In the initial screen, choose Logistics Plant maintenance Technical

objects. The screen Technical Objects is displayed.

Choose FunctLocation Create. The screen Create Functional Location:

Initial is displayed.

Enter Functional Location, Check StrIndicator.

2. Enter the structure indicator you require and choose Continue.

The system displays the edit mask for the functional location number as

well as its hierarchy levels.


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Enter the name of the functional location.

3. Enter the functional location number and a technical location as a

reference if necessary, and choose Continue.

The screen Create Functional Location: Location Data is displayed.

4. Make all the necessary entries in this screen. Choose Continue.

The screen Create Functional Location: PM Data is displayed.

5. Make all the necessary entries in this screen.

If you want to classify the functional location, choose Goto

Classification. You go to the classification processing function.

6. Save the master record.


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Changing and displaying a Functional Location

Prerequisites

Changes should only be made in certain cases, for example, if you made a

mistake when entering the data, or if certain data has changed and the

master record has to be updated.

Changing a Functional Location

1. In the main menu, choose Logistics Plant maintenance Technical

objects.

The screen Technical Objects is displayed.

2. Choose FunctLocation Change.

The screen Change Functional Location: Initial is displayed.

Enter the functional location


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3. Enter the number of the functional location or use a match code to

search for it.

3. Choose Continue.

The master record of the functional location is displayed.

Change the data if required

5. Make necessary changes and save the records.

Displaying a Functional Location

In the main menu, choose Logistics Plant maintenance Technical

objects.



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Choose FunctLocation Display.

The screen Display Functional Location: Initial is displayed.

Enter the number of the functional location or use a match code to search

for it.

Choose Continue.

The master record of the functional location is displayed. If necessary, you

can switch from the display mode to the change mode. In the screen

Display FunctLocation, choose FunctLocation Display Change.


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List Editing Using a Reference Location as Copy

Reference

Prerequisites

You can only use this list editing function for functional locations.

With this list editing option, you refer to an existing reference functional

location.

Procedure


objects.


2. Then choose FunctLocation List editing Create.

The list entry screen is displayed.


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3. Choose Edit Copy reference.

The dialog box Create FunctLocation Structure using Copy Reference is

displayed.

4. Enter the number of a reference functional location to be used as a

copy reference, and the number of the new location structure.

In this dialog box, the functions Structure list and Structure graphic are

also available.

5. The system enters all the locations or those with the new number, in

the list.

Using this option, the functional locations that are created refer in their

master records to the reference functional location that you specified when

creating them. The function Change structure also helps you with this form

of list editing when creating new functional locations. You can use it to

change and enter a structure branch of the copy reference into the new

functional location.

Creating a Piece of Equipment

Prerequisites

Before you create a master record for a piece of equipment, you must know

the following:

• How are the equipment numbers assigned?

• Internally, meaning automatically by the system

• Externally, meaning manually, possibly according to a company-

specific system

• Do you have to enter equipment descriptions according to a particular

company-specific method, in order to simplify the search process?

Procedure


objects.


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2. Choose Equipment Create.

The initial screen is displayed.

3. Make all the necessary entries.

If you want to use another piece of equipment or material as a

reference for the new piece of equipment, enter its number in the block

Reference.

4. Choose Continue.


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If you have specified a piece of equipment as a reference, the system

displays a dialog box, in which you specify which data of the reference

equipment should be copied to the new equipment. Then choose

Continue and you return to the screen General Data.

5. Make all the necessary entries in this screen.

6. Select further master data screens, such as the location and

maintenance data, serialization or partner data screens.

Make all the required entries in these screens too.


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If you want to classify the equipment master record, choose Goto

Classification. You go to the classification processing function.

7. Save the master record.

Using List Editing for Equipment

Use

In addition to the individual entry of equipment master records, you can also

use the list editing function. This allows you to enter quickly a large number

of pieces of equipment in the system with their essential data, using existing

equipment or material master records as a reference where necessary.


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Procedure

1. From the main menu, choose Logistics Plant maintenance

Technical objects Equipment List editing Create.

The screen Equipment List Entry is displayed.

2. In the upper section of the screen, enter the equipment category and

the maintenance plant. These entries will be valid for all the pieces of

equipment that you create using this transaction.


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3. If you want to use a reference when creating the pieces of equipment,

enter either a piece of equipment or a material in the section

Reference.

If you are using a reference, you can specify the number of pieces of

equipment that you want to create. The description of the reference

equipment or material is copied into as many of the list entry fields as

you specify here.

4. In the list entry part of the screen, enter the following data for each

equipment master record that you want to create:

– The equipment number (only if you are using external number

assignment)

– The equipment description (if this has not been copied from the

reference)


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5. Save the new equipment master records.

Depending on the fields in the equipment master record that have been

defined as obligatory fields, processing continues in one of the following

ways:

A .The system saves the master records and issues a message

informing you of the numbers of the pieces of equipment created

B. The system branches into the individual master records in which you

must enter particular data that has been defined as obligatory data.


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After you have made all the required entries, the system saves the

master records and issues a message informing you of the numbers of

the pieces of equipment created.

Changing a Piece of Equipment

Prerequisites

In certain circumstances, you may have to make changes to the data in the

equipment master record. For example, if you made mistakes when the data

was entered or if certain data has changed and has to be updated in the

master record.

Procedure

1. In the screen Technical Objects choose Equipment Change.

The screen Change Equipment: Initial, is displayed.


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2. Enter the number of the equipment master record or use a matchcode

to search for it.

2. Choose Continue.

The screen Change Equipment: General Data.

3. Make all the necessary changes in this screen. To change further data,

go to the required screens.

4. If necessary, you can change the equipment category. Choose Edit

Change category.


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5. The dialog box Change Equipment Category is displayed. Enter the

required data.

6. Save the changes.

Displaying the Structure List and the Structure

Graphic

Use

You can display a structure graphic or a structure list for a piece of

equipment. This is useful in the following cases:

• When a bill of material exists for the piece of equipment

• When the piece of equipment is part of an equipment hierarchy

• When the piece of equipment is installed at a functional location

The system displays the piece of equipment and the surrounding structure in

either graphic or list form.

