plm160 recipe management

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n

l y I n t e r n a l U s e S A P P a r t n e r O

n l y

SAP AG 2003

PLM160 Recipe Management

THE BEST-RUN BUSINESSES RUN SAP

SAP AG 2005

PLM160Recipe Management

SAP R/3 Enterprise 2005/Q2 Material number 50077581

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG 2003

Copyright 2005 SAP AG. All rights reserved.

Neither this publication nor any part of it may be copied or reproduced in any form or by any means without the prior written consent of SAP AG. The information contained in this publication is subject to change without prior notice.

Copyright

Trademarks Some software products marketed by SAP AG and its distributors contain proprietary software components of

other software vendors. Microsoft, Windows, Outlook and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390, OS/400,

iSeries, pSeries, xSeries, zSeries, z/OS, AFP, Intelligent Miner, WebSphere, Netfinity, Tivoli, and Informix are trademarks or registered trademarks of IBM Corp. in the USA and/or other countries.

ORACLE is a registered trademark of ORACLE Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or

registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML, and W3C are trademarks or registered trademarks of W3C, World Wide Web

Consortium, Massachusetts Institute of Technology. JAVA is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and

implemented by Netscape. MaxDB is a trademark of MySQL AB, Sweden. SAP, R/3, mySAP.com, xApps, xApp and other SAP products and services mentioned herein as well as their

respective logos are trademarks or registered trademarks of SAP AG in Germany and in other countries worldwide. All other product and service names mentioned are the trademarks of their respective owners. Data contained in this document serves informational purposes only. National product specifications may vary.

The information contained in this publication is subject to change without prior notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG 2006

Required:

z Overview course on Product LifeCycle Management / Life-Cycle Data Management (PLM100)

Recommended:

z Experience with Produce LifeCycle Management and Life-Cycle Data Management functions

z Experience with Environment, Health & Safety (EH&S) basic data and tools

Course Prerequisites

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG 2006

Target Group

z Target audience Project teams implementing Recipe Management as part of

their new product development process

Consultants interested in understanding how Recipe Management can assist companies in their product definition process

z Duration: Five days

These training materials are not teach-yourself programs. They complement the course instructor's explanations. There is additional space throughout the course for you to write down additional notes and information.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG 2006

z Course Goalsz Course Objectivesz Course Contentz Course Overview Diagramz Main Business Scenario

Contents:

Course Overview

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG 2006

Course Goals

This course will prepare you to:

z Perform new product development processes using Recipe Management tools

z Create and edit specifications, phrases, and recipes

z Use versions and Engineering ChangeManagement to manage recipes

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG 2006

Course Objectives

At the conclusion of this course, you will be able to:

z Understand the role of Recipe Management within the PLM and NPDI solutions

z Utilize EH&S basis data and tools to enable Recipe Management z Perform new product development using Recipe Managementz Create and edit recipes using basic and advanced functionsz Manage recipe change history using ECM and versioningz Use recipes to model nutritional data and diet suitabilityz Create profiles for energy and storage/process lossesz Explain recipe transformation and SCM integrationz Preview Trial Management functionalitym focusing on the

transition from laboratory product development to full production

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG 2006

Course Content PLM 160

Unit 10 RM Formula: Advanced Topics

Unit 11 Nutrients: Specs, Comp, and Standardization

Unit 12 Diet Suitability

Unit 13 Profiles: Process and Storage Losses; Energy

Unit 14 Key Figures

Unit 15 Recipe Engineering Change Management

Unit 16 Recipe Versioning, Drafts, and Replacement

Unit 17 SCM Integration

Unit 18 Trial Management and RM Outlook

Unit 1 Course Introduction

Unit 2 Specification Database: Basics

Unit 3 Phrase Management

Unit 4 Specification Database: Advanced

Unit 5 WWI Reporting and EH&S Tools

Unit 6 Recipe Management Workbench

Unit 7 Recipe Header Information

Unit 8 Recipe Process and Process Elements

Unit 9 RM Formula Basics

Preface

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG 2006

Course Overview Diagram

Phrase Management 33

Specification Database: Advanced 44

Recipe Process and Process Elements 88

22 Recipe Header Information 77Specification Database: Basics

Recipe Management Workbench 66Course Introduction 11

WWI Reporting and EH&S Tools 55

RM Formula Basics 99

RM Formula:Advanced Topics 1010

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG 2006


Recipe Versioning, Drafts, and Replacement

Recipe Engineering Change Management

SCM Integration and Recipe Transformation

Trial Management and RM Outlook 1818

1515

1616

1717

Diet Suitability

Nutrients: Specs, Comp, and Standardization

Profiles: Process and Storage Losses; Energy

Key Figures 1414

1111

1212

1313

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-1

SAP AG 2006

Recipe Management Introduction

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-2

SAP AG 2006

z Recipe Management as part of New Product Development and Introduction (NPDI)

z Where Recipe Management fits in the PLM roadmap z How Recipe Management is relevant to process industriesz PLM Recipe Management and SCM integrationz History and basis of SAP Recipe Management

Contents:

Introduction

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-3

SAP AG 2006

At the conclusion of this unit, you will be able to:

Introduction: Unit Objectives

z Describe the SAP Product LifeCycle Management (SAP PLM) modules and explain where Recipe Management fits in the PLM roadmap

z Explain how Recipe Management is relevant to process industries

z Describe Recipe Management as part of New Product Development and Introduction (NPDI)

z Describe the history and basis of SAP Recipe Management

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-4

SAP AG 2006





22 Recipe Header Information 77Specification Database: Basics

Recipe Management Workbench 66Course Course IntroductionIntroduction 11




I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-5

SAP AG 2006






1515

1616

1717

Diet Suitability



Key Figures 1414

1111

1212

1313

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-6

SAP AG 2006

z Your company is in a process industry including consumer products (food and non-food), chemicals, and pharmaceuticals and is interested in improving its new product development and commercialization process.

