planplus (planningonline)

A tool for Decentralized, Participatory & Integrated District Planning

Facilitates the Decentralized Planning process in Local Language by Supporting Need Based Planning rather than Scheme-based planning

Facilitating convergence of funds from different central and state sponsored schemes to address the needs of the people

Facilitating integration of plans prepared by various planning units into a single district plan document

Helping in monitoring the execution of the plan

Generating various graphs for analysis and decision support

Helping in the preparation of Perspective Plans and deriving the annual draft and action plans from perspective plans

Rural Local BodiesUrban Local BodiesDistrict / State Level Line

DepartmentsDPCs / Planning boardCitizensState Government DepartmentsCentral Government Departments

National Informatics Centre

Requirement Section Capturing Information on Wish List, Works(location, proposed cost,

proposed duration, asset/beneficiary, output) and Projects Resource Envelope Section

Information about Resource Envelope Available with Planning Unit (Perspective Allocation/ Expected Allocation / Actual Allocation)

Planning Section Creating Perspective, Annual Draft Plan and Annual Action Plan,

Allocating available resources to Prioritized works

Technical Appraisal Section Scrutinize Plans submitted by Planning Units and offer comments on

cost, duration and methodology Administrative Approval Section

Scrutinize Plans for administrative approval DPC Approval

Scrutinize Plans cleared by TAC and accord/endorse approval and integrate it with District Annual Plan – DPC

Plan Execution Monitoring Record Execution Details of Works Approved in the Action Plan –

Planning Unit Report Section

Generate various reports that reflect Plan-Unit wise Plans, Scheme Plans, Physical & Financial Progress etc.

PlanPlus captures the needs identified through SWOT analysis/Gram Sabha/Ward Sabha or even by individual citizen.

These suggestions are forwarded to the planning units

The planning units can decide if there is a need to take up the suggested need as a work in any of the Plans


PlanPlus allows each State to define categories of works

Egs. Include Construction of CC Road, Laying of water pipeline etc.

Each work category is associated with a specific work focus area such as roads, drinking water etc.

Each work category is mapped to specific outputs

Planning Process begins with the structuring of unstructured wish-list into structured works by each Planning Unit

Work Details include among other parameters the following: Work For - Whether the work is for specific section of the population

such as SC, ST, Women etc. Work Focus Area – What is the focus area of the work? The list

includes the 29 and 18 functions allocated to Panchayats and urban local bodies under the Constitution. This will help in generating the sectoral plan

Estimated Cost Estimated Duration Proposed Output – Asset, Training, Staff Augmentation etc.

A project is a logical collection of related works, possibly belonging to different sectors

A project may have two or more works It is not mandatory for every work to be included

in a project Helps in bringing about sectoral integration and

ensures maximum impact of the interventions in different sectors


Stakeholder Central Government Departments (CSSs,

ACAs etc.) State Government Departments (state

government schemes)

The software captures details about various Sources of Funding in the form of Centrally Sponsored Schemes/State Government Schemes

Details include inter-alia, Scheme Active Period Geographical Coverage Target Group Component Focus Component Funding Pattern (State-wise and year-wise) Permissible/Non Permissible Activities

Plan-unit wise resource envelope can be defined for each Source of Funding

Resource envelope corresponds to ▪ Allocation under various Central and State

Government Schemes (Perspective, Expected and Actual budgetary Allocation)

▪ Plan unit’s own funds through taxation and various services

State Line Department

Parastatal Bodies PSUs

Facilitates preparation of Perspective Plan, Draft Annual Plan and Annual Action Plan

Execution status and learnings

Physical & Financial Progress Details

A plan would consist of one or more works.

PlanPlus automatically includes all works which have been created for the Plan Year. In addition, it also includes spill-over, on-going and resumed works from previous years’ plans in the current Plan.

Based on the sector of the work and that of the component, the software automatically shows the amount of expected allocation under different components of different schemes.