Procedure

1. Select the master record for the piece of equipment you require.

2. In any of the master data screens, choose:

– For the structure list Structure Structure list OR ctrl F8

– For the structure graphic Structure Structure graphic OR ctrl F7


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3. Depending on your choice, the system displays a structure list or

structure graphic, which you can hide or break down further using the

function keys, and in which you can see the following:

• The materials in the bill of material, if one exists for the piece of

equipment

• The superior and/or sub-pieces of equipment, if the piece of

equipment is part of an equipment hierarchy


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• The structure of the functional location, if the piece of equipment

is installed at a functional location.

Installing Sub-Equipment in a Piece of Equipment 1. Create master records for all the pieces of equipment you want to

process. To do this, processed as described in creating a Piece of

Equipment.

2. Call up the master record of the piece of equipment that you want to

define as the superior equipment. In the screen Technical Objects use

the menu bar sequence Equipment Change or use the list editing

functions.

3. In any master record screen, use the menu bar sequence Structure

Sub-equipment.


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The screen Installation Location: Install Equipment is displayed.

4. Enter the pieces of sub-equipment that you want to install in the list.

5. When you have installed all the pieces of sub-equipment required, you

can display all the pieces of installed equipment in an overview. To do

this use the menu bar sequence Installation location Equipment

overview

The screen Installation Location: Equipment Overview is displayed.


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6. Return to the master data screen from which you called up the sub-

equipment installation function.

7. Save the equipment master record.


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Displaying the Whole Hierarchy 1. In the screen Technical Objects, choose Equipment Structure.

The screen Equipment Structure: Selection is displayed.

2. Make the selection field entries you require.

3. Choose Program Execute.

You will see a display of the piece of equipment and also any functional

location structure in either graphic or list form, depending on your

entries in the selection screen.


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4. You can explode the display as required. To do this, use the options in

the Edit menu bar.

Creating Data for the Permit 1. In the screen Technical Objects, choose Environment Permits.

The screen Change View "Maintain Permits" is displayed.

2. Enter a permit category for each permit. You can enter a long text by

choosing Goto Long text.

3. To process a Detail screen, select the required permit and choose Goto

Detail.


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Go to the Menu for Maintaining Bills of Material Maintenance bills of material (BOMs) are maintained in the Technical Objects

menu. To go to this menu, use one of the following menu bar sequences:

Logistics Plant maintenance Technical Objects

or

Logistics Service Management Technical Objects

You will see the menu bar BOM. All the transactions for maintaining BOMs are

contained in the pull-down menus under this menu bar.


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Performing the First Steps If you want to create a new bill of material (BOM) without a reference,

perform the following four steps:

1. In the Technical Objects menu, use one of the following menu bar

sequences:

To create a use the menu bar sequence

material BOM BOM Material BOM Create

equipment BOM BOM Equipment BOM Create

functional location BOM BOM FunctLocation BOM Create

You are now on the initial screen for creating new BOMs.

2. Make all the necessary entries:

- Object name

- BOM usage

- Plant

The online documentation and possible entries button will help you.


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Creating BOM Items To create bill of material (BOM) items, perform the following two steps:

1. In the New Material items (1-line) screen, enter the components

making up the object. One entry line is available for each component.

The table below shows you the item categories possible in the standard

system.

The online documentation and possible entries button will also help you

when entering item data.

You must enter a quantity and the item category for each item.

Item Category Enter: You will see Enter

Document item d

Press

ENTER

the screen Item:

General Data

document

information

PM Structure

element

i

Press

ENTER

the screen New

Material Items

(1-line)

Stock item l

Press

ENTER

the screen New

Material Items

(1-line)

Non-stock item n

Press

ENTER

the screen Item:

Purchasing Data

material group

Variable-size Item r

Press

ENTER

the screen Item:

Variable-size

Data

size and formula

key

Text Item t

Press

the screen Item:

Status/Long text

item text


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ENTER.

When you have entered all your BOM items, you can

• Save your BOM

Displaying Bills of Material To display a normal maintenance bill of material (BOM) or an individual

variant BOM, perform the following five steps:

1. In the Technical Objects menu, depending on the BOM type, use one of

the following menu bar sequences:

- BOM Material BOM Display

- BOM Equipment BOM Display


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- BOM FunctLocationBOM Display

You are now on the initial screen for displaying BOMs.

2. Make all the necessary entries. See the table below:

To display a: Enter:

BOM - BOM usage

- Technical Object number

- Plant

BOM, valid for a particular

change number

- BOM usage


- Plant

- Change master record number

BOM, valid on a particular day - BOM usage


- Plant

- Date in the Valid from field

- Same date in the Valid to field

BOM, valid from a particular

date

- BOM usage


- Plant

- Date in the Valid from field

BOM, valid to a particular date - BOM usage


- Plant

- Date in the Valid to field


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3. Press ENTER.

You are now on the Material Item Overview screen.

4. Use the Goto and Details menu bars to page through the various

screens of the BOM.

5. To leave the transaction, depending on the BOM type, use one of the

following menu bar sequences:

• Material BOM Exit

• Equipment BOM Exit

• FunctLocation BOM Exit


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Creating Maintenance Task Lists: Initial Screen If you want to create a maintenance task list, first perform the following four

steps:

1. Use the menu bar sequence:

Logistics Plant maintenance Maintenance task lists.

The screen Maintenance Task Lists is displayed.

2. To create an equipment task list, choose:

Task lists For equipment Create.

To create a functional location task list, choose:

Task lists For functional location Create.


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To create a general task list, choose:

Task lists General task list Create.

You are now on the initial screen for creating maintenance task lists.

3. Make all the necessary entries, as described in the table below.

To create... Enter... You will go to...

Equipment task list Equipment number

Press ENTER.

a) TL Overview,

if an equipment task list


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already exists

b) Header General View,

if no equipment task list

exists

Equipment number

and existing profile

number

Press ENTER.

a) TL Overview,

if an equipment task list

already exists

b) Header General View,

if no equipment task list

exists

Functional location task

list

Functional location

number

Press ENTER.

a) TL Overview,

if a FL task list already

exists

b) Header General View

if no FL task list exists

Functional location

number and existing

profile number

Press ENTER.

a) TL Overview,

if FL task list already

exists

b) Header General View

if no FL task list exists

General task list Nothing

Press ENTER.