Introduction: Business Scenario

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-7

SAP AG 2006

The Key is Effective, Collaborative NPDI Processes

Marketing R&D Supply Chain Manufacturing Marketing

Designs Bills of material

Customerneeds

Launchplans

Opportunity Product

External Partners

New Product Development and Introduction (NPDI) is the process of managing all activities and resources to bring a new product to marketthat meets customer needs and supports the business goals.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-8

SAP AG 2006

Project, Resource, andCost Management

2. Balance portfolio Prioritize investments Balance resources

3. Create project plan Schedule tasks Allocate resources Define quality gates

and deliverables

4. Design product Meet customer needs Meet business goals

1. Determine need for new products Track opportunities Prioritize concepts

8. Manage project Manage stage reviews Monitor schedule and

budget

SAP Supports an Integrated, Closed-Loop NPDI Process

5. Establish sourcing and supply chain Select optimum suppliers Create optimum supply chain

6. Establish Production Set up manufacturing process Resolve design problems

7. Launch Product Create demand Prepare channel

Finding, Investing in, and Launching the Right New Products

Idea,Portfolio

Management

ProductDevelopment

MarketLaunch

SupplyChain

Planning

Product Ramp-

Up

StrategicSourcing

Prototyping

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-9

SAP AG 2006

xApp Product Definition (xPD) xApp Resource and Portfolio Management (xRPM)

cProjects (mySAP PLM or ERP)

mySAP PLM Recipe Mgmt Spec Mgmt

SAP Products Supporting NPDI

mySAP SRM mySAP SCM mySAP ERP

mySAP CRM

Project, Resource, andCost Management

Idea,Portfolio

Management

ProductDevelopment

MarketLaunchSupply

ChainPlanning

Product Ramp-

Up

StrategicSourcing Prototyping

SAP provides an integrated solution to enable the New Product Development and Introduction (NPDI) business process.

This comprehensive solution develops and manages new products from initial concept through to obsolescence.

Recipe Management drives the formulation, analysis, and eventual commercialization of new products

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-10

SAP AG 2006

What is Product Lifecycle Management ?

Product Lifecycle Management (PLM) is a solution that facilitates creativity. It takes the idea of product innovation beyond the boundaries of traditional organizational constraints.

From first product conception, development, design, and engineering onwards to production ramp-up, license to operate, product change management and well into the area of quality management, service, and maintenance PLM provides a holistic view of all product-related business processes.

PLM provides all needed information over the complete product and asset life cycle, through the extended supply chain, thereby ensuring legal compliance.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-11

SAP AG 2006

PLM Application Map 2005

Life-Cycle Data Management Document Management

Product Master & Structure Management

Specification and Recipe Management

Service & Maintenance Structure Management

Change and Configuration Management

Life-Cycle Process Support

Product and Project Portfolio Management

SAP NetWeaver

Idea Management and Concept Development Project Planning

Time and Resource Management Project Execution

Strategic Portfolio Management

Corporate Services

People Integration Information Integration Process Integration Application Platform

Audit Management Hazardous Tracking / Product StewardshipDangerous Goods / Waste Management Workers Health and Safety

Product Development

Development Collaboration and Strategic Sourcing

Prototyping and Production Ramp-

Up

Hand-Over to Sales, Service &

Maintenance

Quality Engineering and Improvement Product Costing

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-12

SAP AG 2006

Recipe ManagementManages all product data from concept thru launch and beyond

Product Developers Workbench Integrated maintenance of recipes, formulas, specifications,

structured process definition with equipment requirements, and in-process control (QM)

Change and version management

Recipe trials manage ramp-up to production volume

Complete Management of All Specification Data Flexible and adaptable database shared with EH&S

Centralized management of all types of specifications

Manage all technical properties and characteristics

Sophisticated Formulation Capabilities Nutrition and total solid calculations

Losses, gains, and cost management

Formula standardization, optimization, and comparison

mySAP PLM Recipe Management

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-13

SAP AG 2006

Recipe Management Focus

Recipe Management is Designed to: Support new recipe-based product development processes

Start with high-level requirements and extend to detailed material and process specifications

Manage controlled development of recipes over different enterprise levels

Support integrated communication between different departments

Target Customers Process industry including consumer products (food and non-food), chemicals,

and pharmaceuticals

Target Users Product developers creating new products and maintaining existing products

Users at local/production sites (provide executable recipes based on centrally-managed products)

The target audience is research and development, usually at a central, corporate location.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-14

SAP AG 2006

Product Definition: Many Sources and Uses

WEB

Business Partners

Business Partners

Finance

Recipe Management

Formula Equipment

ProcedureEH&S/Regulatory

Define/Maintain Product and Process Data Link all Relevant Internal and External

Business Processes

Prod.Developer

ProcessEngineer

Prod.. Planner

By centralizing product definition information, mySAP PLM links the different business processes that provide input to developing product specifications and the processes which ultimately use the specifications (for example, manufacturing).

Using SAPs Internet collaboration tools, your suppliers and customers can also be linked to your product development processes

This eliminates the need to re-key recipe information, reducing effort and errors generated by duplication of product and formula information

This also provides much greater control over recipe and formula information extending from corporate design information to data required to produce in the plants.

R&D typically starts the definition of product information. Other review and input is made by Finance (for costing). There is a review to ensure compliance with safety regulatory requirements. Process engineering plays a key role in defining equipment and processing requirements. Production Planning prepares to manufacture the new product.. All users of PLM information are linked to create a cohesive, streamlined new product development,

approval, rollout, and change management process

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-15

SAP AG 2006

ISA Standard S-88 Recipe Hierarchy

R&D General RecipeGeneral Recipe

Site RecipeSite RecipeSite RecipeSite Recipe

Corporate or enterprise level

Specification of materials, process, and equipment

Set of plants

Address regional requirements

Mfg

Master RecipeMaster Recipe Master RecipeMaster Recipe

Control RecipeControl RecipeControl RecipeControl RecipeControl RecipeControl RecipeControl RecipeControl Recipe

Plant-specific level of detail

Managed by PP-PI

Production execution

Batch and equipment level

The design SAP Recipe Management follows the industry standard defined by the World Batch Forum (ISA standard S-88)

This specification defines a common, hierarchical approach for defining recipe information: The top two levels are typically created and maintained during product development processes; the

bottom two are used during execution by manufacturing.

The highest level, or general recipe, is location-independent; it applies regardless of plant or equipment.

The site level typically contains information specific to a set of plants, that is, with common geography, end requirements, or raw materials.

At master level, the plant and production version recipe resides in and is owned by Production Planning Process Industries (PP-PI).

At control level is the process order and batch recipe.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-16

SAP AG 2006

Output/Product Applecin

Input/Ingredient Whole Grain Oat

Spec-20-5470 91 % Apple Flavor

Spec-20-2125 0.001% Salt

Spec-20-1861 0.01 % Pouch, Foil

Process Measure or weigh ingredients

and add to make-up tank Add rework to make-up tank Blend ingredients Pass ingredient through metal

detector Transfer to use tank and

maintain temperature under constant agitation

Equipment Requirements Make-up tank with 10 liter

capacity; heat up to 100CFo

rmul

a

Ingredient/Inputs

Product/ Outputs

ProcessInstructions

Equipment Requirements

Form

ula

RecipePr

oces

s

Proc

ess

Header DataHeader Data

mySAP PLM Recipe Management: Overview

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-17

SAP AG 2006

Managing Product Data: Specifications

Cookie, Applecin, 12 oz. General:

Kosher Allergens

Pack Sizes Snack Pak, 2 oz. Family, 24 oz. Institutional, 5 lb.