The Planning unit can allocate funds from different schemes/components to different works

One work may be funded by more than one Source of Funding, thereby converging the funds from different funding sources

If any permissible activity is defined under a component, then the planner will have to indicate the activity of the component under which the work is being undertaken.

Works may be included or excluded from the plan as per availability of funds. However, works which are on-going or spill-over cannot be excluded.

Works funding can be shared by multiple Planning Units

Priority can be set for each work; fund availability is automatically re-calculated

A Planning unit has to answer defined Process Checklist based on scheme components from funds are proposed to be taken up

The software also informs the planner about fund availability under different schemes under different sectors thereby ensuring maximum utilization of funds

•What are other planning units planning for my GP?

•Am I duplicating their efforts?

Can I add value to what others are planning in my GP?

Is the other planning unit short of funds? Can I contribute?

Am I short of funds? Is any other planning unit willing to contribute?

Provision to share the cost of Work among different Planning Units

Planning Unit can demand the amount from multiple planning units

Planning Unit giving the amount can accept/reject the demand

Mandatory to freeze the amount if the request for demand is accepted.

Provision to define Plan Unit wise Standing Committees

Planning Unit can assign works to the Standing Committee’s

Mandatory to assign works to Standing Committee (for both Draft Action Plan and Annual Action Plan) if Standing Committee exist for the Plan Unit.

Kerala


Citizens/NGOs/ CBOs/

GramSabhas/Area Sabhas/

Planning Units

Planning Unit (ULBs & RLBs)

Technical Approval Committee (BTAC/DTAC/STAC)

DPC

Suggest Needs/Expectations

Formulate Projects(Sectoral Integration)

Assign Works to Projects

(Estimates,time, location etc)

Prepare Annual Plan(Prioritization &source of funding)

Evaluate for Technical Scrutiny/

Sanction

Forward to TAC

Evaluate for Administrative Approval

All works approved? Review

Yes

All works approved? Review

Approved Plan Yes

Unstructured wish-list

SO

Rs

Kerala Planning Workflow

Karnataka Local Body Planning Work Flow

GramSabhas/Ward Sabhas


RLB/ULB(Standing Committee)

Prepare Shelf of works Prioritize

(AE/EE/CE)Evaluate work s &

prepare cost estimates

Forward (for technical scrutiny & preparation of cost estimates)

All works OK?Review

ZP(General Body)

Evaluate for Administrative & Financial Approval

All works approved?Review

Accord Final Approval

Approved Draft Plan

DPC

Technical Scrutiny

Identify More Works

Line Deptt.

Allocate Funds

Yes

Rural Local Body WorkFlow – Madhya Pradesh



RLB(Standing Committee /General Administrative

Committee)

Prioritize

Evaluate work s & prepare cost estimates


All works OK?Review

Higher Tier(JP/ZP)

Examine Lower Tier Plan


Approved Draft Plan

DPC

Technical Scrutiny

Allocate Funds

Prepare Own Plan

Prepare Shelf of works

Forward Own Plan along with lower tier Plan, if any

Forward all RLB Plans

Urban Local Body WorkFlow – Madhya Pradesh



ULB(Standing Committee)

Prioritize



All works OK?Review


Approved Draft Plan

DPC

Technical Scrutiny

Allocate FundsPrepare Shelf of works

Gram Panchayat WorkFlow – Orissa

Palli SabhasSuggest Needs/

Expectations

Gram Panchayat Prioritize



Panchayat SamitiForward GP Plan

Accord Final Approval Approved Draft Plan

DPC

JE(Block)/ AE(Block) (Technical

Approval)


Sarpanch/Gram Panchayat

(Administrative Approval)

Accord Adm. Approval)

All works OK?Review

OK

Zilla ParishadForward GP Plan

Forward

Panchayat Samiti WorkFlow – Orissa

Citizen Body

Panchayat Samiti Prioritize



Zilla ParishadForward PS Plan

Accord Final ApprovalApproved Draft Plan

DPC

JE(Block)/ AE(Block) /

EE(DRDA)/ SE(PR Dept.)