Header General View

Existing group number

Press ENTER.

TL Overview

External

alphanumerical group

number

Press ENTER.

Header General View


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Existing profile number

only

Press ENTER.

Header General View

4. Task List Overview


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In the TL Overview screen you can create a new maintenance task list by

using the following menu bar sequence:

Edit New Lines.

You are now on the Header General View screen where you can process all

the relevant data.


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Creating Operations Operations are components within a maintenance task list that describe the

individual maintenance tasks to be performed. Specify time, work center and

other control information required for the maintenance task. The task list is

linked with the maintenance order during order processing and the operations

become operations in the order. These operations are used as the basis for

performing the maintenance tasks. (See Operation Types).


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Procedure

To create operations for a maintenance task list, perform the following three

steps:

1. In the Header General View screen, use the menu bar sequence

Goto Operation overview.

You are now on the screen for entering operations.

2. Make all the necessary entries for all the operations you require. The

online documentation and possible entries button will help you.

3. When you have entered all the data for the operations, you can either:

• Save the data entered and exit the transaction, or

• Create further data for the operations


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Procedure: Entering Detail Data To create detail data for internally or externally processed operations,

perform the following six steps:

1. In the Operation Overview screen, select the operation(s) for which you

want to enter detail data.

2. To create detail data for internally processed operations, use the menu

bar sequence

Operation Internal processing.

You are now on the screen for maintaining detail data for internally

processed operations.


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To create detail data for externally processed operations, use the menu

bar sequence:

Operation External processing

You are now on the screen for maintaining detail data for externally

processed operations.


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4. The online documentation and possible entries button will help you.

You can:

- Go to the next selected operation to enter detail data (see step 4).

- Go to the screen for maintaining the other group of detail data. If you

have just entered detail data for internally processed operations, enter

the detail data for externally processed operations and vice versa (see

step 5).


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- Go back to the Operation Overview (see step 6).

- Save your entries and exit the transaction.

5. To go to the next selected operation, use the menu bar sequence

Operation Add. Operations Next operation.

You go to the same data entry screen for the next selected operation.

You can only go to the operations you have selected in the Operation

Overview screen.

The system will issue a message when you reach the last selected

operation.

6. To go to the other detail screen, use one of the following menu bar

sequences

Operation Internal processing

or

Operation External processing

depending on the detail screen you are currently maintaining.

Make all the necessary entries as described in step 3 onwards.

7. To go back to the Operation overview screen, use the menu bar

sequence

Goto Back.

You can then:

• Either save your entries and exit the transaction.


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Creating Sub-Operations In the PM system, you can create sub-operations for all the operations in a

maintenance task list. Sub-operations form a further level of detail for an

operation.

You can divide the operation "Inspection" into two sub-operations:

• Motor inspection

• Building inspection

You can also add a sub-operation to your operation if it is to be

processed externally. For example, the sub-operation "motor

inspection" could be performed by a third party. In this case, the sub-

operation will contain a purchase requisition for the external labor.

The duration of sub-operations is not taken into account in scheduling; within

maintenance order processing, only operations are relevant for scheduling.


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However, you can plan the sub-operations within the schedule relative to the

start or end of the corresponding operation.

Sub-operations, however, are relevant for capacity planning and costing of

the maintenance orders in which the task lists are included.

Sub-Operation Types

As with operations, there are two types of sub-operations in the PM System:

• Sub-operations for internal processing

• Sub-operations for external processing

Sub-operations can contain the same information as operations, for example:

• Work center allocation

• Control key

• Start and end dates

You cannot allocate material components or maintenance packages to

sub-operations.

You can create different types of sub-operation for one operation. For

example, you can create externally processed sub-operations for an internally

processed operation and vice versa.

Procedure

To create sub-operations for the operations in your maintenance task list,

perform the following seven steps:

1. In the Operation Overview screen, enter an operation as described in

Creating Operations. Press ENTER.

2. In the data entry line below the operation you have just entered, the

system has proposed the next sequential number.

You have just created the operation with the number 0030.

In the next operation line you will see the number 0040.

3. Overwrite the number proposed by the system with the number of the

operation you have just created (in the above example 0030). Enter

the sub-operation number in the SbOp column. Make all the necessary


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entries in the other fields. The online documentation and possible

entries button will help you.

4. To create more sub-operations for the same or another operation,

repeat step 3 as often as required.

5. To insert a sub-operation in a list of existing operations, position your

cursor on the operation line following the operation for which you want

to create a sub-operation.

If you want to create a sub-operation for operation 0030, position your

cursor on the operation 0040.

Use the menu bar sequence Edit Insert.

The system inserts a line that is ready for input and you can make all

the necessary entries as described in the above steps.

6. To display your entries, use the menu bar sequence

Goto Operation Overview


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7. If you allocate a sub-operation to the wrong operation, you can easily

change it by overwriting the operation number with the number of the

operation to which the sub-operation should be allocated, and pressing

ENTER.

8. When you have created all the sub-operations you require, you can

either:

• Save your entries and exit the transaction, or

• Enter further data for the sub-operations.

Allocating Material Components To allocate material components to a maintenance task list, perform the

following two steps:

1. Select all the operations to which you want to allocate material

components in the Operation Overview. Use the menu bar sequence:

Operation � Components.


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You are now on the Component Overview PM screen of the first selected

operation.

You cannot allocate material components to a sub-operation.


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2. Allocate the material components you require to each selected

operation in the task list. There are three different methods of

allocating material components to the operations in your task list:

• Allocating components by entering the material number (see a)

• Allocating components using the structure graphic (see b)

• Allocating components using the structure list (see c)

a) Allocating Components by Entering the Material Number

When you know the number of the material (stock item or bill of material

item) you want to allocate, enter the number in the field Material and

press ENTER.