Composition, Standard Composition, Label Nutrition

Daily Requirements Vitamins & Minerals

OUTPUT: Finished Product Specs

INPUT: Ingredient Specs

Oil, Soybean Flavoring, Vanilla

Flour.

Sugar Composition

Sucrose 99.997% Sulfiting Agent - .003%

Granularity .005 mm Color - 10 Moisture content .01% Fat Content 17% nnnn

Specifications are created to capture the detailed properties and characteristics for all components of your products, including:

Raw materials, ingredients, and all other inputs to the process Output specifications for both intermediate and finished formulas Packaging materials Finished, packaged product

This simple example shows typical properties and characteristics that define inputs to our cookie, as well as properties desired in the final product.

SAPs specification database (based on EH&S) represents a very flexible, powerful tool for storing structured product and raw material information.

The physical and chemical properties of the inputs and outputs of your production processes are detailed to whatever level is required by the particular business and product mix.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-18

SAP AG 2006

Link Between Materials and Specifications

Separation of material and specification provides: Efficiency A single specification describes a material that may be

used in many different ways Consistency A material is described by the same specification(s)

everywhere it is used

material A1 (5 gallon)

material A1 (5 gallon)

material A2(barrel)

material A2(barrel)

11

2

SpecificationA

Formulation or packaging-related

Attributes

Manufacturing execution attributes

Materials with different packaging

The link between specifications and the material master illustrates one of the integration points that SAP built between PLM (development) and Supply Chain Management (SCM) (execution).

Using specifications is an efficient way to define products, because the content of multiple-pack sizes are described only once.

Consistency is also improved because this same specification (or set of specifications) is used to describe this unique material wherever it is used.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-19

SAP AG 2006

Product LifeCycleManagement

PLM and SCM Integration

Supply Chain Management

Recipe ManagementRecipe Management

Site recipe

General recipe

Materials, BOMs, master recipe

Manufacturing execution,

Batch management

Purchasing, planning

Quality ManagementInspectionplanInspection

lots

One of the strongest differentiators of the SAP PLM solution is its ability to directly drive production processes through the integration to manufacturing functions.

Key elements of this integration to manufacturing execution include: Linkage between specifications and the material master Generation of Production Planning bill of material from the R&D formulation Creation of the PP-PI (plant) master recipe from the general or site recipe defined by R&D processes Integration with Quality Management to generate inspection plan characteristics from the R&D

recipe information (specifications)

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-20

SAP AG 2006

ConceptDevelopment

SpecificationInitiation

SpecificationDevelopment

SpecificationConversion

SpecificationManagement

Initiate Stage Gate ProcessInitiate Stage Gate Process

Enter Product Definition

Create Plant Operating Formula

Change Management

Link to Materials/BOM Generation

Specification Vendor Collaboration

Label Management

Recipe Development

Specification management Flexible and adaptable to specific

customer requirements Material master independent product/

raw material definition Can be used in combination with

SAP PLM and EH&S

Multilevel recipe management At enterprise, site/area, and plant levels ISA S88 Standard compliant

Flexible management of dependent info Composition, nutrition, material list, and so on

Flexible reporting and label generation functions

Integration with other SAP life cycle processes Project Management, Document Management Vendor/customer collaboration, Quality

Management Purchasing, Planning, Manufacturing, and

process control

Product Development Lifecycle: Key Capabilities

The product development process in process industries is often called phase-gate. Some of the key functions of SAPs PLM for process solution that enable the stage-gate product

development process are defined with cross-application tools such as SAP xApp Resource and Portfolio Management (xRPM) and SAP xApp Product Definition (xPD). The entire new product development project and process is defined using SAP Project System or cProject functionality, which can be accessed through Web-based interfaces.

Recipe Management provides for creation and maintenance of specification data required to define product and packaging details.

One opportunity for collaboration via the Web is in defining ingredient specifications with possible suppliers.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-21

SAP AG 2006

Availability and System Landscape

SAP R/3

RM EH&S

Recipe Management 1.0 Sept. 2001, based on SAP R/3 4.6C

Recipe Management 2.1 March 2003, based on SAP R/3 Ent 1.10 /2.00

Development system

Productionsystem

Productionsystem

ProductionS\system

Distribute BOM, Generate recipe

System landscape Development and

production in one system Centralized development

system and decentralized production systems

RM in mySAP ERP 2004 Available December 2004 Based on SAP ECC 5.0

Centralized development allows customers to keep their production on an earlier SAP R/3 release while installing PLM on a separate SAP R/3 Enterprise box.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-22

SAP AG 2006

Recipe Management 2.1

General Workbench for integrated maintenance of recipes, formulas, specifications,

equipment and materials SAP Project System integration for recipe and formula Enhanced version management: Draft management, explicit replacement

Recipes Structured process definition including in-process control (QM) Equipment requirements Process parameters PP-PI integration: Master recipe generation Building blocks

Formula Nutrition and total solid calculations and standardization Loss and gains / cost handling Stream concept for intra-recipe material flow Formula comparison with Microsoft Excel output function

Recipe Management 2.1 represents a giant leap forward in functionality from its previous release. Highlights include:

Recipe Developers Workbench: A brand new interface to improve access to development information (all in one screen) while simplifying the process (favorites, drag and relate)

Integration between RM and SAP Project System to link recipe development to a larger product development project or program

Improved management of formula changes, using a new version management technique called drafts Information about process and equipment requirements is stored as structured data at general and site

recipe levels (which will be used to drive generation of master recipe in PP-PI)

Many enhancements have been made in the area of formula calculation, summarization, and display

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-23

SAP AG 2006

New Functionalities in mySAP ERP 2004

EH&S Specification Database New specification types DIET and DIET_GROUP to address diet

suitability Access packaging specifications from the recipe workbench

Formula Enhanced maintenance of inputs and outputs Calculation of diets, that is, allergens and suitability declarations Calculation of key figures Summing up component types Saving formula data with primary output

Recipe Enhanced output functionalities Consistency checks and enhanced user statusesManaging trials with SAP Recipe Management

Diet suitability: You create diet substances of the specification type diet substance and enter limit values. If this quantity is exceeded in a formula, you can determine that it is no longer possible to fulfill the requirements relevant to the diet (for example, low fat or color limitations).

