Planning Big Events

Jenny Funderburke

Objective

Determine 9 clear steps to planning large kidmin events

Step 1: Define Purpose

Who is the event for?

What do you want to accomplish?

Step 2: Paint a Picture

Dream

Prioritize

Identify limitations

Step 3: Build a Team

Right hand person

With you every step

Knows everything

Step 3: Build a Team

Directors over each area

Registration

Advertising

Stuff/Resources

Volunteers

Set-Up/Décor/Tear Down

Step 3: Build a Team

Recruit Volunteers

Small Groups

Student ministry

Bulletin inserts

Online

FOLLOW UP!

Step 4: Calendar

Check church calendar

Check community calendar

Check school calendars

Step 4: Calendar

Give yourself plenty of time

Schedule the event

Schedule related meetings/workdays, etc…

Step 5: Budget

What will it cost?

Make a list of everything!

Estimate high

Step 5: Budget

Where will money come from?

Church budget?

Admission?

Money Makers?

Step 6: Communication

Don’t forget your purpose!

How much do you want to advertise?

Step 6: Communication

What will you use?

Handouts

Social media

Banners

Community resources

Personal invites

Step 7: Make lists

Timelines

Resources

To-Do Lists with steps

Step 8: Make It Happen

Work your lists

Work with your people

Solve problems proactively

Step 8: Make It Happen

During the event:

Let your team own it

Connect with people

Solve problems

Pay attention

Step 9: Wrap Up

Evaluate:

Include your people

What worked?

What didn’t?

Write it down!

Step 9: Wrap Up

Appreciate:

Thank your team

Thank your volunteers

Thank other staff

Thank the church

Step 9: Wrap Up

Celebrate:

What did God do?

How can you tell as many people as possible?