PLENTY VALLEY INTERNATIONAL MONTESSORI SCHOOL

Annual General Meeting21 May 2013

• Music Performance and Welcome• Confirmation of Minutes of 2012 AGM• Resolutions• School Car Park Rejuvenation Project• Music Performance Intermission• Board Update• Board Governance• Principal’s Report• Finance Manager’s Report• Q&A

AGENDA

CONFIRMATION OF MINUTESMarisa Fielding

RESOLUTIONS

Marisa Fielding

SCHOOL CAR PARK REJUVENATION PROJECT

Matthew Shaw

CHICKEN COOP PROJECTMaree Matthews

MUSIC PERFORMANCE INTERMISSION

BOARD UPDATE

Simon Bird

• The Board and the role of the Board

• History from the Board perspective

• Today and the Future

AGENDA

• Link on the website parents area to Board Director Bios

• Please take the time to view

THE BOARD

• Defines the strategic direction/plan for the School – examples include:– ‘operates in accordance with Montessori

principles’– is sustainable today and in the future– provides a safe and motivating

environment for staff and students

• Provides Governance to ensures the School and Principal operate in line with the strategic plan

• What we are not:– Involved in the operations of the School

THE ROLE OF THE BOARD

• Historically for a number of years the Schools has operated at a loss with core financial management processes missing

• In mid 2012, the Board and Principal made the decision to improve key structural areas:– Hiring a Finance Manager with independent

school section skills– Board to gain complementary skills through

Board Appointed Directors

• A number of critical accounting issues were not visible from the Board and Principal for many years

HISTORY

• Much of the fiscal situation is now in order – all the skeletons are cleaned out

• The Board has implemented a Governance Process to ensure previous situations will not arise again and the School is run efficiently and effectively

• A proactive focus in building the school beyond the break-even position

TODAY – STABLE AND GROWING

FUTURE – STRATEGY FOR GROWTH

2013 2014 2015 2016 2017

NIDO/EL 21 22 22 22 22

Cycle 1 - 3 167 167 182 185 192

TOTAL 188 189 204 207 214

• Retention

• Recruitment

• Payment terms of Schools Fees

• Your feedback

YOUR SUPPORT IS NEEDED

• The tough times are coming to an end

• The strategic plan for the school is very positive

• We need your support to make it a reality

SUMMARY

THANK YOU

BOARD GOVERNANCEBernhard Imbach

• Improve Board effectiveness and efficiency

• Having a system in place which Governs and manages the business

• Creating trust and confidence to all stakeholders

OBJECTIVES

• Corporate Governance is a system by which companies, schools and other institutions are directed and controlled.

• It is the framework of rules and practices by which the Board of Directors ensure accountability, fairness and transparency in the schools relationship with its shareholders and all stakeholders (Government, Banks, Management, Parents, Care takers, Employees and the Community).

• The Corporate Governance rules set out the procedures for leadership, proper supervision, controls and the information flow which serves the Board of Directors and Management as a system to check the viability and sustainability of the business.

DEFINITION OF (CORPORATE) GOVERNANCE

• Creates confidence and trust with shareholders, stakeholders

• Ensures organisations to manage and control the business

• Ensures objectives are achieved

• Minimizes Risks

• Creates transparency how the business is governed and managed

• Includes all stakeholders (Shareholders, staff, etc.)

BENEFITS OF (CORPORATE) GOVERNANCE

PVIMS MODELShare Holders

Board of Directors

Principal

Teachers/Staff

Management Meeting

Risk & Safety Meeting

KPI’sInternal AuditsExternal AuditsStaff MeetingsMonthly Safety

MeetingQuarterly Risk

Reviews

AGMAnnual Report

Quarterly Board News Letter

Board MeetingBoard Report

PoliciesAudit Committee

Governance System

Children / StudentsOur

customers

REPORTING SYSTEM AND RESPONSIBILITIES

Task/Event Responsibility

Strategy Board

Business Plan Principal

Policies Board

Audit Committee Board

Directors meeting Board

Monthly Board Report Board

Principal’s KPI’s Board

Chair/Principal meeting Chair

Risk Management Framework Board

Risk Register Principal

Board News Letter Board

THANK YOU

PRINCIPAL’S REPORTMaree Matthews

TOUCHING THE LIVES OF THOSE WE HAVEN’T EVEN MET!

In the words of Dr Maria Montessori!

Everyday Life at PVIMS is a new day with endless Possibilities …

• Focus on Montessori Learning in complex times,• Starting with the child as the compass,• Empowerment to be individual learners,• Developing relationships in partnership,• Building our Community of Learners…

LIFE AT PVIMS ...

For the Teaching and Learning Team at PVIMS life on the Factory floor is

• challenging,• fascinating,• exhausting• exhilarating …

LIFE ON THE FACTORY FLOOR ...

In the Workshop it is a world that is forever changing by

• researching for best practice in the Montessori context,

• excitement,• legislation,• compliance,• number crunching,• problem solving,• satisfaction…

LIFE IN THE WORKSHOP…

THANK YOU

FINANCE MANAGER’S REPORTMatthew Shaw

KEY HIGHLIGHTS

Why is this year’s result different to last year’s?

With a depreciation write down of $127,680, what does a net deficit of $129,610 mean?

Expansion of the Core School Activity – Early Learning.

Early Learning broke even as a cost centre in 2012 – an encouraging result in the first year of operations.

• Efficiency improvements and restructuring, combined with now increasing student numbers, has halted the slide in Financial Position which occurred in 2010.

• As existing students continue their valuable Montessori learning journey from Cycle 1 through to the Celebration of Learning at the end of Cycle 3, the Cycle 2 and Cycle 3 classes will return to their natural size.

• As the C2 and C3 classes grow in size, the School’s financial position will continue to improve.

FUTURE PLANNING AND SUSTAINABILITY

FUTURE PLANNING AND SUSTAINABILITY

• As referred to previously, what does an ‘accounting loss’ which is primarily depreciation actually mean?

• A School that runs primarily deficits is essentially living off the Capital Works provided by previous generations of parents.

• Responsible Schools ‘Make hay while the sun shines to prepare for winter’.

• As the Cycle 2 and Cycle 3 classes grow into their natural size, the sun will continue to shine brighter for PVIMS.

THANK YOU

Q&A