Key figures: Key figures are properties of the primary output of a recipe. The value of the key figures is the result of various calculations of data in the current formula. The system uses a calculation rule to determine the value of the key figure.

Trial Management: This component optimizes your product development process from the first trials and prototypes through to full production. While the functions required for trials are similar to those for production and quality assurance, a greater degree of flexibility is required for trial planning. Trial Management supports carrying out a number of different trials and linking to all trial-related areas and objects.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 1-24

SAP AG 2006

Introduction: Unit Summary

You should now be able to:

z Describe the SAP PLM modules and explain where Recipe Management fits in the PLM roadmap

z Explain how Recipe Management is relevant to process industries

z Describe Recipe Management as part of New Product Development and Introduction (NPDI)

z Describe the history and basis of SAP Recipe Management

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-1

SAP AG 2006

Specification Database:Basics

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-2

SAP AG 2006

At the conclusion of this unit you will be able to:

z Store and manage specifications, such as substances and their properties, in the specification database

z Maintain the relationships between substances and materials in logistics

z Search for specification data via the specification information system

Specification Database: Unit Objectives

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-3

SAP AG 2006





22 Recipe Header Information 77Specification Database: Specification Database: BasicsBasics

Recipe Management Workbench 66Course Introduction 11




I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-4

SAP AG 2006






1515

1616

1717

Diet Suitability



Key Figures 1414

1111

1212

1313

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-5

SAP AG 2006

z The development department has developed a new product.

z Your enterprise is now preparing to launch theproduct on the market.

z All existing information and data is collectedand entered in the specification database.

Specification Database: Business Scenario

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-6

SAP AG 2006

The specification database provides a placeholder for a complete business solution for environmental, health, safety, and Recipe Management processes. The specification database is used in the areas of: Product safety, Dangerous Goods Management,

Industrial Hygiene and Safety, Waste Management, Occupational Health, and Recipe Management

Benefits: Specification database integrates with Logistics

to produce BOMs, material safety data sheets (MSDS), labels, and regulatory reports

Considerable reduction in time and money spent on specification creation

ca. Goldfarbe

1234

5678

9012

3456

789

1234

5678

9012

3456

789 leichtentzndlich

highly flammablefacilement

inflammable

tzendcorrosivecorrosif

TestsubstanceArticle: 0041504711Batch: 1234567890

08-19-1998D: Leichtentzndlich. Reagiert mit Wasser unter Bildung

giftiger und leichtentzndlicher Gase. tzend.Eingeatmete tzende Substanzen knnen zu einemtoxischen Lungendem fhren.

US: Highly flamable. Contact with water liberates toxic,highly flammable gas. Corrosive. Inhaled corrosivesubstances can lead to a toxic oedema of the lungs.

F: Facilement inflammable. Au contact de l'eau dgage desgaz toxiques et extrmement inflammables. Corrosif.L'inhalation de substances corrosives peut provoquer unoedme toxique pulmonaire.

Specification Database

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-7

SAP AG 2006

BusinessInformationWarehouse

BusinessInformationWarehouse

FinanceCore

R/3 systemLogistics

(PP,SD,MM,QM)

FinanceCore

R/3 systemLogistics

(PP,SD,MM,QM)

R/3 HumanResourcesR/3 HumanResources

Complementarysoftware, xAppsComplementarysoftware, xApps

The specification database is the backbone for EH&S and RM

Recipe Management

SAP PLM

Specificationdatabase

ProductSafety

WasteManagement

DangerousGoods

Management

OH /IndustrialHygiene

and Safety

RecipeManagement

Specification Database Integration into Logistics

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-8

SAP AG 2006

mySAP PLM and the Supply Chain

z Substance information system

z Internet-based information system

z MSDS

z Supplier MSDSz Supplier

certification (kosher)

z Raw material spec sheetsz Vendor informationz SOP (standard

operation procedure)z Labelsz Storage regulationsz Exposure logz Accident managementz Waste costing

z Workplace monitoringz Standard Operating

Procedure (SOP) shop floorpapers

z Workplace information system with respect to hazardous substances

z Medical examinationsz Exposure group monitoringz Site inspections

z Shipping documentsz Dangerous goods

checkz Bills of material

creationz Waste transportsz Hazardous waste

manifestz Labels

SupplierSales

Purchasing Customer

Productionplanning

Production

Shipping

SAP EH&S

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-9

SAP AG 2006

mySAP PLM Specification Database (RM and EH&S)

Waste Management

Occupational Health

Dangerous Goods Management

Industrial Hygieneand Safety

Recipe Management/Product Safety

Basic Services & Tools *

* Basic Installation of EH&S

Hazardous Substance

Management

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-10

SAP AG 2006

Materials assignment to substance database (Logistics integration)

Specification database

Phrase management

mySAP PLM EH&S native language supportz Supports almost all common languages

Specification information system

Report generator and report management (WWI)

Report information system

mySAP PLM EH&S expert system

mySAP PLM RM/EH&S Basic Services and Tools (BS&T)

Functional areas of SAP EH&S basic services and tools

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-11

SAP AG 2006

Specification: Substance Master vs. Material Master

Purchasing

The material master isa central data objectin the SAP system. It

represents raw materials,auxiliary materials, operating supplies,

semifinished products,finished products, and

production resources/tools.

MaterialMaterialMaster Master RecordRecord

StorageWarehouse

Management

ClassificationAccounting

ForecastingPlant/StorageLocation Stock

MaterialsPlanning

WorkScheduling

CalculationBasic Data

Sales andDistribution

Definition

A BXX XX

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-12

SAP AG 2006

material A1 (gallon)

material A1 (gallon)

material A2(barrel)

material A2(barrel)

11

SpecificationA

Formulation or packaging-related

attributes

Manufacturing execution attributes

Materials with different packaging

Link Between Materials and Specification

Separation of material and specification provides: Efficiency Single specification describes a material that may be

used in many different ways Consistency A material is described by the same specification(s)

everywhere it is used

2

The link between specifications and the material master illustrates one of the integration points that SAP built between PLM (development) and SCM (execution).

Using specifications is an efficient way to define products, because the content of multiple pack sizes is described only once.

Consistency is also improved because this same specification (or set of specifications) is used to describe this unique material wherever it is used.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-13

SAP AG 2006

Link Between Materials and Specification (2)

material A1 (1 gal)

material A1 (1 gal)

material A2(3 liter)

material A2(3 liter)

SpecificationASpecificationA

MATMAT--0101 BrilliantBrilliant SilverSilver, 500 ml, 500 mlMATMAT--0202 SilverSilver Star Star paintpaint 1 1 literliterMATMAT--0303 SilverSilver Star Star paintpaint .5 .5 galgal

SpecSpec No.No. Name: Name:

D185D185 SilverSilver PaintPaint

01

mn

1n

m1

11

MaterialSpec

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-14

SAP AG 2006

PRODUCT

Properties/attribute 1



Product Specification

RAW MATERIAL 3RAW MATERIAL 2

Raw Material Specification

RAW MATERIAL 1y Properties/attribute 1y Properties/attribute 2y

Input and Output Specifications

The EH&S specification database is used to store very detailed product definition information. It captures detailed characteristics that uniquely describe all materials involved in manufacturing

products.