(Technical Approval)


BDO/ PS, Chairman/ Collector


All works OK?Review

OK

Forward

Suggest Needs/ Expectations

Zilla Parishad WorkFlow – Orissa

Citizen Body

Zilla Parishad Prioritize



Accord Final Approval Approved Draft Plan

DPC

JE/ AE/ EE/ SE(PR Dept.)

(Technical Approval)


Secretary, ZP/ Exec. Officer, ZP/

CEO, ZP

(Administrative Approval)


All works OK?Review

OK

Suggest Needs/ Expectations

Captures the plan unit wise, state-specific work flows as defined by the State Planning Department.

The Plan is routed to various stakeholders as per the defined workflow.

Different Workflows can be defined for Draft Annual Plan and Annual Action Plan

Versions of the workflow are maintained to ensure consistency in legacy plans.

Scrutinize Plans submitted by Planning Units and offer comments on cost, duration and methodology

Once an optimal Plan has been prepared by a planning unit, it may get forwarded for technical clearance

At the time of technical clearance, the Plan may be forwarded to more than one approving entity based on the sector and cost of the work.

The Plan is returned back to the Planning Unit if any work requires modification to meet technical (for eg., revision of cost estimates)

The Planning Unit must modify as per the clearance requirement and forward it back for clearance

If all works are cleared, the Plan is forwarded to the next level as defined in the process flow of the planning unit.

At different stages of planning process, administrative approval may be required at different levels.

The privilege for administrative approval can be given to a user for one or more planning units

Based on the workflow, the plan of the planning unit will be automatically forwarded to the approving authority

Review and Consolidate the plans of local bodies in view of district priorities

Accord clearance for the plans of each planning unit in the district after examining the plans in a holistic manner

Generate the District plan - DPC

The DPC can generate sectoral views of the Plan (to be reviewed by sectoral committees) and take decisions (scrutinise, review and approve) on each work included in the Plan

The DPC can either approve a Plan (if all works are approved) or return the Plan to the planning unit for review/modification

The DPC can look at the plan unit wise plan report which provides a detailed analysis of the Plan of the selected planning unit

Records Execution of Works Approved in the Plan


Planning Unit can Record Execution of Works Approved in the Action Plan

Frequency of Recording is event-based

Expenditure on the Work can be recorded Component Wise

Work-wise outputs to be Achieved can recorded

Annual Plan of respective Plan Units Integrated District Plan History of the Plan as it goes through the cycle of

revisions Status of approval of different works Expected Fund utilization Sectoral Plan Scheme Plan Sectorwise Scheme plan and vice versa Sectorwise BRGF allocation Gap filling by BRGF

Anatapur, Andhra Pradesh

Dhenkanal, Orissa

PlanPlus is a highly generic software making it easy to customize it to specific requirements

Provides complete local language support in UNICODE

Captures the state-specific workflows as defined by the State Planning Department

Can be easily extended to facilitate the preparation of state and central government plans.

Is web-based but can be installed locally also Based on Open source tools and technologies


National Workshops No. of trainings – 4 No. of people trained - 172

State Level No. of trainings – 88 No. of people trained - 2534

District Level Trainings No. of trainings – 292 No. of people trained – 7820

Total Trainings No. of trainings – 386 No. of people trained – 10526

88

Workshops No. of Workshops Total No. of People Trained

National Level 4 172

State Level 88 2534

District Level 292 7820

Total 386 10526

Training Details available at http://panchayat.gov.in/priprofiler

Demo Site for hands-on available at http://panchayat.gov.in/planplus

Computer Based Tutorial (CBT) available both online as well as for download from both demo as well as actual site

90

Plan Year No. of District Plans

Total No. of Approved Plans

No. of BRGF Planning Units adopted Planplus.

2007-2008 37 21344 34612

2008 - 2009 66 35512 53952

2009 - 2010 63 38583 57249

planplus (planningonline)

Documents

various planning units

action plans

need based planning

decentralized planning

scheme plans

work category

annual action plan

planning unitwork details