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The system automatically enters further data for the material. For

example:

• Bill of material number

• Item number

• Unit of measure

• Item category

Allocate all the required components to the operation. If you like, you can

sort the components differently in the list

Save your entries

If you allocate an extra material, the item will automatically be

assigned the sort term Standard. This indicates that the item is not


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from the object bill of material. If you want to include these materials

in the object bill of material, you can look for these items using the sort

term.

b) Allocating Components Using the Structure Graphic

If you do not know the number of the material you want to allocate, you

can select it using the structure graphic for the bill of material. To call up

the structure graphic, use the menu bar sequence:

Extras Component selection Structure graphic

The system displays a graphic of the material components in the bill of

material allocated to the maintenance task list. You can explode or hide

the individual levels within the bill of material using the appropriate

function buttons.

Select the material components you require and allocate them to the task

list. To do this, use the menu bar sequence:

Extras Choose.

For more information about the structure graphic, see Working With the

Structure Graphic.

In the Component Overview PM you will see the components you selected

in the graphic.

Save your entries.

c) Allocating Components Using the Structure List

Instead of working with the structure graphic, you can also allocate

components using the structure list. To call up the structure list, use the

menu bar sequence:

Extras Component overview Structure list.


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The system displays a list of the material components in the bill of

material allocated to the maintenance task list. You can explode or hide

the individual levels within the bill of material using the appropriate

function buttons.


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Select the material components you require and allocate them to the task

list.

In the Component Overview PM you will see the components you selected

from the list.


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Save your entries.

Relationships

Definition

You can use relationships to network operations for maintenance task lists

(PM task lists).

A relationship describes the chronological interdependence between two

operations in a maintenance task list. A relationship specifies, for example,

that one operation can only begin once another operation has been

completed, or that an operation can only be completed when another

operation is also completed. You can use relationships to make an operation

a predecessor or successor of another operation.


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Prerequisites for Creating Relationships You can only connect operations using relationships. You cannot connect sub-

operations. In maintenance task list processing, you must first create a task

list with operations, before you can connect the individual operations. You

can create relationships for all three types of maintenance task list. However,

you can only connect the operation within one individual task list.

The following prerequisites must be met, before you can create and maintain

relationships:

• The profile for standard networks and networks must be set using the

Customizing function so that the profile group, name, relationships and

the specifications for graphic display appear on your screen.

• A maintenance task list must be created.

• The maintenance task list must contain several operations.

• The group in which the operations are to be connected must not be for

regular maintenance. As soon as a maintenance strategy is entered in

the header, you can no longer connect the operations using

relationships.

Creating a Relationship in the Graphic

Procedure

1. Choose: Goto Network graphic.

You reach the SAP Graphical Editor screen. It displays all the operations

which have been entered previously for the maintenance task list.

2. Press the Connect push-button.

3. Press and hold the left mouse button on the operation from which you

want to create a relationship. The position of the pointer specifies the type

of relationship (see the figure "Maintaining Relationships in the Graphic"

below).

A dotted line appears on the screen.


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4. Drag the line to the operation, for which you want to create the

relationship. The position of the pointer specifies the type of relationship

(see the figure "Maintaining Relationships in the Graphic" below).

5. Release the mouse button.

The system will connect the two operations with a line and will record the

type of relationship above the line. The line extends from the right edge of

the predecessor to the left edge of the successor, and therefore only

shows that a relationship exists; the type of relationship is always written

above the line.

Creating a Relationship in the List

Procedure

1. In the Operation Overview screen, select the operations for which you

want to create relationships.

2. Then choose Operation Relationship.

You reach the screen Operation Relationships.

3. In the screen Operation Relationships in the upper part of the screen,

you will see the first operation selected from which you want to create

the relationship.

In the data section Relationships, enter the operations with which you

want to connect the operation mentioned above, enter the type of

relationship and any additional data.

The help functions support you when entering data.

From the list, you can call up the screens for the data from internally

and externally processed operations, enter or change the data and then

return to the relationships list.

4. To call up the next selected operation, choose Operation Add

operation Next operation.

5. Proceed in the same way for all the other operations you selected.


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When you reach the last selected operation, the system will issue a

message informing you of this. You can either return to the Operation

Overview screen by using Go to Back, and call up further functions

for the maintenance task list, or perform step 6 immediately.

6. Save the maintenance task list.

Creating Maintenance Strategies

Purpose of Maintenance Strategies

It is recommended that you create all the maintenance strategies you require

when you begin maintenance planning in the PM application component.

Maintenance strategies contain general scheduling information, which you will

require in all of your strategy-based maintenance plans and maintenance

task lists. Once you have created a maintenance strategy and included it in

different maintenance plans or maintenance task lists, any changes you make

will affect all the maintenance plans and maintenance task lists to which it

has been assigned.

If in your company you want to perform simple preventive

maintenance, for which it is sufficient to specify one maintenance cycle,

then you can work with single cycle plans. You create single cycle plans

without a strategy.

Purpose of Cycle Sets

When you create multiple counter plans, you can use cycle sets as a copy

model for the maintenance cycles.

Process Flow

1. Create the strategy header.

2. Then choose one of the following options:

– Creating Maintenance Packages

– Creating a Cycle Set

3. Save your maintenance strategy or cycle set.


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Result

The following results are possible:

• You have created a maintenance strategy which you can assign to

maintenance plans and maintenance task lists.

• You have created a cycle set which you can use in multiple counter

plans as a copy model for the maintenance cycles.

Creating a Strategy Header 1. Choose Logistics Plant maintenance Maintenance planning

Prev.MaintStrategies Change.


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You reach the maintenance strategy overview screen.

2. To create a new strategy, choose Edit New Entries.

You reach the maintenance strategy detail screen, where you can enter

header data.


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3. Enter the necessary data.

4. Save the maintenance strategy header.

5. Return to the overview screen using Goto Back.

Creating Maintenance Packages

Prerequisites

You have created a strategy header.

Procedure

1. Select the maintenance strategy for which you want to create

maintenance packages.


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2. Choose Table view Other view

A dialog box appears.

3. Place the cursor on the field Packages and choose Choose.

You reach the maintenance packages overview screen.


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4. To open the entry fields for the maintenance packages, choose Edit

New lines.

You will see that the maintenance entry fields are ready for input.


6. To save the maintenance packages, choose Table view Save.


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Go Back


To create a one-time package, proceed as described above, but leave

the field for the cycle duration blank, and enter the offset at which

maintenance is to be performed, for example, one year and once only.