This includes properties and attributes about finished products, raw materials, and packaging. The cookie recipe illustrates how detailed information about the formula, ingredients, packaging, and

process would be captured in the specification database.

After a quick review of this information, you will see how this detailed formula and specification information is captured and managed in the system.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-15

SAP AG 2006

Cookie, Applecin, 12 oz. General:

Kosher Allergens

Pack Sizes Snack Pak, 2 oz. Family, 24 oz. Institutional, 5 lb.

Composition, Standard Composition, Label Nutrition

Daily Requirements Vitamins & Minerals

INPUTS: Raw Material Specs

Oil, Soybean Flavoring, Vanilla

Flour.

Sugar Composition

Sucrose 99.997% Sulfiting Agent - .003%

Granularity .005 mm Color - 10 Moisture content .01% Fat Content 17% nnnn

OUTPUT: Finished Product Specs

Specification Example

Specifications are created to capture detailed properties and characteristics for all components of your products, including:

Raw materials, ingredients, and all other inputs to the process Output specifications for both intermediates and the finished formula Packaging materials Finished, packaged product

This simple example shows typical properties and characteristics that define inputs for our cookie, as well as properties desired in the final product.

SAPs specification database (based on EH&S) represents a very flexible, powerful tool for storing structured product and raw material information.

The physical and chemical properties of the inputs and outputs of your production processes are detailed to whatever level is required by the particular business and product mix.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-16

SAP AG 2006

SpecificationSpecification

Descriptive/Identification Information- Internal/common names- Chemical name

Physical Characteristics- Form (e.g., film)- Color (e.g., yellow, clear) - Odor (e.g., odorless)

Physical & Technical Properties- PH-value- Viscosity - Sieve analysis- Percent active substance

Additional Data Additional Data

Naming/Identity- Internal chemical description- Trivial names- CAS-nr and reg. of recyclable substances- INCI-name

Approved Manufacturers and Trade Names

Certificate Terms

Physical/Chemical Data- Safety valuation- Ecotox valuation- Work safety data

Specification Data

Processing Specs- Production technology, processes- Storage stability

Specifications represent a much more detailed view of a material than is available using the material master.

Early in the product creation process, developers typically work in terms of specifications, without worrying about material masters.

Specifications are used to define any material (or substance) requiring very detailed description of characteristics and properties

The specification database is built on SAPs classification system, so definition of characteristics and properties is highly flexible.

Once the product development is almost complete, and time for ordering goods approaches, material masters are defined and referenced by the specifications spelled out as inputs and outputs in the formula.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-17

SAP AG 2006

Raw material

data sheet (absorbent)

Publish via Web

Vendor addspecification

Vendor spec accepted and

imported

Vendor Spec Reviewed

Raw Material Specifications

Film, Supreme, Printed

Adhesive

Absorbent Material 175mm Absorbency 15 Thickness 175mm Slit Width - .0235 Safety Number 10

Collaboration with the Vendor

Product information, such as specifications, can be shared with your business partners by using the Internet.

The example consumer company intends to publish specifications for a new raw material to a set of potential suppliers.

The suppliers will submit their proposed material and specifications, along with pricing information. The properties of this purchased material will then be imported into the specification database, and will

be accessible to other business processes, such as Quality Management (for example, to measure quality of raw materials upon receipt).

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-18

SAP AG 2006

Packaging Specification Example

z Property Tree for Spec Type = Wrap + Roll Finishing

- Roll Diameter (in) Min. Max. (numeric)

- Roll Weight (lb) Max. (numeric)

- Splice Type (phrase)

- Roll Wind Position (pick list)

+ Instructions

- Packing (phrase, drawing)

- Special (text)

+ (Other Property)

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-19

SAP AG 2006

Data Concept for Specification Database in Chemical, Pharmaceutical, and CPG industries

PRODUCT(FERT)

LIST_SUB

Data objects Product Safety/RM

AA Assignment N:1

Composition 1:nBB

BB

LIST_SUB

LIST_SUB

BB

Mat

. (10

0kg)

Mat

. (75

kg)

Mat

. (50

kg)

REAL_SUB(ROH)

REAL_SUB(HALB)

BB

BB

INPUT Specification

INPUT Specification

OUTPUT Specification

REAL_SUB(HALB)

REAL_SUB(ROH)

LIST_SUB

INPUT Specification

OUTPUT Specification

BB

BB

AA

BB

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-20

SAP AG 2006

Specification Concept for SAP PLM EH&S

Bill of Material (BOM)

To design input and output specifications for Recipe Management, always discuss with MM and PP resource.

Mat.0003(Product)

RawMat.0005

RawMat.0004

Material Type HALB (Input/Output Specification)Semifinished products are intermediates (manufactured in-house). The BOM contains mixtures, but no packaging.

Material Type FERT (Output Specification)Finished products are produced in-house. Since they cannot be ordered by Purchasing, a material master record of this materialtype does not contain purchasing data.The BOM contains mixtures and packaging.

Material Type ROH (Input Specifications)Raw materials are always procured externally and then processed. A material master record of this type contains purchasing data, but not sales data, since raw materials cannot be sold.

Finished/intermediate Materials = Output Specification

Mat.0002(Packaging)

Mat.0001

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-21

SAP AG 2006

The material type ROH does not have a BOM in Logistics. The specification type RAW_SUB has a material assignment and can carry fx physical/chemical and toxicological data, but no regulatory data based on lists.

Specification Concept for SAP PLM EH&S (2)

Raw Material in EH&S/Input Specifications

This should to be discussed with the responsible Product Safety contact.

(LIST_SUB) (LIST_SUB)

Spec.0005RAW Spec.

The dissolution of the raw material into chemical substances happens only in EH&S/RM. The specification type LIST_SUB is introduced for the maintenance of regulatory data.

