plans and procedures for emergency response

IAEA Training in Emergency Preparedness and Response

Plans and Procedures

for Emergency

Response

Module L-014

Lecture

L-014: Plans and Procedures for

Emergency Response

2

Introduction

• Emergency plan is a general description of roles and responsibilities of all responding organizations

• National emergency plan is a summary of detailed plans • Ensures all other planning integrated and compatible

• Implementing procedures and resources required to carry out plans

• Objective of this lecture is to present and explain • Plan outlines at national, local and operator level

• Process of developing and writing implementing procedures


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3

Content

• Radiation emergency plan outlines

• National Radiation Emergency Plan (NREP)

• Local government and participating organizations emergency plans

• Facility’s (on-site) emergency plan

• Mobile source operator’s contingency plan/procedures

• Implementing procedures outline

• Summary


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4

Overview

• National Radiation Emergency Plan (NREP),

plans of participating organizations, local

governments, facilities and operators should

be highly coordinated and consolidated

• Outlines of plans and procedures presented

in this lecture present a starting point for

developing plans


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Integrated Emergency Planning

Concept

National

Radiation

Emergency

Plan

Local Government

Emergency Plans

Participating

Organisations

Emergency Plans

Facilities (on-site)

or Operators

Emergency Plans

Implementing

procedures

Implementing

procedures

Implementing

procedures

Other National

Emergency

Plans

Top

Level

Middle

Level

Bottom

Level

National (All Hazards) Emergency Plan


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6

National Radiation Emergency Plan

(NREP)

• NREP provides basis for emergency preparations

by both local and national response organizations

• NREP contains information other organizations

need to know about national level response

• Summary of more detailed plans and assures all

other planning integrated and compatible


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Compatibility

• Plans must have compatible • Terminology

• Concepts of operations

• Emergency operations management

• Organization and functional descriptions

• Co-ordination, activation and integration

• Facilities, communications

• Procedures, methods and equipment used for performing common or integrated tasks

• Training and exercises

• Maintenance and quality assurance


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8

Suggested NREP Outline

• Title (cover) page

• Table of Contents

• Chapter 1: Introduction

• Chapter 2: Planning Basis

• Chapter 3: Emergency Response

• Chapter 4: Emergency Preparedness

• References

• List of Abbreviations

• Distribution List

• Appendices


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9

Title (Cover) Page (p. 191)

• Title

• Version No.

• Approval date

• Validation date

• Signatures of the heads of all participating organizations


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10

Chapter 1: Introduction (p. 191)

• Sections

• 1.1 Purpose

• 1.2 Participating organizations

• 1.3 Scope

• 1.4 Legal basis

• 1.5 Related plans and documents


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11

Chapter 2: Planning Basis (p. 192)

• Sections

• 2.1 Types of threats

• 2.2 Terms

• 2.3 Response roles and responsibilities

• 2.4 Response organization


Emergency Response

12

Chapter 2: Planning Basis (1)

• Sections

• 2.5 Response facilities

• 2.6 Response communications

• 2.7 Logistics/resource commitments

• 2.8 Concept of operations


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13

Chapter 3: Emergency Response

Process (1)

• Sections

• 3.1 Notification, activation and request for

assistance

• 3.2 Emergency management

• 3.3 Performing mitigation

• 3.4 Taking urgent protective action


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14


Process (2)

• Sections (continued)

• 3.5 Providing warnings and instructions to

the public

• 3.6 Protecting emergency workers

• 3.7 Providing medical assistance and

mitigating the non-radiological

consequences

• 3.8 Assessing the initial phase


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Process (3)

• Sections related to functional response

• 3.9 Keeping the public informed

• 3.10 Taking agriculture, ingestion and

long-term countermeasures

• 3.11 Conducting recovery operations

• 3.12 Financing operation

• 3.13 Maintaining records and management

of data


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16

Chapter 4: Emergency Preparedness

(p.195)

• Sections

• 4.1 Authorities and responsibilities

• 4.2 Organization

• 4.3 Coordination

• 4.4 Plans and procedures


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17

Chapter 4: Emergency Preparedness (1)