Creating a Cycle Set

Prerequisites

You have created a strategy header.

Procedure

1. Select the maintenance strategy you want to create as a cycle set.

2. Choose Table view other view.

A dialog box appears.

3. Place the cursor on the field Packages and choose Choose.

You reach the maintenance packages overview screen.


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4. To open the entry fields for the maintenance packages, choose Edit

New lines.

You will see that the maintenance entry fields are ready for input. Enter

the necessary data.

In contrast to strategy packages, you cannot assign any hierarchies or

define scheduling parameters for the packages you create in a cycle

set.

5. Save the cycle set.


Result

You have created a cycle set which you can use as a copy model for creating

a multiple counter plan.

Creating Maintenance Items 1. In the Maintenance Planning menu, choose Prev.MaintPlans

MaintItems Create.


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You reach the initial screen for creating a maintenance item.


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Continue


If you want to allocate the maintenance item to a time-based or

performance-based maintenance plan, you must enter the associated

maintenance strategy. If you do not enter a strategy for your

maintenance item, you will only be able to allocate it to a multiple

counter plan.

3. Choose Continue.


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Equipment or functional Location

Item Description

Find Task list

4. Enter a description for the maintenance item. You should make a

meaningful entry in the description field, as this will make it easier to

recognize the appropriate maintenance item when allocating it to a

maintenance plan (see Assigning Maintenance Items to a Maintenance

Plan).

5. Enter the necessary data in the item data screen.

6. To maintain the location and account assignment data for a

maintenance item, choose Goto Location data.


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Item Location Data

If you have assigned a reference object to the maintenance item, you

can only display the data which the system has copied from the

reference object.

7. To maintain a settlement rule, choose Goto Settlement rule.


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Create Settlement Rule


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Go Back

Enter Respective Cost centre as per function like Mechanical or Electrical.


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SAVE


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Rules for Processing an Object List You must observe these rules if you want to:

• Enter objects in the object list

• Process entries in the object list

If you enter Then

A piece of equipment The system shows you the functional location at

which it is installed. This field is not ready for input.

If the equipment is not installed, the field for the

functional loacation is blank.

A functional location The system displays no more data for the location.

A combination of

material and serial

numbers

You can only do this if the reference object view is

set for it. In an object list, in which technical

objects (pieces of equipment; functional locations)

have already been entered, you cannot enter any

combination of material and serial numbers.

A material number You can only do this if the reference object view is

set for it. In an object list, in which technical

objects (pieces of equipment; functional locations)

have already been entered, you cannot enter any

combination of material and serial numbers.

Assigning Technical Objects to a Maintenance Item

Use

You can assign one or more technical objects to a maintenance item:

• You assign one technical object directly in the item data screen.

• You assign several technical objects in the object list.


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Creating a Maintenance Plan

Purpose

The type of maintenance plan that you create depends on how you want

preventive maintenance to be carried out on your technical object.

Process Flow

1. You create a maintenance plan. When creating, you reach the item data

screen directly. This means that a maintenance plan always

automatically contains at least one maintenance item. To create a

maintenance item, you have the following options:

– Creating Single Cycle Plans

– Creating Time-Based Maintenance Plans

– Creating Performance-Based Maintenance Plans

– Creating Multiple Counter Plans

Alternatively, you can create a maintenance plan for service

procurement in Purchasing. An extensive description of how to create

such a maintenance plan is given there, since the process flow differs

from the one outlined here.

Creating a maintenance plan for service procurement in purchasing.

2. You assign a task list to the maintenance item in the maintenance plan.

You have the following options:

– Assigning a Functional Location or Equipment Task List

– Assigning a General Maintenance Task List

– Creating a General Maintenance Task List from the Maintenance Item

3. You assign additional maintenance items to the maintenance plan if

necessary by:

– Creating a Maintenance Item in the Maintenance Plan

– Assigning Maintenance Items to a Maintenance Plan


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4. You schedule the maintenance plan by:

• Scheduling a Maintenance Plan for the First Time

• Rescheduling a Maintenance Plan

• Monitoring Maintenance Plan Dates and Scheduling Automatically

Creating Time-Based Maintenance Plans 1. Choose Logistics Plant Maintenance Maintenance planning.

Prev.MaintPlans Create


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You reach the initial screen for creating a maintenance plan.

CONTINUE

MAINTENANCE STRATEGY

Maintenance Plan Category

2. Enter the necessary data:

– If your company uses external number assignment, enter an

alphanumeric sequence for the maintenance plan.

– Enter a maintenance plan category.

– Enter a time-based strategy.

3. Choose Continue.

You reach the item data screen.


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4. Enter a short text to describe the maintenance plan and its first

maintenance item. If necessary, you can also enter a long text.


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FIND TASK LIST


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CYCLES

5. If you want to distinguish the maintenance plan text and the text for

the first maintenance item from one another, then proceed as follows:

a. In the item data screen, choose Goto Additional data.

You reach a dialog box.

b. Enter the new name of the maintenance plan in the section

Maintenance plan and choose Continue.

The system changes the maintenance plan text, the maintenance keeps

the name which previously applied to the maintenance item and the

maintenance plan.

6. Maintain the scheduling parameters for the maintenance plan. For this,

choose Goto Sched. parameters.


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CHECK

CHECK

SCHEDULLING PARAMETER

Displaying a Maintenance Plan 1. In the Maintenance Planning menu, choose Prev.MaintPlans Display


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CLICK HERE

You reach the initial screen for displaying maintenance plans.


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2. Enter the number of the maintenance plan you want to display and

choose Continue.

Dependent on the number of maintenance items assigned to the

maintenance plan, you reach one of the following screens:

If the maintenance plan has Then you reach

A maintenance item The item data screen

More than one maintenance item The maintenance plan overview

Select the maintenance item you

want to edit and choose Goto

MaintItemDetail.

3. Use the various menu bars to display the different screens in the

maintenance plan.


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If you want to move between the individual maintenance items, choose

Edit <Next item/Previous item>.

4. To leave the display, choose Goto Back.

Scheduling a Maintenance Plan for the First Time

Use

When you schedule a maintenance plan for the first time, you are initiating

the maintenance cycle. The system uses the scheduling information

contained in the maintenance plan to calculate which maintenance package is

due next.