The listed substance LIST_SUB carries list-based information, such as exposure limits or notification status. Its properties are inherited (no compositions !!) into the pure substance.Regulatory data can be purchased and uploaded from data providers, e.g., Ariel. It is possible via the usage-specific inheritance to assign several listed substances to one raw substance.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-22

SAP AG 2006

Specification database expandable by the user, for example, by adding new properties, useable in all industries

Data stored can be made available in many languages by using phrase management

Automatic data derivation by SAP EH&S expert

Referencing possible between different specifications

Change management and change documents

Import/export Interfaces

Maintaining additional information on properties

Maintaining references between specification

Providing a link to SAP R/3 Materials Management

Specification Database: Features

Change management lets you perform the following measures for specifications: Import of value assignments Creation of substances Maintenance of substances

The data is assigned a validity period based on the change number. Therefore, data can be searched either by change number or key date.

The user can create his/her own properties (classes). To reduce the amount of data that needs to be entered for a substance, specification management allows

you to create reference substances for the specification category Substance, the properties of which can be inherited.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-23

SAP AG 2006

Specification Workbench

Application AreaToolbar

Navigation Area

Detail Area

Menu

Toolbar: The navigation functions are available in this part of the screen. You can personalize the functions to your requirements in the specification workbench.

Navigation: In this part of the screen, you can call objects that you wish to display or edit. In addition, you can call search images for the individual object types.

Detail structure: The object that has been chosen will be displayed in detail in this part of the screen. You can choose individual parts of the object to display and edit them in the application area. For example, the specification for a property tree will be displayed here and you can choose the properties for the value assignment in the application area.

Application area: The following functions are available in this part of the screen: You can enter search criteria when searching for an object of a particular object type. The specifications found after the search according to specifications will be displayed in a hit list;

you can choose the specifications to be edited and transfer them to the navigation area.

You can edit an object that you have chosen from the navigation area, detail area, or hit list.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-24

SAP AG 2006

Specification Database

Product Safety (MSDS)

Dangerous Goods Management

Waste Management

Specification DatabaseSubstancePackagingNutrientsEquipment

Waste CodesExposureDangerous Goods Industrial Hygiene and Safety

Nutrition Composition

The specification database is a central location and flexible instrument for managing and maintaining properties and information on: Nutritional composition Chemical substances and preparations Certifications (kosher, organic, and so on) Physical properties (moisture, PH) Packaging components

The EH&S specification database forms the basis for an integrated environment management system. It is the central location for storing manifold information relating to the different specification

categories.

The respective specification category is preset depending on the EH&S component in which data maintenance is started.

For example, all information on chemical substances and preparations created in Product Safety will be stored in the specification category Substance.

The specification database provides the link between substances and materials that is necessary for logistics purposes.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-25

SAP AG 2006

Process Overview Edit Specification

SpecificationInfo system

Copying function: Data of one specification is transferred to another one without the data being connected in any way afterwards

Referencing function: Data of one specification is transferred to another and the data being connected to each other

Inheritance: Works the same way as referencing, but has a large number of additional functionalities

Automatic maintenance of properties in the specification database

Based on the general SAP R/3 workflow tool

Tools provided for supporting the creation of work-flow definitions within SAP EH&S Product Safety by the customer

Sample workflow delivered on the basis of which customers can create their own workflow definitions

Knowledge of the general SAP R/3 workflow tool necessary to define your own processes in EH&S Product Safety

Specification database is divided into header information and properties information.

Header information has Restrictions, Identifiers, References, Material assignment, and Status.

Properties can be a composition property, a phrase property or a value property.

The application of rules to already existing EH&S data is processed to derive new data that are written back to the EH&S substance database.

Rules are based on facts that can be deliberately defined. Facts are linked to EH&S data, for example, characteristics, identifiers, usage, and validity area.

EH&S wxpert rules are processed quickly and effectively in the EH&S wxpert rules editor. Individual rules are combined to form sets of rules.

The specification information system enables you to search for substances with predefined properties and to present the results of the search in the form of output lists.

After entering the search criteria, you will obtain a list with substances that fulfill these criteria. You can select substances and display detailed information (for example, using Microsoft Excel).

Using Expert RulesWorkflow

Copying,Referencing,Inheritance

Manual Data Entry

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-26

SAP AG 2006

Specification Category Substance: Data Maintenance at the Front End

The following header data is maintained in the system:

Specification Header Restrictions Identifiers References Material Assignments Status Relationships

The following item data is maintained in the system:

Properties that are assigned values by one orseveral data records

The items listed in the header data are individual tab pages. You can maintain different data in each of these.

Properties are listed in a property tree from which you branch off to a new window with different tab pages for maintaining data.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-27

SAP AG 2006

Substance (Transaction CG02): Header Data

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-28

SAP AG 2006

RegulatoryRegulatory ListListUsageUsage

Specification Specification TypeType

Specification CategorySpecification Category

Specification Category Substance: Header Overview

SpecificationSpecification KeyKey

StatusStatus

RestrictionsRestrictions

ReferencesReferences

Substance NatureSubstance Nature

RelationshipsRelationships

Material Material AssignmentsAssignments

IdentifiersIdentifiers

Header Data

Item Data

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-29

SAP AG 2006

Header: Specification Header

REAL_SUBREAL_SUB Real SubstanceReal Substance

PRE_NOPOLYPRE_NOPOLY Preparation w/o PolymerPreparation w/o Polymer

ColorsColors Substances belonging to Substances belonging to business unit colorsbusiness unit colors

Created by/on, last Changed by/on Created by/on, last Changed by/on change number, valid from/tochange number, valid from/to

(From number range)(From number range)000000000012000000000012D182D182

SubstanceSubstance

SpecificationSpecificationKeyKey

SpecificationSpecificationTypeType

Substance NatureSubstance Nature

AuthorizationAuthorizationGroupGroup

AdministrationAdministration

SpecificationSpecificationCategoryCategory

The specification category is the initial screen in the transaction. The specification key is either assigned by the system or you can assign it yourself. The substance nature is an optional item of information that specifies whether or not a substance is a

polymer, or whether or not a preparation contains a polymer.

The authorization group controls via authorization management the group of persons that is permitted to edit this substance.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-30

SAP AG 2006

Specification Header: Specification Categories

Specification Categories: Waste Code Agents (noise, dust) Dangerous Goods Classification Substance (Listed Substance, Real Substance) Packaging (box, barrel, bottle)

Each specification category has its own transaction.

A specification can be assigned to several specificationcategories.

The following settings depend on the specification category: Specification type Identification type Identification listing User exits (for example, search in initial screen) Component type Regulatory lists Define groups (for example, output methods) Authorization group User-defined text Sources

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-31

SAP AG 2006

Specification Header: Spec Types

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-32

SAP AG 2006

Specification Header: Specification Type (Overview)

Chromous Salts

Substance Category DefinitionListed Substance Substance that is described

in a regulatory list

Listed SubstanceGroup

Grouping of listed substances from a logical point of view

Real Substance Substances that are physi-cally present in an enter-prise and that correspond to a material in logistics

Real SubstanceGroup

Grouping of real substances from a logical point of view.