• Sections

• 4.5 Logistical support and facilities

• 4.6 Training

• 4.7 Exercises

• 4.8 Quality Assurance (QA) and programme

maintenance


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Additional Information

• References

• List of abbreviations

• Distribution list

• Appendices


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19

Suggested Appendices

• A 1 - Authorities, responsibilities and capabilities of national agencies, ministries and organizations

• A 2 - Table of international legal authorities and agreements

• A 3 - National guidance

• A 4 - Emergency planning maps

• A 5 - Facilities and specialized radiological resources


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Suggested Appendices (1)

• A 6 - Event specific coordination

• A 7 - Supporting documentation/plans

• A 8 - Preparedness and response terms


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21

Participating Organizations Outline

(p. 199)


• Contents

• Chapters • Introduction

• Planning basis

• Emergency response

• Emergency preparedness

• References



• Appendices


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• A 1 - Organization authorities, responsibilities and capabilities

• A 2 - Agreements

• A 3 - Emergency planning maps

• A 4 - Protective actions

• A 5 - Facilities and specialized radiological resources

• A 6 - Supporting documentation


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Facility (On-site) Emergency Plan

Outline (p.205)


• Contents

• Chapters • Introduction

• Planning basis

• Emergency response

• Emergency preparedness

• References



• Appendices


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• A 1 - Organization authorities, responsibilities and

capabilities

• A 2 - Agreements

• A 3 - Emergency planning maps and diagrams

• A 4 - Emergency classification system

• A 5 - Protective action

• A 6 - Facilities and specialized radiological

resources

• A 7 - Supporting documentation


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25

Mobile Source Operator’s Contingency

Plan/Procedure Outline (p.210)

• Emergency response sections

• 1.1 Entry conditions

• 1.2 Responsibility

• 1.3 Cautions

• 1.4 Immediate response actions


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26

Mobile Source Operator’s Contingency

Plan/Procedure Outline (1)

• Normal standing instructions sections 2.1 Operator daily checks

2.2 Training and exercises

2.3 Plan and equipment maintenance


• Appendices A 1 - Contact numbers

A 2 – Information for radiological assessor or radiation protection officer

A 3 - Information for local off-site officials


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Implementing Procedures (IP)

• Implementing Procedure (IP) is the step by step

description of actions to be carried out

• IP should be:

• Connected to your response plan

• Integrated into system

• Easily readable and traceable

• IP not stand-alone document


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Why we need Procedures

• Emergencies can happen at any time • Most experienced staff may be on leave, sick, etc.

• Relatively high turnover in emergency response staff

• Mistakes and misjudgements less probable

• Without written documentation, response system can be dangerously ineffective

• Procedures form basis for training emergency staff


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Generic Implementing Procedures

Outline (p. 212)

• Title page

1. Header

• Sections

2. Entry conditions

3. Responsibility

4. Cautions

5. Limitations (optional)

6. Needed before use (optional)

7. Purpose – customer (optional)


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Generic Implementing Procedures

Outline (1)

Sections (continued)

8. Summary (optional)

9. Definitions (optional)

10.Steps (actions)

11.Reporting (optional)

12.Distribution list

13.Procedure maintenance

Attachments (optional)


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Guidelines for Developing IPs

• Put clear criteria for decision points

• IPs should be stand-alone whenever possible

• Precautions and risks clearly highlighted with word “Attention” or “Caution”

• IPs field tested to ensure maximum realism built into IPs and to determine if actions can be completed as expected


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Summary

• Suggested plan outlines at national, local, facility

or operator level have been presented

• Other formats or structures can be entirely

adequate

• Structure of radiation emergency plan should be

consistent with that of other existing emergency

response plans


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Summary

• Procedures are needed to carry out emergency response plan

• A procedure is a step by step description of actions

• A procedure is not a stand-alone document

• A system for preparation, approval, release, distribution and maintenance should be in place


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Where to Get More Information

• IAEA, Method for Developing Arrangements

for Response to a Nuclear or Radiological

Emergency, Updated IAEA-TECDOC-953,

EPR-Method, IAEA, Vienna (2003)

plans and procedures for emergency response

Documents