The procedure depends on the type of maintenance plan. You have the

following options:

• Scheduling a time-based maintenance plan for the first time

• Scheduling a performance-based maintenance plan for the first time

• Scheduling a multiple counter plan for the first time

For information on how to reverse scheduling before saving, see

Reversing the Scheduling Function.

Prerequisites

If you schedule a maintenance plan, the following conditions must be

fulfilled:

• The scheduling data is maintained.

• The maintenance plan contains at least one maintenance item.

• Task lists are assigned to the maintenance items.


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Scheduling a Time-Based Maintenance Plan for the

First Time

Prerequisites


fulfilled:




Procedure

1. In the Maintenance Planning menu, choose Time scheduling

Schedule.

CLICK HERE


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You reach the initial screen for scheduling a maintenance plan.

NAME OF THE MAINT. PLAN.

2. Enter the maintenance plan you want to schedule and choose Continue.

You reach the maintenance schedule screen.


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START

3. To start the scheduling function, choose Edit Start.

The system displays the Start of cycle field as ready for input.

4. Enter the date on which you want the scheduling to start, and choose

Continue.

The system automatically calculates the planned dates and call dates

on the basis of the maintenance packages and the scheduling

parameters.

5. To display the results and to make any changes before you save, see:

Call History

Special Scheduling Functions


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6. To save the scheduled maintenance plan, choose MaintPlan Save.

Scheduling a Performance-Based Maintenance Plan

for the First Time

Prerequisites


fulfilled:




• The overall counter reading of the counter assigned to the maintenance

plan is current.

Procedure


Schedule.

You reach initial screen for scheduling a maintenance plan.


You reach the maintenance schedule screen.


The system displays the Start of cycle field as ready for input.

4. Enter the counter reading at which you want the scheduling to start,

and choose Continue.

Scheduling a Multiple Counter Plan for the First

Time

Prerequisites


fulfilled:



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• The overall counter reading of the counter assigned to the maintenance

plan is current.

Procedure


Schedule.

You reach the initial screen for scheduling a maintenance plan.


You reach the initial screen for scheduling a multiple counter plan.


The system takes the current date as the start date and automatically

calculates the planned dates on the basis of the maintenance cycles,

the scheduling parameters, the annual estimates and the last counter

readings and displays the following:

– Counter units

– Last counter readings

– Next planned counter readings and the planned dates

The planned date which will be used for generating a maintenance

order depends on the operation type of the maintenance plan. In the

case of an OR operation, the system will select the earliest of the

planned dates. In the case of an AND operation, the system will select

the last of the planned dates.


Call History



The system automatically calculates the planned date and call date on

the basis of the maintenance packages, the scheduling parameters, the


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annual estimate and the counter reading at the start of the cycle and

displays the:

– Counter unit

– Counter reading at the planned date

The first planned date cannot be in the past. If it is in the past, then the

system sets the planned date as the current date.


Call History



Monitoring Maintenance Plan Dates and Scheduling

Automatically

Procedure

1. In the Maintenance Planning menu, choose Time scheduling Date

monitoring.


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DOUBLE CLICK

You reach the initial date monitoring screen.


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EXECUTE

2. Enter the maintenance plans or maintenance strategies for which you

want scheduling to be performed.

3. If you want to call up all due maintenance dates and reschedule the

plan simultaneously, select the field Include Reschedule.

4. Choose between the modes Call transaction or BDC session (batch

input) by selecting the appropriate field. The Call Transaction mode is

proposed as a default value.


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5. To start the report, choose Program Execute.

Output

The system provides a list of all the maintenance plans that were processed

when the deadline monitoring report ran. You can request a list of all the

maintenance calls generated during the deadline monitoring. To do this,

proceed as follows:

1. Choose one of the following options:

Logistics Plant Maintenance PM processing Orders List editing

Change.

Logistics Plant Maintenance PM processing Orders List editing

Display.

You reach the selection screen for PM orders.

2. Select a status in the field Order Status.

3. In the field Creator, enter the group name that the system suggests in

the initial scheduling report screen.


The system displays a list of all maintenance plans which were edited

using the date monitoring function.

Activating or Deactivating a Maintenance Plan 1. In the Maintenance Planning menu, choose Prev.MaintPlans Change.


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DOUBLE CLICK

You reach the initial screen for changing maintenance plans.

2. Enter the maintenance plan you want to change and choose Continue.

You reach the item data screen.


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3. Choose Preventive maintenance plan Functions Active <->

Inactive <Deactivate/Activate>.


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The system sets the status Inactive or activates the maintenance plan.

4. Save the maintenance plan.


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Creating and Processing Maintenance Notifications To call up the individual functions in the table, choose Logistics Plant

Maintenance Maintenance processing.

Function Menu path What you should know

Creating a

malfunction report

Notifications Create

(special) Malfunction

If you are creating a

malfunction report after


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report having rectified a

malfunction, create the

malfunction report and, at

the same time, enter all

the activities that were

performed to rectify the

problem

Creating an activity

report


(special) Activity

report

Creating a

maintenance request


(special)

Maintenance request

Create a user-

specific maintenance

notification

Notifications � Create

(general)

Here, you create

notifications

• for all notification

types differing from

the standard type,

that are used are

used in your

company

• for standard

notification types

Specify the notification

type and the notification

number in the initial

screen.

If internal number

assignment for


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maintenance notifications

is used at your company,

do not enter a number.

Creating a

maintenance

notification with

reference


(general)

To reduce the amount of

data that needs to be

entered, you can use an

existing maintenance

notification as a copy

reference. You can use

any notification type as a

reference, independent of

which notification type the

new notification should

have.

When you save the

maintenance notification,

the notification that serves

as a reference is saved at

the same time in the

notification. This means

that later, you have the

option of selecting

maintenance notifications

that were created using

certain references.

For more information on

which data is copied, see

Data From the Copy

Reference.


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Changing a

maintenance

notification

Notifications Change

Displaying a

maintenance

notification

Notifications Display

Defining user default

values

On every screen:

Extras Setting

Default values..., and

then General,

Reference object or

Sales data.

Here, you define default

values to help you when

performing data entry

(see Setting User Default

Values).