ExampleAcetone

Silver PaintBronze PaintCopper Oxide

Metallic Paint

FunctionalityListed substances cannot be assigned to materials; they can be used as reference substances

Listed substances that havethe same/referencedproperties from a legal point of view

Real substances can beassigned to a material

Substance can be referenced to common substance properties

UN ListedSubstance

Legal data for Dangerous Goods Management

Dangerous GoodsClassification

Legal rating of dangerous goods

1263 (Paint)

Classification Key:CL_PAI_00_99

All legal provisions of the different regulations are assigned to a UN-listed substance

Assigns a unique dangerousgoods classification to alldangerous goods

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-33

SAP AG 2006

Header: Restrictions

Who is allowed to view the specification data?z First, authorizations are maintained via the authorization

groups (maintained on the Specification Header tab page).

z On the Restrictions tab page, you can maintain ratings and validity areas. These are used as additional information on the authorization group.

Here, rating and validity areas have another functionality other than with the identifiers and the value assignments/properties.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-34

SAP AG 2006

Specification: Restrictions

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-35

SAP AG 2006

Header: Identifiers

NAMNAM(Name)(Name)

DEDE AcetonAcetonDEDE DimethylketonDimethylketon

::

Identification Cat. Lang. Identifiers

1122

Sort.

NUMNUM((NumberNumber))

200200--662662--226767--6464--11

::

1122

FRMFRM((FormulaFormula))

C3H6OC3H6O

::

11

::

::

::22 CH3CH3--COCO--CH3CH3

SYNSYNSYNSYN

Ident.Type

EINECSEINECSCASCAS

SUMSUMRATRAT

SYNSYN ENEN AcetoneAcetone11

There are three identification categories: NAM (Name) Identification types of the NAM category are maintained in the respective language. NUM (Number) For the identification type NUM, a syntax check is provided which checks, if the syntax (3 numbers,

hyphen, 3 numbers, hyphen, one number) is correct.

FRM (Formula) Any number of identifiers can be stored for a substance. Different identification types, which control the output of identifiers on reports, can be defined for each

identification category, for example:

IUPAC name, product name, trivial name, synonym (SYN) ... for names A substance list, such as EINECS number, CAS number ... for numbers SUM (empirical formula) or RAT (rational formula) for formulas

From this tab page, you can call the functions List Assignment and Usage for each individual identifier.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-36

SAP AG 2006

NAMNAM(Name)(Name)

Identification Cat.


SYNSYN AcetonAceton

SYNSYN AcetoneAcetone

Ident.Type Language Identifiers

EINECSEINECS 200200--662662--22

CASCAS

DEDE

ENEN

6767--6464--11

::

::

::

::

::

List

EINECSEINECS

EINECSEINECSCASCAS

EINECSEINECS

CASCAS::

Identifiers: Assignment to Substance Lists

A particular substance is listed by certain names, numbers, or formulas; this information is maintained by assigning identifiers to substance lists. Such a list can be the legal EINECS list or another company-specific list for a particular business unit. This does not mean that a regulatory list is provided by the system!

Identification Type SYN = Synonym

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-37

SAP AG 2006

Identifiers: Usage

::

::

NAMNAM(Name)(Name)

Identification Cat. Identifiers


SYNSYN

SYNSYN

Ident.Type

EINECSEINECS

CASCAS

Language

DEDE

ENEN

AcetonAceton

AcetoneAcetone

200200--662662--22

6767--6464--11

:

:

Usage

Public/DEPublic/DE

Public/GBPublic/GB

InternalInternal//worldworld

InternalInternal/DE/DE:

:

With Usage, you specify the rating (public, internal) and the validity areas of a particular identifier. You can control which identifiers are to be shown on a report (for example, Active indicator). The functions Rating and Validity Area are used the same way as for the value assignment to properties.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-38

SAP AG 2006

Specification: Identifiers

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-39

SAP AG 2006

Header: Material Assignment

Spec. Key

D182D182

D185D185

::

Name

YellowYellow PaintPaint

SilverSilver PaintPaint

YY--300300 YellowYellow paintpaint in in canscans

::

YY--351351 YellowYellow paintpaint 1l 1l cancanYY--352352 YellowYellow paintpaint 5 l 5 l cancanYY--353353 YellowYellow paintpaint 1 l 1 l cancan

SS--0101 BrilliantBrilliant SilverSilver, 500 ml, 500 ml

::

SS--0202 SilverSilver Star Star paintpaint 1 l1 lSS--0303 SilverSilver Star Star paintpaint 5 l5 l

Material KeyMaterial Key Material NameMaterial Name

::::

Usage In SAP Product Safety, you use this function to assign a deliberate number of materials from the

material master to a substance, thus allowing a link to further logistic processes.

Logistic data such as price, weight, and measurements are stored with the material. This data is dependent on the packing size or containers.

The substance provides the data on the substance properties. This data is independent of packing size or containers.

If the material is marked as environmentally relevant and a delivery is posted for this material, SAP R/3 checks if the material has been assigned to a substance for which a material safety data sheets has to be issued and, if necessary, starts the material safety sheet shipping.

Prerequisites The materials have to be created in the Materials Management material master. All materials for which a material safety data sheet has to be shipped are to be marked as

environmentally relevant in the Basis Data 2 view.

The substance has to belong to a substance category for which the Material Assignment indicator has been set in the IMG activity Define Substance Categories.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-40

SAP AG 2006

Substances: Material Assignments

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-41

SAP AG 2006

Header: Status

PROHIBITIONS by StatusPROHIBITIONS by Status

What am I allowed to do in thisspecifiation?

??

Ratings and validity areas can be maintained. With value assignments and identifiers for which these ratings and validity areas apply, activities are

not to be performed according to the status.

For each status entry, a responsible person can be maintained in the system for information (integration into mySAP ERP Human Capital Management).

Prohibitions can be made with regard to: Changes Output on a report Warnings in case of changes

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-42

SAP AG 2006

Status NetworkIB In process

K1,K2... User status

ZF To be released

FR Released

UA Uncritical change

Header: Status: Status Network

K3K3

K2K2

ZFZF

UU

FRFR

K1K1

IBIB

Between IB and ZF, customer-defined status can be added, for which the subsequent status can be defined as required .

Value assignment types can be assigned to each status; these must first be processed before going to the next status.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-43

SAP AG 2006

ValidityValidity AreaAreaValidityValidity AreaArea CatCat..