Creating an Order from a Notification in the

Background 1. Call up the notification header in the create or change mode.

The screen < Create/Change> PM Notification: <Notification Type> is

displayed.


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CHOOSE CREATE

2. Choose PM notification Functions Order Create....


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CHOOSE CONTINUE

The system displays a dialog box containing fields for the order type

and the main work center with the corresponding plant. The order type

is proposed as a default value, based on the notification type, and the

work center on the basis of the piece of equipment or functional

location entered. You can overwrite these default values.

If there is no default entry for the work center, you must enter one

3. Choose Continue.

Result

The system saves the maintenance notification, creates the maintenance

order, and creates an object list where necessary. It then displays a

corresponding message.


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The maintenance notification now has the statuses assigned to an order

and in process. The new maintenance order number is entered by the

system in the field Order in the notification header data screen.

The new order contains the start/end dates and the reference object that

you specified in the maintenance notification. The maintenance notification

number is contained in the order object list.


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Creating an Order from a Notification for Immediate

Processing 1. Call up the notification header in the create or change mode.

The screen < Create/Change> PM Notification: <Notification Type> is

displayed.

2. Choose PM notification Functions Order Create for notification.


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a. If the plant was not previously entered, the screen Create PM

Order for PM Notification: Initial is displayed.

Enter the plant and choose Enter. The central header data screen

of the order is displayed.

b. If the plant was already entered, the screen Create PM Order:

Central Header is displayed.

3. Enter the short text and the main work center, together with any other

data you need.


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The number of the maintenance notification is entered automatically in

the object list of the order. For more information on the functions in the

object list of the maintenance order, see PM - Maintenance Orders.

4. Choose Order Save to save the order.

Result

The system saves the maintenance notification, the order, and the object

list. The maintenance notification, which up until now had the status

outstanding, is given the statuses assigned to an order and in process.

The new maintenance order number is entered by the system in the field

Order in the notification header data screen.

Creating a PM Order Directly from a PM Notification 1. To create a PM notification, choose Logistics Plant Maintenance

Maintenance processing in the initial screen and then choose the

required maintenance notification type to create a maintenance

notification under Notifications.

2. Complete the screens of the maintenance notification as described in

PM - Maintenance Notifications.

3. You now have the following options:

• Creating the order from the notification

In the unsaved PM notification or in the saved notification, choose

Notification Functions Order Create.

Complete the dialog box as required and choose Continue.

The system saves the maintenance notification and creates a

maintenance order for it. The system copies the reference object of the

notification as the reference object of the order as well as other data,

for example, text, maintenance planner group and start/end dates. The

system informs you of the order number in an online message. You can


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now select it in change mode and start the order planning. To find out

how to do this, see Planning in the PM Order.

• Creating and immediately processing the order from the

notification

In the unsaved PM notification or in the saved notification, choose

Notification Functions Order Create/notification.

Complete the dialog box as required and choose Continue.

Creating a PM Order without First Creating a

Notification 1. In the initial SAP screen, choose Logistics Plant Maintenance

Maintenance processing Orders Create.

You reach the screen Create PM Order: Initial Screen.

2. Complete the screen according to your requirements. Note that you

have the option of entering a reference order and changing the view of

the reference object.

Reference order

You can also enter another order on the initial screen, which you want

to use as a reference for the new order. The system copies the planning

data for operations, material components, production resources/tools

and external services from the reference order as default values for the

new order.

You cannot use historical orders as a reference.

View of the reference object

– To display each business process appropriately, you can set the view

of the reference object in the initial SAP screen by choosing Extras

Settings Reference object view. In the standard system, different

versions are available, for example:

– Functional location, equipment and assembly


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– Material number and serial number

– Equipment

– Without reference object

3. Press ENTER.

You see the screen Create Maintenance Order: Central Header.

4. If you entered a specific object for the new maintenance order, for

example, a functional location or piece of equipment, this is the

reference object of the new maintenance order. The system completes

some of the header data fields with data from the object master record.

Check the data and complete any other relevant fields.

5. If you need more lines for the description than are available in the

short text, call up the long text editor with Header Long text.

You reach the text editor screen, where you can enter a long text for

the order header. Save the long text and return to the header data

screen with Goto Back.

6. Save the maintenance order.

Scheduling a PM Order in the Header Data Screen

or the Operation Overview To schedule a maintenance order in the header data screen or the operation

overview, carry out the following two steps:

1. Enter all the necessary scheduling data in the header data screen, the

operation overview and the detail data screens of the maintenance

order, as described in Maintaining Scheduling Data.

2. In the header data screen or the operation overview, Order

Functions Schedule.

The system schedules the order.


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If the system is unable to carry out scheduling, you can display the reason

for this in a log, with the menu option Goto Protocols Scheduling.

Scheduling a PM Order in the Structure Graphic To schedule a maintenance order, in the structure graphic, perform the

following steps:

1. Select the maintenance order in Change mode.

2. Enter all the necessary scheduling data in the header data screen, the

operation overview and the detail data screens of the maintenance

order as described in Maintaining Scheduling Data.

3. In the operation overview, choose Goto Graphic Network

structure.

You see the structure graphic, containing the operations of the order

and its networked orders and any relations created between the

operations

Entry of Completion Confirmations for Orders

Purpose

You use this process if you enter completion confirmations for maintenance or

service orders.

Prerequisites

You can only enter completion confirmations if the order to which you are

referring is released for execution.

Confirming a Particular Order Operation

Procedure

1. From the initial SAP menu, choose one of the following menu paths:


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• Logistics Plant maintenance Maintenance processing

Completion confirmation Individual entry Enter.

• Logistics Service management Service processing Completion

confirmation Individual entry Enter.

You reach the initial completion confirmation screen.

1. Enter the order number.

If the order is a standing order, you can also enter the technical object,

in whose master record the standing order was entered, instead of the

order number.

2. You can use the confirmation parameters to do the following:

- Restrict the operations selected

- Request default values for the detail screen for the operation

confirmation

- Request logs

- Activate or deactivate checks

To do this, choose Goto Parameters in the initial confirmation screen.

The system displays a dialog box in which you can enter the required

parameters.