RatingRating

SubstanceSubstance KeyKey

Specification Category Substance: Item Overview

Header Data

Item DataPropertiesProperties GroupGroup

PropertiesProperties TreeTree

CharacteristicsCharacteristicsDataData RecordsRecords

ValueValue AssignmentAssignmentCompositionComposition

SpecificationSpecification ListingListing

SourceSource

UserUser--DefinedDefined TextText

AssessmentAssessment

UsageUsage

PropertyProperty

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-44

SAP AG 2006

Objects for All Substances

Risk phrases4711 E F Highly flammable

D F Leichtentzndlich

Substance

z Value type Properties

z Compositions

z Phrase type Properties

Phrase library

Value56.1 C 242 hPa-18 C

Condition(at 1 bar) (at 20C)

PropertiesBoiling point Vapor pressureFlash point

Substance: Acetone

98.0 %1.3 %0.7 %0.1 %

Composition: Acetone (technical)Acetone MethanolWaterResidual

Substances to be monitored for: SuperglueAcetone Methanol ...........

Acetone(technical)

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-45

SAP AG 2006

Properties Group

PhysicalPhysical//ChemicalChemicalDataData

MedicineMedicine

::

Property

:

Properties Tree

Position: Substance Properties

:

:

:

State of MatterState of MatterColorColorOdorOdorDensityDensity

First First AidAid EyeEyeFirst First AidAid SkinSkinHintsHints forfor PhysicianPhysician: Symptoms: Symptoms

To improve structuring, properties (classes) can be assigned to properties groups. Properties groups are ordered logically in the tree. The standard properties tree has 13 groups showing all properties. Other properties trees may have other properties groups and show not this many properties. The MSDS

properties tree provides 16 properties groups, which are structured according to the material safety data sheet.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-46

SAP AG 2006

Characteristic Value Assignment

PhysicalPhysical//ChemicalChemical DataDataDensity

ValueValue 0,97 g/cm30,97 g/cm3TemperatureTemperature 20 C20 CMethodMethod::

::

Characteristic Value AssignmentColor

ColorColor CEDCED--09.00201600 Red09.00201600 Red:::: :

:

::

Position: Characteristics and Value Assignments

Various characteristics can be assigned to a property (class). You can assign one or several values to a characteristic. For each value assignment, a data record is

created, up to a maximum of 99.

Value assignment types can be set in Customizing by means of control flags in such a way that, for example, a value assignment is not shown in the properties tree (if only meant for internal use).

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-47

SAP AG 2006

Position: Characteristics and Value Assignments (2)

The following values can be assigned to a characteristic: A numeric value and a measuring unit (to be entered directly) A numeric value range and a measuring unit (to be entered directly) A phrase (to be selected from a phrase set)

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-48

SAP AG 2006

CompositionCompositionStandard Composition

Spec. Key Avg.Val.T.LI.501T.LI.501 22T.LI.502T.LI.502 2525T.LI.503T.LI.503 88

Lower Limit>= 1 >= 1 >= 23>= 23>= 7 >= 7

%%%%

:

Spec. KeyT.LI.502T.LI.502T.LI.503T.LI.503:

Dangerous IngredientsAvg.Val.

>= 20>= 20>= 5 >= 5

Exp.

%%

SOLVENTSOLVENTSOLVENTSOLVENT

SOLVENTSOLVENTSOLVENTSOLVENT

ACT_AGENTACT_AGENTComp.Type

Comp.Type

Exp.

T.LI.501 T.LI.501 N,NN,N--dimethylanilinedimethylanilineT.LI.502 T.LI.502 XylolXylol, , mixedmixed isomersisomersT.LI.503 PhenolT.LI.503 Phenol

Position: Characteristics and Value Assignment Components

%%Lower Limit

%%

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-49

SAP AG 2006

Substance: Composition Property Components

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-50

SAP AG 2006

Substance: Compositions

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-51

SAP AG 2006

Exact Composition Based on ProductsUsage Rating

:PLANTPLANT

:INTERNAL For INTERNAL For int.useint.use onlyonly

LabelingUsage Rating

PUBLIC PUBLIC Rel.wRel.w/o /o restrrestr..

: :REGIONREGION

USAUSA:USUS

:

1. Datensatz1. Datensatz

2. Datensatz2. Datensatz PUBLIC PUBLIC Rel.wRel.w/o /o restrrestr..

DensityUsage

:REGIONREGION

:PUBLIC PUBLIC Rel.wRel.w/o /o restrrestr. .

Position: Extra Usage

Rating Validity Cat. Validity Area

REG_EG REG_EG

Validity Cat. Validity Area

REG_WorldREG_World

Validity Cat. Validity Area

REG_WorldREG_World

Further usage of data in reporting is controlled by entering ratings and validity categories together with the validity area.

Ratings specify the group of persons for which documents are meant, for example, for the public, for authorities, or only for internal users.

Validity categories in connection with validity areas specify the geographic validity. In addition to the validity category Region, organizational units can be selected (for example, Plant).

Possible validity areas for the validity category Region are worldwide, Europe, ADR, and so on.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-52

SAP AG 2006

Position: Extra Usage (2)

The Active indicator must be set so that the appropriate usage can be taken into account when selecting data for the report! Please pay attention to the fact that each time the data record is changed, you must reset the Active indicator.

If you have made relevant changes to a data record, you must set the Relevancy indicator in the usage. This then leads to a new report being created with a new main version, which is subject to subsequent shipping. The relevant change can be marked on the corresponding report.

I n t

e r n

a l

U

s e

S

A P

P

a r t

n e

r

O n


n l y

SAP AG PLM160 2-53

SAP AG 2006

PhysicalPhysical//ChemicalChemical DataDataDensity

Source Source NoteHollemann, A.F., Hollemann, A.F., WibergWiberg, E., , E., WibergWiberg, Nils: , Nils: Page 20Page 20TextbookTextbook of of InorganicInorganic ChemistryChemistry

Position: Extra Source and User-Defined Texts

User-def. text type L User-defined text

: :

RemarksRemarks Die Gltigkeit ist eingeschrnkt, weil ....Die Gltigkeit ist eingeschrnkt, weil ....DEDE

RemarksRemarks TheThe validityvalidity isis limitedlimited becausebecause ........ENEN

InspectionInspection condcond.. WhenWhen measuringmeasuring thethe densitydensity of of acetoneacetone........DEDE

You can assign sources or user-defined texts, including remarks, on the data record measurement results.

User-defined text depends on the respective language. Translations are not maintained centrally as in phrase management, but have to be entered individually for each user-defined text.

I n t

e r n

plm160 recipe management

Documents