Choose Continue.

You return to the initial confirmation screen.

3. Press ENTER .

You reach an overview of all the operations and sub-operations of the

order that satisfy the parameters set.

4. Select the operations/sub-operations for which you want to enter the

completion confirmation and choose Edit Choose.

Result

You reach the actual data confirmation screen for the first operation/sub-

operation selected. Here you enter the required confirmation data.


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Confirming Operations Using the General Operation

List

Procedure

1. From the initial SAP menu, choose Logistics Plant maintenance

Maintenance processing Completion confirmation Multiple entry

With operation list.

You reach the selection screen for order operations.

2. Enter the required selection criteria.

Make sure that the field Multiple entry is not selected.

If you select the field Multiple entry in the selection screen, you go

directly to the multiple entry (see Confirming Operations from Different

Orders Collectively) after the program has been executed.


The system creates a list of all the maintenance operations

corresponding to your selection criteria.

4. Select the operations you want to confirm in the operation list.

5. Choose Operation Individual confirmation.

Result


operation selected. Here you enter the required confirmation data

Confirming Operations Using the General Operation

List

Procedure

1. From the initial SAP menu, choose Logistics Plant maintenance

Maintenance processing Completion confirmation Multiple entry


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With operation list.



Make sure that the field Multiple entry is not selected.

If you select the field multiple entry in the selection screen, you go

directly to the multiple entry (see Confirming Operations from Different

Orders collectively) after the program has been executed.




4. Select the operations you want to confirm in the operation list.

5. Choose Operation Individual confirmation.

Result


operation selected. Here you enter the required confirmation data.

Confirming Operations from Different Orders

Collectively For this multiple entry, you work with two Table Controls. Note the

following:

• In the top Table Control, you enter data that is valid for all the

operations in the list. You can save this data specific to the

user so that it is proposed again when you choose the multiple

entry function.

• In the bottom Table Control, you enter the data for the

individual operations.

The default data from the top block will be set in the entry fields of the

bottom block if you press ENTER.


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For both Table Controls, you can set individually which columns should

be visible and in which sequence they should appear. When printing,

you can also decide individually which columns should be printed.

Choosing Multiple Entry Directly 1. From the initial SAP menu, choose one of the following menu paths:


Completion confirmation Multiple entry Direct.

• Logistics Service management Service processing


You reach the list screen for the multiple entry of confirmation data.

If necessary, use the pool function. This is useful if you need to process

specific maintenance orders or operations several times. You can call

them up for processing again using the work list. For more information

about the pool function, see Using the Pool Function for Multiple Entry.


2. Select the operations for which you want to enter additional data in the

confirmation screen for actual data:

3. Choose Goto Actual data.

You reach the actual data confirmation screen for the first operation

selected.

Choosing Multiple Entry Using the General

Operation List 1. From the initial SAP menu, choose one of the following menu paths:


Completion confirmation Multiple entry With operation list.


confirmation multiple entry with operation list.


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1. Enter the selection criteria you require.

When you select the field multiple entry, the system lists the operation

you selected directly in the collective confirmation screen without

displaying an additional selection list. If you have selected this field,

perform step 3 and then continue from step 6.




3. In the operation list, select the operations that you want to confirm

using multiple entries.

4. Choose Operation Collective confirmation.

You reach the list screen for the multiple entry of confirmation data.

The system has already copied the data from the selected operations to

the list.

5. Enter the required data for the operations.

In multiple entry, the functions Attend./Absences and Time collation are

also available under Environment. For more information, see Entering

General Data on Attendance and Absence and Time Collation.

1. Select the operations for which you want to enter additional data from

the screen Create PM Order Confirmation: Actual Data.

2. Choose Goto Actual data.

You reach the actual data confirmation screen for the first operation

selected.

Using the Pool Function for Multiple Entry

You need to distinguish between the following functions when using the pool

function in the collective confirmation:

• Generating a pool

• Calling up a pool for processing


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• Calling up a pool for post processing

• Deleting a pool

Generating a Pool You can generate a pool in one of two ways:

A When using the multiple entry function.

B When using the general operation list.

A: Generating a Pool When Using the Multiple Entry Function

1. Choose the multiple entry function from the initial SAP menu using one

of the following menu paths:




confirmation Multiple entry Direct.

You reach the list entry screen for collective confirmations.

1. You now have the following options:

– Make all the necessary entries in the screen and save the operations

entered as a pool.

To save the pool, first select the operations you want to assign to the

pool.

Then choose Confirmation Create pool.

Give the pool a name and save it.

– The system creates a pool itself.

This is the case if, for example, errors occur whilst transferring PDC

data. The system groups all the incorrect data records in a single work

list which you can later call up for post processing.

B: Generating a Pool While Using the General Operation List

1. From the initial SAP menu, choose one of the following menu paths:


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Completion confirmation multiple entry With operation list.


confirmation multiple entry with operation list.






3. In the operation list, select the operations you want to assign to the

pool.

4. Choose Operation Create conf. pool.

The system displays a dialog box.

5. Give the pool a name and save it.

Calling up a Pool for Processing 1. Choose the multiple entry function from the initial SAP menu using one







1. Choose Confirmation Open pool.



3. Press ENTER.

The pool data is displayed in the list entry screen for collective

confirmations, where you can edit it.


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Calling up a Pool for Post processing 1. From the initial SAP menu, choose one of the following menu paths:


Completion confirmation Post processing Error pool.


confirmation Post processing Error pool.

If there are error records in your system, the system displays a list of

these records.

1. Choose one of the pools displayed in the list.

The system puts the completion confirmations to be post processed in

the list entry screen for collective confirmations.

2. If you want to display the system message given when the pool was

generated, select the required line in the collective confirmation screen

and choose Edit Check Comp Confirmations.

– If the error has still not been removed, the system issues a message

in the status line.

– If the error has been removed from the line in the meantime, the

system indicates in the list that the line is now correct.


4. Save the completion confirmations.

Deleting a Pool 1. Choose the multiple entry function from the initial SAP menu using one







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1. Choose Confirmation Delete pool.


2. Enter the name of the pool to be deleted.

3. Press ENTER.

The system deletes the pool.

You return to the list entry screen for collective confirmations.

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